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Rules and Tools

Guides & Tutorials

SAM.gov Registration

Environmental & Historic

Managing Funds

Quick access to Assistance to Firefighter Grant tools for fire departments and non-affiliated emergency medical service organizations.

Guides and Tutorials

FEMA GO

Users guides for FEMA GO, our new grants management system.

Fundamentals of Grants Management Course

Course designed to enhance the FEMA federal financial assistance recipient's ability to administer and manage their award.

Grantee Bid Specification Tips

See our tips to get your bid specifications ready early.

Closeout Awards Tutorial

Follow our tutorial to help AFG award recipients submit a final Closeout Report at the end of their grant period of performance.

Rules

System for Award Management (SAM) Registration - Required to Apply or Receive a Grant Award

If you have not completed you SAM registration, or fail to renew and revalidate your annual data, you will not be able to draw grant funds. Please complete the SAM registration as soon as possible. A valid SAM.gov registration is now also required for any payment or amendment request to an existing, open award. For questions about SAM, contact your state’s grants management specialists.

After you submit a SAM registration, you must validate your account through the Internal Revenue Service and have a validated Commercial and Government Entity code to be eligible for an award.

SAM.gov is administered through the Government Services Administration. For technical assistance, call the federal service desk: 866-606-8220.

Environmental & Historic Preservation

Complete the screening form to begin the environmental and historic preservation compliance review for your FEMA preparedness grant-funded project. FEMA conducts its EHP compliance reviews in accordance with National Environmental Policy Act and other related laws and executive orders.

You do not need to complete the screening form If your grant project is limited to:

  • Planning
  • Management and administration
  • Classroom-based training
  • Tabletop and functional exercises
  • The purchase of mobile and portable equipment where no installation is needed

Managing Funds

A Federal Financial Report must be completed every year to submit financial information about individual grant awards.

Returning Unused Grant Funds

All grantees must return any unused grant funds, plus any earned interest, to FEMA. To return leftover grant funds, grantees must complete and attach the Return of Funds to FEMA form with any remittance. To assist grantees, FEMA has created an excess funds worksheet.

To return unused grant funds by check, please mail payments and relevant documents to the addresses below. Do not mail checks to other locations.

For Payments Sent by Regular Mail

FEMA
P.O. Box 6200-16
Portland, OR 97228-6200

For Payments Sent via Courier (e.g. UPS, DHL, and FedEx)

U.S. Bank
Attn: Government Lockbox – FEMA Finance Center #6200-16
17650 NE Sandy Blvd.
Portland, OR 97230

Last updated Aug 10, 2020

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