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Part 3. Managing Recovery

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These resources will assist local leadership in managing staffing and financing, and leveraging resources to support recovery strategy implementation.

Top Resources

  1. Local Disaster Recovery Manager

  2. Post-Disaster Recovery Briefing Papers

  3. Planning and Capacity Building Focused Funding and Technical Assistance

  4. Financial Recovery - ​Succinct document from a trusted source on assessing your community's financial need after a disaster, creating a fundraising strategy, and managing money in a transparent way 

  5. 6 Perspectives on How Communities Can Recover After a Disaster -​6 Local Recovery Managers give their opinions on what makes for effective, long-term recovery.

  6. HUD Exchange—Community Development Block Grant Disaster Recovery ProgramIncludes all program requirements for the Community Development Block Grant Disaster Recovery (CDBG-DR) grant programs to help cities, counties, and states recover from Presidentially declared disasters, rebuild the affected areas, and provide crucial seed money to start the recovery process for a broad range of recovery activities. That page includes the CDBG-DR Toolkit, which is a helpful resource for communities to launch or implement CDBG-DR. A new component of the HUD disaster recovery funding programs is the National Disaster Resilience Competition.

 

Find Additional Organizational Resources by Topic by searching the categories.

Local Disaster Recovery Management Operations

Guides, Reports and Tools

Planning for Post-Disaster Recovery Briefing Papers: Measuring Success in Recovery - American Planning Association (APA) guidance, recommendations, examples, and research on measuring disaster recovery success.

What Does Successful Recovery Look Like? - This whitepaper is designed to inform community leaders and federal policymakers on what a successful recovery looks like, and what can be done to increase the chances of achieving success.

PMI Project Management Methodology for Post Disaster Reconstruction - PMI’s Project Management Methodology is a downloadable file containing instructor, participant and classroom documents, presentations and worksheets available for use by relief agencies, non-governmental organizations (NGOs), and governments following a major disaster.

Local Disaster Recovery Staffing Guide - Helps officials and community leaders identify and fill the human resource shortages associated with local disaster recovery operations, both short term and long term. It is paired with the Disaster Recovery Positions Library , which is a catalog position specific descriptions related to long-term recovery.

Financial Recovery - ​Succinct document from a trusted source on assessing your community's financial need after a disaster, creating a fundraising strategy, and managing money in a transparent way. 

HUD Exchange- Community Development Block Grant Disaster Recovery Program - ​Includes all program requirements for the Community Development Block Grant Disaster Recovery (CDBG-DR) grant programs to help cities, counties, and states recover from Presidentially declared disasters, rebuild the affected areas, and provide crucial seed money to start the recovery process for a broad range of recovery activities. A new component of the HUD disaster recovery funding programs is the National Disaster Resilience Competition - Describes this new CDBG-DR funding program from HUD.

PlaNYC: Progress Report 2014 - Provides an update of what progress has been made since the previous year in the areas of sustainability and resiliency. This report can be paired with the NYC Recovery page. Both websites provide progress information since Hurricane Sandy.  

National Voluntary Organizations Active in Disasters Resources - National Voluntary Organizations Active in Disaster (VOAD) is a nonprofit, nonpartisan, membership based organization that serves as the forum where organizations share knowledge and resources throughout the disaster cycle—preparation, response and recovery —to help disaster survivors and their communities.

Envirenew Resilience: Creating Resilient Communities - This report is the result of a discussion and research effort undertaken in 2009 to better understand post-disaster long-term recovery and pre-disaster resilience building for communities.

Measuring Recovery through Healthy Community Indicators - Assists communities to document their recovery activities, to measure their recovery progress, and to assess the impact of their actions on the success of recovery programs. 

Risk Behavior and Risk Communication: Synthesis and Expert Interviews - This report discusses ways governments can inspire stakeholders to prepare for and take action before a disaster takes place.

Lessons Learned

A Decade of Disasters - This report is a compilation of lessons learned offered by companies, chambers, government agencies, and nonprofits who have been impacted or helped others recover from disasters. These shared experiences will be helpful for communities and organizations who are currently recovering from various disasters. 

The Recovery Resources Book: Grand Forks Flood Disaster and Recovery Lessons Learned - This is a compilation of lessons learned from Grand Forks' flood recovery.

Local Disaster Recovery Manager (LDRM)

LDRM Responsibilities and Job Descriptions 

 Role and Responsibilities defined by FEMA

 Job Description created by the Local Management Institute - see document page 5 and 6.

 Job Description used by NJ Future 

Municipal Resolution of Engagement with a Non-profit Partner – See page 19 and 20. This is an example of a resolution used by a municipality to codify its agreement with a non-profit partner (NJ Future) to manage a Local Disaster Recovery Manager on behalf and in coordination with the Town.

Options for Local Governments to fund LDRM

  1. Community Development Block Grant (CDBG) Annual Program  With HUD’s approval, CDBG annual funds may be reprogrammed to support disaster recovery.   See a video describing use of CDBG for disaster recoveryTranscript of video 
  2. CDBG-Disaster Recovery (CDBG-DR): HUD provides flexible grants to help cities, counties, and States recover from Presidentially declared disasters, especially in low-income areas, subject to availability of supplemental appropriations. Local Disaster Recovery Managers may be an eligible cost, as was identified in funding made available after Hurricane Sandy; see Federal Register Notice, Page  23. Consult your relevant CDBG State or HUD contact regarding any allowance for LDRMs in available CDBG-DR.
  3. Foundations: Foundations often play an essential role in disaster relief and recovery. Not only do foundations provide grants and help raise money, they also use their experience and expertise to help civic leaders and responders distribute aid and rebuild communities. In terms of funding the LDRM position, several communities have used foundation funding – which is generally quicker to disperse than federal grant dollars - to pay for the first few months of the LDRM’s salary, with federal sources used after that.  See Council on Foundation’s Community Foundation Locator
  4. Combine Administrative Line-Items: Most grants include funding to administer the grant. According to the Center for Effective Philanthropy, the average amount dedicated to grant administration is 13% of the awarded total. A Town could choose to pool the administrative portions from several grants into a fund used to hire a single LDRM to manage all the grants as well as other duties.
  5. Economic Development Administration (EDA) –EDA can provide funding in some circumstances for Disaster Recovery Coordinators who primarily focus on the economic impact of the disaster.
  6. Partner With Multiple, Neighboring Jurisdictions: Perhaps three neighboring communities cannot afford to hire their own LDRM, but collectively they could afford to share one. Of course, with three partners, the LDRM’s time would be split in three. Yet, each municipality could structure their own time to meet their specific needs.
  7. Regional Planning and Development Councils: RPDC’s are multi-jurisdictional, regional planning and development non-profit organizations. They are governed by a regional policy board with significant representation by local elected officials. As mandated by various federal programs, RPDC boards may also include business, nonprofit, education and community leaders. RPDC’s may be able to fill the LDRM capacity gap while the Town applies for additional funding to staff this position.

  8. Volunteer: There also may be someone willing to volunteer from the community such as a prior mayor, foundation president or someone along those lines. Remember, this person is just as accountable as an employee.

  9. Memorandum of Agreement: If willing, your county government or a neighboring municipality might agree to join you in signing a Memorandum of Agreement that would detail the sharing of staff during specified incidents. A Memorandum of Agreement (MOA) is a written document describing a cooperative relationship between two parties wishing to work together on a project or to meet an agreed upon objective. An MOA serves as a legal document and describes the terms and details of the partnership agreement.

Additional guidance can be found at American Planning Association's Guide to Recovery Management.

Partnerships and Resource Leveraging

Guides, Reports and Tools

Restoring Regional Economies in the Wake of a Disaster: A Special Report from the NADO Research Foundation on the Role of Regional Development Organizations in Post-Disaster Economic Recovery - This report focuses on the role of regional development organizations in the long-term post-disaster economic recovery process.

Planning and Building Livable, Safe & Sustainable Communities: The Patchwork Quilt Approach - A guide and conceptual approach for crafting hazard mitigation strategies and leveraging technical assistance resources and programs.

Effective Coordination of Recovery Resources for State, Tribal, Territorial and Local Incidents- This  recovery coordination guide outlines best practices and approaches for states, tribes, and territories to help enable a more effective recovery for local communities after an incident of any size or scale.

A Seat at the Table for Non-Disaster Organizations - This article offers examples of how religious organizations, schools, and private business can provide resources and assistance in recovery.

Managing Grants and Financing

Guides, Reports and Tools

Financial Recovery - ​Succinct document from a trusted source on assessing your community's financial need after a disaster, creating a fundraising strategy, and managing money in a transparent way 

The Community Resilience Economic Guide- This guide produced by NIST provides standard economic methodology for evaluating investment decisions aimed at improving the ability of communities to adapt to, withstand, and quickly recovery from disruptive events.

Hazard Mitigation Assistance- This database explains what hazard mitigation is and provides links to assistance. The three forms of assistance that FEMA provides for Hazard Mitigation are the Hazard Mitigation Grant Program (HMGP), Pre-Disaster Mitigation Grant Program (PDM), and Flood Mitigation Assistance Grant Program (FMA).

6 Perspectives on How Communities Can Recover After a Disaster -​6 Local Recovery Managers give their opinions on what makes for effective, long-term recovery.

HUD Exchange—Community Development Block Grant Disaster Recovery ProgramIncludes all program requirements for the Community Development Block Grant Disaster Recovery (CDBG-DR) grant programs to help cities, counties, and states recover from Presidentially declared disasters, rebuild the affected areas, and provide crucial seed money to start the recovery process for a broad range of recovery activities. That page includes the CDBG-DR Toolkit, which is a helpful resource for communities to launch or implement CDBG-DR. A new component of the HUD disaster recovery funding programs is the National Disaster Resilience Competition.

Federal Disaster Recovery Funding: Minimizing Roadblocks to Maximize Resources - A guide for local and state economic recovery stakeholders on how to remove roadblocks to using federal funds for economic recovery purposes. Local communities can use this information to expedite their economic recovery efforts after a disaster. 

Financial Planning for Disasters: A Workbook for Local Governments and Regions - This workbook is designed to help local governments and regions understand their financial vulnerabilities to natural disasters, evaluate their financial capacity to cover the costs of those disasters, identify strategies to close the gap between financial vulnerability and capacity, and identify and address the spillover effects of neighboring local governments’ financial vulnerabilities to disasters.

Benchmarking and Local Government Reserve Funds: Theory Versus Practice - This guidance helps local governments preserve their ability to provide such services in times of financial crises.

Disaster Grantmaking: Council on Foundations - Provides guidance to local government and organizations on basic tips for disaster giving, disaster recovery resources, recovery planning guidance, and other valuable information.

Local Grant Writing Guide: A Process to Request Recovery Assistance - A FEMA produced this guide about grant writing. This includes a sample cover letter and budget.

Webinars

Financing Critical Infrastructure and Redevelopment Projects Following a Major Disaster - This webinar features efforts to finance redevelopment and infrastructure improvements for commercial and industrial areas after a major disaster.  

Financial Planning for Disasters Webinar - This webinar helped participants consider their local governments’ financial vulnerability as well as their capacity to respond to future natural disasters based on research and lessons learned responding to tropical natural disasters along the Gulf Coast of the United States.

Working with Contractors

Guides and Tools

GSA Contracting programs and resources- This provides a list of programs for state and local governments offered by the General Service Administration (GSA)

Case Studies

Contracts and Procurement - Provides an example of how one city used its procurement and contractual policies and procedures to recover from a disaster event.

Last Updated: 
09/16/2019 - 15:26