OpenFEMA Dataset: Public Assistance Applicants Program - Delivery Model - v1

Version: 1
Last Data Refresh: 11-04-2021
Entity Name PublicAssistanceApplicantProgramDeliveries
API Endpoint https://www.fema.gov/api/open/v1/PublicAssistanceApplicantProgramDeliveries
Update Frequency R/P1D
Program URL https://www.fema.gov/assistance/public
Category Public Assistance
Keywords publicassistance

Description

The 'Public Assistance (PA) Applicants - Delivery Model' dataset includes data from the FEMA PA Grants Manager/Grants Portal system. In 2016, FEMA developed this two-part platform as a new information technology system to document PA projects in formulation with a seamless transition to grant obligation. This dataset includes all active subrecipients/applicants, and summarizes their projects by their status in the PA national delivery model process. The PA delivery model data differs from other dataset as it specifies in what phase current grants are in and this can be time sensitive to the public. It will also provide the phase for better context into the Grants Awards activity which is focused on only awarded Grants.

Short description of the PA Phases:

Phase I - Operational Planning

Identify applicants' disaster impacts and recovery priorities.

Phase II - Damage Intake and Eligibility Analysis

Capture and document all of the incident-related damages

Phase III - Scoping and Costing

Further develop PA grant projects for final processing.

Phase IV - Obligation

Obligate projects.

For more detail please see: https://www.fema.gov/sites/default/files/2020-07/fema_pa_delivery-model_factsheet.pdf For other additionan information:

Grants Manager/Grants Portal Fact Sheet: https://www.fema.gov/sites/default/files/2020-07/fema_pa_grants-manager-grants-protal-tool_factsheet.pdf

PA Delivery Model Fact Sheet: https://www.fema.gov/sites/default/files/2020-07/fema_pa_delivery-model_factsheet.pdf

The establishment of the Grants Manager and Grant Portal as the processing system for all new PA grants has reduced the role of its predecessor, the Emergency Management Mission Integration Environment (EMMIE). When all remaining EMMIE functions are moved to the Grants Manager and Grants Portal in the near future, EMMIE will be sunsetted and the Grants Manager and Grants Portal will become the official system of record. Currently, EMMIE remains the official system of record for obligation.

A descriptive list of two of the code fields in the data dictionary are presented here as they are difficult to read if embedded in the field description:

Applicant Status

Eligible - Applicant is eligible to apply for and receive FEMA Public Assistance grants

Ineligible - Applicant is been determined ineligible to apply for and receive FEMA Public Assistance grants

Withdrawn - Applicant has withdrawn eligiblity to apply for and receive FEMA Public Assistance grants

Pending Recipient RPA Review - Pending reviews by the Recipient of the Applicant's request for Public Assistance

Pending FEMA RPA Review - Pending reviews by FEMA of the Applicant's request for Public Assistance

Pending Ineligibility Review - Pending final review to determine eligibility of the Applicant

Pending RPA Ineligibility Review - Pending final review to determine eligibility of the Applicant's request for Public Assistance

Pending Applicant Resubmission - Pending resubmittal of a request for Public Assistance

Closed - Eligible - Eligible Applicant has been closed out

Applicant Process Status specifies the process currently pending for the Applicant or their request for Public Assistance. These may include:

Process Discontinued

Pending Applicant Resubmission - Request for Public Assistance (RPA) is pending re-submittal by the applicant

Pending Recipient Review - The RPA is pending review by the Recipient

Pending DIU RPA EMMIE Entry - The RPA is pending entry into the EMMIE system by the Document Integrity Unit

Pending DIU RPA Validation - The RPA is pending validation by the Document Integrity Unit

Pending Field Leadership Review - The RPA is pending review by FEMA leadership in the field or regional office

Pending OCC Review - The RPA is pending review by Office of Chief Counsel

Pending PAGS Review - The RPA is pending review by the PA Group Supervisor

Pending PDMG Assignment - The Applicant is pending assignment of a Program Delivery Manager (PDMG)

Pending Impact Review Completion - The Applicant is pending completion of an Impact Review or Exploratory Call

Pending RSM Completion - The Applicant is pending completion of a Recovery Scoping Meeting

Pending Grant Completion - The Applicant is pending completion of completing PA projects to receive grant obligations

Pending Request to Conduct RTM Approval - The Applicant is requesting a Recovery Transition Meeting (RTM)

Pending FEMA RTM Completion - The Applicant is pending completion of an RTM by FEMA staff

Pending Applicant RTM Approval - The Applicant is pending approval of the transition to the region

RTM Completed - The Applicant has completed transition to the region to be closed out

Pending Close-out Review - The Applicant is pending the performance of close out procedures

Applicant Closed Out - Applicant is closed out of the PA Process

If you have media inquiries about this dataset please email the FEMA News Desk FEMA-News-Desk@dhs.gov or call (202) 646-3272. For inquiries about FEMA's data and Open government program please contact the OpenFEMA team via email OpenFEMA@fema.dhs.gov.

Full Data

Format Address Record Count Approximate File Size
csv Link to csv 55541 small (10MB - 50MB)
json Link to json 55541 small (10MB - 50MB)
jsona Link to jsona 55541 small (10MB - 50MB)

Data Fields

Name Title Type Description Is Searchable
declarationType Declaration Type
string

Two character code that defines if this is a major disaster, fire management, or emergency declaration. For more information on the disaster process, please visit https://www.fema.gov/disasters/how-declared

yes
disasterNumber Disaster Number
number

Sequentially assigned number used to designate an event or incident declared as a disaster. For more information on the disaster process, please visit https://www.fema.gov/disasters/how-declared

yes
stateCode State Abbreviation
string

The US Postal abbreviation describing the U.S. state, district, or territory declared.

yes
stateName State Name
string

The full name describing the U.S. state, district, or territory declared.

yes
declarationDate Declaration Date
date

Date the disaster was declared.

yes
incidentType Incident Type
string

Type of incident such as fire or flood. For more information on incident types, please visit https://www.fema.gov/disasters/how-declared

yes
declarationTitle Declaration Title
string

Title for the disaster, if it exists in the source system.

yes
region Region Number
number

Number (1-10) used to represent the Region associated with the project.

yes
consolidatedResourceCenter Consolidated Resource Center
string

Consolidated Resource Center (CRC) that is assigned to develop and review Public Assistance projects for the declaration. Includes the following area offices: Atlantic, East, Central, and West.

yes
countyApplicantJurisdiction County Applicant Jurisdiction
string

The county or other geographical area for which the Applicant has jurisdiction of, or within. State agencies will be listed as 'Statewide'.

yes
utilizingDirectApplication Utilizing Direct Application
boolean

Yes/No indicator of whether the Applicant is utilizing the direct application process that allows for them to submit project applications directly through the Grants Portal system.

yes
applicantIdGm Applicant Id - GM
number

Unique Public Assistance applicant identification number. From the Grants Manager/Portal system.

yes
applicantIdEmmie Applicant Id - EMMIE
string

Unique Public Assistance applicant identification number. From the EMMIE system.

yes
applicantName Applicant Name
string

Name of the entity requesting Public Assistance Grant funding. (Eligible Public Assistance applicants are subgrantees)

yes
applicantType Applicant Type
string

Specifies the general type of organization the applicant represents. Such as State or Local government or Private Non-Profit.

yes
isPnp Is PNP
boolean

Yes/No indicator of whether the Applicant is a Private Non-Profit organization.

yes
applicantStatus Applicant Status
string

Specifies the Eligibility status of the Applicant for their request for public assistance. See the main dataset description for a list of codes. Applicants may be ineligible if they are a for profit entity or if the work reuquested and costs are not eligible. https://www.fema.gov/pdf/government/grant/pa/fema323_app_handbk.pdf

yes
applicantProcessStatus Applicant Process Status
string

Specifies the process currently pending for the Applicant or their request for Public Assistance. See the main dataset description for a list of codes.

yes
numberActiveDamages Number of Active Damages
number

Number of currently active (not withdrawn, ineligible, or deleted) damage sites, facilities, or activities for which the applicant is applying for reimbursement of funds.

yes
totalAppDamageCost Total App Damage Cost
number

Total cost in dollars of damage sites, facilities, or activities for which the applicant is applying for reimbursement of funds.

yes
numberActiveProjects Number of Active Projects
number

Number of currently active (not withdrawn, ineligible, or deleted) Public Assistance projects created in Grants Manager/Portal.

yes
currentProjectCost Current Project Cost
number

Total damage costs in dollars currently entered on active PA Projects.

yes
numberPhase2Projects Number of Phase 2 Projects
number

Number of Projects pending process steps in phase 2 ADD NUMBER of the Public Assistance process, which includes documenting impacts and formulating projects.

yes
phase2ProjectCost Phase 2 Project Cost
number

Total damage costs in dollars currently entered on active PA Projects pending phase 2 (Assessing Impacts & Eligibility) process steps.

yes
numberPhase3Projects Number of Phase 3 Projects
number

Number of Projects pending process steps in phase 3 of the Public Assistance process, which includes developing the scope and costs of projects.

yes
phase3ProjectCost Phase 3 Project Cost
number

Total damage costs in dollars currently entered on active PA Projects pending phase 3 (Scoping & Costing) process steps.

yes
numberPhase4Projects Number of Phase 4 Projects
number

Number of Projects pending process steps in phase 4 of the Public Assistance process, which includes final eligibility and concurrence reviews of projects.

yes
phase4ProjectCost Phase 4 Project Cost
number

Total damage costs in dollars currently entered on active PA Projects pending phase 4 (Final Reviews) process steps.

yes
numberPhase5Projects Number of Phase 5 Projects
number

Number of Projects pending process steps in phase 5 of the Public Assistance process, which includes those pending final obligation, and obligated projects that are not currently pending an amendment in other phases.

yes
phase5ProjectCost Phase 5 Project Cost
number

Total damage costs in dollars currently entered on active PA Projects pending phase 5 (Obligation Process) process steps (includes obligated projects).

yes
numberObligatedProjects Number of Obligated Projects
number

Number of projects that have been awarded and obligated funding.

yes
federalShareObligated Federal Share Obligated
number

Federal Share in dollars that has been obligated to the Applicant's projects.

yes
hash Hash
string

MD5 hash of fields and values of the record.

no
lastRefresh Last Refresh
date

Date the record was last updated in the API data store.

yes
id ID
string

Unique ID assigned to the record that does not persist between data set refreshes.

yes

See Also

References

https://www.fema.gov/sites/default/files/2020-07/fema_pa_grants-manager-grants-protal-tool_factsheet.pdf

https://www.fema.gov/sites/default/files/2020-07/fema_pa_delivery-model_factsheet.pdf

Access the metadata API calls for additional information:

Last updated January 20, 2022