U.S. Department of Homeland Security 
U.S. Department of Homeland SecurityU.S. Department of Homeland Security
Washington, DC 
Washington, DCWashington, DC 20528

20472 


GPD Information Bulletin 
No. 304 January 5, 2009 


TO: 
All State Administrative Agency Heads 

All State Administrative Agency Points of Contact 

All State Administrative Agency Grant Points of Contact 

All UASI Points of Contact 

FROM: 
W. Ross Ashley, III 

Assistant Administrator 

Grant Programs Directorate 

Federal Emergency Management Agency 

SUBJECT: 
Extension Requests for FY 2005 Homeland Security Grant Program 
(HSGP) 

FEMA is committed to working with our grantees on providing no-cost extensions to performance 
periods on our existing preparedness grant programs. We understand that States and localities 
experience issues with procurement processes, equipment delays, and other obstacles. However, 
it is also important to ensure the funds are obligated and expended in a timely manner, within 
previously approved periods of performance. Pursuant to the closing procedures set forth in 31 

U.S.C. 1552: 
"On September 30th of the 5th fiscal year after the period of availability for obligation of a 
fixed appropriation account ends, the account shall be closed and any remaining balance 
(whether obligated or unobligated) in the account shall be canceled and thereafter shall not 
be available for obligation or expenditure for any purpose." 

The FY 2005 Homeland Security Grant Program (HSGP) was awarded with an original period of 
performance end date of March 31, 2007. Since that time, FEMA/Grant Programs Directorate 
(GPD) has received and approved many requests for no-cost extensions. As we approach four 
years since the original award of this grant, we are taking steps to set final deadlines and move 
closer to closing these grants. GPD would like to provide you with a schedule for closeout of the 
FY 2005 HSGP award: 

o 
Final FY 2005 HSGP extension requests must be received by March 31, 2009. 
o 
Administrative closeout on awards not extended will begin on April 1, 2009. 
o 
There will be no extensions on FY 2005 HSGP performance periods past September 30, 
2009. 
Similar action is scheduled to be taken on the FY 2006 HSGP and all other open grants as they 
approach September 30 of the 5th fiscal year after the period of availability. GPD will 
communicate detailed timelines to grantees once they are available. 


All requests for grant extensions must be submitted from the SAA to your GPD HQ Program 
Analyst, and must include a detailed, clear justification for the extension. In addition, all grantees 
requesting an extension must be compliant with reporting requirements on all active awards in 
order for extension requests to be fulfilled. All grantees are reminded to submit final reports in a 
timely fashion so that the close-out process may begin shortly after the end of the performance 
period. Additional questions may be directed to your assigned Program Analyst or the Centralized 
Scheduling and Information Desk at askcsid@fema.gov or 1-800-368-6498.