Main Content

Region III: Grants Division

Mission

The FEMA Region III Grants Division administers and provides support in the form of Federal Financial Assistance. Federal funds and support are provided to eligible applicants and recipients in the six (6) states that make up Region III: Delaware, the District of Columbia, Maryland, Pennsylvania, Virginia, and West Virginia.

Overview

The Federal Assistance opportunities the Grants Division oversees provide federal funds to those eligible applicants and recipients to carry out a specific need of the citizens in the form of grant agreements or cooperative agreements.

For Fiscal Year 2017, the Region III Grants Division monitored $1,168,990,856.64 in Federal Financial Assistance with a staff of 14 grants management professionals. Our organizational structure includes a Director, Branch Chief, Leads, administration and grants management staff.

FEMA Region III's Mark Lockett (right) provides an overview of grants compliance requirements with participants in the FEMA Region III Grants Recipient Workshop.
FEMA Region III's Mark Lockett (right) discusses grants compliance with participants in the FEMA Region III Grants Recipient Workshop. Compliance was just one of the topics up for discussion with state partners as part of a broader effort to improve our coordination throughout the grants lifecycle. Download Original

Each FEMA employee maintains an emergency management role in responding to events as required. Roles include Regional Response Coordination Center (RRCC) leadership, operations and support; situational awareness; and field liaisons. Region III Grants Division staff also support Preliminary Damage Assessments (PDAs) and Disaster Survivor Assistance Team (DSAT) deployments.

Career opportunities, when available, are posted on USAJobs for our Philadelphia, Pennsylvania office.

To reach the Region III Grants Division, please email us at FEMA-R3-Grants-Division@fema.dhs.gov.

Data as of 09/30/2017. Table includes state breakouts of specific grants, and includes totals by grant and state.

 

Regional Preparedness

Non-Regional Preparedness

Disaster

Non-Disaster Mitigation

TOTALS

DC

$6,121,575.00

$58,999,753.00

$19,891,874.79$6,339,527,05$91,352,729.84

DE

$12,938,323.00$5,114,919.00$8,904,839.71$2,460,638.50$29,418,720.21

MD

$12,992,708.00$17,280,491.00$149,437,006.12$8,076,813.97$187,787,019.09

PA

$32,672,325.00$34,299,897.00$283,492,042.80$15,450,530.96$365,915,795.76

VA

$24,107,943.00$24,216,245.00$131,402,710.00$17,464,380,19$197,191,278.19

WV

$15,287,153.00$3,871,100.00$276,676,374.05$1,491,686.50$297,326,313.55

TOTALS

$104,120,027.00$143,782.405.00$869,804,847.47$51,283,577.17$1,168,990,856.64

*As of 09/30/2017

Federal Grants Programs

The Grants Division’s responsibility for Federal Financial Assistance at Region III varies by program. The chart below provides a quick view of the Grants Division’s level of involvement for each program. To find out more about the programs, click on the grant name for more details.

Grant programs and FEMA Region III role in grants lifecycle for each program.

Program Name

Pre-Award

Award

Quarterly Monitoring

Annual Monitoring

Closeout

Amendments

Audit Resolution

Technical Assistance

FEMA State Agreement (FSA)

    

  

Hazard Mitigation Grant Program (HMGP) 97.039

  

LIQUIDATION Only

Public Assistance  (PA) 97.036

  

LIQUIDATION Only

Individual Assistance (IA)

  

LIQUIDATION Only

         

Emergency Management Performance Grant (EMPG) 97.042

         

Flood Mitigation Assistance (FMA) 97.029

 

Pre-Disaster Mitigation (PDM) 97.047

 

Severe Repetitive Loss (SRL) 97.110

 

Coorperative Technical Partners (CTP) 97.045

Community Assistance Program- State Support Services Element (CAP-SSSE) 97.023

National Dam Safety (NDSP) 97.041

         

Port Security Grant Program (PSGP) 97.056

  

    

Intercity Bus Security Grant  (IBSG) 97.057

  

    

Transit Security Grant Program (TSGP) 97.075

  

    

Homeland Security Grant Program (HSGP) 97.067

  

    

Nonprofit Security Program (NSP)  97.008

  

    

Homeland Security National Training Program (HSNTP) 97.005

  

    

Homeland Security Preparedness Technical Assistance Program (HSPTAP) 97.007

  

    

Assistance to Firefighters Assistance (AFG)

 

 

 

 

 

 
Complex Coordinated Terrorist Attack (CCTA) 97.133       

Monitoring and Audit Resolution

Federal Financial Assistance monitoring is an on-going and periodic action to validate that the requirements and purpose of the funds are spent accordingly. Monitoring is not auditing. Monitoring activities requires active and regular communication between the recipient and federal awarding agency on any aspect of the grant lifecycle.

Commonly conducted monitoring at FEMA Region III include quarterly reviews of recipient-submitted programmatic and financial reports, grant award amendments, audit resolution, technical assistance, corrective actions, scheduled site visits, and desk reviews.

Region III, in coordination with FEMA Headquarters Grants Program Directorate (GPD), annually completes a monitoring risk analysis and schedules formal monitoring activities for active grant recipients. This monitoring schedule begins with compliance with the "Implementing Recommendations of the 9/11 Commission Act of 2007" and includes review of areas such as: change in staff, corrective actions, recipient responsiveness, new awardee, pre-award, prior indication of issues, program type, reporting challenges, and time since previous monitoring activity.

Single financial audits are a requirement of Federal Financial Assistance when the total federal funds expended reaches $750,000 or more. These audits are completed by independent financial auditors (CPA firms) in accordance with the Generally Accepted Government Auditing Standards, or 'Yellow Book'. Once the audit is complete, it is uploaded into the Federal Audit Clearinghouse.

Applicant and Recipient Resources

Podcasts

FEMA Region III Grants Podcast: Site Visits

FEMA Region III Grants Podcast: Amendments

Documents

FEMA Region III Grants: Emergency Management Performance Grant Fact Sheet

Performance Progress Report SF-PPR

Pre-Award Resources:

  • To search for new grant opportunities and apply for those opportunities, applicants must check grants.gov
  • Before applying for a federal financial assistance opportunity, all applicants must have a D-U-N-S number.
  • Applicants want to make sure any other organization or individual that is added into the application is not on the Debarred & Suspended list. To check, please visit https://www.sam.gov/portal/SAM/#1.
  • Applicants should make sure they have internal controls, in written form, prepared prior to applying for federal financial assistance. Details on the types of controls needed are outlined in the Yellow Book and the 2 Code of Federal Regulations (CFR) 200.303.
  • Make sure your application follows the many aspects of the Notice of Funding Opportunity (NOFO) including eligibility, purpose, etc. NOFOs can be found on grants.gov in the announcement listing.

Post-Award Resources:

  • All awards must comply with the 2 CFR 200 requirements.
  • Once awarded, recipients will be directed to register for an account on the Payment and Reporting System (PARS) to submit financial reports and request reimbursement funds.
  • For preparedness award acceptance, submitting progress reports and submitting amendments; recipients are directed to register in the grants management system, NDGrants.
  • Non-disaster mitigation applications and awards are managed through the eGrants system.
  • The Federal Funding Accountability and Transparency Act (FFATA) requires prime recipients to capture and report subawards and executive compensation data through the FFATA Subaward Reporting System (FSRS) at https://www.fsrs.gov/
  • Products:

Grants Training:

Recipient Communications:

Last Updated: 
10/22/2018 - 11:15