Citation: FEMA-1786-DR-LA, Louisiana Office of Youth Development, Evacuation and Shelter Costs, Project Worksheet (PW) 4777
Reference: Emergency Protective Measures, Increased Operating Expenses
Summary: During the period from August 30 to September 10, 2008, the Louisiana Office of Youth Development (Applicant) evacuated 132 custody youth offenders from the Bridge City Center for Youth, which is operated by the Applicant, and 126 non-custody youth offenders from seven other detention centers and sheltered them at four receiving facilities. FEMA approved $10,795 in materials used during the transport of the youth offenders to the receiving facilities, such as shackles, handcuffs, tarps, lights, and batteries, and $9,575 in contract costs for housing employees at nearby facilities during the evacuation. The Applicant claimed an additional $69,499 for supplies such as food, water, toiletries, and paper goods, as well as vehicle towing and fuel costs, equipment repairs, and other miscellaneous items. FEMA denied these additional expenses as duplication of other force account equipment PWs and as increased operating expenses. In the first appeal, the Applicant requested reimbursement in the amount of $33,247. FEMA denied the appeal, stating that the items were “routine in nature and did not support the scope of work.”
In the second appeal, the Applicant requests reimbursement of $49,910 for food, water, toiletries, paper goods, and other miscellaneous expenses. The Applicant states that the purchases were not routine in nature and were necessary to support the influx of new offenders at its facilities. Of the requested amount, $9,156 was previously reimbursed on the original PW that was approved on December 10, 2009.
Issue: Are the costs for supplies purchased and used for the care and feeding of youth offenders at the receiving facilities eligible?
Finding: Yes. The portion of consumable items related to the evacuation, shelter and care of the 126 non-custody youth offenders is eligible.
Rationale: 44 CFR §206.225(a)(3)(i) Emergency Work, General; FEMA 322, Public Assistance Guide dated June 2007