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Closeout Report Tutorial

This is a tutorial for assisting Assistance to Firefighters Grant (AFG) grantees with their first submittal of a closeout report.

  • First, we'll go over what a closeout report is and what you'll need to get started.
  • Next, we'll go over how to access the report.
  • Third, we'll cover the different sections of a closeout report.
  • Fourth, you'll learn how to submit a closeout report. Finally, we'll cover frequently asked questions about closeout reports.

Let's get started.

What Is a Closeout Report?

A closeout report is the final performance report that summarizes your activities through the period of performance (or POP).

The closeout report accounts for all the expenses your organization made with the federal share you received and the funds your organization provided as a match.

This report should be an accurate reflection of all items and activities purchased with these funds.

When Can I Access the Closeout Report?

Generally, your closeout report is available to you in the 11th month of your original period of performance.

Items Needed

Before you begin your closeout report, you'll need the following items: your log-in information to the AFG Grant System, and all invoices, proof of payment, etc. showing what was purchased using grant money.

In addition, fire departments will need NFIRS information, including the FDID and the date you started reporting.

Regional grantees, please include NFIRS information in your report narrative. We'll go over this later.

If you received a vehicle, you will need to provide the status of the vehicle it replaced, if applicable.