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Mitigation eGrants System for Indian Tribal Governments

This page provides answers to frequently asked questions (FAQs) from Indian tribal governments about uisng the Mitigation eGrants system to apply for Pre-Disaster Mitigation (PDM) and/or Flood Mitigation Assistance (FMA) grant programs.

Federally-recognized Indian tribal governments are eligible to apply for Hazard Mitigation Assistance (HMA) grant programs either as an Applicant directly to FEMA, or as a Subapplicant to a state/territory.  This choice is independent of a designation under other FEMA grants and programs.

State-recognized Indian tribes, authorized Indian tribal organizations, Alaska Native villages, and Indian tribal colleges and universities are eligible to apply for HMA grant programs only as a Subapplicant to a state/territory.

How do Indian tribal governments access the eGrants system?

Those who wish to use the Mitigation eGrants system must register on the FEMA Portal:  https://portal.fema.gov and then request access to the Mitigation eGrants system using the appropriate Access ID.

Tribes have two options when requesting access to the Mitigation eGrants system:

Option 1: If applying as an Applicant directly to FEMA for the Pre-Disaster Mitigation (PDM) and/or Flood Mitigation Assistance (FMA) grant program, Tribes must use the Mitigation eGrants system for Grant Applicants.  They should contact their FEMA Regional Office to request a Tribal Grant Applicant access ID.

NOTE:  Tribal Applicants that have sub-jurisdictions that would need to submit subapplications to the Tribe as Subapplicants should also request a Tribal Subgant Applicant access ID fom FEMA and provide that to their sub-jurisdictions to use to request access to the eGrants system for Subgrant Applicant users.  Once the Tribe's eGrants access as Grant Applicant users is approved by FEMA, they will be able to review and approve registrations for eGrants system access from their tibal sub-jurisdictions. 

Option 2: If applying as a Subapplicant to a state/terrritory, Tribes must use the eGrants system for Subgrant Applicant users.  To request a Subgant Applicant access ID, Tribes should contact the State Hazard Mitigation Officer for their state/territory.

States will review and approve their Subapplicant registrations for eGrants system access. Once approved, Subgrant Applicant users will receive an email detailing what privileges have been assigned to them in the eGrants External system by their state/teritory.

A Federally-recognized Tribe may register as both a Gant Applicant user to apply to FEMA and as a Subgrant Applicant user to apply to their state for different progrrams or different years; however, the user names and passwords for these registations must be unique.

To read more detailed instructions for creating a profile on the FEMA Portal and registering for eGrants, see the job aid: “Registering for eGrants Accounts” in the FEMA Library.

How do Indian Tribal Governments submit applications directly to FEMA as Applicants?  

Federally-recognized Indian tribal governments that choose to apply as Applicants directly to FEMA for the Pre-Disaster Mitigation (PDM) and/or Flood Mitigation Assistance (FMA) grant program must use the Mitigation eGrants system for Grant Applicants to submit their PDM/FMA grant applications to FEMA.

The process for Tribal Grant Applicants users of the Mitigation eGrants system to create and submit a grant application in the eGrants system is the same as for state/territory Grant Applicant users except that the Tribal Grant Applicant may not have any sub-jurisdictions that would need to submit subapplications to the Tribe as Subapplicants (see step 2 below) the way that local jurisdictions, such as towns and counties, apply to their states/terrritories.

  1. Create and submit planning, project, and technical assistance/management costs subgrant applications under the "Grant Applicant Acting As Subgrant Applicant" section of the Grant Applicant Homepage in eGrants;
  2. Review and approve subgrant applications from Subgrant Applicants, if any, using the Review Submitted Sub-applications link under the "Sub-grant Applications" section of the Home Page;
  3. Create a grant application using the Create New Grant Application link under the "Grant Applications" section of the Home Page;
  4. Attach and rank approved planning, project, and technical assistance/management costs subgrant applications in the Sub-applications section of the PDM/FMA grant application;
  5. Submit the grant application to FEMA.

The steps for submitting a Grant application are described in the eGrants Tribal Application Job Aid.  See the eGrants Application Process web page for more information.

How do Indian Tribal Governments submit applications through their state/terrritory as Subapplicants?

Federally-recognized Indian tribal governments that choose to apply as Subapplicants to their state/territory as well as State-recognized Indian tribes, authorized Indian tribal organizations, Alaska Native villages, and Indian tribal colleges and universities must use the Mitigation eGrants system for Subgrant Applicants to submit their planning and/or project subapplication(s) via eGrants, or they may submit paper subapplications.  Tribal Subapplicants should consult the State Hazard Mitigation Officer for their state/territory for more information regarding the application process. 

Applicants prioritize subapplications in rank order for inclusion in Pre-Disaster Mitigation (PDM) and Flood Mitigation Assistance (FMA) grant application to submit to FEMA, so some planning and project subapplications submitted to the state/territory may not be included by the state/teritoy in their PDM/FMA grant application to FEMA. 

How do Tribal sub-jurisdictions submit applications to the Tribe?

A Tribal sub-jurisdiction acting as a Subapplicant to a Federally-recognized Tribal Applicant must use the Mitigation eGrants system for Subgrant Applicant users to submit their planning and/or project subapplication(s) to the Tribal Applicant via eGrants.  The Tribal Subgrant Applicant user must have a unique user name and password registered in eGrants.  

The steps for creating a planning or project subapplication and then submitting it to a Tribal Applicant are the same as for a local govenment submitting to a state/terrritory.  These are described in the Subgrant Applicant Quick Reference Guide.

How do Indian Tribal governments alter the non-Federal cost share for applications?

The Mitigation eGrants system automatically generates a 75/25% Federal/non-Federal cost share for subgrant and grant applications in the Cost Share section once the Cost Estimate section is complete.  To change the non-Federal cost share, enter the dollar amount of the non-Federal share in the Cost Share section and then click the Recalculate button.  Then, add the non-Federal cost share source(s) and amount(s). The non-Federal cost share source(s) must equal the dollar amount of the non-Federal cost share.

Can an Indian Tribal government apply for management costs?

Yes, management costs are eligible.  Applicant management costs are limited to 10% of the total grant: Subapplicant management costs are limited to 5% of each planning/project subgrant application. 

Federally-recognized Indian tribal governments applying as Grant Applicants directly to FEMA may apply for up to 10 percent of the PDM/FMA grant application for applicant management costs.  Grant Applicants must request applicant management costs using the management cost subgrant application, which must be attached to a FMA/PDM grant application along with the planning/project subgrant application(s) and submitted to FEMA. 

Tribal Applicants may also request Subapplicant management costs for up to 5 percent of the total of the planning/project subgrant application.  Tribal Applicants must identify their subapplicant management costs as separate activities (e.g., Management Costs - Salaries, Management Costs - Equipment) in the Scope of Work section of the Tribe's planning/project subgrant application(s) and must include the necessary cost line items in the Cost Estimate section for each activity type.

Indian tribes applying as Subgrant Applicants to a state/territorial emergency management agency may apply for subapplicant management costs up to 5 percent of the total of the planning/project subgrant application.  Tribal Subapplicants must identify their subapplicant management costs as separate activities (e.g., Management Costs - Salaries, Management Costs - Equipment) in the Scope of Work section of the planning/project subgrant application and must add the necessary cost line items in the Cost Estimate section for each activity type.

Is there technical assistance available to Tribes for application development?

The Hazard Mitigation Assistance Guidance and other resources and job aids are available on the Hazard Mitigation Assistance web page. 

Procedures for developing scopes of work for mitigation project applications, frontloading HMA eligibility requirements, and additional HMA resources and helpdesks are provided on the Application Development web page.

Resources and training for Grant Applicant and Subgrant Applicant users of the Mitigation eGrants system are available on the eGrant for Grant Applicants and eGrants for Subgrant Applicants web pages.

For assistance with the Mitigation eGrants system, users can contact the eGrants Helpdesk via email at MTeGrants@fema.dhs.gov or phone at 1-855-228-3362.

Last Updated: 
12/10/2018 - 16:17