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Update Your Documents Now

Release date: 
November 6, 2018
Release Number: 
297

GUAYNABO, Puerto Rico – In the middle of an emergency it might be difficult to think clearly and gather what you need. That’s why it might be a good idea to update your documents now that hurricane season is about to end.

Having all your important documents organized now can help you after an emergency. This can help when filing insurance claims or applying for federal disaster assistance.

Updating documents applies to individuals, families and business owners. Check which ones apply to you.

Personal documents

  • Birth certificate
  • Government-issued identification like a driver’s license, children’s ID or Real ID
  • Passport
  • Medical records
  •  Insurance documents
  • Wills and death certificates
  • Prescriptions

Business documents

  • Articles of incorporation
  • List of officers, directors and employees’ names and phone numbers
  • Insurance policies
  • Computer backups
  • Tax related documents
  • Preparedness plans and evacuation routes

Apartment building documents

  • Master deed for common areas
  • Master insurance policies
  • List of names and addresses of all unit owners and renters and those who may need help in case of emergency
  • Emergency plan and evacuation routes


Proof of occupancy documents

  • Driver’s license, government-issued identification card or voter registration card
  • Electric, water, cable or phone bills
  • Bank or credit card statements
  • Employer statement

Proof of home ownership documents

  • Deed, property title or lease
  • Bill of payment record
  • Land installment contract
  • Mortgage documentation or payment booklet

Make digital copies of your documents and store them in a cloud or thumb drive. Protect hard copies from
damage and floods by storing them in sealed plastic bags, and remember to update your documents every six
months.
Being prepared now will ensure that you, your family or your business are ready for any disaster or emergency.

For more hurricane preparedness information go to https://www.fema.gov/disaster/4339/hurricane-preparedness
In Spanish: https://www.fema.gov/es/disaster/4339/preparacion-huracanes
To watch a video on updating documents go to https://www.fema.gov/media-library/assets/videos/173430
                                                                                                 

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Disaster recovery assistance is available without regard to race, color, religion, nationality, sex, age, disability, English
proficiency or economic status. If you or someone you know has been discriminated against, call FEMA toll-free at 800-
621-FEMA (3362) 711/VRS - Video Relay Service). Multilingual operators are available. (Press 2 for Spanish). TTY call
800-462-7585.

Follow us at:
www.fema.gov/hurricane-maria
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www.twitter.com/femaregion2

Last Updated: 
November 6, 2018 - 13:43