SECOND APPEAL BRIEF
City of Clarksville, PA ID 163-14194-00
Citation: FEMA1773-DR-CA, City of Clarksville, Additional Costs
Reference: Documentation, Time Limitation
From June 1, 2008 through June 18, 2008, severe storms flooded the City of Clarksville. FEMA held the Applicant’s kickoff meeting on July 22, 2008. On December 11, 2008, the Applicant submitted additional costs to the state that included invoices from the Clarksville Special Road District, the Pike County fire department as well as invoices that covered office supplies, a fuel tank purchase, tire repair, backhoe servicing, copier service calls and phone bills. The State found the Applicant’s costs ineligible on January 28, 2009, for two reasons: 1) the Applicant did not identify the damages/costs associated with the disaster within 60 days of the kickoff meeting and, 2) some of the costs would not have been eligible for Public Assistance funding even if the Applicant submitted the costs in a timely manner. On October 6, 2009, the Regional Administrator denied the appeal because the Applicant did not provide the documentation in the proper format for the Regional Administrator to evaluate if the costs were related to disaster damage. The Regional Administrator also found that the Applicant did not submit the appeal within the established deadline. The State did submit the first appeal within the established deadline.
The Applicant submitted the second appeal on December 21, 2009. The State does not support the appeal. The Applicant provided a list of costs with a short explanation of each.
1) Did the Applicants submit its documentation within the established deadline?
2) Did the Applicant document the eligible scope of work and provide sufficient justification for the additional costs?
Rationale: 44 CFR §206.202 (d) Application Procedures