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Assistance to Firefighters Grants - Application Tutorial - Section 3 - Part 2

This section covers Section 3 - Part 2 of the Assistance to Firefighters Grants (AFG) application tutorial. The tutorial is intended for fire departments and eligible organizations who are interested in AFG application assistance tools.

*Please note that this tutorial was produced for the FY 2011 AFG open application period.  Applicants should always refer to the latest Funding Opportunity Announcement (FOA) when applying.*

e-Grant Application - Fire Departments

There are three versions of this tutorial, each specific to the applicant type. It is important to view the correct version.

This is the Fire Department version of this tutorial. If you are not a Fire Department, click “Change Version.” This will take you back to the screen where you can choose your correct applicant type.

Fire Department Characteristics I

Fire Department Characteristics (Part I) focuses on your department’s membership and first-due response area. Your answers to these questions provide the Peer Reviewers with information about your department and the community it serves.

Tip: Help screens provide valuable additional information on topics directly related to the questions in the application. Review the Help screens on each page before answering the questions.

Critical Infrastructure

Does your organization protect the critical infrastructure of the federal, local, or state government?

If so, indicate yes on this screen. The Peer Reviewers will take that information into account when assessing the cost-benefit of your application. If you are unsure about your department’s role in your state’s homeland security plans, contact your State Homeland Security Advisor or State Emergency Management officials.

Firefighter I and II Training

Remember, one of the AFG Program’s priorities is to help firefighters receive the training they need to protect themselves and the public. Firefighter I and II training is a HIGH funding priority for the AFG Program.

On this screen, you will need to indicate the number of firefighters trained to Firefighter I and Firefighter II (compliant to the NFPA 1001 standard). If you are not requesting AFG Program funds to bring your membership up to one or both of these training standards, you will need to explain to us your plans for doing so on your own.

Fire Department & Community Narrative

In this section, we want to know detailed information about your fire department and the community you serve.

What are your community’s greatest fire-related needs, risks, and challenges? How does your organization's request address these challenges? If you have conducted a community risk assessment, tell us your findings as it relates to your funding request.


This information is crucial to the evaluation of your application. Provide as much information as possible to help us better understand your department’s needs and your community’s risks.

Once you have answered all the questions for Fire Department Characteristics (Part I), click “Save and Continue” to proceed to the next section of the application.

Fire Department Characteristics II

Fire Department Characteristics (Part II) asks you to provide a profile of:

  • Department’s run statistics, including injuries and fatalities over three years
  • Budget and funding sources: Read the Help screens for valuable guidance on providing accurate information
  • Vehicle information, specifically the quantity of front line and reserve vehicles

When you have completed Fire Department Characteristics (Part II), click “Save and Continue.”

< Financial for>

In this screen, you are asked about your organization’s need for financial assistance. This answer is important, as it helps the Peer Review Panel assess your need relative to other applicants. Your answer should address why your organization has been unable to fund your request locally, including such details as:

  • What funding challenges existed in your community that initiated your application for grant funding?
  • Provide information on attempts to acquire funding from other sources.
  • Provide a description of operating budget limitations.
  • What are the prospects for the future? Are revenues likely to increase or decrease? Explain why and by how much.
  • What are the consequences of not receiving an award?

When you have completed the Fire Department Characteristics (Part II), click “Save and Continue.”

Call Volume

The Fire Department Call Volume screen requests information describing your organization’s activities by type of incident response or call. There are 14 categories of calls. Each category has a Help section providing descriptions and examples of the types of calls that should be included.

When you finish entering the information about your call volume, click “Save and Continue.”

Request Information

From the Request Information screen, select the activity for which you are requesting funding: Operations and Safety or Vehicle Acquisition. Detailed information on each activity, its eligible and ineligible costs, and funding priorities is available in the FY11 AFG Program Guidance as well as in Section II of this tutorial.


Clicking any one of the Activities Available under the Program Name will give you the definition of the activity in a new glossary screen. Just look at the very first term that appears in the pop-up screen.


You can apply for any of the Activities available under Operations and Safety in one application. However, if you are applying under both Vehicle Acquisition and Operations and Safety, you will need to submit two separate applications. Similarly, if you are submitting a Regional Project, you will need to submit a separate application.

When you have finished entering the information, click “Save and Continue.”

Request Details

Once you select an activity on the Request Information screen, you are directed to the Request Details screen for that activity. The Request Details screen is the first of a series of screens where you enter details of your grant proposal.

Before completing this section of the application, you should:

  • Read the FY11 AFG Program Guidance Section I (PDF 3MB, TXT 106KB) Section II (PDF 2.35MB, TXT 46KB) .
  • Select which items you are requesting.
  • Determine the quantity and cost of each item you are requesting.

To begin your request, click “View Details” to the right of the activity for which you would like to apply.


Items designated as program priorities receive higher scores. Requesting lower priority items decreases the competitiveness of your application.

Request Details Summary

This takes you to the Request Details summary screen where, at this point, no items are listed. As an example in this tutorial, we have selected the Operations and Safety>Fire Department Equipment activity. The same process applies for each activity.

Click the “Add” option at the bottom of the screen to begin adding items.

Request Details: Add Request

On the Add Request screen, provide information on the equipment you want funded. Complete all the information requested. Use the Help links for additional information.

When you have completed the information, click “Save and Continue.”

Request Details: Activity Summary

This returns you to the Request Details summary screen for the selected grant activity (e.g., Fire Department Equipment.) To request additional items, click the “Add” button and repeat the process described above.

When you have added all the items in the selected activity, click “Return to Summary” to return to the Request Details screen for the selected program.

Request Details: Program Summary

You will now see three links in the Action column associated with the selected activity:

  • View Details: Use this link to review or change the details entered for requests
  • Update Additional Funding
  • Narrative

Additional Funding

You may want to request additional funding for costs related to any of the activities you have requested. This is the appropriate place to budget for any training you need to support your individual requests.

For example, if you are requesting equipment that no one on staff is trained to operate, you may seek Additional Funding to adequately train members on its proper use. Note the training should be compliant with applicable NFPA or OSHA standards.


Narratives are required for each activity being requested. The program narratives should provide all the information necessary for you to justify your request and for the program office to make an award decision. In the program narratives sections, please explain your funding needs and how the grants funds will be utilized to meet those needs. A panel of your peers will review the narratives and the financial need narrative in the Applicant Characteristics II section as part of their evaluation of your entire grant application.


  • Allow enough time to write your narrative. This is your opportunity to convince a panel of your peers that your request should be funded.
  • Be detailed but concise.
  • Address ALL evaluation criteria described in the FY11 AFG Program Guidance.
  • Use the topic headings listed on the Narrative Statement screen to help you organize your information.
  • Address the detailed requirements listed on the screen for the selected activity.

When you have added all the items in the selected activity, click “Return to Summary” to return to the Request Details screen for the selected program.

Continue to Conclusion

Last Updated: 
05/11/2015 - 13:48