We have fact sheets, reference materials and tutorials to help guide you through the procurement process.
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Procurement Rules for FEMA Awards Issued on or After November 12, 2020
The Office of Management and Budget (OMB) revised sections of OMB Guidance for Grants and Agreements found in Title 2 of the Code of Federal Regulations and these revisions are applicable to FEMA awards issued on or after November 12, 2020, unless specifically indicated otherwise. These revisions include changes to the federal procurement standards, which govern how FEMA award recipients and subrecipients must purchase under a FEMA award.
The below documents are applicable to all FEMA award recipients and subrecipients purchasing under FEMA declarations or awards issued on or after November 12, 2020. FEMA will be issuing additional guidance on implementation in the coming months.
OMB Guidance for Grants and Agreements
Quick Reference
Top 10 Procurement Mistakes
Download the Top 10 Procurement under Grant Mistakes Flyer
State Entity Federal Procurement
Download the State Entity Federal Procurement under Grant Requirements: FAQ
2019 PDAT Brochure
Download the 2019 PDAT Brochure
General Services Administration
Download the 2019 General Services Administration (GSA) Fact Sheet or view the GSA Programs for State and Local Governments
Key Points for Non-State Entities
Download the Key Points for Non-State Entities on How to Avoid the Top 10 Procurement Under Grants Mistakes
Public Assistance Contracting
Download the Public Assistance Contracting Requirement Checklist
2019 CMAR Fact Sheet
Download the 2019 Construction Manager at Risk (CMAR) Fact Sheet
Prepare Before a Disaster Fact Sheet
Download the FEMA Prepare Before a Disaster Fact Sheet
COVID Guidance
Additional Resources
Hands-On Resources
2018 PDAT Procurement Compliance Checklist for Public Assistance Applicants
2019 PDAT Contract Provisions Template
Modelo de Disposiciones Contractuales (2019 PDAT Contract Provisions Template in Spanish)
Appendix II to Part 200
In-Depth Reference Materials
Regulations
Procurement under Grant Standards
Current 2 C.F.R. Part 200
FEMA Policy
Public Assistance Program and Policy Guide (PAPPG)
Public Assistance (PA) Fact Sheets
Price or Cost Analysis
PA Reasonable Cost Evaluation Job Aid
Socioeconomic Contracting Resources
2019 PDAT Quick Guide to the Small Business Administration (SBA) Tools
SBA Dynamic Small Business Search
Department of Commerce: Minority Business Development Agency (MBDA)
Department of Labor: Labor Surplus Area
Suspension and Debarment (S&D) Resources
FEMA Suspension & Debarment FAQs
System for Award Management (SAM): Search Records
Procurement of Recovered Materials
U.S. Environmental Protection Agency's Comprehensive Procurement Guideline Program
Archival PDAT Materials
2016 Supplement to the Field Manual
2014 Field Manual (procurement under grant rules in effect for disaster declarations issued before December 26, 2014)
Department of Homeland Security (DHS) Office of Inspector General (OIG) Audits
Public Assistance Second Appeals
PA Second Appeals related to Procurement
Report Fraud:
At any time during the procurement process FEMA award recipients and subrecipients can report fraud or suspicious activities by contacting:
The FEMA Fraud and Investigation Division
FEMA-OCSO-Tipline@fema.dhs.gov
1-866-223-0814
FEMA Suspension and Debarment
femas&d@fema.dhs.gov
The DHS OIG Hotline
https://hotline.oig.dhs.gov/#step-1
1-800-323-8603
U.S. Department Justice, National Center for Disaster Fraud
Complaint Form
1-866-223-0814
FEMA Advanced Contracts List
Explore FEMA Advanced Contracts for goods and services awarded in advance of major disaster declarations for recurring disaster response and recovery requirements. These advanced contracts are managed by FEMA’s Office of the Chief Procurement Officer (OCPO)