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FEMA Implementation of Allocation Order on Exports of Scarce PPE and Notice on Exemptions

FEMA published a Temporary Final Rule and subsequent notice in the Federal Register on April 10 and April 17, 2020, outlining implementation of the President’s Memorandum, “Allocating Certain Scarce or Threatened Health and Medical Resource to Domestic Use.” The Temporary Final Rule is an allocation order issued by the FEMA Administrator to review exports of five types of Personal Protective Equipment (PPE), also referred to as “covered materials,” needed to respond to the coronavirus (COVID-19) pandemic.  The second notice provides guidance on the implementation of the allocation order and includes several types of shipments that will generally be exempted from hold by U.S. Customs and Border Protection (CBP).   

Information about the Allocation Order

FEMA is working in close coordination with CBP to review shipments of five types of covered materials before allowing their export from the U.S. to ensure PPE needs are met for our frontline healthcare workers and the American public.  Covered materials include N95 respirators, other respirators, surgical masks, and PPE gloves.  For each shipment FEMA has three options:

  • FEMA may purchase part or all of the shipment, using a rated order under Title 1 of the Defense Production Act;
  • FEMA may return all or part of the shipment for distribution in the domestic supply chain; or
  • FEMA may allow all or part of the shipment to proceed as planned for export.

Scope of Allocation Order

The allocation order only applies to shipments of these five covered materials:  

  • N95 Filtering Facepiece Respirators, including devices that are disposable half-face-piece non-powered air-purifying particulate respirators intended for use to cover the nose and mouth of the wearer;
  • Other Filtering Facepiece Respirators (e.g., those designated as N99, N100, R95, R99, R100, or P95, P99, P100), including single-use, disposable half-mask respiratory protective devices that cover the user's airway (nose and mouth) and offer protection from particulate materials at an N95 filtration efficiency level per 42 CFR 84.181;
  • Elastomeric, air-purifying respirators and appropriate particulate filters/cartridges;
  • PPE surgical masks, including masks that cover the user's nose and mouth and provide a physical barrier to fluids and particulate materials; and
  • PPE gloves or surgical gloves, including those defined at 21 CFR 880.6250 (exam gloves) and 878.4460 (surgical gloves) and such gloves intended for the same purposes.

FEMA may add additional materials to this order at a future point in time. Shipments of other materials, including other PPE, are not covered by this allocation order.

Effect on Shipments

To clarify, not every shipment of covered materials will be detained for FEMA determination, and not every shipment that is detained for FEMA determination will be prohibited from export.

After a shipment is sent for export, CBP will conduct a preliminary review of all materials in the Automated Export System (AES), including any Letter of Attestation submitted by the shipper (if necessary). If the export clearly falls within an exemption, CBP may allow the shipment to immediately proceed to export.

In other circumstances, CBP will send information about the export to FEMA. FEMA will review the shipment with the assistance of the Export Cargo Review Working Group, which includes representatives from CBP, the Department of State, the Department of Commerce, and the Food and Drug Administration, After FEMA makes a determination, FEMA will route the decision back to the exporter through CBP.

FEMA is taking every action possible to minimize the delays caused by this allocation order. Once notified by CPB, from detainment to determination, FEMA aims to make a decision within 72 hours.

Allocation Order Exemptions

In order to minimize the disruption of the supply chain and use agency resources efficiently, FEMA has established several exemptions to the allocation order. Shipments that fall into one or more exemption may be exported automatically, subject to the caveats described at the end of this section.

The initial allocation order provided an exemption for shipments made by or on behalf of U.S. manufacturers with continuous export agreements with customers in other countries since at least January 1, 2020, so long as at least 80 percent of such manufacturer’s domestic production of covered materials, on a per item basis, was distributed in the United States in the preceding 12 months. Exporters who believe a shipment falls under this exemption should submit a Letter of Attestation (described below) describing the shipment and applicability of the exemption.

The notice published in the Federal Register on April 17 identifies several additional exemptions. Exporters wishing to submit a shipment under one of the following five exemptions must submit a letter of attestation with the shipping information entered into the AES:

  • Exports of covered materials by non-profit or non-governmental organizations that are solely for donation to foreign charities or governments for free distribution (not sale) at their destination(s).
  • Intracompany transfers of covered materials by U.S. companies from domestic facilities to company-owned or affiliated foreign facilities. 
  • Shipments of covered materials that are exported solely for assembly in medical kits and diagnostic testing kits destined for U.S. sale and delivery.
  • In-Transit Merchandise:  shipments in transit through the United States with a foreign shipper and consignee, including shipments temporarily entered into a warehouse or temporarily admitted to a foreign trade zone.
  • Shipments for which the final destination is Canada or Mexico.

For several other exemptions, listed below, letters of attestation are not required. However, shippers may submit additional documentation if they believe it would be of assistance in helping FEMA to determine whether an exemption applies:

  • Shipments to U.S. commonwealths and territories, including Guam, American Samoa, Puerto Rico, U.S. Virgin Islands, and the Commonwealth of the Northern Mariana Islands (Including minor outlying islands).
  • Sealed, sterile medical kits and diagnostic testing kits where only a portion of the kit is made up of one or more covered materials that cannot be easily removed without damaging the kits. 
  • Declared Diplomatic shipments from foreign embassies and consulates to their home countries.  these may be shipped via intermediaries (logistics providers) but are shipped from and consigned to foreign governments
  • Shipments to Overseas U.S. Military Addresses, Foreign Service Posts (e.g., diplomatic post offices), and Embassies.
  • Shipments by or on behalf of the U.S. Federal Government, including its military. 

If CBP believes that an exporter is intentionally modifying its shipments to take advantage of one or more exemptions, CBP may detain a shipment and forward information about that shipment (including the basis for CBP’s belief of the intentional modification) to FEMA for determination.

In addition, CBP may, in its discretion, forward on additional shipments to FEMA for consideration if the agency does not believe a shipment falls clearly into one or more exemptions.

When and How to Submit a Letter of Attestation

Letters of attestation are only needed if the shipper plans to export one or more of the covered materials listed in the allocation order, and if this shipment falls under one of the exemptions for which a letter of attestation is required. These must be submitted through the AES to CBP in conjunction with other export paperwork.

FEMA recommends that the following elements are included in a letter of attestation:

  • Description of the type and quantity of covered materials that are included in the shipment. If the shipment does not contain any of the five covered materials, then there is no need to file the attestation letter, as the shipment falls outside the allocation order.
  • A description of which exemption(s) the owner or exporter believes the shipment falls into. For a full list of the exemptions review the Federal Register notices published by FEMA on the allocation order and the subsequent notice.
  • A brief statement describing why the claimed exemption applies.
  • A brief statement describing the expected end use of the exported materials.
  • A statement confirming that the provided information is true and accurate to the best of the exporter’s knowledge, and that the exporter is aware that false information is subject to prosecution under the DPA, as described in the allocation order.

Letters of attestation are collected pursuant to OMB Control Number 1660-0148, Letter of Attestation regarding Export of Certain Scarce or Threatened Medical Resources, valid through August 10, 2020.

Relevant Authorities for Allocation Actions

Defense Production Act – Title I

The section of the DPA allows the President, and appropriately delegated agencies, to “allocate materials, services, and facilities in such manner, upon such conditions, and to such extent as he shall deem necessary or appropriate to promote the national defense” (50 U.S. Code § 4511(a)(2)).

Executive Order 13911 - Delegating Additional Authority Under the DPA with Respect to Health and Medical Resources to Respond to the Spread of COVID-19

The President Signed Executive Order 13911 on March 27.  Title 4 of this Executive Order gave the Secretary of Homeland Security and the Secretary of Health and Human Services the authority to implement Title 1 of the DPA. In turn, on April 1, the Secretary of Homeland Security delegated this authority to the FEMA Administrator in Department of Homeland Security Delegation 09052 Rev 00.1, “Delegation of Defense Production Act Authority to the Administrator of the Federal Emergency Management Agency.”

President’s Memorandum - Allocating Certain Scarce or Threatened Health and Medical Resources to Domestic Use

In the Memorandum signed on April 3, the President noted that “it is the policy of the United States to prevent domestic brokers, distributors, and other intermediaries” from diverting five types of covered material overseas. The Memorandum directed the Secretary of Homeland Security, through the Administrator of FEMA, to “use any and all authority available under section 101 of the [DPA] to allocate to domestic use, as appropriate” the five types of covered materials provided text box. 

FEMA Temporary Final Rule - Prioritization and Allocation of Certain Scarce or Threatened Health and Medical Resources for Domestic Use

On April 10, the FEMA Administrator issued and published the allocation order in the Federal Register.  The notice allows FEMA to review shipments of PPE subject to this allotment order which include: N95 respirators, and a variety of other filtering respirators; air-purifying respirators; surgical masks; and, surgical gloves. These are the same five types of materials referenced in the President’s Memorandum.

For Additional Questions

Please send an email to one of the following points of contact for any questions. 

For questions about a specific shipment, send a message to the U.S. Customs and Border Protection COVID-19 Email Box.

For general questions about the allocation order and Notice of Exemptions in the Federal Register, send an email to FEMA National Business Emergency Operations Center, at NBEOC@max.gov

Release Date
Apr 21, 2020
Last updated Jul 21, 2020

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