This section covers Section 3 - Part 3 of the Assistance to Firefighters Grants (AFG) application tutorial. The tutorial is intended for fire departments and eligible organizations who are interested in AFG application assistance tools.
*Please note that this tutorial was produced for the FY 2011 AFG open application period. Applicants should always refer to the latest Funding Opportunity Announcement (FOA) when applying.*
e-Grant Application - Emergency Medical Services (EMS) Organizations
This is the EMS Organization version of this tutorial. If you are not an EMS Organization, click “Change Version.” on the screen. This will take you back to the version selection screen where you can choose your correct applicant type. There are three versions of this tutorial, each providing information specific to applicant type. It is important to view the correct version.
EMS Department Characteristics (Part I)
EMS Department Characteristics (Part I) focuses on your organization’s membership and first-due response area. Your answers to these questions provide the Peer Reviewers with information about your department and the community it serves.
Help screens provide valuable additional information on topics directly related to the questions in the application. Review the Help screens on each page before answering the questions.
Does your organization provide fire and emergency services for local, state, or federal infrastructure?
If so, indicate yes on this screen. The Peer Reviewers will take that information into account when assessing the cost-benefit of your application. If you are unsure about your organization’s role in your State’s Homeland Security plans, contact your State Homeland Security Advisor or State Emergency Management officials.
Narrative—Your Department & Community
In this section, we want to know detailed information about your organization and the community you serve. What are your organization’s greatest challenges, threats, and opportunities with respect to your funding request? What are the specific needs, challenges and risks facing the community your department serves? Have you completed a community risk assessment? If so, great! Tell us how this funding application relates to or aligns with the findings of your assessment.
Provide as much information as possible to help us better understand your organization’s needs and your community’s risks.
Once you have answered all the questions for EMS Department Characteristics (Part I), click “Save and Continue” to proceed to the next section of the application.
EMS Department Characteristics (Part II)
EMS Department Characteristics (Part II) asks you to provide a profile of:
- Organization’s run statistics, including fatalities and injuries over three years
- Budget and funding sources: Read the help screens for valuable guidance on providing accurate information
- Vehicle information, specifically the quantity of front line and reserve vehicles
When you have completed EMS Department Characteristics (Part II), click “Save and Continue.”
Need for Financial Assistance
On this screen, you will be asked about your organization’s need for financial assistance. These answers are important, as they help the Peer Review Panel assess your need compared to other applicants. Your answers should address why your organization has been unable to fund the project locally, including such details as:
- What funding problems existed in your community that initiated your application for grant funding?
- Provide information on attempts to acquire funding from other sources.
- Provide a description of operating budget limitations.
- What are the prospects for the future? Are revenues likely to increase or decrease? Explain why and by how much.
When you have completed the EMS Department Characteristics (Part II), click “Save and Continue.”
EMS Department Call Volume
The EMS Department Call Volume screen requests information describing your organization’s activities by type of incident response or call. There are 10 categories of calls. Each category has a Help section providing descriptions and examples of the types of calls that should be included.
When you finish entering the information about your call volume, click “Save and Continue.”
EMS Request Information
Use the Request Information screen to select the program to which you are applying.
- Select the appropriate Program Name for which you are applying: Operations and Safety or Vehicle Acquisition.
- Tip: Clicking any one of the Activities Available under the Program Name will give you the definition of the activity in a new glossary screen. Just look at the very first term that appears in the pop-up screen.
- Note: You can apply for any of the activities available under Operations and Safety in one application. However, if you are interested in applying for Operations or Safety funding AND Vehicle Acquisition funding, you will need to submit separate applications for each program. Also, if you are applying for a grant just for your department
- Indicate if your project will benefit more than one fire department or agency. If so, use the text box to explain and list the number and types of departments, the population served, and jurisdictions that will benefit.
- Answer the question regarding grant writing fees. These fees may be reimbursable if you receive an award.
- Click “Save and Continue.”
EMS Request Details
Once you select an activity on the Request Information screen, you are directed to the Request Details screen for that activity. The Request Details screen is the first of a series of screens where you enter details of your grant proposal.
Before completing this section of the application, you should:
- Read the FY11 AFG Program Guidance Section I (PDF 3MB, TXT 106KB) Section II (PDF 2.35MB, TXT 46KB) .
- Select which items you are requesting.
- Determine the quantity and research cost of each item you are requesting.
To begin your request, click “View Details” to the right of the activity for which you would like to apply.
Tip: Items designated as high priorities receive higher scores. Requesting lower priority items decreases your chances to receive funding.
EMS Request Details Summary Screen
This takes you to the Request Details summary screen where, at this point, no items are listed. As an example for this tutorial, we have selected the Operations and Safety>EMS Equipment activity. The same process applies for each activity.
Click the “Add” option at the bottom of the screen to begin adding items.
EMS Request Details: Add Request Screen
On the Add Request screen, provide information on the activity you want funded. Complete all the information requested. Use the Help links for additional information.
When you have completed the information, click “Save and Continue.”
EMS Request Details: Activity Summary Screen
This returns you to the Request Details summary screen for the selected grant activity (e.g., EMS Equipment.) To request additional items, click the “Add” button and repeat the process. When you have added all the items in the selected activity, click “Return to Summary” to return to the Request Details screen for the selected program.
EMS Request Details Program Summary Screen
You will now see three links in the Action column associated with the selected activity:
- View Details: Use this link to review or change the details you have just entered.
- Update Additional Funding
This section is optional. Use this form to request additional funding associated with this activity. This could include funding for personnel, fringe benefits, travel, equipment, supplies, contractual, construction, other, indirect charges, and state taxes. Note that you will be required to explain additional costs.
This is the appropriate place to request funding for any training needed to support your requests. For example, if you are requesting equipment that no one on staff is trained to operate, you may seek Additional Funding to adequately train members on its proper use. Note that all training should be compliant with OSHA/NFPA standards.
Narratives are required for each activity being requested. The program narratives should contain all the information necessary for you to justify your request and for the program office to make an award decision. In the program narratives sections, please explain your needs and how the grants funds will be utilized to meet those needs. A panel of your peers will review the narratives in the Applicant Characteristics II section as part of their evaluation of your entire grant application.
- Allow enough time to write your narrative. This is your opportunity to convince a panel of your peers that your request should be funded.
- Be detailed but concise.
- Address ALL evaluation criteria described in the FY11 AFG Program Guidance.
- Use the topic headings listed on the Narrative Statement screen to help you organize your information.
- Address the detailed requirements listed on the screen for the selected activity.
When you have finished entering the information, click “Save and Continue.”