National Disaster Recovery Program 
Database (NDRPD) 

Program Submitter Role 

User Guide 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Table of Contents 

 
1 Introduction .............................................................................................................. 1 
1.1 Executive Summary .......................................................................................... 1 
1.2 User Accounts ................................................................................................... 2 
2 Using NDRPD .......................................................................................................... 2 
2.1 Obtaining Submitter Rights ............................................................................... 2 
2.2 Accessing the NDRPD ...................................................................................... 5 
How to use NDRPD ..................................................................................................... 6 
2.2.1 Search for Program.................................................................................... 6 
2.2.2 Resizing Screen to Resolve Search Box Scroll Issues .............................. 7 
2.2.3 View Program Information ......................................................................... 8 
2.2.4 Modify Search Results ............................................................................. 10 
2.2.5 View Programs Linked to Your Account................................................... 11 
2.2.6 Create and Submit a Program ................................................................. 12 
2.2.7 Edit a Program ......................................................................................... 13 
2.2.8 Deactivate a Program .............................................................................. 14 
2.2.9 Reactivating a Program ........................................................................... 14 
2.2.10 Update Program Expiration Date ............................................................. 15 
2.2.11 View Additional Resource Websites ........................................................ 16 
3 Questions or Suggestions ...................................................................................... 17 
4 Disclaimer and Posting Policy ................................................................................ 17 
4.1 Disclaimer on Content ..................................................................................... 17 
4.2 Posting Policy ................................................................................................. 17 
5 Website Terms and Definitions .............................................................................. 18 


 

 

 

 

 

 


1 Introduction 

1.1 Executive Summary 

With the development of the National Disaster Recovery Framework (NDRF), FEMA 
worked to create systems that can supplement, and not replace, current and ongoing 
community planning and recovery efforts. To support this effort, FEMA developed a 
web-based tool, the National Disaster Recovery Program Database (NDRPD), which 
provides data on different programs to help communities prepare for, respond to, and 
rebuild after a disaster. The NDRPD serves as a central location for State, Local, 
Tribal, and Territorial (SLTT) governments and emergency managers to view and 
research disaster-related programs sponsored by various levels of government and for-
profit, non-profit, and charitable organizations. Unlike other systems, the NDRPD is not 
a resource tracker, but is a posting board of government, charitable, or voluntary 
programs that show a high level view of what each sponsor can offer. We still urge all 
viewers to contact the program sponsors to apply for each of the programs listed. 

 On the NDRPD users can sort though the different search criteria to find 
programs from specific agencies, resources (such as financial, housing, material, 
personnel, and services), eligibility criteria, states, or beneficiaries. Once the user clicks 
on the link attached to the program, they will be able to view a detailed description, 
Catalogue of Federal Domestic Assistance program number (if applicable), and 
instructions on how to access the programs’ websites for application details. The 
newest version will also provide faster search speeds, expanded information on Excel 
reports, and other features that improve usability. 

In order to ensure the information in the database is as comprehensive and as up to 
date as possible, entities that have been granted rights to the site will be able to make 
updates directly on the website. FEMA will work with Federal and state/tribal/territorial 
government, for-profit, non-profit and charitable organization partners to designate and 
train a point of contact who will be granted “submitter” rights. Submitter rights allow 
entities to enter, update, and maintain program information. Additionally, if no updates 
to a program are made within a year, the entry for the program will be archived and 
taken off the live site, preventing outdated data from remaining on the site. Individuals 
with submitter rights will automatically receive an email prior to any program being 
archived with instructions to review and re-approve, update, or deactivate programs. To 
request submitter rights, please send an email with information on your program to 
NDHTF@DHS.gov. Once the program is reviewed and approved, the requester will 
receive a user guide with instructions on how to manually submit and manage programs 
on the site. Please note that these programs should be related to response, recovery or 
mitigation and the NDHTF reserves the right to not post programs if they are determined 
to be unrelated to the mission of the database. 

 Although the program information on this site is available for anyone to view, it 
designed for State/Local/Tribal governments and emergency managers. The 
database’s programs are not intended for individual applicants. We urge individuals 
and families to visit www.disasterassistance.gov to find and apply for individual 
assistance related to disaster recovery. 

The database is currently posted on the publically accessible FEMA National 
Disaster Recovery Program Database Website http://www.fema.gov/ndrpd 

 

 


1.2 User Accounts 

There are two types of user accounts available to the public for the NDRPD: 

 

• Public User (Viewer) 
o This role is available to the public and does not require logging in 
o Able to: 
. Search and view details for all approved programs 








 

• Program Submitter 
o This role requires internet registration and log in 
o Able to: 
. Search and view details for all approved programs 
. Submit new programs for approval 
. Edit his/her own programs 
. Deactivate his/her own programs that are no longer valid 
. Requires review every 12 months of each program, or programs 
will automatically sunset and be removed from the database. 








 

2 Using NDRPD 

2.1 Obtaining Submitter Rights 

To access the public side of the NDRPD 

• Go directly to www.fema.gov/ndrpd 
• The link along with additional recovery resources can also be found on provided on the 
National Disaster Housing Strategy Resource Center 
www.fema.gov/emergency/disasterhousing/ and the National Disaster Recovery 
Framework website http://www.fema.gov/recoveryframework/ 


 

On the next page is the site you will see after you click on the National Disaster 
Recovery Program Database link. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


National Disaster Recovery Program Database Homepage
Login is only required if you want to update or edit programs. No login is required 
if you just want to search programs in the database. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Registration Page for a New User. Arrow pointing to New User? Icon 
In order to be granted access to the National Disaster Recovery Program Database website, you will need to request access by clicking on the "Request Access" button, which is located on the Available Applications web page.
To obtain a new Program Submitter account, click the “Submitter Login” link from the 
NDRPD internet site. 

 

On the following page (shown below), click the “New User?” button to register for a new 
NDRPD Program Submitter account. 

 

 

 

After you click “New User” please type the security code displayed on the screen 

 

Follow the information on the screen and enter your account information and create a 
user ID and password. Next, click on the “Click here to request new privileges” button 
to request access to the NDRPD system. 

 

 

On the Available Applications page, click the “Request Access” button for the National 
Disaster Recovery Program Database internet site. This will redirect you to the site and 
show you as being logged in. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Arrow Pointing to Submitter Login Tab on NDRPD homepage
2.2 Accessing the NDRPD 

Go directly to www.fema.gov/ndrpd . The link along with additional recovery resources 
can also be found on provided on the National Disaster Housing Strategy Resource 
Center www.fema.gov/emergency/disasterhousing/ and the National Disaster 
Recovery Framework website http://www.fema.gov/recoveryframework/ 

 

No login or password is needed if you are a public viewer and just want to search 
programs in the database. 

 

If you want to review, edit, or add new programs click on the “Submitter Login” link in 
the header and login with your Program Submitter User ID and Password. 

 

 


Arrow pointing to Search button on NDRPD homepage. Bottom right corner.
How to use NDRPD 

2.2.1 Search for Program 

All users, regardless of user role, have the ability to search for programs. 

 

A program is only searchable/viewable to the Public Users (Viewers) once it is has been 
approved by the FEMA Program Approver. 

 

To search for a program, select the criteria in any of the multi-select search boxes. 

• All boxes do not have to be selected for the program to provide search results, but if you 
select more criteria in multiple fields the program will produce a more focused report of 
more specific programs. 
• Click the “Select” link next to each category to expand the checkbox window. 
• Click the “?” to see the definitions for each criteria. 
• Check the box to select your search criteria. 
• Uncheck the box to remove a selected criteria or click the “Reset” button to clear all 
fields 
• Once all the criteria have been selected click the “Search” button to view the results. 
Results are displayed on the same page. To modify your search click “Modify Search 
Criteria” or click the arrow next to “Search Programs” to expand the search menu. 
• You can broaden or narrow your search by removing or selecting additional criterion. 
• If you know the name of the program you can enter it into the “Program Name” box and 
click “Search” 
• To view your results in an Excel spreadsheet, click “Export to Excel” 


 

 

 

 

 


Screen resolution scale in display properties window
2.2.2 Resizing Screen to Resolve Search Box Scroll Issues 

Some users with smaller resolution screens might experience some scroll issues with 
the call out boxes. In the event that you click a “Select” link to open a search box and 
you are unable to click “ok,” please follow the steps below to continue your search. 

 

Option 1 – Adjusting Screen Resolution 

• Minimize the window and go to your computers desktop view 
• Right click and select “Properties” 
• Click the tab that says “Settings” 
• In the box that says “Screen Resolution” slide the scale to 1024 by 768 pixels 
• Click “OK” to close out of the window 
• Return to NDRPD site and continue searching 


 

 

Option 2 – Zooming Out on the Screen 

• While on the NDPRD site hold down the “Ctrl” key and scroll down on your mouse as 
needed 
• This should zoom the screen out and re adjust the resolution 
• To return to the view you had before hold down the “Ctrl” key and scroll up on your 
mouse as needed 


 

 


Link under Program Name that will take user to the Program Information Page
2.2.3 View Program Information 

 

Public Users (Viewers) can only search for and view approved programs. They are not 
permitted to edit any information. 

 

To view the details for a specific program, click on the name of the program you wish to 
view from the search results. This will display the all of the program’s information, 
including a description of the program, eligible recipients, types of assistance offered, 
and up to two business points of contact, if available. For descriptions of the information 
fields see the definitions section. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Program Information page displays a description of the program, provides links to websites, and points of contact. 
Sample of some of the information found on the program information page 

 

 

 

 

 

 

 


Link to Modify Search Criteria
2.2.4 Modify Search Results 

 

To modify your search results you can either click the “Home” button to return you to the search 
screen or click on the link that says “Modify Search Criteria” 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Arrow pointing to My Programs Tab on the top of the NDRPD homepage
2.2.5 View Programs Linked to Your Account 

Once logged in as a Program Submitter, you can view all of the programs you have 
previously submitted and their status by clicking the “My Programs” link at the top of the 
page. 

 

 

 

The next page you will see is a listing of all your programs categorized by their approval 
status. 

 

1. “Pending Approval” are programs that have been submitted to FEMA for 
approval but have not yet been approved. These programs are not 
searchable/viewable to the public or other Program Submitters. 


 

2. “Approved” programs are programs that have been approved by FEMA and are 
searchable/viewable to the public. A program will remain publicly available until it 
expires (Program Expiration Date) or is deactivated by the Program Submitter. 


 

3. “Disapproved” programs are programs that were not approved by FEMA and 
are therefore not searchable/viewable to the public. FEMA is required to provide 
a reason for each disapproval. You can view the reason by clicking on any 
disapproved program. Disapproved programs may be resubmitted for approval. 


 

4. “Deactivated” programs are programs that have either expired, i.e. past the 
Program Expiration Date, or you have deactivated personally. Once a program 
is deactivated, it is no longer searchable/viewable to the public. A deactivated 
program cannot be re-activated. Once a program is deactivated, in order for it to 
be listed again the program information must be re-entered and re-submitted 
under a different program name. 



Arrow pointing to Create New button on the bottom of the Submitter's hompeage
2.2.6 Create and Submit a Program 

Program Submitters have the ability to submit programs for approval. All submitted 
programs are reviewed and approved, or disapproved, by the FEMA Program Approver. 

 

To create a new program, log in to your submitter account and click on the “Create 
New” button on the homepage. 

 

 

 

Enter information on the program (see Appendix A for field definitions) and click the 
“Submit” button. The FEMA Program Approver will review for approval. 

 

• If the sponsor of the program is not listed under the “Sponsor” dropdown please contact 
NDHTF@dhs.gov for a new entry to be created. You will be notified once that entry has 
been created and then can proceed with entering the new program 
• If you are entering a Federal program, please make sure to add the Catalogue of 
Federal Domestic Assistance (CFDA) Program Number into the “Description” box. 


Note: Required fields are indicated by a red asterisk (*). Each field with an “Add” button 
allows you to add multiple entries. For each of the information boxes, you must click 
on the “Add” button to make sure that the information you have submitted is 
added into the database. At least one selection from the “Available States” OR 
“Available Territories” boxes must be selected. For the “Available States” and 
“Available Territories” boxes you have the choice of clicking the “Add” button 
(for individual states/territories) and “Add All.” The “Add All” button for the 
“Available States” box will add all 50 States and the District of Columbia. Clicking 
“Add All” for the “Available Territories” box will add Puerto Rico, U.S. Virgin 
Islands, American Samoa, Guam, Northern Mariana Islands, Marshall Islands, U.S. 
Minor Outlying Island, Palau, and Federated States of Micronesia). 


Arrow pointing to Edit button on the bottom of each sumbitter's program information page. 


After all the information for the program has been submitted click “Submit.” You will see 
a box pop up asking you if you want to submit the program, click “yes.” Once the 
program is submitted the page will display a message saying “Submit Successful” 

 

2.2.7 Edit a Program 

Once logged in as a Program Submitter, you can edit your programs by clicking the “My 
Programs” link at the top of the page. 

 

 

On the My Programs page, the programs are displayed according to their status. Click 
on the name of the program you wish to edit. Once you are on the program information 
page click the “Edit” button. 

 

 

 

Make any changes you need to the program and select “Submit.” You will see a box 
pop up asking you if you want to submit the program, click “yes.” Once the program is 
accepted the page will display a message saying “Submit Successful.” Changes will not 
be seen on the public site until approved. 

 

 

 

 

 

 


Arrow pointing to Deactivate button on submitters program information page.
2.2.8 Deactivate a Program 

To deactivate a program, click on an approved program from the My Programs page. 
Click on the name of the program you wish to deactivate. Once you are on the program 
information page click the “Deactivate” button. 

 

Note: Once a program is deactivated it is no longer searchable/viewable to the public. 
In order to reactivate the program it will need to be resubmitted and reapproved. A 
deactivated program cannot be re-activated without being resubmitted. 

 

 

 

2.2.9 Reactivating a Program 

To reactivate a program, click on the deactivated program from the My Programs page. 
Click on the name of the program you wish to reactivate. Once you are on the program 
information page click the “Edit” button. Make any changes to the program that are 
needed, or just add a space in the description box if all the information is still relevant. 
Then hit submit. Once it is approved it will show on the public site. 

 

 

 

 

 

 

 

 

 

 

 


2.2.10 Update Program Expiration Date 

Each time a program is entered into the database it is assigned an expiration date, a 
calendar year from its entry. If no change is made to the program during that year, the 
program will automatically deactivate. Submitters will receive an email 30 days before 
the expiration date reminding them that they must review the program and make any 
updates such as program changes or contact information updates. If all the information 
is still accurate, the submitter will update the date and the program will remain on the 
site for another year. 

 

To make changes 

1. Login to your submitter account 
2. Select the program that you would like to update. 
3. Click “Edit” 
4. Change any fields that need updating 
5. Click the calendar icon next to the “Expiration Date” box. 
6. Select a date that is one calendar year from the date you are updating it (not from the 
original expiration date) 
7. Then “submit” the program with the new date. 
8. Once the Administrator reviews and approves the program you will be notified and the 
changes (if any) will appear on the site. 


Note: Once a program is deactivated it is no longer searchable/viewable to the public. 
If your program is deactivated it cannot be reactivated and must be reentered as a new 
program. Please make a minor change to the program name if you have to reenter it 
otherwise the database will recognize it as a duplicate entry and will not accept it. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Click on the “Additional Resources” tab to view helpful websites and documents. Arrow pointing to Additional Resources Tab. Top Left on web page.
2.2.11 View Additional Resource Websites 

 

Click on the “Additional Resources” tab to view helpful websites and documents 

 

 

 

 

 

 

 

 

 

 

 

 


3 Questions or Suggestions 

 

For all program-related inquiries, please contact the National Disaster Housing Task 
Force at NDHTF@dhs.gov. 

 

If you experience technical issues using the NDRPD or website, please contact the 
RIMS Team at fema-rims@dhs.gov 

4 Disclaimer and Posting Policy 

4.1 Disclaimer on Content 

Please note that in order for the NDRPD to stay up to date programs are constantly 
being added and deactivated. The database team does its best to have all programs 
listed for each agency, but there are instances in which an agency offers a program that 
might not be listed in the database. Please consult with your Federal, State, local, and 
Tribal officials to ensure that all the available programs are being offered. Please 
contact NDHTF@dhs.gov if you would like additional programs added or if you have 
any questions. 

State, Local, Tribal and Territorial (SLTT) governments and NGOs should perform 
all appropriate due diligence prior to using any of these resources and should follow 
their own procedures when utilizing these programs. 

4.2 Posting Policy 

Organizations are welcome to post and update information on their programs to help 
SLTT officials find and apply for them. However, this is a moderated forum. This means 
that FEMA will be performing a review of all posts and will remove any listings that do 
not comply with our guidance. To be included in this resource programs must meet the 
following criteria: 

• Programs must be free of commercial use and may not endorse a product or 
service. 
• Programs must not discriminate against applicants 
• Programs must be intended for applications from SLTT and community 
governments. 
• Programs must be related to preparing for, protecting against, responding to and 
recovering from disasters. 
• Programs must be available to assist areas impacted by disaster. 
• Programs must be geared towards key sectors of recovery/development (ex. 
Education, Infrastructure, Housing, Community Capacity Building, Health 
Services, Historic & Cultural, Public Service, Environmental, Flood Plain 
Management & Mitigation) 
• Programs must not charge for assistance. 


 

In addition to a review for programmatic requirements all postings will be reviewed 
for appropriate content. Posts that are off-topic, include abusive or vulgar language, 
spam, hate speech, personal attacks, personal details such as: a FEMA case number or 
social security number, advertisements or endorsements of products, or similar content 
will not be posted on this site. We reserve the right to determine which postings are 


acceptable for this page. If your post was not accepted or if you have questions about 
the criteria please contact us at: NDHTF@dhs.gov 

 

FEMA disclaims any liability for any loss or damage resulting from any content 
posted on this page. FEMA does not verify and takes no responsibility for the accuracy 
of any information on program sponsor’s websites. This forum may not be used for the 
submission of any claim, demand, informal or formal complaint, or any other form of 
legal and/or administrative notice or process, or for the exhaustion of any legal and/or 
administrative remedy. 

5 Website Terms and Definitions 

1. Program Name – The name of the assistance program offered. 
2. Assistance Category– Detailed type of assistance offered. 
3. Assistance Phase – The phase during which the program would be used. . Example: 
Mitigation, Emergency, Interim, Long-Term 
4. Sponsor – The name of the organization sponsoring the program. If the name does not 
appear in the list, please contact NDHTF at NDHTF@dhs.gov to have your organization 
added. You can enter in your program information once you have received email 
confirmation from the NDHTF that your organization has been added and it appears on 
the dropdown list. 
5. Sponsor Type – Describes the type of organization offering the program. For example, 
ABC Inc. and is listed as a “Private Sector/NGO” and FEMA is listed under “Government 
– Federal”. 
6. Description – Brief description of the program and what it offers. If this is a Federal 
program it will also have the Catalogue of Federal Domestic Assistance (CFDA) 
Program Number. 
7. Program Website – Website provided by the program’s sponsoring organization for 
additional information. 
8. Eligible Recipients – Target audience for the program. 
9. Eligible States/Territories – States/Territories that can apply for the program. 
10. Eligibility Criteria – Detailed eligibility requirements for the program. 
11. Program Requirements – Detailed instructions regarding how to apply, activate, or 
extend the program. 
12. Expiration Date – Date which a program is set to expire and get removed from the site if 
not updated. 
13. Primary Business Point of Contact – Detailed information for the point of contact for the 
program. 
14. Program Submitter – The registered user who submits and manages program 
information in NDRPD