April 18, 2013
MEMORANDUM FOR: All FEMA Employees
FROM: Pauline C. Campbell
Office of Equal Rights
SUBJECT: Recruitment of Equal Employment Opportunity Counselors
The Office of Equal Rights (OER) is soliciting dedicated FEMA employees to serve as Equal Employment Opportunity (EEO) Counselors. Counseling is a challenging and rewarding activity that can provide you with great personal satisfaction. Your role will be to provide counseling and to initiate efforts to resolve complaints of discrimination by utilizing informal resolution techniques. EEO Counselors are expected to maintain confidentiality and are tasked with interviewing, taking and maintaining notes, developing and producing EEO counseling reports and conforming with Equal Employment Opportunity Commission (EEOC) Management Directive (MD) 110, as it relates to EEO counseling and required timeframes. All technical guidance and supervision of the EEO process is provided by OER.
The revised EEOC regulations encourage full-time EEO Counselors whenever possible. FEMA supplements the full-time EEO Counselors with collateral duty EEO Counselors. Currently EEO Counselor appointments expire in June 2013. Therefore, we seek the assistance of our full-time employees to serve as collateral duty EEO Counselors to assist with meeting EEOC requirements by ensuring sufficient trained counselor resources are available. EEO Counselors will be appointed and expected to serve for a period of two (2) years (2013-2015). It is imperative to complete the entire two-year (2-year) commitment unless there are extenuating circumstances; in which case, you will need to notify the OER in writing as soon as you become aware of the inability to complete the commitment.
Union officers and stewards are encouraged to submit names of bargaining unit employees to serve as collateral duty EEO Counselors with the concurrence of the employee’s supervisor. EEO Counselors serve as neutrals and do not represent either the employee or the Agency during the counseling process. EEO Management Directive 110, Appendix B, paragraph (b), speaks to the right of representation throughout the EEO process. Since union officers and stewards can serve as representatives to individuals involved in the complaint process, serving as a collateral duty EEO Counselor creates a potential conflict of interest for the two respective roles.
Training dates and a location will be provided to employees selected to be EEO Counselors once the recruitment period has ended; however, you can anticipate that training will be conducted between May and June, 2013. Individuals unable to participate in training will not be able to serve as collateral duty EEO Counselors.
OER extends its appreciation for the dedication and work of those employees who have or whom are currently serving as EEO Counselors. OER is not only seeking individuals that are interested
in counseling and resolving complaints of discrimination, but whom also possess the qualities to meet some fairly stringent requirements. I urge interested full time employees throughout the Agency to apply so we can create a balanced counselor cadre both in terms of organization and demographic diversity. All applicants should inform their supervisors of their interest and will need supervisory concurrence since this function is performed as a collateral or extra duty function that may periodically take up to twenty percent (20%) of your work day.
Successful applicants and their supervisors will be notified by letter regarding their appointment. Training will be provided by OER for the counselor cadre prior to assuming counselor responsibilities.
If you are interested in becoming an EEO Counselor, please complete the attached application and return it by FAX to (202) 646-4320, or email to, Shinu Shilesh, at email@example.com no later than Monday, May 1, 2013. Should you have questions or need additional information, please call (202) 646-3535.