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Public Assistance SOPs and Operations Manuals

This page contains Standard Operating Procedures (SOPs) and Operations Manuals for the Public Assistance Program. Additional information is available on the Public Assistance Policy and Guidance home page located at www.fema.gov/public-assistance-policy-and-guidance.

SizePublication Date
Icon for file of type application/pdfPublic Assistance Management Costs SOP

This SOP defines the procedures for documenting and processing management cost claims under the Public Assistance Management Costs Interim Policy, published on November 14, 2018. The procedural information outlined in this document is intended to ensure consistent implementation of the Interim Policy and effective tracking and verification of management cost claims by Recipients and Subrecipients. This SOP is also located at www.fema.gov/media-library/assets/documents/174133  which includes all policy and guidance related to PA Management Costs under Section 1215 of the DRRA.  

0.37MFebruary 8, 2019
Icon for file of type application/pdfFEMA Damage Assessment Operations Manual

The FEMA Damage Assessment Operations Manual is part of a greater effort to provide a user-friendly, streamlined post-disaster damage assessment process that builds on the existing knowledge and expertise of State or Tribe and local partners to identify damage after a natural or man-made disaster. Eligible Tribes and U.S. territories are considered the same as States for application of FEMA programs; the Manual is aimed at clarifying FEMA damage assessment guidance, promoting standardized information collection, and assisting in the development of requests for federal disaster assistance.

3.66MApril 5, 2016
Icon for file of type application/pdfPublic Assistance Alternative Procedures Permanent Work Pilot SOP

This SOP outlines procedures for documenting and processing requests for federal disaster assistance under the Public Assistance Alternative Procedures Permanent Work Pilot. More information is available on the Public Assistance Alternative Procedures home page located at www.fema.gov/alternative-procedures.

0.32MDecember 19, 2013
Icon for file of type application/pdf9570.1 Host-State Sheltering SOP

This SOP outlines the procedures for a host-State seeking reimbursement from FEMA for evacuation and sheltering support provided to evacuees from an impact-state.

7.17MDecember 1, 2009
Icon for file of type application/pdf9570.6 Validation of Small Projects SOP

This SOP explains the process used to validate small projects.

0.54MSeptember 1, 1999
Icon for file of type application/pdf9570.8 Cost Estimating Format (CEF) for Large Projects SOP

This SOP provides an overview of the Cost Estimating Format (CEF) for Large Projects and guidance on how to use the CEF tool. The SOP also discusses FEMA Headquarters large project reporting requirements.

1.62MDecember 1, 2009
Icon for file of type application/pdf9570.16 Improper Payment Recoupment SOP

This SOP outlines Public Assistance roles, responsibilities, and procedures for the recovery of payments identified as improper under IPIA and IPERA audit findings.

0.13MJanuary 1, 2014
Icon for file of type application/pdf9570.14 Public Assistance Program Management and Grant Closeout SOP (U.S. English)

This document outlines the roles and responsibilities, objectives, requirements, and performance measures associated with the Program Management and Grant Closeout phase of the PA process.

0.36MDecember 1, 2013
Icon for file of type application/pdf9570.24 Public Assistance Strategic Funds Management SOP

This SOP outlines the roles and responsibilities for Strategic Funds Management (SFM). SFM is FEMA's process for obligating Public Assistance project funding based on a subgrantee's schedule to execute the eligible work.

0.21MDecember 21, 2012