The Office of the Chief Financial Officer issued Fiscal Year 2013 Year-End Closing Instructions on July 10, 2013. The Instructions provide the guidance necessary for program offices to support OCFO in closing of FEMA’s accounting system, the Integrated Financial Management Information System to FY 2013 transactions. It applies to all FEMA employees, but especially the financial management community, to ensure that commitments, obligations, and expenditures are posted to IFMIS properly and in a timely manner. Actions must also be taken to prepare for FY 2014.
Highlights for required action items over the next few weeks include:
20 - Direct Loan Obligations entered into IFMIS no later than 2:00 p.m. EDT
20 - Non-disaster Purchase Card obligations entered into IFMIS
20 - Deadline for purchases by purchase card (Non-Disaster)
20 - Non-disaster travel funds obligated
20 - Deadline for submitting local travel for FY 2013
20 - FY 2014 Delegation of Signature Authority forms due to the FEMA Finance Center
20 - Interagency agreements with periods of performance beginning Oct. 1, 2013, due to OCFO Budget Office
24 - Preparedness manually processed grants obligations
26 - Deadline for purchases by purchase card (Disaster)
26 - Active disaster purchase card obligations and reallocations completed
27 - Obligations for ACTIVE disasters entered into IFMIS no later than 2:00 p.m. EST
27 - Disaster travel obligated
27 - Grants obligation
30 - FY13 Signature Authority forms revoked at close of business
Please ensure all FY 2013 transactions are entered into IFMIS in accordance with the FY 2013 Year-End Closing Instructions. Under no circumstances will IFMIS be reopened to accommodate any organization that has not entered FY 2013 transactions by the prescribed deadlines.
Remember that deadlines exist for September to meet FEMA reporting requirements. Questions regarding deadlines should be directed to the points of contact identified within the instructions. You may access the document on the “Miscellaneous Guidance” tab of the OCFO Financial Policy intranet site.
Questions regarding this policy should be directed to: Greg Teets, director, Financial Management Division at 540-504-1850 or Jennifer Clark, chief, FEMA Finance Center, 540-504-1848.