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Hazard Mitigation Assistance Job Aids

These job aids were created to help streamline the Hazard Mitigation Assistance grant programs.

The Hazard Mitigation Grant Program Administrative Checklist

The Hazard Mitigation Grant Program Administrative Checklist replaces and updates the Administrative Plan checklist in NEMIS. The checklist identifies the minimum criteria a plan must contain to be approvable by FEMA and includes new requirements to include subrecipient management costs.

Second-Story Conversion – Elevation Project Design Considerations for Hazard Mitigation Assistance Applicants

This fact sheet identifies project design considerations that should be taken into account when developing alternative types of Hazard Mitigation Assistance-funded elevation projects that typically involve second story conversion of a residential building and the abandonment of the lower non-elevated floor as living space. The intent is to increase awareness of these design considerations on the part of NFIP policyholders, private insurance vendors and state and local floodplain management officials.

The Department of Homeland Security Notice of Funding Opportunity FY 2018 Pre-Disaster Mitigation

This is the Notice of Funding Opportunity for the Pre-Disaster Mitigation program’s grant for the fiscal year 2018.

Homeowner's Guide to the Hazard Mitigation Grant Program

This brochure answers some common questions homeowners have about implementing post-disaster projects that reduce future damage to their homes.

Strategic Funds Management Frequently Asked Questions

This job aid answers common questions on Strategic Funds Management.

Strategic Funds Management Implementation Guide

Strategic Funds Management (SFM) is FEMA's process for obligating project funding based on the Recipient’s project schedule. SFM is only applicable to the Hazard Mitigation Grant Program (HMGP) projects with a Federal share of $1million or greater. This job aid will assist applicants and grantees with incorporating SFM in their HMGP projects.

Strategic Funds Management - Entering Projects into NEMIS

This job aid provides examples (including screenshots) and instructions for entering Hazard Mitigation Grant Program projects that utilizes Strategic Funds Management into the National Emergency Management Information System.

Strategic Funds Management Memorandum 06-11-12

FEMA announced the implementation of SFM in a joint memorandum from William Carwile, Associate Administrator for Response and Recovery, David Miller, Associate Administrator for Federal Insurance and Mitigation, and Edward Johnson, Chief Financial Officer to the FEMA Regional Administrators, Federal Coordinating Officers, Federal Disaster Recovery Coordinators, Regional Recovery Division Directors, Regional Mitigation Division Directors and Regional Comptrollers.

Section 106 Process under the National Historic Preservation Act

HMA grant projects are federally funded and as such they must undergo a Section 106 review to determine if any historic properties would be negatively impacted by an HMA grant. This job aid is a flowchart that shows the Applicant responsibilities, FEMA decision points, and potential outcomes while undergoing a Section 106 review.

Second Appeal Job Aid for the Hazard Mitigation Grant Program

This job aid describes the Hazard Mitigation Grant Program second appeal process set forth in 44 CFR Part 206.440, Appeals. The second appeal provides an eligible Applicant, subapplicant, or a non-Federal entity the right to dispute monetary disputes or programmatic determinations of a previous decision.

Safe Room Project Application Using Pre-Calculated Benefits

For safe room construction projects an expedited cost-effectiveness methodology is available that identifies the benefits associated with certain types of safe rooms. This job aid outlines the circumstances in which this methodology can be used and lists the data required in the grant application.

Resilience and Climate Change Adaptation

FEMA is committed to promoting resilience as expressed in: the Presidential Policy Directive PPD-8: National Preparedness; FEMA’s Climate Change Adaptation Policy Statement (Administrator Policy 2011-OPPA-01); and FEMA’s 2014–2018 Strategic Plan. Resilience refers to the ability to adapt to changing conditions and rapidly recover from disruptions due to emergencies.

Quarterly Progress Reporting Frequently Asked Questions

This job aid answers common questions on Quarterly Progress Reporting.

Program Administration by States Frequently Asked Questions

This document answers frequently asked questions on Program Administrations by States (PAS). PAS is a program that was established as a result of Superstorm Sandy to create a more streamlined grant approval process allowing communities to get the hazard mitigation funds they need faster.

National Environmental Policy Act Flowchart

The National Environmental Policy Act (NEPA) applies to Hazard Mitigation Assistance (HMA) projects can be tricky to navigate. This job aid is a flowchart that shows community and FEMA responsibilities and decision points in getting an HMA project through the NEPA approval process.

Increased Cost of Compliance Coverage Fact Sheet

This document provides information on Increased Cost of Compliance (ICC) coverage. ICC coverage is one of several resources available for flood insurance policyholders who need additional help rebuilding after a flood.

Hazard Mitigation Grant Program Advance Assistance Pilot Optional Application

HMGP Advance Assistance is a new program that allows up to 25 percent of the HMGP ceiling amount (up to $10 million) to be advanced to the Applicant to accelerate the implementation of the HMGP. This job aid contains the application that must be submitted to FEMA in order to be considered for Advance Assistance.

Using Contract Support for the Development of Hazard Mitigation Assistance (HMA) Grant Applications

This document presents eight common Hazard Mitigation Assistance (HMA) application development scenarios and provides guidelines to address procurement issues related to non-Federal entity use of contracted support for the development of HMA application elements. The scenarios were developed to ensure compliance with procurement regulations found in the “Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards” (2 C.F.R. Part 200). These guidelines apply to all Pre-Disaster Mitigation (PDM) and Flood Mitigation Assistance (FMA) awards made on or after December 26, 2014, and all Hazard Mitigation Grant Program (HMGP) awards granted under major disaster declarations issued on or after December 26, 2014.

HMA Procurement Standards Job Aid

This job aid describes the procurement standards for non-Federal entities that obtain property and services under a Hazard Mitigation Assistance Federal award. Procurement includes the selection, award, and administration of contracts.
These procurement standards are required by the Office of Management and Budget Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR Part 200).

Eligibility of Generators as a Fundable Project by the HMGP and PDM Job Aid

Generators are eligible to be funded by HMGP and PDM but must meet certain requirements to be considered eligible. This job aid contains background information on generators being funded by these programs, answers frequently asked questions about submitting a generator project, and provides scenarios for submitting a Benefit-Cost Analysis for a generator project.

Cost Effectiveness Determination for Residential Hurricane Wind Retrofit Measures Job Aid

This document establishes the use of pre-determined benefits to demonstrate the cost-effectiveness of wind retrofit projects that comply with FEMA P-804.

HMGP Closeout Toolkit - Management Costs Frequently Asked Questions

This document answers questions on closing Management Costs.

Closeout Toolkit: Hazard Mitigation Grant Program Subaward Closeout FAQs

This document answers common questions on closing HMGP subawards.

Closeout Toolkit: Checklist for Hazard Mitigation Grant Program Subawards

This document provides a checklist for the required information to close HMGP subawards.

Assignment of Coverage D Increased Cost of Compliance Coverage

This job aid is a form that can be used by a National Flood Insurance Program (NFIP) policyholder to assign their Increased Cost Compliance (ICC) payment to their community. Some communities use ICC payments assigned to them by NFIP policyholders to cover their fund match requirements for Hazard Mitigation Assistance grants.

8-step Decision Making Process for Floodplain Management

This flowchart outlines the 8 step decision-making process for floodplain management considerations and the protection of wetlands.

Acquisition Technical Review Supplement T1.1

The purpose of this Job Aid is to help communities applying for Hazard Mitigation Assistance (HMA) grants understand the documentation needed to meet eligibility requirements and comply with Environmental Planning and Historic Preservation (EHP) regulations for Acquisition/Demolition and Acquisition/Relocation. This Job Aid provides the application information necessary for Federal Emergency Management Agency (FEMA) to determine feasibility and effectiveness, cost-effectiveness, and potential impacts a proposed project may have on environmental and cultural resources.

Elevation Technical Review Supplement T1.3

The purpose of this Job Aid is to help communities applying for Hazard Mitigation Assistance (HMA) grants understand the documentation needed to meet eligibility requirements and comply with Environmental Planning and Historic Preservation (EHP) regulations for Elevation. This Job Aid provides the application information necessary for Federal Emergency Management Agency (FEMA) to determine feasibility and effectiveness, cost-effectiveness, and potential impacts a proposed project may have on environmental and cultural resources.

Flood Risk Reduction Technical Review Supplement T1.4

The purpose of this Job Aid is to help communities applying for Hazard Mitigation Assistance (HMA) grants understand the documentation needed to meet eligibility requirements and comply with Environmental Planning and Historic Preservation (EHP) regulations for Flood Risk Reduction. This Job Aid provides the application information necessary for Federal Emergency Management Agency (FEMA) to determine feasibility and effectiveness, cost-effectiveness, and potential impacts a proposed project may have on environmental and cultural resources.

Elevation Supplement No. E1.3: HMA Environmental Planning and Historic Preservation

The purpose of this Job Aid is to help communities applying for Hazard Mitigation Assistance (HMA) grants understand the documentation needed to meet eligibility requirements and comply with Environmental Planning and Historic Preservation (EHP) regulations for Elevation. This Job Aid provides the application information necessary for Federal Emergency Management Agency (FEMA) to determine feasibility and effectiveness, cost effectiveness, and potential impacts a proposed project may have on environmental and cultural resources.

Job Aid: Flood Risk Reduction No. 1.4

The purpose of this Job Aid is to help communities applying for Hazard Mitigation Assistance (HMA) grants understand the documentation needed to meet eligibility requirements and comply with Environmental Planning and Historic Preservation (EHP) regulations for Flood Risk Reduction. This Job Aid provides the application information necessary for Federal Emergency Management Agency (FEMA) to determine feasibility and effectiveness, cost-effectiveness, and potential impacts a proposed project may have on environmental and cultural resources.

FEMA Supplement - Flood Risk Review

The purpose of this Job Aid is to help communities applying for Hazard Mitigation Assistance (HMA) grants understand the documentation needed to meet eligibility requirements and comply with Environmental Planning and Historic Preservation (EHP) regulations for Flood Risk Reduction. This Job Aid provides the application information necessary for Federal Emergency Management Agency (FEMA) to determine feasibility and effectiveness, cost-effectiveness, and potential impacts a proposed project may have on environmental and cultural resources.

Supplement No. E1.2: Acquisition and Relocation

The purpose of this Job Aid is to help communities applying for Hazard Mitigation Assistance (HMA) grants understand the documentation needed to meet eligibility requirements and comply with Environmental Planning and Historic Preservation (EHP) regulations for Acquisition/Relocation. This Job Aid provides the application information necessary for Federal Emergency Management Agency (FEMA) to determine feasibility and effectiveness, cost effectiveness, and potential impacts a proposed project may have on environmental and cultural resources.

Supplement No. E1.1: Acquisition and Demolition

The purpose of this Job Aid is to help communities applying for Hazard Mitigation Assistance (HMA) grants understand the documentation needed to meet eligibility requirements and comply with Environmental Planning and Historic Preservation (EHP) regulations for Acquisition/Demolition. This Job Aid provides the application information necessary for Federal Emergency Management Agency (FEMA) to determine feasibility and effectiveness, cost-effectiveness, and potential impacts a proposed project may have on environmental and cultural resources.

Job Aid No. 1.3: Elevation

The purpose of this Job Aid is to help communities applying for Hazard Mitigation Assistance (HMA) grants understand the documentation needed to meet eligibility requirements and comply with Environmental Planning and Historic Preservation (EHP) regulations for Elevation. This Job Aid provides the application information necessary for Federal Emergency Management Agency (FEMA) to determine feasibility and effectiveness, cost effectiveness, and potential impacts a proposed project may have on environmental and cultural resources.

Job Aid: Acquisition and Relocation

The purpose of this Job Aid is to help communities applying for Hazard Mitigation Assistance (HMA) grants understand the documentation needed to meet eligibility requirements and comply with Environmental Planning and Historic Preservation (EHP) regulations for Acquisition/Relocation. This Job Aid provides the application information necessary for Federal Emergency Management Agency (FEMA) to determine feasibility and effectiveness, cost effectiveness, and potential impacts a proposed project may have on environmental and cultural resources.

Job Aid No. 1.1: Acquisition and Demolition

The purpose of this Job Aid is to help communities applying for Hazard Mitigation Assistance (HMA) grants understand the documentation needed to meet eligibility requirements and comply with Environmental Planning and Historic Preservation (EHP) regulations for Acquisition/Demolition. This Job Aid provides the application information necessary for Federal Emergency Management Agency (FEMA) to determine feasibility and effectiveness, cost-effectiveness, and potential impacts a proposed project may have on environmental and cultural resources.

Federally-Recognized Tribes and Hazard Mitigation Grant Program – Option to Submit as an Applicant or Subapplicant

Federally-recognized tribes now have the option to submit a Hazard Mitigation Grant Program application to FEMA as an applicant or subapplicant. Applicants and subapplicants each have distinct responsibilities and benefits. This job aid explains and clarifies the responsibilities and benefits of each.

What is the Purpose of Hazard Mitigation Planning

This Job Aid is designed to help tribes complete a planning grant/subgrant application that, once approved, will yield a complete and actionable mitigation plan.

Last updated October 16, 2020