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Managing the Award

This page provides managment requirements for the HMGP award and PDM and FMA grants.

HMGP Award Management

All Recipients shall develop a plan for the administration of the HMGP. The minimum administrative plan must include Quarterly Progress Reports (QPRs) to the FEMA Regional Administrator on any approved and open projects. QPRs are only required once the award has been awarded to the recipient.  As directed by the Office of Management and Budget (OMB), a new quarterly report input form (SF-425) has replaced the SF-269, SF-269A, SF-272, and SF-272A.

Recipients are required to submit completed QPRs 30 days after the end of each fiscal quarter.

  • Quarter One ends December 31
  • Quarter Two ends March 31
  • Quarter Three ends June 30
  • Quarter Four end September 30

FEMA distributes updated quarterly Excel spreadsheets to the corresponding non-Federal entities (i.e., Recipient).  These spreadsheets are pre-populated to indicate the projects that require QPRs.  The Recipient coordinates with its subrecipients to collect project information to update the fields of the spreadsheet.  The Recipient must return the completed spreadsheets to FEMA to finalize the QPRs. 

For more information on quarterly reporting, please visit the HMGP Quarterly Progress Report Job Aid.

 

PDM and FMA Grant Management

PDM and FMA grant Recipients and subrecipients must maintain records of all work and expenditures.  This information must be submitted to FEMA in quarterly financial and performance reports. Recipients are required to submit these reports 30 days after the end of each fiscal quarter.

  • Quarter One ends December 31
  • Quarter Two ends March 31
  • Quarter Three ends June 30
  • Quarter Four end September 30

Recipients must use the Standard Form 425 – Federal Financial Report (SF-FFR 425) to submit their quarterly financial reports, and this form must be submitted using the Payment and Reporting System (PARS). Recipients must use the Standard Form – Performance Progress Report (SF-PPR) to submit their progress reports and this form must be submitted via the eGrants system.

For more information on quarterly reporting, please see the HMA Guidance Part VI – E.


 

Last Updated: 
03/04/2019 - 14:30