The Industry Liaison Program (ILP) establishes strategic relationships with suppliers and stakeholders; serves as an information provider for suppliers seeking to do business with FEMA; and connects suppliers with program offices in support of FEMA’s mission.
If you are seeking to do business with FEMA in support of a disaster recovery effort, please be aware that in accordance with the Robert T. Stafford Act, FEMA’s goal is to seek local companies within the disaster area for goods and services related to a specific disaster when practical and feasible.
How to do Business with FEMA
The ILP created a four step process that provides guidance for Vendors seeking FEMA contracting opportunities to meet FEMA’s missions and goals. The ILP encourages you to review the information referenced below.
- Find your Association of Procurement Technical Assistance Center (APTAC)
If this is your first time presenting your company’s product(s) and/or service(s) to the Federal Government, you are encouraged to visit the Association of Procurement Technical Assistance Centers (www.aptac-us.org) website.
- Register with System for Award Management (SAM)
- Company DUNS Number. You can request a DUNS Number for free by visiting Dun and Bradstreet (D&B) at http://fedgov.dnb.com/webform
- Taxpayer identification number (TIN). You need your company’s tax identification number (TIN) and taxpayer name to obtain a TIN. Visit www.irs.gov/businesses/small/article/0,,id=102767,00.html to apply for a Tax Identification Number
SAM registration is a requirement to do business with the Federal Government. Register your entity in the System for Award Management (SAM), at NO COST, at https://www.sam.gov for federal contracts and other procurement opportunities in accordance with FAR Subpart 4.11 System for Award Management. Direct all questions regarding the SAM registration process to the Federal Service Desk (FSD) at 1-866-606-8220.
FEMA does not charge any company a basic registration fee. There are companies that replicate services of Federal Government entities and there are typically fees associated with their services. Most Federal Government services, if not all, are free of charge. Always make it a practice to reach out to the appropriate Federal agency first to inquire about the validity of the service, specifically if a fee is associated with it.
- Understand FEMA’s mission and goals
FEMA’s mission is to support our citizens and first responders to ensure that as a nation we work together to build, sustain and improve our capability to prepare for, protect against, respond to, recover from and mitigate all hazards. When the President declares a major disaster or emergency under the Stafford Act, FEMA collaborates with Federal agencies local, state and tribal to provide federal assistance to survivors.
- Emergency Support Functions (ESFs). ESFs may be selectively activated for both Stafford Act and non-Stafford Act incidents. Resources coordinated though ESFs are assigned where needed within the response structure. Regardless of where ESFs may be assigned, they coordinate closely with one another to accomplish their missions.
- Robert T. Stafford Act. If you are seeking to do business with FEMA in support of a disaster recovery effort, please be aware that in accordance with the Robert T. Stafford Act, FEMA’s goal is to seek local companies within the disaster area for goods and services related to a specific disaster when practical and feasible.
- State Emergency Management Agencies: During emergencies each state coordinates the activation and use of resources needed to support the local governments to respond and recover from emergency and disasters.
- Monitor contracting opportunity sites
- Federal Business Opportunities - Free web-based portal which allows vendors to review Federal Procurement Opportunities over $25,000: www.fbo.gov. Direct all questions regarding the use of FBO to the Federal Service Desk (FSD) at 1-866-606-8220.
- FedBid - FedBid is a fully managed online marketplace connecting Sellers to federal and commercial opportunities. Register at: www.fedbid.com/. Direct all questions regarding FedBid to 877-9FEDBID (877-933-3243)
- DHS Advance Acquisition Planning System - Monitor the forecast of DHS contract opportunities at: apfs.dhs.gov/.
FEMA’s Procurement Needs During a Disaster
Top Commodities Procured for Disasters
- Infant/Toddler Products
- Durable Medical Equipment Kits
- Consumable Medical Supplies Kits
- Plastic Sheeting
- Comfort/ Hygiene Kits
- Forklift Rentals
- Cargo Vans
- Security Guard Services
- Joint Field Office Kit
- Leased Copiers
- Leased Generators
- Office Supplies
- Shredded Bins
- Portable Potties
- Sign Language
- Temporary Labor
- Janitorial Services
Become a member of the Corps of Engineers Contractor Registry if you are interested in performing disaster response and recovery work; e.g. debris removal. Follow this link, www.usace.army.mil/Missions.aspx, to access their website. We encourage you to explore all the links under “Emergency Operations”. Useful information is provided regarding the Corps of Engineers support role to FEMA during disasters. In addition, the U.S. Government uses the Disaster Response Registry, in the System for Award Management (SAM), for contractors to register their business information, including capabilities and locations served to provide debris removal services. Get a quick overview of the Disaster Response Registry in SAM, learn how to search the Disaster Response Registry in SAM, or visit www.SAM.gov to get started. Lastly, check out the FEMA website for Debris Removal Contractor Registry information at, www.fema.gov/debris-removal-contractor-registry-information.
Additionally, many debris removal operations are contracted by local, state, tribal or territorial government officials. Please check with the specific government entities within the declared disaster areas for their contracting and bidding procedures.
FEMA procures its transportation needs through the General Services Administration (GSA). Please follow this link, www.moveit.gsa.gov, to (GSA’s Transportation Management Services Solution (TMSS) to seek GSA approval. Additionally, to view GSA's Standard Tender of Service (STOS), which contains the rules and regulations for doing (freight) business with GSA and its customer agencies under the GSA Tenders program, please use this link, https://www.gsa.gov/portal/category/21192, which contains various PDF links related to the Tenders program. Also, be sure to sign up for email notification to ensure you're kept up to date on all things GSA Freight (training opportunities, announcements of open Bid Cycle windows, release of Request For Offers, etc.) at the above link; scroll down to the bottom of the page, enter your email address and subscribe.
Transitional Sheltering Assistance
Hotels/motels are able to participate in FEMA’s Transitional Sheltering Assistance program, which offers rooms to disaster survivors seeking housing aid. The program is also referred to as “Emergency Lodging Assistance”. For information on how a hotel/motel can participate by setting up an account with Corporate Lodging Consultants please visit, https://ela.corplodging.com/.
Learn more About
- Emergency Support Functions (ESFs). ESFs may be selectively activated for both Stafford Act and non-Stafford Act incidents. Resources coordinated though ESFs are assigned where needed within the response structure. Regardless of where ESFs may be assigned, they coordinate closely with one another to accomplish their missions. https://emilms.fema.gov/IS230c/FEM0104160text.htm
- Local Emergency Management Agency or Office If you're looking for specific State Emergency Management Agencies and Offices.
- Volunteer and/or donate goods. If your organization has goods or services to donate to disaster response and recovery efforts, please visit FEMA’s Volunteer & Donate Responsibly page.
- Desire to extend your facility to house FEMA qualified disaster survivors. Sign up on-line at https://ela.corplodging.com/index.php using the Hotel Enrollment section.
- FEMA Small Business Program - All Small Business inquiries should be directed to FEMA-SB@fema.dhs.gov.
- U.S. Small Business Administration (SBA). Obtain information that assists small businesses in preparing for and navigating business opportunities. Visit SBA at www.sba.gov.
- Department of Homeland Security Vendor Outreach Session - www.dhsvoms.moriassociates.com.
- Seek Acquisition Insight. Acquisition.gov is an E-Gov Initiative that aggregates federal acquisition content by providing one website for regulations, systems, resources, opportunities, and training. Visit www.acquisition.gov.
- Procurement Technical Assistance Centers (PTAC). Reach out to your state Procurement Technical Assistance Center (PTAC) nearest your location. These centers offer a variety of resources that prepare you for work with the Federal Government, as well as procurement opportunities at the state and local levels. Following this link www.aptac-us.org/new/index.php will assist you in locating the PTAC in your area.
- Become a member of the Corps of Engineers Contractor Registry if you are interested in performing disaster response and recovery work; e.g. debris removal. Follow this link to access their website //www.usace.army.mil/Missions.aspx. We encourage you to explore all the links under “Emergency Operations”. Useful information is provided there regarding the Corps of Engineers support role to FEMA during disasters.
- Seek construction, facilities management, leasing and retail services opportunities with the General Services Administration (GSA). Visit GSA’s website at www.gsa.gov/portal/category/22013.
- Promote your services in government-wide databases. FEMA uses the System For Award Management (SAM) database. Registering with this database will allow FEMA and other federal agencies to locate your business.
- Federal Business Opportunities Website – www.fbo.gov (also known as FedBizOpps or FBO). FedBizOpps is the single point-of-entry to search, monitor, and retrieve Federal procurement opportunities. You will also find subcontractor, award notifications, supplier and teaming opportunities here.
- Accept the government credit card. The purpose of the Government Purchase Card is to simplify the administrative effort associated with procuring goods and services under the micro-purchase threshold.
- Promote your business in electronic catalogs. GSA Advantage and other electronic commerce initiatives will allow you to list your product(s)/service(s) for government browsing.
- Link your catalog listing to your Web site. Having a website will allow interested buyers to access additional information regarding your company after reviewing product descriptions.
- Make your website sell. Brag on your experience and past performance record, as well as your product listing and financial stability.
- Pursue state opportunities. Federal grants to the states make up half an agency’s budget in some cases.
- Team, partner, or form a joint venture. If you are strong in one business area, but inexperienced in another, find a subcontractor or teaming partner who can compensate in your areas of weakness.
- Persevere. Making the right connection can take time.
- Submit your company capabilities or request a meeting through submission of the FEMA Voluntary Vendor Profile Form. The vendor profile form can serve as a secondary market research or vendor presentation meeting resource. Information supplied should not be proprietary or sensitive in nature. Please be specific about how your product(s) and/or service(s) can support FEMA’s mission.
Complete the ILP Vendor Profile form and submit to firstname.lastname@example.org (File name structure: Company Name_State_MMDDYY; ie: Best Vendor_DC_123117)
Submission of the vendor profile form does not:
- Place you on a preferred list of vendors to be considered for procurements; FEMA does not maintain such a list.
- Guarantee contract award. Please continue to monitor contracting opportunity sites.
- Guarantee meeting with FEMA Representatives.
***The form is used to assist in secondary market research and is voluntary***
If you are a contractor and desire to send correspondence, please contact the following FEMA programs:
FEMA - Industry Liaison Program