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When You Apply for Flood Mitigation Assistance Funds

Using FEMA GO to Apply

Cost Share or Non-Federal Match

Project Scoping

Environmental & Historic Requirements

Showing Cost-Effectiveness

Management Costs

To apply for funding made available for Fiscal Year 2021 through the Flood Mitigation Assistance program, applicants must adhere to the following application deadlines:

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Application Opening: Sept. 30, 2021
Application Deadline: Jan.28, 2022, 3 p.m. Eastern Time

A note for subapplicants: Many states have  subapplication deadlines that precede the FEMA application deadline. Contact your State Hazard Mitigation Officer (SHMO) to learn about potential state deadlines.

Using FEMA GO to Apply

Submitting as an Applicant or Subapplicant

Resources

Eligible applicants and subapplicants must apply for funding using the new grants management system: FEMA GO. Flood Mitigation Assistance will not accept paper applications. FEMA GO replaced eGrants for the Flood Mitigation Assistance grant program.

Learn more about the FEMA GO system, including user guides and templates. Or directly access the FEMA GO portal.

Submitting as an Applicant or Subapplicant

Applicants may work with their FEMA Region. Subapplicants may work with their respective applicant (state, tribe or territory) to submit subapplications by the applicant’s own submission deadline.

Applicants then prioritize, rank and attach subapplications before submitting them as a final, single FMA application to FEMA by Jan. 28, 2022, 3 p.m. Eastern Time.

New system-related issues addressed until Jan. 26, 2022 (3 p.m. Eastern Time). Applicants experiencing technical problems outside of their control must notify FEMA by this deadline.

Please note that FEMA deadlines listed refer to application deadlines for the applicants. Subapplicants should consult with their applicant agency to confirm subapplication deadlines to the applicant.

Pre-Award Selection Notice: June 2022

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Need assistance with your application?
For FEMA GO: Email the FEMA GO Helpdesk or call 877-585-3242.
For Hazard Mitigation Assistance-specific questions: Call the HMA Helpline at 866-222-3580.

Resources

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Visit our FEMA GO page for details on navigating the new FEMA GO system and its application process.

Cost Share or Non-Federal Match

Cost Share Information

Severe Repetitive Loss

Repetitive Loss

Cost share is required for all subapplications funded by the Flood Mitigation Assistance program. Generally, the cost share for this program is 75% federal / 25% non-federal.  Contributions of cash, third-party in-kind services, materials, or any combination thereof, may be accepted as part of the non-federal cost share.  Learn more about cost share.

Cost Share Information Specific for Flood Mitigation Assistance

FEMA may consider the non-federal cost share based on availability of remaining federal funds, as noted in the Notice of Funding Opportunity,  Section E, Application Review Information. Community Flood Mitigation projects are only eligible for 75% federal cost share.

FEMA may contribute a higher federal cost share for individual property mitigation projects for Repetitive Loss (RL) and Severe Repetitive Loss (SRL) properties.

These projects include Acquisition, Acquisition Relocation, Relocation, Elevation, Mitigation Reconstruction, and Dry floodproofing of historic or commercial structures.

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Title 42 of the U.S. Code defines repetitive loss and severe repetitive loss mitigation assistance.  Refer to Chapter 50 – National Flood Insurance for more specific information.   

Severe Repetitive Loss Federal Cost Share Information

  • FEMA may contribute 100% federal cost share. The Biggert-Waters Flood Insurance Reform Act of 2012 updated the definition of a severe repetitive loss property.  This includes:  

(a)  A current National Flood Insurance Program policy is in effect for both building and contents coverage and the property has incurred flood-related damage with the following criteria

  1. Four or more separate claims payments (includes building and contents) have been made under flood insurance coverage with the amount of each such claim exceeding $5,000, and with the cumulative amount of such claims payments exceeding $20,000
  2. At least two separate claims payments (includes only building coverage) with the cumulative amount of such claims exceeding the market value of the insured structure.

Repetitive Loss Federal Cost Share Information

FEMA may contribute up to 90% federal cost share. A repetitive loss property is defined by a flood insurance policy issued for the National Flood Insurance program.  The definition includes the following two items:

  • Incurred flood-related damage on two occasions, in which the cost of the repair, on the average, equaled or exceeded 25% of the market value of the structure at the time of each such flood event. 
  • At the time of the second incidence of flood-related damage, the contract for flood insurance contains Increased Cost of Compliance (ICC) coverage.

Project Scoping (Previously Advance Assistance)

Resources

Technical Assistance

Individual Flood Mitigation Projects

Community Flood Mitigation

Project Scoping, previously considered Advance Assistance, is designed to develop mitigation strategies and obtain data to prioritize, select, and develop complete applications in a timely manner. Project scoping may result in either an improvement in the capability to identify appropriate mitigation projects or in the development of an application-ready mitigation projects that may be submitted in the future as a Community Flood Mitigation project or individual property mitigation project (elevation, acquisition, relocation, reconstruction) under Flood Mitigation Assistance or other funding opportunity.

Resources

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This resource document will provide details on project requirement details and scoring criteria that will be used for selecting eligible Project Scoping subapplications: Fiscal Year 2021 Flood Mitigation Assistance Project Scoping Program Support Materials

Technical Assistance

To be eligible to apply, the applicant must have received a Fiscal Year 2020 Flood Mitigation Assistance award of at least a $1 million federal share.

Individual Flood Mitigation Projects

Individual flood mitigation projects are those that mitigate the risk of flooding to individual NFIP-insured structures. These project types include Acquisition, Acquisition Relocation, Relocation, Elevation, Mitigation Reconstruction, and Dry floodproofing of historic or commercial structures.

Properties included in a project subapplication for Flood Mitigation Assistance funding must be NFIP-insured at the time of the application opening date. Flood insurance must be maintained through completion of the mitigation activity and for the life of the structure.

For more information on individual flood mitigation project types, refer to

Community Flood Mitigation

The purpose of Community Flood Mitigation projects is to lessen the frequency or severity of flooding to National Flood Insurance Program (NFIP) insured structures within an isolated drainage that is not hydraulically linked or connected to a larger basin.

Community Flood Mitigation Projects are Localized flood risk reduction projects that benefit NFIP-insured properties. A crucial component of the Community Flood Mitigation project subapplication is proving that the proposed project benefits NFIP-insured properties for which submission of a benefitting area map and associated geospatial file.

This resource document will provide details on project requirement details and scoring criteria that will be applied for selecting eligible community flood mitigation project subapplications. Fiscal Year 2021 Flood Mitigation Assistance Community Flood Mitigation Program Support Materials

This job aid provides detailed information on how to create a Benefiting Area Map for submission with a project subapplication. Flood Mitigation Grant Applications Geospatial File Eligibility Criteria Job Aid

For more information, refer to Localized Flood Risk Reduction Projects in the Fiscal Year 2015 Hazard Mitigation Guidance.

Environmental Planning and Historic Preservation (EHP) Requirements

EHP Considerations

Nature-Based Solutions

Resources

Compliance with all applicable Environmental Planning and Historic Preservation laws, Executive Orders (EOs) and regulations to assess potential impacts of a proposed project on affected physical, cultural (historic and archaeological), biological, and social resources is a condition of FMA funding. Consequently, all FMA project subapplications must undergo an EHP review as part of FEMA’s eligibility review process prior to award.

The National Environmental Policy Act (NEPA) requires FEMA and other federal agencies to assess the environmental impacts of, in some cases, multiple alternatives to a proposed project as part of the application review process. FEMA must also ensure a proposed project meets the requirements of various other federal laws and Executive Orders, such as the Clean Water Act (CWA), Endangered Species Act (ESA), National Historic Preservation Act (NHPA), Executive Order 11988 Floodplain Management, and Executive Order 11990 Protection of Wetlands.

Applicants should consider environmental planning and historic preservation impacts early in the project scoping and development stages to help minimize impacts and avoid delays and additional costs at later stages. Early environmental planning, including consideration of possible conservation and mitigation measures that can be incorporated into the project to avoid or minimize adverse impacts, may also expedite the EHP review process.

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For questions about NEPA or EHP requirements, email the EHP Helpline or call 866-222-3580.

Some project types do not require an EHP review under NEPA because they are listed as a Categorical Exclusion (CATEX) because they would not result in a significant environmental impact.

Applicants and subapplicants should complete the EHP Checklist when scoping a project to assist in consideration of EHP requirements—including understanding where impacts could be avoided or minimized—during the development of a complete project application (FEMA refers to consideration of EHP impacts at the earliest point possible in the decision-making process as “EHP frontloading”). Find guidance on EHP frontloading during application development.

EHP Considerations for Flood Risk Reduction Projects

Flood risk reduction projects are designed to lessen the frequency or depth of flooding. These projects involve activities such as installing or modifying culverts and other stormwater management facilities; constructing or modifying retention and detention basins; applying nature-based solutions; and constructing or modifying floodwalls, dams, and weirs. Flood risk reduction projects may impact floodplain resources and change flood elevations or extend both upstream and downstream from the project.

The methods used to construct a flood risk reduction project may result in erosion and sedimentation, impact species, or affect human communities. Ground disturbance could affect archaeological resources, soils, or utilities. Major flood control construction projects may require more in-depth NEPA analysis via an Environmental Assessment (EA) or Environmental Impact Statement (EIS).

Nature-Based Solutions

Nature-based solutions are evaluated with a technical criterion to score subapplications submitted to the national competition. To receive the point allotment for this criterion, the subapplication must indicate and describe how the project incorporates one or more nature-based solutions, which are sustainable environmental management practices that restore, mimic, and/or enhance nature and natural systems or processes and support natural hazard risk mitigation as well as economic, environmental, and social resilience efforts.

Nature-based solutions use approaches that include, but are not limited to, restoration of grasslands, rivers, floodplains, wetlands, dunes, and reefs; living shorelines; soil stabilization; aquifer storage and recovery; and bioretention systems.

Resources

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Hazard Mitigation Assistance Environmental Planning and Historic Preservation FEMA Supplement - Flood Risk Review

To learn more check out FEMA’s Building Community Resilience with Nature-Based Solutions: A Guide for Local Communities.

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Benefit-Cost Analysis (BCA) is a method that determines the future risk reduction benefits of a hazard mitigation project and compares those benefits to its costs. The result is a benefit-cost ratio. A project is considered cost-effective when the benefit-cost ratio is 1.0 or greater. Applicants and subapplicants must use FEMA-approved methodologies and tools—such as the BCA Toolkit—to demonstrate the cost-effectiveness of their projects.

To streamline the grant application process, FEMA has released pre-calculated analyses for several eligible projects including: Acquisitions and Elevations in the Special Flood Hazard Area (SFHA).

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Management costs subapplications do not require a BCA. For more information on Benefit-Cost Analysis requirements, email the BCA Helpdesk or call toll free at 855-540-6744.

Management Costs

Management costs are any indirect costs, any direct administrative costs, and other administrative expenses that are reasonably incurred in administering an award or subaward.

Eligible applicant or subapplicant management cost activities may include:

  • Solicitation, review, and processing of subapplications and subawards
  • Subapplication development and technical assistance to subapplicants regarding feasibility and effectiveness and Benefit-Cost Analysis
  • Geocoding mitigation projects identified for further review by FEMA
  • Delivery of technical assistance (e.g., plan reviews, planning workshops, training) to support the implementation of mitigation activities
  • Managing awards (e.g., quarterly reporting, closeout)
  • Technical monitoring (e.g., site visits, technical meetings)
  • Purchase of equipment, per diem and travel expenses, and professional development that is directly related to the implementation of Hazard Mitigation Assistance programs
  • Staff salary costs directly related to performing the activities listed above