Staffing for Adequate Fire & Emergency Response Grants Tutorial - Section 3 - Conclusion

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This page contains Section 3 - Conclusion of the Staffing for Adequate Fire & Emergency Response (SAFER) Grants application tutorial. The tutorial is intended for fire departments: national, state, local; or tribal organizations that represent the interests of firefighters.

*Please note that this tutorial was produced for the FY 2011 SAFER open application period.  Applicants should always refer to the latest Funding Opportunity Announcement (FOA) when applying.*

Slide 232: Narrative Statement

Narrative Statement

The Narrative Statement is where you describe your community's needs, project details, cost benefits, and justification for federal funding.

Important: Fire service peer professionals like you will review and score your application. They are familiar with fire service terms and procedures.

Slide 233: Word Processing Logistics

Narrative Statement

Word Processing Logistics

  • To prevent accidental time out, create your narrative statement offline in a word processing program document.
  • Use your word processing program to check the spelling.
  • Do not insert pictures, special characters, or symbols, such as bullets, or quotation marks.
  • Do not use all capital letters.
  • Copy and paste each section of the Narrative Statement into the corresponding text box in the application.
  • You are limited to six pages for the Narrative Statement.

Slide 234: Describing Your Projects

Narrative Statement

Describing Your Projects

  • Describe your proposed project(s) and your community.
  • Convince peer reviewers of the value of your project(s).
  • Address ALL narrative elements described in the Program Guidance.
  • Use the topic headings listed on the Narrative Statement screen to help organize your information.
  • Address the detailed requirements listed on the screen for the selected activity.
  • Be detailed, but concise.

Slide 235: Required Elements

Narrative Statement

Required Elements

For both the Hiring Category and the Recruitment and Retention Category, all applicants must address five elements:

  1. Project Description
  2. Impact on Daily Operations
  3. Financial Need
  4. Cost Benefit
  5. Performance

Refer to the specific narrative elements for Hiring and Recruitment and Retention that were specified earlier in the tutorial.

Slide 236: Assurances & Certifications

Assurances and Certifications

The Assurances and Certifications are a normal part of any federal grant program.

Review the three forms and complete the applicable items.

Slide 237: Form 20-16A

Assurances and Certifications

Form 20-16A

Click the Incomplete link in the Status box for "Part I: Form 20-16A Assurances-Non-construction Programs."

You will see Form 20-16A. Read the Assurance, place your password in the text box at the bottom of the screen, and check the signature box.

Click Save and Continue.

Slide 238: Form 20-16C

Assurances and Certifications

Form 20-16C

Next, click the Incomplete link in the Status box for the second item, "Part II: Form 20-16C, Certifications Regarding Lobbying; Debarment, Suspension, and Other Responsibilities Matters, and Drug Free Workplace Requirements."

Read the requirements, click Add Place of Performance at the bottom of the screen, and enter your organization's address.

Click Save and Continue at the bottom of the main Assurances and Certifications screen when finished.

Slide 239: Form SF-LLL

Assurances and Certifications


Complete the password and signature boxes at the bottom of the screen, and click Save and Continue.

At the main Assurances and Certifications screen, determine if the third item, Form SF-LLL on lobbying, is applicable to your organization or can be marked Not Applicable.

When you're finished with this Assurance, click Save and Continue at the bottom of the main Assurances and Certifications screen to proceed to a review of your application.

Slide 240: Review Application

Review Application

On the Review Application screen, the name of your organization or department, contact information, and bank account information is shown.

Verify the accuracy of the information.

Use the drop-down menu in the upper or lower right of the screen to select the other application screens to review.

Have several people review the application from start to finish, ensuring the information is correct.

When the application review is complete, click Print Application in the main menu on the left side of the screen. Due to the increased demands on the system, the print function will be disabled toward the end of the application period.

After a final review, click the Submit Application link.

Slide 241: Submit Application

Submit Application

On the Submit Application screen, all sections of the application should be marked as complete.

Remember, once you submit your application, you may not change any of the information entered.

Once you are satisfied your application is complete and correct, enter your password again, and click the checkbox, which will act as your electronic signature.

The final step is to click Submit Application.

Slide 242: Confirmation/Success

Submit Application


A confirmation and application number will appear on the screen.

Print this screen and keep a record of your application number.

Slide 243: Application Status

Submit Application

Application Status

After submitting your application, check your application status often for messages from the Program Office.

You will be notified through the online mail center if your application has been selected to receive an award.

Slide 244: e-Grant Mail Center

Submit Application

E-Grant Mail Center

To access your e-mail at the Mail Center, go to

On the left navigation, select E-Grant Application.

Log in by entering the User ID and password you created or used when starting your application.

At the Status screen, click the Mail Center link.

Check for new messages from the Program Office.

Slide 245: Section 3 Conclusion

Section 3 Conclusion

This concludes Section 3: E-Grant Application. To continue to Section 4: Helpful Information, click "Next."

Continue to Section 4

Last Updated: 
05/28/2015 - 10:18
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