The information provided below is helpful to state, local, and tribal governments to learn more about FEMA's processes related to the Public Assistance Grant Program.
Cost Estimating Resources
Debris Removal Contractor Registry
FEMA is no longer hosting the Debris Removal Contractor Registry in an effort to streamline the Federal government enterprise structure. To replace this capability, you may use the contractor registry at SAM.gov hosted by the United States General Services Administration at the link provided below. SAM.gov provides a similar service to that provided by the Debris Removal Contractor Registry: contractors may register their business information on the site, including capabilities and locations served, and those seeking assistance from companies providing debris removal services may search for such companies on SAM.gov.
The SAM.gov registry is available here: www.sam.gov.
If you are seeking to do business with FEMA in support of a disaster recovery effort, please be aware that in accordance with the Robert T. Stafford Act, FEMA’s goal is to seek local companies within the disaster area for goods and services related to a specific disaster when practical and feasible.
Q: How do I contact my local Emergency Management Agency or Office?
A: Pursue state opportunities. Federal grants to the states make up half an agency’s budget in some cases. Reach out to specific State Emergency Management Agencies and Offices.
Q: My company provides debris removal services. How do I sign up to become a contractor?
A: Become a member of the Corps of Engineers Contractor Registry if you are interested in performing disaster response and recovery work; e.g. debris removal. Follow this link to access their website www.usace.army.mil/Missions.aspx. We encourage you to explore all the links under "Emergency Operations." Useful information is provided there regarding the Corps of Engineers’ support role to FEMA during disasters.
Q: My company provides transportation services. How do I register?
A: Please follow this link, www.moveit.gsa.gov, to the General Services Administration (GSA) Transportation Management Services Solution (TMSS) to seek GSA approval. FEMA procures many of its transportation needs through GSA including, in part: truckload; air charter; barge; air freight; air ambulance; heavy hauler; rail; vehicle rental; truck rental; travel trailers; and mobile homes.
Actions Contractors Can Take
Please Note: There are companies that replicate services of Federal Government entities and there are typically fees associated with their services. Most Federal Government services, if not all, are free of charge. Always make it a practice to reach out to the appropriate Federal agency first to inquire about the validity of the service, specifically if a fee is associated with it.
Register with System for Award Management (SAM): Promote your services in government-wide databases. The System for Award Management (SAM) combines federal procurement systems and the Catalog of Federal Domestic Assistance into one system. Registering with this database will allow FEMA and other federal agencies to locate your business. Official Federal Government registration is processed within SAM (www.sam.gov). All questions regarding the SAM registration process should be directed to the SAM Service Desk at 1-866-606-8220.
Get to know the Federal Business Opportunities website www.fbo.gov (also known as FedBizOpps or FBO). FedBizOpps is the single point-of-entry to search, monitor, and retrieve Federal procurement opportunities. You will also find subcontractor, supplier and teaming opportunities here.
Register with FedBid
FedBid is a managed online marketplace connecting sellers to Federal and commercial opportunities. Register at www.fedbid.com/.
Sign up for DHS APFS Notifications
Monitor future Department of Homeland Security contract opportunities on the DHS Acquisition Planning Forecast System (APFS) http://apfs.dhs.gov/.
Helpful Tips for Contractors
- Accept the government purchase card or credit card. The government buys more than $5 billion in goods and services annually with the purchase card. Most government purchases are for micro-purchases less than $3000, contracting officers prefer to use the purchase card.
- Promote your business in electronic catalogs. GSA Advantage and other electronic commerce initiatives will allow you to list your products or services for government browsing.
- Link your catalog listing to your company website. Having a website will allow interested buyers to access additional information regarding your company after reviewing product descriptions.
- Make your website sell. Brag on your experience and past performance record, as well as your product listing and financial stability.
Learn more about government contracting from the Small Business Administration’s website: www.sba.gov/contracting/getting-started-contractor/qualifying-small-business.
Read about FEMA's declaration process.
Search for quick answers to most common questions in the Public Assistance Frequently Asked Questions (FAQ).
Public Assistance Grant Program Statistics
The datasets below lists various information related to Public Assistance recipients (designated as Applicants in the data), and funded projects. The Daily Activity datasets provide specific information as required by HR152 – Sandy Recovery Improvement Act of 2013 and HR302 -- Disaster Recovery Reform Act of 2018.
- Daily Public Assistance Grant Awards Activity (2017-2019)
- Daily Public Assistance Grant Awards Activity (2013-2016)
- Public Assistance Applicants (Subgrantees) - OpenFEMA dataset listing PA recipients (applicants)
- Public Assistance Funded Projects - OpenFEMA dataset listing individual, funded project worksheets
Public Assistance Per Capita Impact Indicator and Project Thresholds
This page includes the statewide and countywide Public Assistance per capita impact indicator and small project thresholds going back to FY 2004. This page will be updated annually or as needed.
Official FEMA Public Assistance Project Worksheets to be used during the application process when formulating project cost and scope of work.
Sample Template - State Administrative Plan
The Sample State Administrative Plan may be used by Recipients for guidance when developing their administrative plan, but is not intended to be used as the formal submission.
Schedule of Equipment Rates
Get the latest rates for FEMA allowable costs for applicant-owned equipment in good mechanical condition and complete with all required attachments. Each rate covers all costs eligible under the Robert T. Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. § 5121, et seq., for ownership and operation of equipment, including depreciation, overhead, all maintenance, field repairs, fuel, lubricants, tires, OSHA equipment and other costs incidental to operation. Standby equipment costs are not eligible. Equipment must be in actual operation performing eligible work in order for reimbursement to be eligible. LABOR COSTS OF OPERATOR ARE NOT INCLUDED in the rates and should be approved separately from equipment costs. Rates for equipment not listed can be furnished by FEMA upon request.
The Emergency Management Institute (EMI) now offers the following Public Assistance Independent Study Courses:
- IS-1000 - Public Assistance Program and Eligibility
- IS-1001 - The Public Assistance Delivery Model Orientation
- IS-1002 - FEMA Grants Portal – Transparency at Every Step
- IS-1003 - The Exploratory Call, the Damage Inventory, and the Recovery Scoping Meeting
- IS-1004 - The FEMA Site Inspection Process
- IS-1005 - Public Assistance Alternative Procedures
- IS-1006 - Documenting Disaster Damage and Developing Project Files
- IS-1007 - Detailed Damage Description and Dimensions
- IS-1008 - Scope of Work Development (Scoping and Costing)
- IS-1009 - Conditions of the Public Assistance Grant
- IS-1010 - Emergency Protective Measures
- IS-1011 - Roads and Culverts
- IS-1012 - Direct Administrative Costs
- IS-1013 - Costing - Estimates and the Cost Estimating Format
- IS-1014 - Integrating 406 Mitigation Considerations into Your Public Assistance Grant
- IS-1015 - Insurance Considerations, Compliance, and Requirements
- IS-1016 - Environmental and Historic Preservation (EHP) Considerations/Compliance for Public Assistance Grants
- IS-1017 - Scope Change Requests, Time Extensions, Improved/Alternate Project Requests
- IS-1018 - Determination Memorandums and Appeals
- IS-1019 - Codes and Standards
- IS-1020 - Public Assistance Donated Resources
- IS-1021 - Bridge Damage Considerations
- IS-1022 - Substantiating Disaster-Related Damages to Buildings, Contents, Vehicles, and Equipment
- IS-1023 - Electrical Systems Considerations
- IS-1024 - Water and Wastewater Treatment System Considerations
- IS-1025 - Grant Administration Decisions for Tribal Governments
- IS-1026 - Eligibility of Private Nonprofit Organizations
- IS-1027 - Fire Management Assistance Grants (FMAG)
These courses are designed for people who have emergency management responsibilities and the general public. Independent Study Courses are offered free-of-charge to those who qualify for enrollment. Read EMI's Frequently Asked Questions for more information about enrolling FEMA's Independent Study Courses.