This page provides general information on the annual Hazard Mitigation Stakeholder Workshop.
FEMA is hosting the 2019 Annual Hazard Mitigation Stakeholder Workshop from April 1 to 5, 2019. Participation is by invitation only – FEMA must accept your registration in order for you to attend the workshop.
Location & Announcements:
National Emergency Management Institute - Emmitsburg, Maryland
Registration for the 2019 Hazard Mitigation Workshop has been extended to February 15th due to the government shutdown.
- The 2019 workshop agenda is available here: First Draft Agenda
If you received an email from NETC Admissions confirming your workshop registration, please make your travel arrangements for the workshop. Follow the guidance provided in the welcome packet and reach out to the workshop inbox at email@example.com with any questions.
Airport shuttle information was provided in the NETC confirmation email. You must call the transportation office at 301-447-1113 to reserve a seat on the NETC-airport shuttle.
If you will arrive at NETC before 2:00 PM EST on Sunday, March 11, 2018, please let us know by sending an email to the workshop inbox (firstname.lastname@example.org) so we can add you the gate list and escort you onto the campus. The security at NETC will be restricted to only those on their list. If you are not listed on the gate list, you will be held at the main gate until 2:00 PM EST.
The gate list closes on March 26, 2019. Walk-ins at the workshop will not be accommodated.
We suggest that you arrive one hour early if you are a day guest. We expect 100 people to come through the main gate each day. There may be a bottleneck to get through security. Carpool with friends, if possible, to reduce the traffic volume.
Check back for frequent workshop updates.
Registration to the workshop is by FEMA-invitation only. Your registration must be accepted by FEMA for you to attend.
Registration for the workshop will be open from Monday, December 17th, 2018 through Wednesday, January 30th, 2019. The intended workshop audience is primarily our State, Territory, and Tribal partners as well as FEMA staff. This year, we extend the invitation to representatives from the State Hazard Mitigation Office and NFIP representative from each State and Territory. Tribal members will be invited through the FEMA Tribal Liaison office.
Once attendee selections are made, registration confirmation emails will be sent on or about February 1, 2019 with details on how to make travel arrangements. Do not make any travel arrangements until you receive an email confirming your attendance at the workshop.
The workshop registration process will be different for presenters and for meeting attendees. Presenters, please see the additional information posted under the Presenters tab.
Workshop attendees are encouraged to attend the entire week of the workshop. Travel days will be Sunday, March 31st and Saturday, April 6th, 2019. If you need to adjust your arrival or departure dates, please send an email to the workshop inbox at FEMA-2019HMworkshop@fema.dhs.gov to let us know.
The EMI sleeping room check-in time is 2pm on Sunday, March 31st. If you will arrive before 2pm, please send an email to the workshop inbox to let us know. If we are not aware of your arrival before 2pm on your travel day, you will be held at the main gate entrance until 2pm.
A draft agenda will be available soon. This will give you an idea of the meeting pattern and the topics to be discussed during the workshop.
There are two required steps to register for the HM workshop as a meeting attendee.
- Step 1 - Fill out a short workshop questionnaire and,
- Step 2 - You must submit a 119-25-1 form available here to EMI admissions at email@example.com. You will need a FEMA Student Identification Number (SID) to complete the 119-25-1 form (Block 3), you can register for an SID at this website: https://cdp.dhs.gov/femasid if you do not have one. Be sure to sign the 119-25-1 form in block 21 and have your supervisor sign the form in Block 22 before you submit the form.
The Association of State Floodplain Managers (ASFPM) Continuing Education Credits (CECs) are available to meeting attendees with a Certified Floodplain Management certification who file a 119 with EMI and attend the entire week of the workshop. You must submit your 2019 workshop certificate to ASFPM with the ASFPM CECs verification form to be awarded 12 CECs.
Workshop Materials PowerPoint presentations are not required. If you are going to use PowerPoint slides or other materials in your breakout session (video, handouts, etc.) your final workshop materials are due to FEMA by close of business hours on February 15th, 2019. An optional workshop PowerPoint template is available here, or you can use your own PowerPoint format.
If you choose to use a PowerPoint or video presentation, please submit your final workshop materials to the workshop inbox at FEMA-2019HMworkshop@fema.dhs.gov. If the file is too large to email (over 10 MB), you may transfer the file to the workshop inbox using the FEMA Floodmaps FTP site at: https://www.floodmaps.fema.gov/ffx/
All workshop content must be submitted by February 15th, 2019 for content review and virus scan by FEMA Headquarters and EMI. This schedule will allow adequate time for the review. If you are using a PowerPoint presentation or a video, the file(s) will be pre-loaded onto the computer in your meeting room.
If you want to ship hard copy materials to the EMI campus for dissemination in your breakout session, please send an email to the workshop inbox and we will coordinate shipping details with you.
How to Register for the Workshop Presenters are invited to attend the workshop for the day they are scheduled to present, if local to the Washington DC metro area. If you are a presenter traveling from outside the DC metro area and not attending the entire workshop, travel expenses will be reviewed by FEMA on a case-by-case basis. We need to know if you have a FEMA badge in order to make arrangements for your access to the EMI campus.
There are two required steps to register for the HM workshop as a presenter.
- Step 1 - Fill out a short workshop questionnaire and,
- Step 2 - Purchase a meal ticket from EMI. All day guests are required to pay for “coffee breaks” on each day you attend the workshop. Breaks are the coffee, water, and snacks provided mid-morning and mid-afternoon by EMI. You can choose whether to eat lunch in the EMI cafeteria or eat offsite. EMI requests that you purchase your meal ticket before you arrive. You can do this online here. Select the “off-campus” option on the left. The daily cost for lunch + breaks is $11.36. You can purchase multiple days. You will have to select a course number at the end. The course number is E08530.
Presenters that do not require overnight accommodations on the EMI campus will not submit a 119 form. If you are not sure, email the workshop inbox at FEMA-2019HMworkshop@fema.dhs.gov and we will advise you on your specific situation.
The EMI gate list for day guests will close on Friday, February 15, 2019. There will be no gate list additions or substitutions after Friday, February 16, 2019.
Call for Abstracts
The call for abstracts closed on Friday, October, 19, 2018.
Notifications on the status of submitted abstracts will be sent via email by the end of December 2018.