|Applicant||City of Dothan|
Citation: FEMA-1835-DR-AL, Storm Drain Systems Repair, Eligible Work
Reference: Eligible Work
Summary: Following the heavy rain and severe storm declaration, City of Dothan (Applicant) sustained damages to four storm drainage systems at four different sites. FEMA prepared PW 1291 for $209,709. Following a review, FEMA denied the Applicant’s request due to a lack of maintenance of the drainage channels as defined at 44 CFR §206.223(a), General work eligibility, General. In the first appeal, the Applicant provided documentation supporting maintenance of the drainage facilities. Following a review of the documentation, FEMA determined the work for one of the sites eligible and partially approved the amount of $82,030. Subsequently, FEMA contracted a Professional Engineer (PE) to re-examine all of the damaged sites. The PE reported that the lack of maintenance claim was unsubstantiated. In the second Appeal dated March 4, 2010, the Applicant stated similar facts and provided additional documentation, which included a copy of the PE’s report and pictures to support the claim.
Issue: Is the Applicant eligible for reimbursement for costs of repairing four storm drainage systems?
Rationale: 44 CFR §206.223(a)
August 11, 2011
Alabama Emergency Management Agency
5898 County Road 41
P.O. Box Drawer 2160
Clanton, AL 35046
Re: Second Appeal-City of Dothan-, PA ID 062-21184-00, Storm drain repair, FEMA-1835-DR-MD, Project Worksheet (PW) 1291
Dear Mr. Long:
This letter is in response to a letter from your office dated March 4, 2010, which transmitted the referenced second appeal on behalf of the City of Dothan (Applicant). The Applicant is appealing the U.S. Department of Homeland Security’s Federal Emergency Management Agency’s (FEMA) denial of $127,679 for the repair of four storm drain systems.
Following the heavy rain and severe storm declaration, the Applicant sustained damages to four storm drain channels located at four separate sites. FEMA prepared PW 1291 for $127,679 for the repair work. Following a review of the PW and photo documentation, FEMA determined the work to be ineligible due to lack of maintenance over time as defined in 44 CFR §206.223(a), General work eligibility, General which states that eligible work must be the result of a major disaster event.
In its first appeal dated February 24, 2010, the Applicant stated that the four storm drainage systems were damaged as a result of the declared disaster and presented a summary of costs, personnel and equipment that is budgeted annually for the maintenance of the drainage channels. On January 22, 2010, FEMA denied the first appeal stating that the damages to the drainage channels were not disaster related due to lack maintenance over time as defined at 44 CFR §206.223(a), General work eligibility, General. After closer review of the four sites, FEMA deemed site number four eligible for funding and partially approved the estimated repair costs of $82,030. However, damages for sites one, two, and three were determined ineligible for funding due to the extent of undergrowth and bushes at the three sites.
In the Applicant’s second appeal dated March 4, 2010, the Applicant reiterated the arguments from its first appeal. Subsequent to the first appeal determination, FEMA contracted a Professional Engineer (PE) to re-examine the damage sites and confirmed the claims of the Applicant. The PE reported that the drainage channels have been constructed to minimize normal and continual maintenance and the severity of the disaster far exceeded the design capacity of the four storm drain channels. Therefore, this appeal is granted.
I have reviewed all of the information submitted with the appeal and determined that the second appeal decision was consistent with program statute and regulations. Accordingly, I am granting this appeal.
Please inform the Corporation of my decision. This determination constitutes the final decision on this matter pursuant to 44 CFR §206.206, Appeals.
cc: Major P. May
FEMA Region IV