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Resource Library

We have fact sheets, reference materials and tutorials to help guide you through the procurement process.

Access Training Webinars

Procurement Rules for FEMA Awards Issued on or After November 12, 2020

The Office of Management and Budget (OMB) revised sections of OMB Guidance for Grants and Agreements found in Title 2 of the Code of Federal Regulations and these revisions are applicable to FEMA awards issued on or after November 12, 2020, unless specifically indicated otherwise. These revisions include changes to the federal procurement standards, which govern how FEMA award recipients and subrecipients must purchase under a FEMA award.

The below documents are applicable to all FEMA award recipients and subrecipients purchasing under FEMA declarations or awards issued on or after November 12, 2020. FEMA will be issuing additional guidance on implementation in the coming months.

OMB Guidance for Grants and Agreements

Quick Reference

Top 10 Procurement Mistakes

Download the Top 10 Procurement under Grant Mistakes Flyer

State Entity Federal Procurement

Download the State Entity Federal Procurement under Grant Requirements: FAQ

2019 PDAT Brochure

Download the 2019 PDAT Brochure

General Services Administration

Download the 2019 General Services Administration (GSA) Fact Sheet or view the GSA Programs for State and Local Governments

Key Points for Non-State Entities

Download the Key Points for Non-State Entities on How to Avoid the Top 10 Procurement Under Grants Mistakes

Public Assistance Contracting

Download the Public Assistance Contracting Requirement Checklist

2019 CMAR Fact Sheet

Download the 2019 Construction Manager at Risk (CMAR) Fact Sheet

Prepare Before a Disaster Fact Sheet

Download the FEMA Prepare Before a Disaster Fact Sheet

COVID Guidance

Watch the COVID-19 Procurement User Guide

Additional Resources

Hands-On Resources

2018 PDAT Procurement Compliance Checklist for Public Assistance Applicants
2019 PDAT Contract Provisions Template
Modelo de Disposiciones Contractuales (2019 PDAT Contract Provisions Template in Spanish)
Appendix II to Part 200

In-Depth Reference Materials

Field Manual


Procurement under Grant Standards
Current 2 C.F.R. Part 200

FEMA Policy

Public Assistance Program and Policy Guide (PAPPG)
Public Assistance (PA) Fact Sheets

Price or Cost Analysis

PA Reasonable Cost Evaluation Job Aid

Socioeconomic Contracting Resources

2019 PDAT Quick Guide to the Small Business Administration (SBA) Tools
SBA Dynamic Small Business Search
Department of Commerce: Minority Business Development Agency (MBDA)
Department of Labor: Labor Surplus Area

Suspension and Debarment (S&D) Resources

FEMA Suspension & Debarment FAQs
System for Award Management (SAM): Search Records

Procurement of Recovered Materials

U.S. Environmental Protection Agency's Comprehensive Procurement Guideline Program

Archival PDAT Materials

2016 Supplement to the Field Manual
2014 Field Manual (procurement under grant rules in effect for disaster declarations issued before December 26, 2014)

Department of Homeland Security (DHS) Office of Inspector General (OIG) Audits

OIG Audits of FEMA
OIG Hotline

Public Assistance Second Appeals

PA Second Appeals related to Procurement

Report Fraud:

At any time during the procurement process FEMA award recipients and subrecipients can report fraud or suspicious activities by contacting:

The FEMA Fraud and Investigation Division

FEMA Suspension and Debarment

The DHS OIG Hotline

U.S. Department Justice, National Center for Disaster Fraud
Complaint Form

FEMA Advanced Contracts List

Explore FEMA Advanced Contracts for goods and services awarded in advance of major disaster declarations for recurring disaster response and recovery requirements. These advanced contracts are managed by FEMA’s Office of the Chief Procurement Officer (OCPO)