FEMA allows private sector Transportation Service Providers to register to become "FEMA-approved." We then schedule and book transportation with these companies through the FEMA Tender of Service Program as needed. Any mode of transportation (e.g., air, maritime, rail, or trucking) may participate.
BEWARE OF POSSIBLE SCAMS
If you've been contacted by someone claiming they can register your company with the FEMA Tender of Service Program or increase your chances of being awarded a contract in exchange for a fee, this is not true.
You should never give money to any individual making such claims. Please email us with any questions or concerns.
How to Become a FEMA-Approved Transportation Service Provider
For questions or additional information about the FEMA Tender of Service Program, please contact FEMA-Transportation-Programs@fema.dhs.gov.
1. Carefully Read the Guidelines
- FEMA Standard Tender of Service
- FEMA Uniform Rules Tariff No. 200
- U.S. Government Freight Transportation Handbook
2. Submit a Completed User Request Form
Send an email to FEMA-Transportation-Programs@fema.dhs.gov with your completed Logistics Supply Chain Management System user request form user request form. Once approved, FEMA will respond with a username and password for access to FEMA’s document upload application. Please note: The User Request Form is the ONLY form we accept by email.
3. Learn How to Upload Documents
Download the Carrier Document Upload Reference Guide and review the instructions for how to upload documents to FEMA’s Document Upload application.
4. Upload to the Logistics Gateway
Upload PDF copies of the following documents to FEMA’s Logistics Gateway:
- Signed FEMA Transportation Service Provider (TSP) Agreement and Certification Statement
- Proof of current cargo insurance coverage of at least $300,000
- Copy of the firm's SCAC Assignment letter from NMFTA
5. Verify on SAM.gov
Visit the System for Award Management (SAM) to verify that your company’s registration is current and active.
6. Complete Logistics Gateway Training
A link to Logistics Gateway training will be provided following FEMA’s review and approval of the documents provided in Step Four. To complete this step, Transportation Service Providers must:
- Complete the online Logistics Gateway training course.
- Pass a quiz on the training material with a score of 80% or higher, and send a copy of the Certificate of Completion to email@example.com.
- Once these two items are complete, EMA will notify you when you have been granted access to the Logistics Gateway.
7. Motor Freight (Trucking) Only
Submit linehaul and accessorial rates via FEMA’s Transportation Procurement system. This must be done every year during the open rate filing cycle to remain active in FEMA’s system. Information regarding the dates of the next open rate filing cycle will be posted as it becomes available.
Forms & Documents
- Registration with the Program does not guarantee that you will be offered transportation business with FEMA.
- FEMA’s transportation needs depend on our disaster response requirements. Since this depends on if and when disasters requiring our involvement are occurring, there will be times when FEMA has very few transportation needs. There will also be times when multiple disasters occur at once, requiring a great deal of transportation support. It can be very feast or famine.
- FEMA may contact your business at any time, 24/7, for transportation assistance. It is important to provide us with a single point of contact (email and phone #) that is monitored 24 hours per day.
- FEMA does not have a load board and does not use automated tendering. FEMA will contact you directly if you are being offered a load.
- All air, maritime, and rail moves are spot bid. Transportation Service Providers are not required to submit rates for these modes.
- FEMA requires Truck Transportation Service Providers to submit rates annually during the open bid cycle. FEMA does not award specific lanes to specific carriers; all submitted rates are loaded into our system. If you become a FEMA-Approved Trucking Service Provider when the bid cycle is closed, you will be eligible for spot bid opportunities until you are able to submit rates.
- All FEMA-Approved Transportation Service Providers are eligible for spot bid opportunities, but not all will be contacted for every spot bid. Instead, FEMA reaches out to approved Transportation Service Providers on a rotating basis.