fr
O f f i c e o f S t a t e a n d L o c a l G o v e r nm e n t C o o r d i n a t i o n a n d P r e p a r e d n e s s
O f f i c e f o r D o m e s t i c P r e p a r e d n e s s
Fiscal Year 2005
Transit Security Grant Program
Program Guidelines and Application Kit
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE FOR DOMESTIC PREPAREDNESS
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Note: Regarding non-DHS Reference Materials Cited within this Guidance
The views and opinions of authors of reference materials expressed herein do not necessarily
reflect those of the United States Government.
Reference within these materials to any specific commercial products, processes, or services
by trade name, trademark, manufacturer, or otherwise does not necessarily constitute or imply
its endorsement, recommendation, or favoring by the United States Government.
The information and statements contained within these reference materials shall not be used for
the purposes of advertising, nor to imply the endorsement or recommendation of the United
States Government.
With respect to any other information contained within non-DHS documents or reference
materials referred to within this guidance, neither the United States Government nor any of its
employees make any warranty, express or implied, including but not limited to the warranties of
merchantability and fitness for a particular purpose. Further, neither the United States
Government nor any of its employees assume any legal liability or responsibility for the
accuracy, completeness, or usefulness of any information, apparatus, product or process
disclosed; nor do they represent that its use would not infringe privately owned rights.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE FOR DOMESTIC PREPAREDNESS
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Foreword
On October 18, 2004, the President signed the Department of Homeland Security
(DHS) Appropriations Act of 2005. The 2005 appropriation is a firm commitment from
the Administration and Congress to continuing the work necessary to enhance the
security of the United States of America against the threat posed by terrorism.
The DHS Appropriations Act of 2005 provides $150 million for intercity passenger rail
transportation, freight rail and transit security grants. This funding allows for the
creation of a new program within the Department’s Office for Domestic Preparedness
(ODP) specifically focused on transportation security, and builds upon the work already
underway through ODP’s Urban Areas Security Initiative (UASI) and other DHS
programs. The Fiscal Year (FY) 2005 Transit Security Grant Program reflects the intent
of Congress and the Administration to create a sustainable effort for the protection of
critical infrastructure from terrorism, especially explosives and non-conventional threats
that would cause major loss of life and severe disruption.
ODP has designed this program in coordination with Federal partner agencies and
industry, including the Transportation Security Administration, the United States Coast
Guard, and the Information Analysis and Infrastructure Protection Directorate within
DHS, the Federal Transit Administration within the Department of Transportation,
owners and operators of the Nation’s mass transit systems, and the American Public
Transportation Association. The FY 2005 Transit Security Grant Program addresses
three specific transit modalities: rail transit, intra-city bus transit and ferry systems.
A key element of the FY 2005 program will be the requirement for transit agencies
receiving these funds to become fully engaged in the development of regional security
solutions to address critical needs in the states and urban areas they serve. This
regional approach will ensure that the use of funds provided through this program is
consistent with the overall security needs of the region and is fully accounted for in the
regional planning process that forms the core of the UASI program.
Above all, DHS is committed to working with the owners and operators of America’s
critical transit infrastructure as part of the national effort to combat terrorism and secure
our homeland.
Michael Chertoff
Secretary
Department of Homeland Security
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Contents
I. Eligible Applicants and Funding Availability ................................ 1
II. Overview ...................................................................................... 6
III. Program and Application Requirements....................................... 8
IV. Additional National Preparedness Initiatives.............................. 24
V. Assistance Resources and Support .......................................... 30
VI. Reporting, Monitoring and Closeout Requirements. .................. 34
Appendix A Master List of Regional Transit Security Working
Groups and Required Participants
Appendix B Regional Transit Security Strategy Guidance
Appendix C Certification Regarding Regional Consensus on
Funding Allocations
Appendix D Authorized Program Expenditures
Appendix E Sample Budget Detail Worksheet
Appendix F Sample Award Package
Appendix G Guidance for the Biannual Strategy Implementation
Report (BSIR)
Appendix H Approval Process for Non-ODP Developed Courses
Appendix I Guidance for Development of Interoperable
Communications Plans
Appendix J Homeland Security Preparedness Technical
Assistance Program (HSPTAP)
Appendix K Acronyms and Abbreviations
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I. Eligible Applicants and Funding Availability
A. Eligible Applicants
The FY 2005 DHS Appropriations Act provided funds for a discretionary grant program
to address security and preparedness enhancements for transit systems, as well as
freight and inter-city passenger rail. The FY 2005 TSGP addresses the transit system
portion of this only. Funding for freight and inter-city passenger rail security projects is
being provided through separate programs.
The Act also included funds for a competitive grant program for port security. Because
of the close linkage between ferry systems and other transit modalities in many of our
Nation’s urban areas, the Department has chosen to make a portion of these funds
available through the FY 2005 TSGP to support similar security enhancements for these
systems, and to ensure their inclusion in regional security planning efforts.
The Governor of each state and territory has designated a state administrative
agency (SAA) to apply for and administer ODP funds. Accordingly, the relevant
SAA is the only agent eligible to apply for the FY 2005 TSGP funds identified in
this application kit. In addition, SAAs are responsible for working with the
identified ferry systems to submit projects for funding consideration as part of
the competitive portion of this application.
Table 1 below summarizes eligibility for funding through the FY 2005 TSGP.
Table 1. FY 2005 TSGP Funding and Eligibility
Transportation Mode
FY 2005 Funding
Award Type
Eligible Applicants
Rail Transit $107,900,000.00
Intra-City Bus $22,357,076.00
Discretionary
Ferry $5,000,000.00
Competitive
State SAAs
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE FOR DOMESTIC PREPAREDNESS
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B. Funding Availability
Table 2 below identifies eligible rail transit systems and regional funding allocations.
Eligible systems and regional funding allocations were determined using a formula
approach. The formula for rail transit included the following factors: ridership, track
miles, number of stations and threat.
Table 2. Eligible Rail Transit Systems and Regional Funding Allocations
State Urban Area Regional
Allocation Eligible System Eligible Mode
Los Angeles Southern CA Regional Rail Authority Commuter Rail
Santa Ana
$4,800,000 LA County Metro Transportation Auth Heavy Rail, Light Rail
Peninsula Corridor Joint Powers Board Commuter Rail
SF Bay Area Rapid Transit District Heavy Rail
Altamont Commuter Express Authority Commuter Rail
Santa Clara Valley Trans Authority Light Rail
Oakland
San Francisco
San Jose $7,075,000
San Francisco Municipal Railway Light Rail, Other Rail (CC)
Sacramento $625,000 Sacramento Regional Transit District Light Rail
North San Diego County Transit District Commuter Rail
CA
San Diego $2,100,000 San Diego Trolley Light Rail
CO Denver $600,000 Regional Transportation District Light Rail
Washington Metropolitan Area Transit
Authority Heavy Rail
MD Trans Admin Commuter Rail, Heavy Rail,
Light Rail
DC/MD/
VA1
Washington/National
Capital Region $12,400,000
VA Railway Express Commuter Rail
Jacksonville $300,000 Jacksonville Transportation Authority Other Rail (AG)
FL Tri-County Commuter Rail Commuter Rail
Miami $1,800,000 Miami Dade Trans Auth Heavy Rail, Other Rail (AG)
GA Atlanta $2,600,000 Metropolitan Atlanta Rapid Transit Authority Heavy Rail
NE Ill Reg Commuter Rail Commuter Rail
IL/IN2 Chicago $10,950,000 Chicago Transit Authority Heavy Rail
No. Indiana Commuter Transit Dist Commuter Rail
LA
New Orleans $525,000 Regional Transit Authority Light Rail
MA Boston $9,550,000 Massachusetts Bay Transportation
Authority
Commuter Rail, Heavy Rail,
Light Rail
1 The DC SAA will apply for and administer these funds.
2 The IL SAA will apply for and administer these funds.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE FOR DOMESTIC PREPAREDNESS
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State Urban Area Regional
Allocation Eligible System Eligible Mode
MI Detroit $400,000 Detroit Transportation Corp Other Rail (AG)
MN Minneapolis $500,000 Hiawatha Light Rail Transit Light Rail
MO Saint Louis $700,000 Bi-State Development Agency Light Rail
NY Buffalo $525,000 Niagara Frontier Transit Metro System Light Rail
Metropolitan Transportation Authority Commuter Rail, Heavy Rail
Port Authority of New York and New
Jersey Heavy Rail
New Jersey Transit Corporation Light Rail, Commuter Rail
NY/NJ/CT3
New York City
Jersey City
Newark
New Haven
$37,575,000
CT Department of Transportation Commuter Rail
OH Cleveland $1,175,000 Greater Cleveland Regional Trans Auth Heavy Rail, Light Rail
OR Portland $1,350,000 Tri-County Metropolitan Transportation
District Light Rail
Cambria County Transit Authority Other Rail (IP)
PA Pittsburgh $1,075,000
Port Authority of Allegheny County Light Rail, Other Rail (IP)
PA Dept of Transportation Commuter Rail
Southeastern Pennsylvania
Transportation Authority
Commuter Rail, Heavy Rail,
PA/NJ Light Rail 4 Philadelphia $7,750,000
Port Authority Transit Corp Heavy Rail
TN Memphis $300,000 Memphis Area Transit Authority Light Rail
Dallas $1,300,000 Dallas Area Rapid Transit Light Rail
Trinity Railway Express Commuter Rail
TX Island Transit Light Rail
Houston $825,000 Metropolitan Transit Auth. Of Harris
County Light Rail
Central Puget Sound Regional Trans
Authority Commuter Rail
WA Seattle $1,100,000 King County Dept of Trans Light Rail
City of Seattle Monorail Other Rail (MO)
Note: Transit Systems identified in YELLOW are associated with FY 2004 UASI
sites not included in the FY 2005 UASI program.
Note: “Other Rail” Includes:
Automated Guideway (AG)
Cable Car (CC)
Inclined Plane (IP)
Monorail (MO)
3 The NY SAA will apply for and administer these funds.
4 The PA SAA will apply for and administer these funds.
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Table 3 below identifies eligible intra-city bus transit systems and regional funding
allocations. Eligible systems and regional funding allocations were determined using a
formula approach. The formula for intra-city bus systems was based on ridership.
Table 3. Eligible Intra-City Bus Systems and Regional Funding Allocations
State Urban Area Regional
Allocation Eligible System
Los Angeles LA County Metro Transportation Auth
Santa Ana
$2,175,000 Orange Co. Trans Auth
Oakland Alameda-Contra Costa Transit District
San Francisco
San Jose
$2,025,000 San Francisco Municipal Railway
CA
San Diego $550,000 San Diego Transit Corp.
CO Denver $625,000 Regional Transportation District
DC/MD/
VA5
Washington/National
Capital Region
$1,200,000 Washington Metropolitan Area Transit Authority
FL Miami $600,000 Miami Dade Trans Auth
GA Atlanta $700,000 Metropolitan Atlanta Rapid Transit Authority
HI Honolulu $675,000 City & County of Honolulu DOT Services
IL/IN6 Chicago $1,500,000 Chicago Transit Authority
MA Boston $1,050,000 Massachusetts Bay Transportation Authority
MN Minneapolis $675,000 Metropolitan Council
NV Las Vegas $500,000 Regional Transportation Commission of Southern NV
Metropolitan Transportation Authority
NY/NJ7 New York City DOT
New York City
Jersey City
Newark
$4,482,076 New Jersey Transit Corporation
OR Portland $650,000 Tri-County Metropolitan Transportation District
PA Pittsburgh $600,000 Port Authority of Allegheny County
PA/NJ8 Philadelphia $1,400,000 Southeastern Pennsylvania Transportation Authority
Dallas $550,000 Dallas Rapid Area Transit
TX
Houston $900,000 Metropolitan Transit Auth. Of Harris County
WA Seattle $900,000 King County Dept of Trans
WI Milwaukee $600,000 Milwaukee County Transit System
5 The DC SAA will apply for and administer these funds.
6 The IL SAA will apply for and administer these funds.
7 The NY SAA will apply for and administer these funds.
8 The PA SAA will apply for and administer these funds.
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Table 4 below identifies ferry systems eligible to submit projects through their SAA for
funding consideration as part of the competitive portion of the FY 2005 TSGP. Ferry
systems eligible to compete for this funding were determined based on annual unlinked
trips (ridership) and location within a defined UASI jurisdiction.
Table 4. Ferry Systems Eligible for Consideration of Funding
State Urban Area Eligible System
CA San Francisco Golden Gate Bridge, Highway and Transportation District
LA New Orleans Louisiana Department of Transportation – Crescent City Connection
MA Boston Massachusetts Bay Transportation Authority
New York City Department of Transportation
NY/NJ9 New York City
Jersey City Port Authority of New York and New Jersey
TX Houston Texas DOT (Bolivar Roads Ferry)
WA Seattle Washington State Ferries
9 The NY SAA will apply for and administer any funds awarded.
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II. Overview
The mission of the FY 2005 TSGP is to create a sustainable effort for the
protection of critical infrastructure from terrorism, especially explosives and nonconventional
threats that would cause major loss of life and severe disruption.
A. Program Overview
The FY 2005 TSGP provides financial assistance to eligible transit agencies through the
applicable SAAs for the protection of critical infrastructure and emergency preparedness
activities. Allowable costs comport with the FY 2005 ODP Homeland Security
Grant Program (HSGP), and the expenditure of FY 2005 funding must directly
support each transit agency’s risk-based Security and Emergency Preparedness
Plan (SEPP) and a Regional Transit Security Strategy (RTSS). As funds are
allocated on a regional basis, distribution must also be based on consensus
among the eligible transit systems and the SAA. Where a region includes more
than one state, all of the applicable SAAs must approve the funding allocation.
B. Solicitation Overview
This application provides follow-on funding to the FY 2003 and FY 2004 regional transit
security initiatives. This regional approach will ensure that the use of funds provided
through this program is consistent with the overall security needs of the transit sector in
the region, and is ultimately accounted for in the broader regional planning process that
forms the core of the UASI program.
The program includes a requirement that transit systems selected for funding
participate in a Regional Transit Security Working Group (RTSWG) for the
purpose of developing the RTSS, and to develop regional consensus on the
expenditure of FY 2005 TSGP funds. The RTSWG must also include
representation from the applicable SAA(s) and Urban Area Working Group(s)
(UAWG), and it is strongly recommended that other transit agencies whose
systems intersect with those of the grant recipients also participate in the
RTSWG process. In addition, where transit operations intersect with those of
Amtrak in the Northeast Corridor and in Chicago, a representative of Amtrak must
be included in the RTSWG and close coordination on the expenditure of funds for
security enhancements at shared facilities must occur. Appendix A of this
application kit contains a master list of the RTSWGs that must be established,
and the required participants. Note: RTSWGs in jurisdictions not included in the
FY 2005 UASI program must include representatives of the UAWG established as
part of the FY 2004 UASI program.
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It is the responsibility of the applicable SAA(s) to coordinate and manage this
process, and to ensure that development of the RTSS is in accordance with the
guidance provided in Appendix B of this application kit. In addition, as funds are
allocated on a regional basis, the distribution must be based on the individual
agency’s SEPP, the RTSS and consensus among the eligible transit systems and
the SAA. Where a region includes more than one state, all of the applicable SAAs
must approve the funding allocation.
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III. Program and Application Requirements
A. General Program Requirements
The SAA, in coordination with the identified transit systems, will be responsible for
administration of the FY 2005 TSGP. In administering the program, the SAA must work
with the transit agency to comply with the following requirements:
1. Describe the Transit Agencies in the Region. As part of the application
process, the SAA must include a program narrative that identifies specific
point(s) of contact (POC) at the transit agencies to work with ODP on the
implementation of the FY 2005 TSGP. The program narrative should also
include a description of the transit agencies’ operating systems, including
infrastructure, ridership, the number of track miles (if applicable), the number of
vehicles or vessels (if applicable), types of service and other important features,
as well as system maps, a description of the geographical borders of the transit
systems and the cities and counties served, and a description of other sources of
funding being leveraged for security enhancements. In addition, the program
narrative should address the transit systems’ current prevention10,
detection and response capabilities relative to improvised explosive
devices (IEDs), as well as chemical, biological, radiological and nuclear
devices (including sensors, canine units, etc.).
2. Conduct a Transit System Risk Assessment. If not already completed, each
transit system will be required to conduct a risk assessment which includes
requirements outlined in The Public Transportation System Security and
Emergency Preparedness Planning Guide, published by the U.S. Department of
Transportation’s Federal Transit Administration (FTA), and available at:
http://www.fta.dot.gov/. For purposes of this grant, rail and intra-city bus systems
may use the Security Readiness Assessment conducted by the FTA. These
agencies may also use the risk assessments that were completed during the
previous round of UASI Transit Security Grants or the risk assessment
completed as part of the ODP Mass Transit Technical Assistance Program.
Ferry systems carrying more than 150 passengers on domestic voyages or more
than 12 passengers on international voyages, and the terminals that serve them,
have already been required to conduct security assessments in accordance with
the Maritime Transportation Security Act of 2002 (MTSA), and may use these to
10 Prevention. Actions to avoid an incident or to intervene to stop an incident from occurring. Prevention
involves actions taken to protect lives and property. It involves applying intelligence and other information
to a range of activities that may include such countermeasures as deterrence operations; heightened
inspections; improved surveillance and security operations; investigations to determine the full nature and
source of the threat; public health and agricultural surveillance and testing processes; immunizations,
isolation, or quarantine; and, as appropriate, specific law enforcement operations aimed at deterring,
preempting, interdicting, or disrupting illegal activity and apprehending potential perpetrators and bringing
them to justice. (Source—National Incident Management System, March 2004)
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE FOR DOMESTIC PREPAREDNESS
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satisfy the requirements of this program. These assessments must be
provided to ODP.
3. Develop a Security and Emergency Preparedness Plan (SEPP). Each transit
system must have a current (updated within the past year), comprehensive plan
that includes the requirements outlined in The Public Transportation System
Security and Emergency Preparedness Planning Guide, published by the FTA,
and available at: http://www.fta.dot.gov/. The SEPP should provide written
policies and procedures to guide the transit system’s activities for homeland
security and emergency preparedness. The SEPP should also specifically
identify how the transit agency intends to address any shortfalls in IED and
other prevention, detection and response capabilities identified as part of
the risk assessment. The SEPP, along with the Regional Transit Security
Strategy described below, must serve as the basis for proposed allocations
of grant funding. This plan must be provided to ODP.
4. Develop a Regional Transit Security Strategy (RTSS). A key element of the
FY 2005 TSGP is the requirement that transit agencies receiving funds through
the program work with the states, urban areas and other transit systems in their
defined region to develop an RTSS. As the owners and/or operators of
infrastructure that is vital to the well being of the states and urban areas they
serve, it is imperative that transit systems be incorporated into regional
preparedness planning efforts.
The RTSS should serve as the integration point between the individual,
risk-based SEPPs, and the overall security goals and objectives of the
region. Therefore, the RTSS must demonstrate a clear linkage to the
applicable state and urban area homeland security strategies developed or
currently being developed. It is expected that the SEPPs and the RTSS will
serve as the basis on which funding is allocated to address regional transit
security priorities, and the vehicle through which transit agencies may
justify and access other funding and resources available on a region-wide
basis through the UASI program. Note: Release of funding is contingent
upon the completion, submission and approval by ODP of the RTSS.
Regional Transit Security Strategies must be completed and submitted to
ODP by August 31, 2005.
Grant Funds. Funds are allocated on a regional basis, and distribution must be based
on the individual agency’s SEPP, the RTSS and consensus among the eligible transit
systems and the SAA. Where a region includes more than one state, all of the
applicable SAAs must approve the funding allocation. The SAA must obligate at least
97% of the funds awarded to designated transit systems within 60 days of the
receipt of funds11. A maximum of 3% may be retained by the SAA for
11 For purposes on the FY 2005 TSGP program, receipt of funds means the date on which funds are
available for expenditure (e.g., all special conditions prohibiting obligation, expenditure and draw down
have been removed).
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administrative costs. Up to 5% of the total regional allocation may also be made
available to the eligible rail and intra-city bus transit systems prior to submission
of the transit system risk assessment, SEPP and RTSS in order to support these
required planning activities.
B. Specific Program Requirements for Rail Transit and Intra-City Bus
Systems
For purposes of the FY 2005 TSGP, rail transit systems include commuter rail, heavy
rail (including subway systems) and light rail. When conducting risk assessments
and developing the Security and Emergency Preparedness Plans and Regional
Transit Security Strategies, specific attention must be paid to the prevention,
detection and response to incidents involving IEDs. IEDs pose a threat of great
concern to transit systems across the nation. IEDs have historically been the
terrorist weapon of choice because they combine a high degree of effectiveness
with minimal cost. Grantees should leverage FY 2005 TSGP funding to develop
capabilities to prevent, detect and respond to IED terrorist attacks. In addition,
specific attention must also be paid to prevention, detection and response
capabilities related to chemical, biological, radiological and nuclear devices.
The following are examples of security enhancements designed to enhance IED and
chemical, biological radiological and nuclear prevention and detection capabilities for
rail and intra-city bus transit:
1. Driver/Vehicle Protection
?? Explosive Agent Detection Sensors
?? Chemical/Biological/Radiological Agent Detection Sensors
?? Canines (Start-up Costs and Training)
?? Driver Shields
?? GPS Tracking Systems
?? Interlock Security Devices
?? Kill Switch Technology
?? On Board Camera Systems
2. Facility Security
?? Explosive Agent Detection Sensors
?? Chemical/Biological/Radiological Agent Detection Sensors
?? Canines (Start-up Costs and Training)
?? Intrusion Detection
?? Video Surveillance Systems
?? Secure Entry ID Systems
?? Employee Identification
?? Improved Lighting
?? Fencing and Secured Gates
?? Interoperable Communications Systems
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3. Training
?? Behavioral Screening Training for Frontline Employees
?? Anti-terrorism Training
?? Anti-Hijacking Training
?? Public and Employee Awareness Programs
?? Multi-disciplinary, Multi-jurisdictional Terrorism Exercises
Note: The PROTECT system, developed and piloted by DHS, the Department of
Energy (DOE), FTA and the National Institute of Justice (NIJ), represents one
example of an operational capability successfully deployed in subway systems
for the detection of certain chemical agents. Use of FY 2005 TSGP funds for this
technology is allowable. For additional information on PROTECT, see Appendix
D of this application kit.
C. Specific Program Requirements for Ferry Systems
Ferry systems present a unique security challenge and share the operational
characteristics of two different transportation paradigms. As an element of public
transportation, ferries may serve as the single mode used by passengers, but most
often are a key and integral link between other (land-based) modes of transportation --
providing service on specific routes where fixed rail or road infrastructure is impractical.
Additionally, they often share terminals with land-based transportation modes.
As a maritime transportation mode, ferries must operate in conformance with a series of
operating and technical regulations and codes that are unique to the marine industry.
By operating on the water, ferries lack access to the traditional, land-based police, fire,
emergency medical and other response assets. Even when there are marine response
assets available, the time it takes to arrive on the scene of an incident, and the impact
of the always-present maritime hazards added to the impacts of a terrorist attack, create
a demanding response environment.
For purposes of the FY 2005 TSGP, ferry systems are advised that:
1. Grant funds can be used for security enhancements on vessels and terminals
that are elements of a ferry system, including intermodal passenger facilities (e.g.
auto/bus/rail to ferry).
2. Public entities may use grant funds for the installation and operation of
equipment or systems on private vessels and terminals (contractor owned) so
long as the public entity maintains custody of the operational elements of the
equipment or systems. Mounting racks, foundations, wireways, pass-throughs,
power buses, fittings, and interconnectivity subcomponents required for
installation and operation may be permanently consigned to vessels they are
installed in.
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When conducting risk assessments and developing the Security and Emergency
Preparedness Plans and Regional Transit Security Strategies, specific attention
must be paid to the prevention, detection and response to incidents involving
IEDs. IEDs pose a threat of great concern to transit systems across the nation.
IEDs have historically been the terrorist weapon of choice because they combine
a high degree of effectiveness with minimal cost. Grantees should leverage FY
2005 TSGP funding to develop capabilities to prevent, detect and respond to IED
terrorist attacks. In addition, specific attention must also be paid to prevention,
detection and response capabilities related to chemical, biological, radiological
and nuclear devices.
The following are examples of security enhancements designed to enhance IED and
chemical, biological radiological and nuclear prevention and detection capabilities for
ferry systems:
1. Operator/Vessel Protection
?? Explosive Agent Detection Sensors
?? Chemical/Biological/Radiological Agent Detection Sensors
?? Canines (Start-up Costs and Training)
?? Restricted Area Protection (Cipher Locks, Hardened Doors, CCTV for
Bridges and Engineering Spaces)
?? Fixed Personnel Protection (shields, etc.)
?? Communications Equipment (including interoperable communications)
?? GPS Position Reporting Systems
?? On Board Camera and Recording Systems
?? Enhanced Alarm Systems (including duress alarms)
2. Terminal Security
?? Explosive Agent Detection Sensors
?? Chemical/Biological/Radiological Agent Detection Sensors
?? Canines (Start-up Costs and Training)
?? Intrusion Detection
?? Video Surveillance Systems
?? Secure Entry/ID systems
?? Employee Identification
?? Improved Lighting
?? Fencing and Secure Gates
?? Communications Equipment (including interoperable communications)
3. Training
?? Behavioral Screening Training for Frontline Employees
?? Anti-Terrorism Training
?? Anti-Hijacking Training
?? Public and Employee Awareness and Assistance Programs
?? Multi-disciplinary, Multi-jurisdictional Terrorism Exercises.
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Note: In addition to the overall requirements for a Regional Transit Security
Strategy described previously in this section, special consideration must be
given to those elements that describe the unique characteristics and
requirements of maritime passenger operations. This will require coordination
with any regulatory agencies with maritime jurisdiction, but especially with the
U.S. Coast Guard and the appropriate Captain of the Port (COTP) and Officer in
Charge of Marine Inspection (OCMI). As appropriate, the RTSS must be
synchronized with the appropriate assessments and plans as required by the
MTSA.
D. General Application Requirements
The following steps must be completed using the on-line ODP Grants Management
System (GMS) to ensure a successful application submission:
1. Application Process
SAAs must apply for FY 2005 TSGP funding through GMS at
https://grants.ojp.usdoj.gov/. Applications must be received by ODP no later than
May 6, 2005.
2. On-Line Application
The on-line application must be completed and submitted by the SAA using GMS. The
on-line application replaces the following previously required paper forms:
?? Standard Form 424, Application for Federal Assistance
?? Standard Form LLL, Disclosure of Lobbying Activities
?? OJP Form 4000/3, Assurances
?? OJP form 4061/6, Certifications
?? Equipment Coordination Certification
?? Non-Supplanting Certification
These grants are offered by the U.S. Department of Homeland Security, Office for
Domestic Preparedness. The program title listed in the Catalog of Federal Domestic
Assistance (CFDA) is “Office for Domestic Preparedness Rail and Transit Security
Grant Program.” The CFDA number is 97.075. When completing the on-line
application, applicants should identify their submissions as new, non-construction
applications. The project period will be for a period not to exceed 30 months.
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3. Program Narrative
As part of the application, the SAA must include a program narrative that identifies
specific POCs at the transit agencies in the region to work with ODP on the
implementation of the FY 2005 TSGP. The program narrative should also include a
description of the transit agencies’ operating systems, including infrastructure, ridership,
the number of track miles (if applicable), the number of vehicles or vessels (if
applicable), types of service and other important features, as well as system maps, a
description of the geographical borders of the transit systems and the cities and
counties served, and a description of other sources of funding being leveraged for
security enhancements. In addition, the program narrative should address the
transit systems’ current prevention, detection and response capabilities relative
to IEDs, as well as chemical, biological, radiological and nuclear devices
(including sensors, canine units, etc.). This information may be provided using
one of the attachment fields within the on-line GMS application.
4. Transit System Risk Assessment
As part of the application process, SAAs must work with each transit agency eligible to
receive FY 2005 TSGP funds to ensure that a Transit System Risk Assessment as
described above in Section A has been conducted by the agency. An electronic copy
of the risk assessment(s) must be provided via the ODP secure portal at:
https://odp.esportals.com/
Note: Additional guidance on how to use the secure portal for this purpose will be
provided shortly. Awards will be special conditioned to prohibit the draw down of
funds until a copy of the risk assessment is received.
5. Security and Emergency Preparedness Plan (SEPP)
As part of the application process, SAAs must work with each transit agency eligible to
receive FY 2005 TSGP funds to ensure that a Security and Emergency Preparedness
Plan as described above in Section A has been developed and implemented by the
agency. The SEPP must specifically identify how the transit agency intends to
address any shortfalls in IED and other prevention, detection and response
capabilities. If a SEPP has not been developed and implemented, funds will not
be released. An electronic copy of the SEPP(s) must be provided via the ODP
secure portal at:
https://odp.esportals.com/
Note: Additional guidance on how to use the secure portal for this purpose will be
provided shortly. Awards will be special conditioned to prohibit the draw down of
funds until a copy of the SEPP is received.
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6. Regional Transit Security Strategy (RTSS)
As part the application process, transit systems selected for funding must participate in
a Regional Transit Security Working Group (RTSWG) for the purpose of developing the
RTSS. The RTSWG must also include representation from the applicable state(s) and
urban area(s) served by the transit systems receiving funds, and it is strongly
recommended that other transit agencies whose systems intersect with those of the
grant recipients also participate in the RTSWG process. In addition, where transit
operations intersect with those of Amtrak in the Northeast Corridor and in Chicago, a
representative of Amtrak must be included in the RTSWG and close coordination on the
expenditure of funds for security enhancements at shared facilities must occur.
Appendix A of this application kit contains a master list of RTSWGs that must be
established, and the required participants. It is the responsibility of the
applicable SAA(s) to coordinate and manage this process, and to ensure that
development of the RTSS is in accordance with the guidance provided in
Appendix B of this application kit. All Regional Transit Security Strategies must
be completed and submitted to ODP by August 31, 2005. An electronic copy of
the RTSS must be provided via the ODP secure portal at:
https://odp.esportals.com/
Note: Additional guidance on how to use the secure portal for this purpose will be
provided shortly. Awards will be special conditioned to prohibit the draw down
of funds until a copy of the RTSS is received and approved by ODP.
7. Certification Regarding Regional Consensus on Funding Allocations.
As part of the application process, SAAs must work with the eligible transit agencies in
the region to develop and certify consensus on the allocation of the funds provided.
Where a region includes more than one state, the applicable SAAs must approve the
allocation. A copy of the required certification form is contained in Appendix C.
Once all applicable signatures have been obtained, this form must be faxed to
ODP at: (202) 786-9930
Note: Awards will be special conditioned to prohibit the draw down of funds until
this certification is received.
8. Use of a Universal Identifier by Grant Applicants.
The applicant must provide a Dun and Bradstreet (D&B) Data Universal Numbering
System (DUNS) number with the application. An application will not be considered
complete until a valid DUNS number is provided by the applicant. This number may be
provided in one of the attachment fields within the on-line GMS application.
Organizations should verify that they have a DUNS number or take the steps necessary
to obtain one as soon as possible. Applicants can receive a DUNS number at no cost
by calling the dedicated toll-free DUNS Number request line at 1-800-333-0505.
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9. Freedom of Information Act (FOIA)
ODP recognizes that much of the information submitted in the course of applying for
funding under this program, or provided in the course of its grant management activities,
may be considered law enforcement sensitive or otherwise important to national
security interests. This may include threat, risk, and needs assessment information,
and discussions of demographics, transportation, public works, and industrial and public
health infrastructures. While this information under federal control is subject to requests
made pursuant to the Freedom of Information Act, 5. U.S.C. § 552, all determinations
concerning the release of information of this nature are made on a case-by-case basis
by the DHS FOIA Office, and may likely fall within one or more of the available
exemptions under the Act. Applicants are also encouraged to consult their own state
and local laws and regulations regarding the release of information, which should be
considered when reporting sensitive matters in the grant application, needs assessment
and strategic planning process.
10. Single Point of Contact (SPOC) Review
Executive Order 12372, which can be found at http://www.archives.gov/
federal_register/codification/executive_order/12372.html, requires applicants from state
and local units of government or other organizations providing services within a state to
submit a copy of the application to the state SPOC, if one exists and if this program has
been selected for review by the state. Applicants for transit funding must contact their
state SPOC to determine if the program has been selected for state review. The date
that the application was sent to the SPOC, or the reason such submission is not
required, should be provided as part of the on-line application.
11. Financial Requirements
?? Non-Supplanting Certification: This certification, which is a required
component of the on-line GMS application, affirms that these grant funds will be
used to supplement existing funds, and will not replace (supplant) funds that
have been appropriated for the same purpose. Potential supplanting will be
addressed in the application review, as well as in the pre-award review, postaward
monitoring and any potential audits. Applicants or grantees may be
required to supply documentation certifying that a reduction in non-federal
resources occurred for reasons other than the receipt or expected receipt of
federal funds.
?? Match Requirement: There is no match requirement for this program; however,
cost sharing is encouraged. For further information on allowable sources and
types of funds, timing of match contributions and records for match, please
consult the OJP Financial Guide, Chapter 3 available at:
http://www.ojp.usdoj.gov/FinGuide/.
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?? Assurances: The on-line GMS application includes a list of assurances that the
applicant must comply with in order to receive federal funds under this program.
It is the responsibility of the recipient of the federal funds to fully understand and
comply with these requirements. Failure to comply may result in the withholding
of funds, termination of the award, or other sanctions. The applicant will be
agreeing to these assurances upon the submission of the application.
?? Certifications Regarding Lobbying; Debarment, Suspension, and Other
Responsibility Matters; and Drug-Free Workplace Requirement: This
certification, which is a required component of the on-line application, commits
the applicant to compliance with the certification requirements under 28 CFR part
67, Government-wide Debarment and Suspension (Non-procurement); 28 CFR
part 69, New Restrictions on Lobbying; and 28 CFR part 83 Government-wide
Requirements for Drug-Free Workplace (Grants). All of these can be referenced
at: http://www.access.gpo.gov/nara/cfr/waisidx_04/28cfrv2_04.html.
The certification will be treated as a material representation of the fact upon
which reliance will be placed by DHS in awarding grants.
?? Suspension or Termination of Funding: DHS, by written notice, may terminate
this grant, in whole or in part, when it is in the Government's interest.
12. Drawdown and Expenditure of Funds.
The Office of Justice Programs’ (OJP) Office of the Comptroller (OC) will continue to
provide fiscal support of the grant programs included in this solicitation. All grant and
sub-grant recipients should refer to the OJP Financial Guide, available at:
http://www.ojp.usdoj.gov/FinGuide/
Following acceptance of the grant award and release of any special conditions
withholding funds, the grantee can drawdown and expend grant funds through the
ASAP, PAPRS or LOCES payment systems.
In support of our continuing effort to meet the accelerated financial statement reporting
requirements mandated by the U. S. Department of the Treasury and the Office of
Management and Budget (OMB), payment processing will be interrupted during the last
five (5) working days each month. SAAs should make payment requests before the last
five working days of the month to avoid delays in deposit of payments.
For example, for the month of September, the last day to request (draw down)
payments will be September 23, 2005. Payments requested after September 23, 2005
will be processed when the regular schedule resumes on October 1, 2005. A similar
schedule will follow at the end of each month thereafter.
To avoid denial of payment requests, grantees are encouraged to submit their SF269a
Financial Status Reports (see detail in Section IV, Reporting Requirements) on-line at
http://grants.ojp.usdoj.gov. Additional information and instructions are available at this
website.
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Grantees and subgrantees will be permitted to drawdown funds up to 120 days prior to
expenditure/disbursement, which echoes the recommendation of the Funding Task
Force. Funds received by both grantees and subgrantees must be placed in an interestbearing
account and are subject to the rules outlined in the Uniform Rule 28 CFR Part
66, Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments, at http://www.access.gpo.gov/nara/cfr/waisidx_
04/28cfrv2 _04.html and the Uniform Rule 28 CFR Part 70, Uniform Administrative
Requirements for Grants and Agreements (Including Subawards) with Institutions of
Higher Education, Hospitals, and other Nonprofit Organizations, at
http://www.access.gpo.gov/nara/cfr/waisidx_03/28cfr70_03.html.
These guidelines state that subgrantees are required to promptly, but at least quarterly,
remit interest earned on advances to:
United States Department of Health and Human Services
Division of Payment Management Services
P.O. Box 6021
Rockville, MD 20852
The subgrantee may keep interest amounts up to $100 per year for administrative
expenses. Please consult the OJP Financial Guide or the applicable OMB Circular for
additional guidance. State grantees are subject to the interest requirements of the Cash
Management Improvement Act (CMIA) and its implementing regulations at 31 CFR Part
205. Interest under CMIA will accrue from the time federal funds are credited to a state
account until the time the state pays out the funds to a subgrantee or otherwise for
program purposes.
E. Specific Application Requirements for Ferry Systems
The FY 2005 Appropriations Act requires that funding provided for Port Security be
awarded through a competitive process. Therefore, as part of the FY 2005 TSGP, the
SAA for each state containing an eligible ferry system, as identified in Section I, Eligible
Applicants and Funding Availability, may submit up to three candidate projects to ODP
for funding consideration.
ODP will coordinate a review of the projects through a panel of subject-matter experts
that includes the U.S. Coast Guard. During this review process, proposals will be
awarded points in accordance with the following criteria:
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1. Demonstrates emphasis on prevention, detection and response to IED incidents
2. Demonstrates emphasis on prevention, detection and response to chemical,
biological, radiological or nuclear incidents
3. Demonstrates emphasis on prevention, detection and response to a hijacking
incident
4. Demonstrates clear enhancement to regional security
5. Demonstrates inter-modal integration
6. Demonstrates sustainability without additional federal funds
7. Demonstrates logical extension of MTSA goals
8. Demonstrates innovative solutions
9. Requires less than $1 million in federal funding to complete
10. Demonstrates cost sharing
Criteria will be grouped for awarding points in the following ranges:
Criteria Groupings Total Points for Each Grouping
1 1 – 40
2 1 – 30
3, 4, 5 1 – 20
6, 7 1 – 15
8, 9, 10 1 – 10
When two or more projects receive an identical score, preference will be given to the
proposal that demonstrates the highest percentage cash match. Based on the results
of the evaluation, ODP will award up to $5 million to fund selected projects.
Applications must clearly demonstrate an ability to provide deliverables
consistent with the purpose of the program and guidance provided by ODP. As
such, applications that contain funding requests for eligible ferry systems must
also include a supplement to the Program Narrative submitted with the on-line
application. The supplement must include a program plan and detailed budget
for each project submitted for funding consideration:
• Program Plan: The applicant must provide a complete program plan for the
entire project period. The program plan should clearly demonstrate how the
project is consistent with all applicable requirements outlined in this application
kit and addresses the rating criteria identified above. The program plan should
not exceed five (5) pages.
• Detailed Budget: The applicant must also provide a detailed budget for use of
the funds provided. The budget must be complete, reasonable and cost-effective
in relation to the proposed project. The budget should provide the basis of
computation of all project-related costs. A sample budget worksheet form that
can be used as a guide to assist applicants in the preparation of the budget
worksheet is provided in Appendix E: Sample Budget Worksheet, and on the
Office of Justice Programs (OJP) web site at:
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http://www.ojp.usdoj.gov/Forms/budget.pdf.
This information may be provided using one of the attachment fields within the
on-line GMS application. Projects submitted for consideration without a
complete program plan and detailed budget for each project will not be
considered for funding.
F. Allowable Cost Guidance
FY 2005 TSGP allowable costs are divided into the following categories: planning,
organization, equipment, training and exercises. In addition, management and
administration costs are also allowable, as are certain operational costs. Examples of
allowable costs and activities can be found in Appendix D: Authorized Program
Expenditures. The following provides general allowable costs guidance:
1. Management and Administration (M&A) Costs
The FY 2005 TSGP provides for coverage of M&A costs for both the SAA and the
eligible transit agencies. No more than 3% of the total award amount may be retained
by the SAA, and any funds retained are to be used solely for management and
administrative (M&A) purposes. In addition, transit agencies receiving pass-through
funds may also use up to 2.5% of their sub-award for M&A purposes.
2. Construction and Renovation
Use of FY 2005 TSGP funds for construction is generally prohibited except as outlined
below. Such construction and renovation shall be strictly limited and allowable only
when it is a necessary component of a security system at critical infrastructure facilities.
The following actions and improvements do not constitute construction or renovation,
and are allowable under specific TSGP program guidance:
?? Improved lighting;
?? Fencing (unless the project impacts an environmentally sensitive area);
?? Closed-circuit television (CCTV) systems;
?? Motion detection systems; and,
?? Barriers, doors, gates and related security enhancements.
Project construction and renovation not exceeding $1,000,000 is also allowable, as
deemed necessary by the Executive Director, SLGCP, under the FY 2005 TSGP.
These program funds may be used for construction and renovation projects only when
those projects specifically address enhanced security at critical infrastructure
facilities and support the goals and objectives of the SEPP and RTSS. The
following actions and improvements are considered to constitute construction or
renovation:
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?? Construction and/or renovation to guard facilities;
?? Communications antennas; and,
?? Any other construction or renovation efforts that change or expand the footprint
of a facility or structure, including security enhancements to improve perimeter
security.
Approval Process: In order for grantees to drawdown funds for construction and
renovation costs, the grantee must provide ODP with:
?? A description of the asset or facility, asset location, whether the infrastructure is
publicly or privately owned, and the construction or renovation project;
?? Certification that a facility vulnerability assessment has been conducted for the
facility;
?? A description of how the construction or renovation project will address the
identified vulnerability(ies) from the assessment; and,
?? A statement on the consequences of not implementing the construction or
renovation project.
Note: Written approval must be provided by ODP prior to the use of any FY 2005
TSGP funds for construction or renovation.
National Environmental Policy Act (NEPA). NEPA requires ODP to analyze the
possible environmental impacts of each construction project. The purpose of a NEPA
review is to weigh the impact of major federal actions or actions undertaken using
federal funds on adjacent communities, water supplies, historical buildings, endangered
species, or culturally sensitive areas prior to construction. Grantees wishing to use
ODP funding for construction projects must complete and submit a NEPA Compliance
Checklist to ODP for review. Additionally, grantees may be required to provide
additional detailed information on the activities to be conducted, locations, sites,
possible construction activities, possible alternatives, and any environmental concerns
that may exist. Results of the NEPA Compliance Review could result in a project not
being approved for ODP funding, the need to perform an Environmental Assessment
(EA) or draft an Environmental Impact Statement (EIS). Note: Reasonable costs
related to the production of an environmental assessment or an environmental
impact statement are allowable.
3. Hiring
The FY 2005 TSGP is not intended as a hiring program, and funds may not be used to
support the hiring of sworn public safety officers or to supplant traditional public safety
positions. See Appendix D: Authorized Program Expenditures for allowable hiring
expenditures.
4. Operational Costs Guidance
Transit agencies may use up to 10% of their rail and/or intra-city bus allocation to
support operational overtime costs with written approval from ODP. This includes costs
incurred during Code Orange and Code Yellow alerts that are associated with
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increased security measures, as well as operational overtime costs that are associated
with increased security measures incurred during National Security Special Events,
as designated by the Secretary of Homeland Security. Transit agencies may not use
funds awarded through the competitive ferry program for operational costs.
Transit agencies may use funds for operational overtime costs associated with
increased security measures at critical infrastructure sites and in the following
authorized expenditure categories:
?? Backfill and overtime expenses for staffing emergency operations centers;
?? Hiring of contracted security for critical infrastructure sites; and,
?? Public safety overtime.
This does not include consumable costs such as fuel expenses. In addition, funding for
ferry services may not be used to supplant ongoing, routine public safety activities of
state and local law enforcement, and may not be used to hire staff for operational
activities or backfill.
5. Overtime, Backfill, and Hiring Guidance
The following are definitions for the terms “hiring”, “overtime”, and “backfill” as used in
this solicitation and regarding TSGP allowable costs for planning, organizational,
training, exercise, and management and administrative activities. Grantees should be
aware that all non-supplanting rules apply to this section.
Overtime. Expenses incurred by those personnel who, as a result of ODP-approved
activities, are performing over and above their normal, scheduled work hours or work
week.
Backfill (also called Overtime as Backfill). Expenses incurred by those personnel who
are working over and above their normal, scheduled work hours, or work week, in order
to perform the duties of other personnel who are temporarily assigned to ODP-approved
activities outside their core responsibilities. ODP does not distinguish between Overtime
and Overtime as Backfill – they are both viewed as overtime regardless of whether the
individual has performed more hours in their normally assigned place of duty or if the
overtime accrued as a result of being re-assigned to a different place of duty. Overtime
and backfill do not result in an increase of full-time employees (FTEs).
Hiring. Hiring new personnel to undertake allowable ODP program activities. This may
also include expenses incurred where new personnel are hired to fulfill functions and
duties as a result of other existing personnel being reassigned full-time to perform ODP
approved activities. In either case, this will result in an increase of FTEs, but cannot
result in an increase in the number of FTE positions performing normal operational
duties.
Grantees are permitted to hire or laterally move existing public safety officers to new
positions that support program activities that are allowable under FY05 TSGP program
guidance. In the case of lateral transfers, grant funds may be used to support only those
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positions that are allowable under FY05 TSGP program guidance; all nonsupplanting
rules apply. Grant funds may not be used to support the hiring of sworn public safety
officers for the purposes of fulfilling traditional public safety duties or to supplant
traditional public safety positions and responsibilities. Positions created and/or funded
through ODP grants may continue to be supported with future year funding provided
that the position is dedicated to the same or similar purposes allowable under applicable
ODP program guidance.
G. Other Guidance
1. Services to Limited English Proficient (LEP) Persons
Recipients of ODP financial assistance are required to comply with several federal civil
rights laws, including Title VI of the Civil Rights Act of 1964, as amended. These laws
prohibit discrimination on the basis of race, color, religion, national origin, and sex in the
delivery of services. National origin discrimination includes discrimination on the basis
of limited English proficiency. To ensure compliance with Title VI, recipients are
required to take reasonable steps to ensure that LEP persons have meaningful access
to their programs. Meaningful access may entail providing language assistance
services, including oral and written translation, where necessary. Grantees are
encouraged to consider the need for language services for LEP persons served or
encountered both in developing their proposals and budgets and in conducting their
programs and activities. Reasonable costs associated with providing meaningful
access for LEP individuals are considered allowable program costs. For additional
information, please see http://www.lep.gov.
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IV. Additional National Preparedness Initiatives
As noted throughout this application kit, IEDs pose a threat of great concern to transit
systems across the nation. IEDs have historically been the terrorist weapon of choice
because they combine a high degree of effectiveness with minimal cost. Grantees must
leverage FY 2005 TSGP funding to develop capabilities to prevent, detect and respond
to IED terrorist attacks. In addition, specific attention must also be paid to prevention,
detection and response capabilities related to chemical, biological, radiological and
nuclear devices.
Beyond the detection and prevention of attacks involving IEDs and chemical, biological,
radiological and nuclear devices, there are several additional national preparedness
initiatives and priority focus areas that transit systems should be aware of. These
include Homeland Security Presidential Directives (HSPD) 5: Management of Domestic
Incidents and HSPD-8: National Preparedness, which address the management of
domestic incidents and national preparedness, respectively. In addition, public
awareness and citizen participation programs also have an important role to play.
Transit systems are strongly encouraged to pay close attention to the language in
these sections in order to stay abreast of initiatives being highlighted by DHS and
to comply with associated program requirements.
A. National Incident Management System
On September 8, 2004, Secretary Ridge issued a letter to governors outlining the
requirements for implementing NIMS in FY 2005. This letter is available on the NIMS
Integration Center (NIC) website at http://www.fema.gov/nims/. NIMS provides a
consistent nationwide approach for federal, state, territorial, tribal, and local
governments to work effectively and efficiently together to prepare for, prevent, respond
to, and recover from domestic incidents, regardless of cause, size or complexity.
The NIC is working with federal departments and agencies to ensure that they develop
a plan to adopt NIMS, and that all FY 2005 federal preparedness assistance program
documents begin the process of addressing NIMS implementation.
Implementation of and compliance with NIMS is critical to ensuring full and robust
preparedness across our nation. HSPD-5 established ambitious deadlines for NIMS
adoption and implementation. FY 2005 is a start up year for NIMS implementation and
full compliance with the NIMS is not required for an applicant to receive FY 2005 grant
funds. Since FY 2005 is a critical year for initial NIMS adoption, awardees should start
now by prioritizing FY 2005 preparedness assistance (in accordance with the eligibility
and allowable uses of the grant) to facilitate its implementation.
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Minimum FY 2005 NIMS Compliance Requirements. Efforts to implement NIMS
must include the following:
?? Incorporating NIMS into existing training programs and exercises;
?? Ensuring that federal preparedness funding supports NIMS implementation
(in accordance with the eligibility and allowable uses of the grants);
?? Incorporating NIMS into emergency operations planning;
?? Promotion of mutual aid agreements; and,
?? Institutionalizing the use of the Incident Command System (ICS).
Transit systems should support NIMS implementation by:
?? Having relevant personnel complete the NIMS Awareness Course:
“National Incident Management System (NIMS), An Introduction” IS 700.
This independent study course is available on-line and will take between
forty-five minutes to three hours to complete. The course is available on the
Emergency Management Institute web page at:
http://training.fema.gov/EMIWeb/IS/is700.asp
?? Formally recognizing NIMS and adopting NIMS principles and policies.
The NIC will provide sample language and templates to assist in formally
adopting NIMS through legislative and/or executive/administrative means.
?? Establish a NIMS baseline by determining which NIMS requirements are
already satisfied. The NIC is developing a web-based self-assessment
system, the NIMS Capability Assessment Support Tool (NIMCAST) to
evaluate their incident response and management capabilities. The NIC is
currently piloting the NIMCAST with a limited number of states. Upon
completion of the pilot, the NIC will provide all potential future users with
voluntary access to the system. Additional information about the NIMCAST
tool will be provided later this year.
?? Establishing a timeframe and developing a strategy for full NIMS
implementation. Transit systems are encouraged to achieve full NIMS
implementation during FY 2005. To the extent that full implementation is not
possible during FY 2005, federal preparedness assistance must be leveraged
to complete NIMS implementation in FY 2006. By FY 2007, federal
preparedness assistance will be conditioned upon full compliance with NIMS.
?? Institutionalizing the use of the ICS. Transit systems that are not already
using ICS, must institutionalize the use of ICS (consistent with the concepts
and principles taught by DHS) across the entire response system.
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FY 2006 and FY 2007 Requirements. In order to receive FY 2006 preparedness
funding, the minimum FY 2005 compliance requirements described above must be met.
Applicants will be required to certify as part of their FY 2006 grant applications that they
have met the FY 2005 NIMS requirements.
Additional information about NIMS compliance and resources for achieving compliance
will be forthcoming from the NIC. The NIC web page, http://www.fema.gov/nims, will be
updated regularly with NIMS information and implementation guidance.
B. Homeland Security Presidential Directive/HSPD-8: National
Preparedness
HSPD-8 establishes policies to strengthen the preparedness of the United States to
prevent and respond to threatened or actual domestic terrorist attacks, major disasters
and other emergencies by requiring a National Preparedness Goal, establishing
mechanisms for improved delivery of federal preparedness assistance to state and local
governments and outlining actions to strengthen preparedness capabilities of federal,
state, and local entities. Statewide all-hazards preparedness strategies should be
consistent with the National Preparedness Goal, assess the most effective ways to
enhance preparedness, address areas facing higher risk especially to terrorism, and
address local government concerns and Citizen Corps efforts.
The National Preparedness Goal establishes the requirement for federal, state, local
and tribal entities to achieve and sustain nationally accepted risk based target levels of
capability for prevention, preparedness, response and recovery for major events,
especially terrorism. The target levels of capability are based upon National Planning
Scenarios, a Universal Task List (UTL), and a Target Capabilities List (TCL). These
tools have been developed with input from the homeland security community at all
levels and will continue to be updated over time. States should take steps in FY05 to
review and incorporate these tools in their preparedness efforts in preparation for full
implementation of HSPD-8 in FY06.
The National Planning Scenarios illustrate the scope and magnitude of major,
catastrophic events. They include 12 terrorist attacks (including chemical, biological,
radiological, nuclear, explosive, and cyber), two natural disasters and pandemic
influenza. The scenarios provide detail in terms of casualties, property damage, and
economic losses needed to project capability requirements for prevention,
preparedness, response and recovery. Summaries of the National Planning Scenarios
are available on the ODP Secure Portal located at https://odp.esportals.com. The full
National Planning Scenarios will be made available as soon as they are finalized.
The UTL defines the essential tasks that need to be performed from the incident scene
to the national level for major events illustrated by the National Planning Scenarios.
The UTL also includes information on operating conditions and standards needed to
develop quantifiable performance measures for planning, equipment, training, and
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exercises. The UTL is available on the ODP Secure Portal located at
https://odp.esportals.com.
The Target Capabilities List identifies thirty-six critical capabilities needed to perform the
tasks identified in the UTL for the major events illustrated by the National Planning
Scenarios. Capabilities are defined in broad operational terms and consist of properly
planned, organized, equipped, trained, and exercised personnel needed to perform a
task. The Target Capabilities List is organized by Tiers to account for reasonable
differences in capability levels among entities based on population density, critical
infrastructure, and other risk factors. Entities are preparedness organizations
established by levels of government with participation from the private and non-profit
sector, as described in NIMS. The Target Capabilities List includes performance
metrics. The Target Capabilities List is available on the ODP Secure Portal located at
https://odp.esportals.com or on the Lessons Learned Information Sharing system at
https://www.llis.gov.
Critical Capabilities
1. Animal Health Emergency Support 19. Isolation and Quarantine
2. CBRNE Detection 20. Mass Care (Sheltering, Feeding, and Related
Services)
3. Citizen Preparedness and Participation 21. Mass Prophylaxis
4. Citizen Protection: Evacuation and/or In-Place
Protection 22. Medical Supplies Management and Distribution
5. Critical Infrastructure Protection 23. Medical Surge
6. Critical Resource Logistics and Distribution 24. On-Site Incident Management
7. Economic and Community Recovery 25. Planning
8. Emergency Operations Center Management 26. Public Health Epidemiological Investigation and
Laboratory Testing
9. Emergency Public Information and Warning 27. Public Safety and Security Response
10. Environmental Health and Vector Control 28. Restoration of Lifelines
11. Explosive Device Response Operations 29. Risk Analysis
12. Fatality Management 30. Search and Rescue
13. Firefighting Operations/Support 31. Structural Damage Assessment and Mitigation
14. Food and Agriculture Safety and Defense 32. Terrorism Investigation and Intervention
15. Information Collection and Threat Recognition 33. Triage and Pre-Hospital Treatment
16. Information Sharing and Collaboration 34. Volunteer Management and Donations
17. Intelligence Fusion and Analysis 35. WMD/Hazardous Materials Response and
Decontamination
18. Interoperable Communications 36. Worker Health and Safety
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28
ODP will develop detailed National Preparedness Guidance (due March 2005) in
coordination with federal, state, local and tribal entities that describes the National
Preparedness Goal, the target levels of capability, and how to apply them in the
development and update of preparedness assessments and strategies. Assessments,
surveys, and data calls will be realigned over time to support the Goal. As necessary,
federal regulatory requirements will be modified to support the National Preparedness
Goal (to the extent permitted by law). ODP will provide information about changes in
preparedness assessments and strategies in upcoming information bulletins and
forums.
C. Public Awareness and Citizen Participation
Citizens are a critical component of homeland security, and to have a fully prepared
community, citizens must be fully aware, trained, and practiced on how to detect, deter,
prepare for, and respond to emergency situations. Recent surveys indicate that citizens
are concerned about the threats facing the nation and are willing to participate to make
their communities safer, yet most Americans have low awareness of federal, state, and
local emergency preparedness plans, are not involved in local emergency drills, and are
not adequately prepared at home.
Informed and engaged citizens are an essential component of homeland security and
the mission of Citizen Corps is to have everyone in America participate in making their
community safer, stronger, and better prepared. To achieve this, state, local and tribal
Citizen Corps Councils have formed nationwide to help educate and train the public,
and to develop citizen/volunteer resources to support local emergency responders,
community safety, and disaster relief.
In support of this mission, ODP is currently working with FTA to align the Citizen Corps
and Transit Watch programs. As part of this, all FY 2005 TSGP award recipients should
work with the applicable state and local Citizen Corps Councils to more fully engage
citizens through the following activities:
?? Expand plans and task force memberships to address citizen participation.
Develop or revise plans, such as SEPPs, to integrate citizen/volunteer resources
and participation, and include advocates for increased citizen participation in task
forces and advisory councils.
?? Awareness and outreach to inform and engage the public. Educate the
public on personal preparedness measures, terrorism awareness, alert and
warning systems, and state and local emergency plans via a range of community
venues and communication channels.
?? Include citizens in training and exercises. Provide emergency preparedness
and response training for citizens, improve training for emergency responders to
better address special needs populations, and involve citizens in all aspects of
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE FOR DOMESTIC PREPAREDNESS
29
emergency preparedness exercises, including planning, implementation, and
after action review.
?? Develop or expand programs that integrate citizen/volunteer support for
the emergency responder disciplines. Develop or expand Citizen Corps
Programs into the transit environment, including citizen participation in prevention
and response activities.
In addition, FY2005 TSGP award recipients should also take advantage of the public
awareness materials developed by FTA through Transit Watch. To facilitate this,
reproduction of official Transit Watch materials is an allowable expense as part of this
program.
D. Transit Safety and Security Roundtables
As part of its post-9/11 security initiative, FTA developed the Transit Safety and Security
Roundtables program. Attendees at the roundtables primarily include the safety and
security chiefs of the largest 50 transit systems in the Nation. These forums provide a
mechanism for sharing information on technology and best practices, and for
developing relationships between Federal and local officials working in the areas of
public transportation safety and security. FTA, SLGCP and TSA are currently working
to develop a process for jointly sponsoring and continuing these important forums. In
support of this, FY 2005 TSGP funding may be used to cover the costs of invitational
travel to future Transit Safety and Security Roundtables.
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V. Assistance Resources and Support
To assist grantees with program activities, ODP offers several support mechanisms.
A. Centralized Scheduling and Information Desk (CSID) Help Line
The CSID is a non-emergency resource for use by state and local emergency
responders across the Nation. The CSID provides general information on all ODP
programs, as well as information on the characteristics and control of CBRNE materials,
defensive equipment, mitigation techniques, and available federal assets and
resources. The CSID also provides information on the following services: CBRNE
training, scheduling support, CBRNE exercises and technical assistance (TA).
B. ODP Mass Transit Technical Assistance Program
As part of the FY 2005 TSGP, ODP is making available technical assistance on a firstcome,
first-served basis (and subject to the availability of funding) to RTSWGs and
transit systems in support of the requirements associated with their FY 2005 grants.
Available technical assistance options include: 1) provision of a project team to support
transit agencies on-site in the implementation of a risk assessment process; 2) provision
of a facilitated workshop to support establishing an RTSWG and understanding the
requirements of the program; and, 3) provision of a facilitated workshop for
development of the RTSS.
The Risk Assessment is used to identify and prioritize mass transit agency needs,
according to risk, security and response capability. The process involves three primary
components, as follows:
?? Risk Assessment
?? Response Capabilities Assessment
?? Needs Assessment
The process will result in two outcomes:
?? Prioritization of security countermeasures and emergency response capability
needs based on terrorist threat and risk; and,
?? Development of a roadmap for future rail or transit agency funding allocations for
terrorist attack risk reduction.
The CSID can be contacted at 1-800-368-6498 or askcsid@dhs.gov.
CSID hours of operation are from 8:00 am–7:00 pm (EST), Monday-Friday.
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31
Several additional federal assessment tools are also available to assist transit
agencies. They include:
?? Assessments conducted through Technical Assistance offered by FTA.
Additional information may be found at:
http://transit-safety.volpe.dot.gov/Security/Default.asp#FTA’s%205-
POINT%20SECURITY%20INITIATIVE
?? TSA’s Self Assessment Risk Module (TSARM) – an online self-assessment for
individual transportation assets. Additional information may be found at:
http://www.tsa.gov/public/display?theme=90
?? TSA’s Transportation Risk Assessment and Vulnerability Evaluation (TRAVEL)
tool – a facilitated, on-site assessment of a transportation asset. Additional
information may be found at:
http://www.tsa.gov/public/display?theme=90)
When using one or more of the tools above, applicants are reminded that the
assessment submitted with the grant application must examine the transit agency
as a system, and data generated by assessment tools that look at individual
assets will need to be integrated into that system-wide assessment.
The Orientation Workshop provides assistance in understanding the requirements
associated with developing and submitting the RTSS to ODP. As part of this workshop,
facilitators will be able to assist RTSWGs with:
?? Developing appropriate contacts among the applicable SAA(s), UAWG
representatives, eligible transit systems, Amtrak (where applicable) and other
transit systems in the region;
?? Organizing the RTSWG;
?? Interpreting the requirements outlined in the FY 2005 TSGP guidance;
?? Coordination of the RTSS with the applicable state and urban homeland
security strategies;
?? Understanding the RTSS approval process; and,
?? Reporting on RTSS implementation using the ODP Grant Reporting Tool.
The RTSS Development Workshop provides assistance in the development and
submission of the RTSS to ODP. As part of this workshop, facilitators will be able to
assist RTSWGs with:
?? Developing the required elements of the RTSS; and,
?? Completing and submitting the RTSS template to ODP.
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32
ODP Mass Transit Technical Assistance Program support may be requested by
the SAA through the CSID on a first-come, first-served basis by calling
1-800-368-6498. Provision of these services is also subject to the availability of
funding.
In addition to the support provided through the ODP Mass Transit Technical Assistance
Program, ODP also offers a variety of other technical assistance programs through the
broader Homeland Security Preparedness Technical Assistance Program (HSPTAP).
Examples of these additional programs are included in Table 5 below.
Table 5. Examples of ODP Technical Assistance Programs
TA Program
Purpose
Rapid Assistance Team (RAT)
Technical Assistance
This project deploys teams on short notice to support targeted
projects such as identifying equipment needs or equipment
procurement plans.
Enhancing Grants Management
Capacities
This TA service seeks to further improve the ability of grantees
to manage and account for grant funds awarded by ODP.
Domestic Preparedness
Equipment Technical
Assistance Program (DPETAP)
DPETAP provides equipment-specific training on CBRNE
detection, decontamination, and personal protective
equipment (PPE).
Further information on the HSPTAP can be found in Appendix J of this document, on
ODP’s web site at http://www.ojp.usdoj.gov/odp/ta.htm under the Catalog link, or by
contacting the CSID.
C. Homeland Defense Equipment Reuse Program
The mission of the Homeland Defense Equipment Reuse (HDER) Program is to provide
excess radiological detection instrumentation and other equipment, as well as training
and technical support, to emergency responder agencies nationwide to immediately
enhance their homeland security capabilities. The used, but operable instrumentation
provided through HDER constitutes a rapid, short-term solution to the immediate needs
of emergency responders for this equipment. With the recent adoption of new ANSI
standards, it is envisioned that new standards-based equipment will ultimately be
substituted for HDER equipment as the new equipment becomes more widely available
and, as state and local budgets allow. For additional information on the equipment,
training and technical support available through HDER, please contact the CSID at:
1-800-368-6498.
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33
D. Equipment Purchase Assistance Program
The Equipment Purchase Assistance Program provides ODP grantees with access to
prime vendors through memoranda of agreement with the Defense Logistics Agency
(DLA). Benefits of the program include shorter procurement lead times, on-line
ordering, a diverse inventory of commercial products and seven-day delivery for routine
items. When ordering equipment through this program, grantees may only use funds
awarded by ODP; state and local funds may not be used. Establishing an account with
DLA is a straightforward process which can be initiated by contacting the appropriate
program representative. Additional information on the programs and contact
information for program representatives is available in fact sheets posted on the ODP
website. For information on the Emergency Responder Equipment Purchase Program
run through DLA’s Defense Supply Center Philadelphia, see:
http://www.ojp.usdoj.gov/odp/docs/fs-padef.htm.
E. Lessons Learned Information Sharing (LLIS) System
LLIS is a national, online secure network located at http://www.LLIS.gov that houses a
collection of peer-validated lessons learned, best practices, after action reports (AAR)
from exercises and actual incidents, and other relevant homeland security documents.
LLIS is designed to help emergency response providers and homeland security officials
prevent, prepare for, respond to, and recover from acts of terrorism. LLIS will improve
preparedness nationwide by allowing response professionals to tap into a wealth of
validated front-line expertise on effective planning, training, equipping, and operational
practices for homeland security. The system also houses a directory of responders and
homeland security officials, as well as an updated list of homeland security exercises,
events, and conferences. Additionally, LLIS includes online collaboration tools,
including secure email and message boards, where users can exchange information.
LLIS uses strong encryption and active site monitoring to protect all information housed
on the system.
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VI. Reporting, Monitoring and Closeout Requirements
A. Reporting Requirements
The following reports are required of all program participants:
1. Financial Status Reports (FSRs) – Standard Form 269
Obligations and expenditures must be reported to ODP on a quarterly basis
through the FSRs, which are due within 45 days of the end of each calendar
quarter. A report must be submitted for every quarter the award is active, including
partial calendar quarters, as well as for periods where no grant activity occurs. OJP OC
will provide a copy of this form in the initial award package. Future awards and fund
draw downs will be withheld if these reports are delinquent.
?? Required Submission: FSR (quarterly).
2. Biannual Strategy Implementation Reports (Categorical Assistance Progress
Report)
Following award of the grant, the state and sub-grantees will be responsible for
providing obligation and expenditure information on a regular basis. The BSIR
submission will satisfy the narrative requirements in Box 12 of the biannual Categorical
Assistance Progress Reports (CAPR). The BSIR should account for all funds
awarded, and is due within 30 days after the end of the June 30 and December 31
reporting periods. Grantees will provide initial overall obligation and expenditure
information with the BSIR submission due December 31, 2005. Updated obligation
and expenditure information must be provided with each subsequent BSIR submission
to show progress made in meeting strategic goals and objectives. ODP will provide a
web-enabled application for BSIR submission to grantees. See Appendix G: BSIR
Guidance for additional information. The applicable SAAs are responsible for
completing and submitting the BSIR reports. Future awards and fund draw
downs may be withheld if these reports are delinquent.
?? Required Submission: BSIR (biannually).
Note: While budget detail worksheets do not need to be submitted with the
application (except for eligible ferry systems submitting candidate projects),
SAAs and transit agencies must maintain complete and accurate accounting
records, and use that information in the preparation of the BSIR. In addition,
these records must be available to DHS upon request.
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3. Exercise Evaluation and Improvement
Exercises implemented with grant funds should be threat- and performance-based and
should evaluate performance of critical prevention and response tasks required to
respond to the exercise scenario. Guidance on conducting exercise evaluations and
implementing improvement is defined in the Homeland Security Exercise and
Evaluation Program (HSEEP) Volume II: Exercise Evaluation and Improvement located
at http://www.ojp.usdoj.gov/odp/docs/HSEEPv2.pdf. The SAA must report on
scheduled exercises and ensure that an AAR and Improvement Plan (IP) are prepared
for each exercise conducted with ODP support (grant funds or direct support) and
submitted to ODP within 60 days following completion of the exercise.
The AAR documents the performance of exercise related tasks and makes
recommendations for improvements. The IP outlines the actions that the exercising
jurisdiction(s) plans to take to address recommendations contained in the AAR.
Generally, the IP, with at least initial action steps, should be included in the final AAR.
ODP is establishing a national database to facilitate the scheduling of exercises, the
submission of the AAR/IPs and the tracking of IP implementation. Guidance on
development of AARs and IPs is provided in Volume II of the HSEEP manuals.
?? Required Submission: AARs and IPs (as applicable).
4. Financial and Compliance Audit Report
Recipients that expend $500,000 or more of federal funds during their fiscal year are
required to submit an organization-wide financial and compliance audit report. The audit
must be performed in accordance with the U.S. General Accountability Office (GAO)
Government Auditing Standards, located at http://www.gao.gov/govaud/ybk01.htm, and
OMB Circular A-133, Audits of States, Local Governments, and Non-Profit
Organizations, located at http://www.whitehouse.gov/omb/circulars/index.html. Audit
reports are currently due to the Federal Audit Clearinghouse no later than 9 months
after the end of the recipient’s fiscal year. In addition, the Secretary of Homeland
Security and the Comptroller General of the United States shall have access to any
books, documents, and records of recipients of FY 2005 TSGP assistance for audit and
examination purposes, provided that, in the opinion of the Secretary of Homeland
Security or the Comptroller General, these documents are related to the receipt or use
of such assistance. The grantee will also give the sponsoring agency or the Comptroller
General, through any authorized representative, access to and the right to examine all
records, books, papers or documents related to the grant.
The State shall require that sub-recipients comply with the audit requirements set forth
in OMB Circular A-133. Recipients are responsible for ensuring that sub-recipient audit
reports are received and for resolving any audit findings.
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36
B. Monitoring
Grant recipients will be monitored periodically by ODP to ensure that the project goals,
objectives, timelines, budgets and other related program criteria are being met.
Monitoring will be accomplished through a combination of office-based and on-site
monitoring visits. Monitoring will involve the review and analysis of the financial,
programmatic, and administrative issues relative to each program, and will identify
areas where technical assistance and other support may be needed.
The SAA is responsible for monitoring transit agency activities to provide reasonable
assurance that the transit agency administers federal awards in compliance with federal
and state requirements. Responsibilities include the accounting of receipts and
expenditures, cash management, the maintaining of adequate financial records, and the
refunding of expenditures disallowed by audits.
C. Grant Close-out Process
Within 120 days after the end of the grant period, the grantee will submit a final FSR
and a final BSIR detailing all accomplishments throughout the project. After both of
these reports have been reviewed and approved by ODP, a Grant Adjustment Notice
(GAN) will be completed to close-out the grant. The GAN will indicate the project as
being closed, list any remaining funds that will be de-obligated, and address the
requirement of maintaining the grant records for three years from the date of the final
FSR. After the financial information is received and approved by the OJP Office of the
Comptroller, the grant will be identified as "Closed by the Office of the Comptroller."
?? Required Submissions: 1) Final SF-269 FSR; and, 2) Final BSIR.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE FOR DOMESTIC PREPAREDNESS
APPENDIX A
Master List of Regional
Transit Security Working
Groups and Required
Participants
U.S. DEPARTMENT OF HOMELAND SECURTY | OFFICE FOR DOMESTIC PREPAREDNESS
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Master List of Regional Transit Security Working
Groups and Required Participants
State
SAA
Urban Area Working
Group Transit System
Other
Participants
Southern CA Regional Rail Authority
Los Angeles LA County Metro Transportation Auth
Santa Ana
Orange Co. Trans Auth
Alameda-Contra Costa Transit District
Altamont Commuter Express Authority
Santa Clara Valley Trans Authority
Peninsula Corridor Joint Powers Board
SF Bay Area Rapid Transit District
San Francisco Municipal Railway
Oakland
San Jose
San Francisco
Golden Gate Bridge, Highway and Transportation
District
Sacramento Sacramento Regional Transit District
North San Diego County Transit District
San Diego Trolley
CA
San Diego
San Diego Transit Corp.
CO Denver Regional Transportation District
Washington Metropolitan Area Transit Authority
DC/MD/VA12 Washington/National Capital Region MD Trans Admin
VA Railway Express
Amtrak
Jacksonville Jacksonville Transportation Authority
Tri-County Commuter Rail
FL
Miami Miami Dade Trans Auth
GA Atlanta Metropolitan Atlanta Rapid Transit Authority
HI Honolulu City & County of Honolulu DOT Services
NE Ill Reg Commuter Rail
IL/IN13 Chicago No. Indiana Commuter Trans Dist
Chicago Transit Authority
Amtrak
Regional Transit Authority
LA New Orleans Louisiana Department of Transportation –
Crescent City Connection
12 The DC SAA will submit the RTSS on behalf of the RTSWG
13 The IL SAA will submit the RTSS on behalf of the RTSWG
U.S. DEPARTMENT OF HOMELAND SECURTY | OFFICE FOR DOMESTIC PREPAREDNESS
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State
SAA
Urban Area Working
Group Transit System
Other
Participants
MA Boston Massachusetts Bay Transportation Authority Amtrak
MI Detroit Detroit Transportation Corp
MN Minneapolis Metropolitan Council
MO Saint Louis Bi-State Development Agency
NV Las Vegas Regional Transportation Commission of Southern
NV
NY Buffalo Niagara Frontier Transit Metro System
Metropolitan Transportation Authority – LIRR
Metropolitan Transportation Authority - Metro
North
Metropolitan Transportation Authority – NYC
Metropolitan Transportation Authority – Staten
Island
Metropolitan Transportation Authority
New York City Department of Transportation
Port Authority of New York and New Jersey
New Jersey Transit Corporation
NY/NJ/CT14
New York City
Jersey City
Newark
New Haven
CT Department of Transportation
Amtrak
OH Cleveland Greater Cleveland Regional Trans Auth
OR Portland Tri-County Metropolitan Transportation District
Cambria County Transit Authority
PA Pittsburgh
Port Authority of Allegheny County
PA Dept of Transportation
PA/NJ15 Port Authority Transit Corp
Philadelphia
Southeastern Pennsylvania Transportation
Authority
Amtrak
TN Memphis Memphis Area Transit Authority
Dallas Area Rapid Transit
Dallas
Trinity Railway Express
TX Island Transit
Houston Metropolitan Transit Auth. Of Harris County
Central Puget Sound Regional Trans Authority
King County Dept of Trans
City of Seattle Monorail
WA Seattle
Washington State Ferries
WI Milwaukee Milwaukee County Transit System
Note: Transit Systems identified in YELLOW are associated with FY 2004 UASI sites not included
in the FY 2005 UASI program.
14 The NY SAA will submit the RTSS on behalf of the RTSWG
15 The PA SAA will submit the RTSS on behalf of the RTSWG
U.S. DEPARTMENT OF HOMELAND SECURTY | OFFICE FOR DOMESTIC PREPAREDNESS
APPENDIX B
Regional Transit Security
Strategy Guidance
U.S. DEPARTMENT OF HOMELAND SECURTY | OFFICE FOR DOMESTIC PREPAREDNESS
B-1
Regional Transit Security Strategy Guidance
This appendix provides guidance for the development of the Regional Transit Security
Strategy (RTSS).
A. Regional Transit Security Working Group (RTSWG)
The program includes a requirement that transit systems selected for funding under the
FY 2005 TSGP participate in a Regional Transit Security Working Group (RTSWG).
The RTSWG must also include representation from the applicable state(s) and urban
area(s) served by the transit systems receiving funds, and it is strongly recommended
that other transit agencies whose systems intersect with those of the grant recipients
also participate in the RTSWG process. In addition, for those transit operations
intersect with those of Amtrak in the Northeast Corridor and in Chicago, a
representative of Amtrak must be included in the RTSWG and close coordination with
Amtrak on the expenditure of funds for security enhancements at shared facilities must
occur. Appendix A of this application kit contains a master list of RTSWGs that must be
established, and the required participants.
B. Purpose/Role of RTSWG
The purpose of the RTSWG is to develop the RTSS and coordinate region-wide transit
security enhancements. It is the responsibility of the applicable SAA(s) to coordinate
and manage this process, and to ensure that development of the RTSS is in
accordance with the guidance provided in this Appendix.
Additionally, the applicable SAA will be responsible for submitting the RTSS to ODP for
approval. Submission of an RTSS must contain proof of concurrence by the required
participants in each RTSWG, as listed in Appendix A. As part of this process, it is
ODP’s intent to steer transit agency security and preparedness efforts toward a
regional, project-oriented process in order to address common, measurable objectives.
Therefore, projects funded through the FY 2005 TSGP must be consistent with the
transit agency’s risk-based Security and Emergency Preparedness Plan and the RTSS.
These documents will also be used by ODP to guide the delivery of direct services in
the form of training, exercises and technical assistance.
This regional approach will ensure that the use of funds provided through this program
is consistent with the overall security needs of the transit sector in the region, and is
ultimately accounted for in the broader regional planning process that forms the core of
the UASI program. As such, the RTSS must demonstrate a clear linkage to the
applicable state and urban area homeland security strategies developed or currently
being developed. States, urban areas and transit agency officials should also seek
opportunities to leverage funding from multiple sources whenever possible and not
restrict their activities to federal funding alone.
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C. RTSS Template
The RTSS should identify the overall vision of regional transit preparedness with
specific goals and objectives essential to achieving the vision. The RTSS will serve as
an overarching strategy for the region with mode-specific goals and objectives as they
relate to Planning, Organization, Equipment, Training, and Exercises (POETE). As data
points, the RTSS must consider each participating system’s Transit System Risk
Assessment and Security and Emergency Preparedness Plan.
Where applicable, transit systems should utilize existing assessments and plans which
should be updated and expanded to meet the requirements of FY05 TSGP Program
Guidance. Grantees are also strongly encouraged to make maximum use of the
guidance being developed as part of HSPD-8, including the planning framework and
target capabilities outlined in the interim National Preparedness Goal. Each RTSS
must also specifically address current and required IED, as well as chemical,
biological, radiological, and nuclear prevention, detection and response
capabilities, and the actions necessary to address any gaps. Key tasks and
elements of such capabilities have been outlined in the Target Capabilities List
(see pages 26-28 for additional information).
The RTSS must follow the format below and, at minimum, address each question listed:
I. Background
A. Introduction
Describe the regional transit infrastructure. Include a description of the nature of
the operations of each of the individual transit systems that operate in the region
(e.g. quasi-government entity, private, for-profit, etc.) to include the governing
structure and financing. This should also include a description of any
interfaces (such as common infrastructure) between systems in the region.
B. Vision
What will success look like? Describe the most desirable state of preparedness
for the transit sector in the region.
C. Focus
Succinctly describe how the regional transit sector intends to achieve its vision
based on the RTSS.
D. Preparedness Strategy Summary
Describe the regional strategy for the prevention, detection of, response to,
and recovery from an IED attack, as well as chemical, biological,
radiological and nuclear incidents within the transit sector. Prevention
activities may include information fusion capabilities, critical infrastructure
hardening and interdiction of potential threat elements. Detection may include
canine units, sensors, etc. Response may include a regional response approach
U.S. DEPARTMENT OF HOMELAND SECURTY | OFFICE FOR DOMESTIC PREPAREDNESS
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and mutual aid agreements. Describe any supporting response agreements, and
discuss the region’s future plans/initiatives for mutual aid relative to the transit
sector. Provide a brief overview of recovery and restoration tasks, such as
fatality management, associated with an incident.
E. Coordination
Describe coordination between the required members of the RTSWG for the
purposes of completing the RTSS. Also address coordination with any other
transit systems in the region, mutual aid partners, other jurisdictions outside the
defined urban area(s) and the Metropolitan Planning Organization (MPO)16.
Attention should focus on the regional coordination aspect of the
development and implementation on the RTSS. For those systems that
share infrastructure, any planning coordination and leveraging of
resources for security purposes should also be described.
What current capabilities and plans do the UASI working group members and the
mass transit systems have in the areas of joint operations, communications,
training and exercises?
?? Describe in detail the current systems (IT and otherwise), used to
communicate information among the UASI working group members and the
mass transit systems in the region, as well as with the transit systems
ridership. The RTSS should provide a framework for integrating such
communications systems between and among the UASI working group
members and the mass transit systems.
?? Describe in detail current joint operations conducted by the UASI working
group members and the mass transit systems and how the RTSS will be used
to plan for future joint operations among the UASI working group members
and the mass transit systems. The RTSS should provide a framework for
integrating such operations between and among the UASI working
group members and the mass transit systems.
?? Describe in detail current joint planning, training and exercise capabilities in
the areas of terrorism prevention, detection, response and recovery
conducted by the UASI working group members and the mass transit
systems. The RTSS should provide a framework for integrating such
planning, training and exercise between and among the UASI working
group members and the mass transit systems.
What other sources of funding are being leveraged within the region to address
security priorities? Of the transit systems eligible to receive FY 2005 TSGP
funds, identify those that have waived the 1 percent set-aside for security
16 Federal highway and transit statutes require, as a condition for spending federal highway or transit
funds, the designation of MPOs that have responsibility for planning, programming and coordination of
federal highway and transit investments.
U.S. DEPARTMENT OF HOMELAND SECURTY | OFFICE FOR DOMESTIC PREPAREDNESS
B-4
projects associated with conventional Department of Transportation public transit
grants and describe the reason the set-aside was waived.
II. Risk Profile
A. Demographics
Describe the demographics of the regional transit sector. At a minimum, this
description must include:
1. Annual ridership (unlinked trips)
2. Infrastructure, including stations, track miles, etc.
3. Climate conditions
4. Any other special considerations
B. Threats
Relay results from the transit system risk assessments, including potential
threats, history of past acts of terrorism committed within the region, as well as
potential critical targets for acts of terrorism.
III. Capabilities & Needs
A. Plans
Do the participating transit systems have risk-based SEPPs in place? If not,
when will these plans be in place? How are these plans being adjusted to
address the requirements of HSPD-5 relative to adoption of NIMS and the ICS?
How are these plans being adjusted to address the requirements being
developed as part of HSPD-8, including the planning framework and target
capabilities outlined in the interim National Preparedness Goal (see pages 26-28
for additional information)? Do these plans include citizen involvement?
B. Organization
What types of response teams are available within the region? Is the entire
transit infrastructure covered by these response teams? What is the regional
transit sector’s plan to address areas that lack an adequate response capability
and are not covered through memoranda of agreement/mutual aid agreements
with law enforcement, fire and other response organizations? What are the
capabilities (both transit system-specific and UASI-wide) to collect, analyze and
disseminate intelligence and law enforcement investigative information on
potential threats to the mass transit systems in the region? What systems (IT
and otherwise), protocols and procedures are used? Describe in detail the level
of integration between all the UASI working groups and the mass transit systems
and other law enforcement and first responder agencies in region. What
additional capabilities are required?
U.S. DEPARTMENT OF HOMELAND SECURTY | OFFICE FOR DOMESTIC PREPAREDNESS
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Equipment
What equipment is needed for optimum IED, chemical, biological,
radiological and nuclear incident prevention, detection and response within
the transit sector? What is the strategy for satisfying equipment requirements
and enhancing response efforts? What is being done/ what needs to be done to
address communications interoperability?
C. Training
Who needs training? At what level do they require training? What is the plan for
sustaining desired competency levels?
D. Exercises
What is the plan for improving response capabilities through exercises? What
kind/how many exercises are needed? What agencies would participate?
IV. Goals and Objectives
At least one broad-based goal for each of the following must be identified in the
RTSS:
1. Prevention;
2. Detection;
3. Response; and
4. Recovery.
The goals should be targets that the region wants to achieve regarding improved
levels of capability, with special attention paid to the prevention, detection of,
response to and recovery from incidents involving IEDs, as well as chemical,
biological, radiological and/or nuclear hazards. The goals should identify how the
transit sector intends to address the critical issues identified, and should be
designed to drive actions.
Each goal’s objectives must address the following solution areas:
1. Planning within the regional transit sector;
2. Organization (to include intelligence and information sharing) within the regional
transit sector;
3. Equipment within the regional transit sector;
4. Training within the regional transit sector; and
5. Exercises within the regional transit sector.
Objectives should be specific statements of desired achievement that support the
goal. Each objective should include specific implementation steps.
U.S. DEPARTMENT OF HOMELAND SECURTY | OFFICE FOR DOMESTIC PREPAREDNESS
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V. Prioritization of Goals and Objectives
Goals and objectives should be prioritized according to greatest need, as this will
assist in making funding allocation decisions. Highest priority must be given to
IED incident prevention, detection, and response capabilities, followed by
chemical, biological, radiological and nuclear incident prevention, detection
and response capabilities.
VI. Evaluation Plan
The RTSS should be considered a living document and should be monitored for
progress and updated as appropriate. Therefore, the applicable SAA(s) must
ensure that a system is in place to monitor progress, compile key management
information, track trends, and keep the strategy on track. An evaluation plan that
describes the methods the regional transit sector has or will establish to evaluate the
impact of the plan on asset protection and response capabilities, as well as a
timeframe and process for conducting formal reviews, must also be included.
Note: RTSWGs must use the approved electronic version of this template
provided on the ODP secure portal at: https://odp.esportals.com/
Additional guidance on how to use the secure portal to access this template will
be provided shortly.
U.S. DEPARTMENT OF HOMELAND SECURTY | OFFICE FOR DOMESTIC PREPAREDNESS
APPENDIX C
CERTIFICATION
REGARDING REGIONAL
CONSENSUS ON FUNDING
ALLOCATIONS
U.S. DEPARTMENT OF HOMELAND SECURTY | OFFICE FOR DOMESTIC PREPAREDNESS
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Certification Regarding Regional Consensus on
Funding Allocations
As part of the application process, SAAs must work with the eligible transit agencies to
develop and certify regional consensus on the allocation of the funds provided. Where
a region includes more than one state, the applicable SAAs must approve the
allocations. Once all applicable signatures have been obtained, this form must be
faxed to ODP at: 202-786-9930. Note: Awards will be special conditioned to
prohibit the draw down of funds until this certification is received.
Certification Template
The signatories below certify that all the eligible transit systems in the region, as well as
the SAA agree to the proposed allocation of FY 2005 TSGP funds. (Note: Where a
region includes more than one state, the applicable SAAs must approve the
allocations.)
1. Transit Agency: _________________ 2. Transit Agency: _________________
Name: _________________ Name: ________________
Title: _________________ Title: ________________
Signature: _________________ Signature: ________________
Date: _________________ Date: ________________
3. State Administrative Agency (SAA): ___________________
Name: ___________________
Title: ___________________
Signature: ___________________
Date: ___________________
U.S. DEPARTMENT OF HOMELAND SECURTY | OFFICE FOR DOMESTIC PREPAREDNESS
APPENDIX D
AUTHORIZED PROGRAM
EXPENDITURES
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE FOR DOMESTIC PREPAREDNESS
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Authorized Program Expenditures
This appendix serves as a guide for program expenditure activities. Grantees are
encouraged to contact their state or territory’s ODP Preparedness Officer regarding
authorized and unauthorized expenditures. Funding may be used in the following
categories:
1. Planning
2. Organizational Activities
3. Equipment Acquisitions
4. Training
5. Exercises
6. Management and Administrative
A. Allowable Planning Costs
FY 2005 TSGP funds may be used for the following types of planning activities:
?? Public Education/Outreach (such as reproduction of Transit Watch materials);
?? Development and implementation of homeland security support programs and
adoption of ongoing DHS national initiatives;
?? Development and enhancement of plans and protocols;
?? Development or conduct of assessments;
?? Hiring of full or part-time staff or contractors/consultants to assist with planning
activities (not for the purpose of hiring public safety personnel);
?? Conferences to facilitate planning activities;
?? Materials required to conduct planning activities;
?? Travel/per diem related to planning activities (such as attendance at Transit
Safety and Security Roundtables); and,
?? Other project areas with prior approval from ODP.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE FOR DOMESTIC PREPAREDNESS
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B. Allowable Organizational Activity Costs
Transit agencies may use up to 10% of their rail and/or intra-city bus allocation to
support operational overtime costs with written approval from ODP. This includes costs
incurred during Code Orange and Code Yellow alerts that are associated with
increased security measures, as well as operational overtime costs that are associated
with increased security measures incurred during National Security Special Events,
as designated by the Secretary of Homeland Security. Transit agencies may not use
funds awarded through the competitive ferry program for operational costs.
Transit agencies may use funds for operational overtime costs associated with
increased security measures at critical infrastructure sites and in the following
authorized expenditure categories:
?? Backfill and overtime expenses for staffing emergency operations centers;
?? Hiring of contracted security for critical infrastructure sites; and,
?? Public safety overtime.
This does not include consumable costs such as fuel expenses. In addition, funding for
ferry services may not be used to supplant ongoing, routine public safety activities of
state and local law enforcement, and may not be used to hire staff for operational
activities or backfill.
Note: The FY 2005 TSGP is not intended as a hiring program and funds may not
be used to support the hiring of sworn public safety officers or to supplant
traditional public safety positions and responsibilities.
C. Allowable Equipment Acquisition Costs
This table highlights the allowable equipment categories. A comprehensive listing of
allowable equipment categories and types is found on the web-based Authorized
Equipment List (AEL) on the Responder Knowledge Base (RKB) at:
http://www.rkb.mipt.org.
?? Personal Protection Equipment (PPE);
?? Explosive Device Mitigation and Remediation Equipment;
?? CBRNE Operational Search and Rescue Equipment;
?? Information Technology;
?? Cyber Security Enhancement Equipment;
?? Interoperable Communications Equipment;
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE FOR DOMESTIC PREPAREDNESS
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?? Detection Equipment;
?? Decontamination Equipment;
?? Medical Supplies and Limited Pharmaceuticals;
?? Power Equipment;
?? CBRNE Reference Materials;
?? CBRNE Incident Response Vehicles;
?? Terrorism Incident Prevention Equipment;
?? Physical Security Enhancement Equipment;
?? CBRNE Response Watercraft;
?? CBRNE Logistical Support Equipment;
?? Intervention Equipment; and,
?? Other Authorized Equipment.
To help prevent an event similar to the sarin gas attack on the Tokyo subway system,
DHS, DOE, NIJ and FTA collaborated on PROTECT (Program for Response Options
and Technology Enhancements for Chemical/Biological Terrorism), a systems approach
to interior infrastructure protection for chemical incidents. PROTECT has been
successfully demonstrated in Washington, DC and Boston.
PROTECT includes facility hardening, detection, emergency management information
systems, transport modeling, engineering countermeasures and emergency response.
The PROTECT program is aimed at providing an early warning crisis management
system in the event of a chemical agent attack in a subway system. Chemical agent
detectors are located in stations and activation is electronically reported to the
Operations Control Center (OCC). Detector false alarms are eliminated by the
requirement for redundancy of alarm activations and/or visual verification that the
alarms coincide with patron distress. Response takes place in terms of halting of trains,
shutting off of station and tunnel ventilation, activation of pedestrian displays, public
address announcements, evacuation of critical stations and notification of outside
responders. The system is invisible to patrons and may also be used for other
emergencies (due to advanced video coverage capability). Responders, such as
emergency managers in the OCC and the Incident Commander, can access the
PROTECT system through fireman jacks and web connections. These provide: (a)
detector alarms at the time of activation; (b) video views of stations under attack; (c)
hazard zones above and below ground; (d) response recommendations for police, fire
and other responders optimized for the type and size of attack; (e) train locations on a
1-sec updated basis; and, (f) a record of actions already taken by other responders.
This information ensures a timely well coordinated response to effectively mitigate a
chemical incident.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE FOR DOMESTIC PREPAREDNESS
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Currently, the FTA is constructing a technology transfer program for PROTECT. In
addition, technologies related to PROTECT are an allowable expense through the FY
2005 TSGP. For additional information on PROTECT, contact:
Sara Hockert Kathleen J. Glenn
Program Analyst/SETA Support Program Analyst/SETA Support
Chemical Countermeasures Chemical Countermeasures
Science & Technology Directorate Science & Technology Directorate
Department of Homeland Security Department of Homeland Security
Phone: (202) 254-5775 Phone: (202) 254-5781
Email: sara.hockert@associates.dhs.gov Email: kathleen.glenn@associates.dhs.gov
D. Allowable Training Costs
FY 2005 TSGP funds may be used for the following training activities:
?? Training Workshops and Conferences - Grant funds may be used to plan and
conduct training workshops or conferences to include costs related to planning,
meeting space and other meeting costs, facilitation costs, materials and supplies,
travel and training plan development.
?? Full or Part-Time Staff or Contractors/Consultants - Full or part-time staff may
be hired to support training-related activities. Payment of salaries and fringe
benefits must be in accordance with the policies of the state or local unit(s) of
government and have the approval of the state or the awarding agency,
whichever is applicable. The services of contractors/consultants may also be
procured by the state in the design, development, conduct, and evaluation of
CBRNE training. The applicant's formal written procurement policy or the
Federal Acquisition Regulations (FAR) must be followed.
?? Travel - Travel costs (i.e., airfare, mileage, per diem, hotel, etc.) are allowable as
expenses by employees who are on travel status for official business related to
the planning and conduct of the training project(s) or for attending ODPsponsored
courses. These costs must be in accordance with state law as
highlighted in the OJP Financial Guide. States must also follow state regulations
regarding travel. If a state or territory does not have a travel policy they must
follow federal guidelines and rates, as explained in the OJP Financial Guide. For
further information on federal law pertaining to travel costs please refer to
http://www.ojp.usdoj.gov/FinGuide.
?? Supplies - Supplies are items that are expended or consumed during the course
of the planning and conduct of the training project(s) (e.g., copying paper, gloves,
tape, and non-sterile masks).
?? Other Items - These costs include the rental of space/locations for planning and
conducting training, badges, etc.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE FOR DOMESTIC PREPAREDNESS
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Note: FY 2005 TSGP funding is not intended as a hiring program and funds may
not be used to support the hiring of sworn public safety officers or to supplant
traditional public safety positions and responsibilities.
E. Allowable Exercise Costs
FY 2005 TSGP funds may be used for the following exercise activities:
?? Exercise Planning Workshop - Grant funds may be used to plan and conduct
an Exercise Planning Workshop to include costs related to planning, meeting
space and other meeting costs, facilitation costs, materials and supplies, travel
and exercise plan development.
?? Full or Part-Time Staff or Contractors/Consultants - Full or part-time staff may
be hired to support exercise-related activities. Payment of salaries and fringe
benefits must be in accordance with the policies of the state or unit(s) of local
government and have the approval of the state or the awarding agency,
whichever is applicable. The services of contractors/consultants may also be
procured to support the design, development, conduct and evaluation of CBRNE
exercises. The applicant's formal written procurement policy or the Federal
Acquisition Regulations (FAR) must be followed.
?? Overtime and Backfill Costs – Overtime and backfill costs associated with the
design, development and conduct of CBRNE exercises are allowable expenses.
Payment of overtime expenses will be for work performed by award (SAA) or
sub-award employees in excess of the established work week (usually 40 hours)
related to the planning and conduct of the exercise project(s). Further, overtime
payments and backfill costs associated with sending personnel to exercises are
allowable, provided that the event being attended is an ODP sponsored exercise.
These costs are allowed only to the extent the payment for such services is in
accordance with the policies of the state or unit(s) of local government and has
the approval of the state or the awarding agency, whichever is applicable. In no
case is dual compensation allowable. That is, an employee of a unit of
government may not receive compensation from their unit or agency of
government AND from an award for a single period of time (e.g., 1:00 pm to 5:00
pm), even though such work may benefit both activities. Fringe benefits on
overtime hours are limited to FICA, Workers’ Compensation and Unemployment
Compensation.
?? Travel - Travel costs (i.e., airfare, mileage, per diem, hotel, etc.) are allowable as
expenses by employees who are on travel status for official business related to
the planning and conduct of the exercise project(s). These costs must be in
accordance with state law as highlighted in the OJP Financial Guide. States
must also follow state regulations regarding travel. If a state or territory does not
have a travel policy they must follow federal guidelines and rates, as explained in
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE FOR DOMESTIC PREPAREDNESS
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the OJP Financial Guide. For further information on federal law pertaining to
travel costs please refer to http://www.ojp.usdoj.gov/FinGuide.
?? Supplies - Supplies are items that are expended or consumed during the course
of the planning and conduct of the exercise project(s) (e.g., copying paper,
gloves, tape, non-sterile masks, and disposable protective equipment).
?? Other Items - These costs include the rental of space/locations for exercise
planning and conduct, exercise signs, badges, etc.
F. Allowable Management and Administrative (M&A) Costs
FY 2005 TSGP funds may be used for the following M&A costs. See Management and
Administration (p.19) for specific programmatic guidance.
?? Hiring of full-time or part-time staff or contractors/consultants:
?? To assist with the management of the FY 2005 TSGP;
?? To assist with design, requirements, and implementation of the FY 2005
TSGP; and,
?? To assist with the implementation and administration of the Transit System
Security and Emergency Preparedness plans.
?? Hiring of full-time or part-time staff or contractors/consultants and
expenses related to:
?? Pre-application submission management activities and application
requirements; and,
?? Meeting compliance with reporting/data collection requirements, including
data calls.
?? Development of operating plans for information collection and processing
necessary to respond to DHS/ODP data calls Travel expenses
?? Meeting-related expenses (For a complete list of allowable meeting-related
expenses, please review the OJP OC Financial Guide at
http://www.ojp.usdoj.gov/FinGuide).
?? Acquisition of authorized office equipment, including personal computers,
laptop computers, printers and LCD projectors.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE FOR DOMESTIC PREPAREDNESS
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G. Unauthorized Program Expenditures
?? FY 2005 TSGP funds may not be used for the following activities:
?? Expenditures for items such as general-use software (word processing,
spreadsheet, graphics, etc), general-use computers and related equipment (other
than for allowable M&A activities, or otherwise associated preparedness or
response functions), general-use vehicles, licensing fees, weapons systems and
ammunition;
?? Activities unrelated to the completion and implementation of the TSGP; and,
?? Other items not in accordance with the AEL or previously listed as allowable
costs.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE FOR DOMESTIC PREPAREDNESS
APPENDIX E
SAMPLE BUDGET DETAIL
WORKSHEET
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE FOR DOMESTIC PREPAREDNESS
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Sample Budget Detail Worksheet
OMB Approval No. 1121-0188
Expires 5-98 (Rev. 12/97)
Purpose: The Budget Detail Worksheet may be used as a guide to assist you in the
preparation of the budget and budget narrative. You may submit the budget and budget
narrative using this form or in the format of your choice (plain sheets, your own form, or
a variation of this form). However, all required information (including the budget
narrative) must be provided. Any category of expense not applicable to your budget
may be deleted.
A. Personnel - List each position by title and name of employee, if available. Show the
annual salary rate and the percentage of time to be devoted to the project.
Compensation paid for employees engaged in grant activities must be consistent with
that paid for similar work within the applicant organization.
Name/Position Computation Cost
TOTAL _________
B. Fringe Benefits - Fringe benefits should be based on actual known costs or an
established formula. Fringe benefits are for the personnel listed in budget category (A)
and only for the percentage of time devoted to the project. Fringe benefits on overtime
hours are limited to FICA, Workman’s Compensation, and Unemployment
Compensation.
Name/Position Computation Cost
TOTAL _________
Total Personnel & Fringe Benefits _________
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE FOR DOMESTIC PREPAREDNESS
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C. Travel - Itemize travel expenses of project personnel by purpose (e.g., staff to
training, field interviews, advisory group meeting, etc.). Show the basis of computation
(e.g., six people to 3-day training at $X airfare, $X lodging, $X subsistence). In training
projects, travel and meals for trainees should be listed separately. Show the number of
trainees and unit costs involved. Identify the location of travel, if known. Indicate
source of Travel Policies applied, Applicant or Federal Travel Regulations.
Purpose of Travel Location Item Computation Cost
TOTAL _________
D. Equipment - List non-expendable items that are to be purchased. Non-expendable
equipment is tangible property having a useful life of more than two years. (Note:
Organization’s own capitalization policy and threshold amount for classification of
equipment may be used). Expendable items should be included either in the “Supplies”
category or in the “Other” category. Applicants should analyze the cost benefits of
purchasing versus leasing equipment, especially high cost items and those subject to
rapid technical advances. Rented or leased equipment costs should be listed in the
“Contractual” category. Explain how the equipment is necessary for the success of the
project. Attach a narrative describing the procurement method to be used.
Item Computation Cost
TOTAL _________
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE FOR DOMESTIC PREPAREDNESS
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E. Supplies - List items by type (office supplies, postage, training materials, copying
paper, and other expendable items such as books, hand held tape recorders) and show
the basis for computation. (Note: Organization’s own capitalization policy and threshold
amount for classification of supplies may be used). Generally, supplies include any
materials that are expendable or consumed during the course of the project.
Supply Items Computation Cost
TOTAL _________
F. Consultants/Contracts - Indicate whether applicant’s formal, written Procurement
Policy or the Federal Acquisition Regulations are followed.
Consultant Fees: For each consultant enter the name, if known, service to be
provided, hourly or daily fee (8-hour day), and estimated time on the project. Consultant
fees in excess of $450 per day require additional justification and prior approval from
ODP.
Name of Consultant Service Provided Computation Cost
Subtotal ________
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE FOR DOMESTIC PREPAREDNESS
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Consultant Expenses: List all expenses to be paid from the grant to the individual
consultant in addition to their fees (i.e., travel, meals, lodging, etc.)
Item Location Computation Cost
Subtotal ________
Contracts: Provide a description of the product or services to be procured by contract
and an estimate of the cost. Applicants are encouraged to promote free and open
competition in awarding contracts. A separate justification must be provided for sole
source contracts in excess of $100,000.
Item Cost
Subtotal _________
TOTAL _________
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE FOR DOMESTIC PREPAREDNESS
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G. Other Costs - List items (e.g., rent, reproduction, telephone, janitorial or security
services, and investigative or confidential funds) by major type and the basis of the
computation. For example, provide the square footage and the cost per square foot for
rent, and provide a monthly rental cost and how many months to rent.
Description Computation Cost
TOTAL _________
H. Indirect Costs - Indirect costs are allowed only if the applicant has a Federally
approved indirect cost rate. A copy of the rate approval, (a fully executed, negotiated
agreement), must be attached. If the applicant does not have an approved rate, one
can be requested by contacting the applicant’s cognizant Federal agency, which will
review all documentation and approve a rate for the applicant organization, or if the
applicant’s accounting system permits, costs may be allocated in the direct costs
categories.
Description Computation Cost
TOTAL _________
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE FOR DOMESTIC PREPAREDNESS
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Budget Summary - When you have completed the budget worksheet, transfer the
totals for each category to the spaces below. Compute the total direct costs and the
total project costs. Indicate the amount of Federal funds requested and the amount of
non-Federal funds that will support the project.
Budget Category Amount
A. Personnel __________
B. Fringe Benefits __________
C. Travel __________
D. Equipment __________
E. Supplies __________
F. Consultants/Contracts __________
G. Other __________
Total Direct Costs __________
H. Indirect Costs __________
TOTAL PROJECT COSTS
Federal Request _________
Non-Federal Amount _________
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE FOR DOMESTIC PREPAREDNESS
APPENDIX F
SAMPLE AWARD
PACKAGE
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE FOR DOMESTIC PREPAREDNESS
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Sample Award Package
TAB 1: SAMPLE REVIEW OF AWARD
Office of Justice Programs
Post Award Instructions for ODP Awards
1. Review Award and Special Conditions Document.
Carefully read the award and any special conditions or other attachments. There is an
original plus one copy of the award page.
If you agree with the terms and conditions, the authorized official should sign and date
both the original and the copy of the award document page in Block 19.
You should maintain a copy and return the original signed documents to:
Office of Justice Programs
Attn: Control Desk - ODP Award
810 Seventh Street, NW – 5th Floor
Washington, DC 20531
If you do not agree with the terms and conditions, contact the awarding ODP
Preparedness Officer as noted in the award package.
2. Read Guidelines.
Become familiar with the “OJP Financial Guide” which is available through the internet
at the OJP, Office of the Comptroller website:
http://www.ojp.usdoj.gov/oc/. New award recipients are automatically placed on a
mailing list to receive future Guides and their change sets.
Up to 5 copies of the Guide may be ordered at no cost through:
http://puborder.ncjrs.org
You may also order the Guide by calling 1-800-851-3420. Select #2 for publications,
select #1 to speak with a publications specialist.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE FOR DOMESTIC PREPAREDNESS
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TAB 2: SAMPLE POST AWARD INSTRUCTION
U. S. Department of Justice
Office of Justice Programs
Office of the Comptroller
Post Award Instructions
The OJP is currently responsible for the financial administration of grants awarded by
the ODP.
The following is provided as a guide for the administration of awards from ODP. Forms
and other documents illustrating each step are attached.
Step 1. Review Award and Special Conditions.
If you agree with the terms and conditions stated in the award, sign and date the award
document and the last page of the Special Conditions, and return to OJP. Notify your
ODP Preparedness Officer when Special Conditions have been met (refer to Step 1
attachment);
If you do not agree with the terms and conditions as written, contact your ODP
Preparedness Officer.
Step 2. Read Guidelines.
Read and become familiar with the OJP Financial Guide and related material
(refer to Step 2 attachment).
Step 3. Complete and Return ACH Form.
The Automated Clearing House (ACH) Vendor/Miscellaneous Payment Enrollment
Form (refer to Step 3 attachment) is used to arrange direct deposit of funds into your
designated bank account.
Step 4. Access to Payment Systems.
OJP uses two payment systems: Phone Activated Paperless System (PAPRS) and
Letter of Credit Electronic Certification System (LOCES) (refer to Step 4 attachment).
Current LOCES users will see the addition of new ODP grants on the LOCES grant
number listing as soon as the ODP award acceptance has been received. PAPRS
grantees will receive a letter with the award package containing their PIN to access the
system and Grant ID information.
Step 5. Reporting Requirements.
Reporting requirements must be met during the life of the grant (refer to the OJP
Financial Guide for a full explanation of these requirements, special conditions and any
applicable exceptions). The payment systems contain edits which will prevent access
to funds if reporting requirements are not met on a timely basis. Refer to Step 5
attachments for forms, due date information, and instructions.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE FOR DOMESTIC PREPAREDNESS
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Step 6. Questions about your ODP award?
A reference sheet is provided containing frequently asked financial questions and
answers. If you have questions concerning this checklist or any financial aspect of your
award, contact the Office of the Comptroller’s Customer Service Center at
1-800-458-0786 or by email at askoc@ojp.usdoj.gov. Customer Service staff are
available from 9:00 a.m. to 6:00 p.m. EST, Monday-Friday.
.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE FOR DOMESTIC PREPAREDNESS
APPENDIX G
GUIDANCE FOR
THE BSIR
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE FOR DOMESTIC PREPAREDNESS
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Guidance for the
Biannual Strategy Implementation Report (BSIR)
A. Biannual Strategy Implementation Report (BSIR) Web Application
ODP will provide a web application for submission of the BSIR. All reports must be
completed and submitted to ODP electronically using the web application. All
information submitted to ODP through these reports is considered to be dynamic. Each
report submitted will be stored as a historical record of that submission. Updates will be
made during subsequent submissions. It is therefore critical that each report submitted
be comprehensive and include a thorough update of all information requested. All
reports must be transmitted via the web in accordance with ODP-scheduled submission
deadlines. The URL to the new web application is https://www.reporting.odp.dhs.gov/.
B. BSIR Report
For this grant process, applicants are not required to provide budget detail worksheets
with their application (except for eligible ferry systems submitting candidate projects).
However, grantees will be required to submit budget data to ODP via the web as
part of the BSIR submission due December 31, 2005. The BSIR should account
for all funds awarded, and the applicable SAAs are responsible for completing
and submitting all BSIR reports.
The BSIR is a detailed report of the planned activities associated with ODP grant
funding. The BSIR will also provide a complete accounting of how the state has
complied with the requirement to pass through 97% of all funds to transit agencies, and
will also demonstrate how the planned expenditure of grant funds will be used to
administer the grant and to fund the critical resource gaps identified in the RTSS and
individual transit agency SEPPs. This will be accomplished through the specific
identification of a project or projects to be accomplished by each sub-grantee with funds
provided during the grant award period. All funds provided must be linked to one or
more projects. States are reminded to keep a record of sub-grantee budget worksheets
and must make them available for DHS review upon request.
This report must be completed for all funds retained by the state and for each subaward.
Allocation of all financial resources provided through the FY 2005 TSGP must
be used to fund the critical resource gaps identified in the RTSS and the individual
transit agency SEPPs.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE FOR DOMESTIC PREPAREDNESS
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C. Grant Reporting Timeline
Based on a 30 month period of performance, ODP expects most grants will have a
reporting schedule similar to timeline below (see Figure 1). Most grants will have
SEVENTEEN submissions over the course of the period of performance including, FIVE
BSIR submissions, and one final BSIR submission.
D. Reported Information
While the web application for the BSIR will be provided to grantees, it is important for
applicants to fully understand the data points that must be collected. Each BSIR will
include, but is not limited to, the following information for funds provided to each subgrantee
and funds retained at the state level:
1. Jurisdiction Name
2. Total Award Amount
3. List the RTSS goal or objective that is being supported by the project
4. Identify the amount of funding designated for each discipline from each grant
program area:
 Regional Transportation System
5. Identify the solution area(s) in which expenditures will be made and the amount
that will be expended under each solution area:
 Planning
 Organization
 Equipment
 Training
 Exercises
 M&A
6. Metrics indicating project progress/success
Note: the web application provided by ODP will include appropriate data fields for all
information discussed above. Additionally, brief narrative descriptions may be required
for certain data points, such as project titles, etc.
Beginning of
Period of
Performance
Award Date
BSIR Due
July 31st
End of
Period of
Performance
120 Days
Final BSIR Due
Figure 1. Grant Reporting Timeline
January 31st
BSIR Due BSIR Due
January 31st July 31st
BSIR Due
January 31st
BSIR Due
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE FOR DOMESTIC PREPAREDNESS
APPENDIX H
APPROVAL PROCESS
FOR NON-ODP
DEVELOPED COURSES
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE FOR DOMESTIC PREPAREDNESS
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Approval Process for Non-ODP Developed Courses
1. Request for review of non-ODP developed training courses should be made through
the SAA to ODP using the Course Approval Request Form. This form is found in
the Office of State and Local Government Coordination and Preparedness (SLGCP)
Course Approval Process, Non-SLGCP Developed Courses, Appendix B, which is
available on the ODP website at: http://www.ojp.usdoj.gov/odp/training.htm.
2. The ODP Transportation Infrastructure Security Division (TISD) will perform a
preliminary review to ensure all training course materials are included and, if
complete, will forward the request to the ODP Training Division. Notable change
from FY04 language: All course materials must be submitted with the original
application, and conditional approvals are no longer offered.
3. Upon receipt of the request, the ODP Training Division will respond as follows (See
Appendix C of the SLGCP Course Approval Process, Non-SLGCP Developed
Courses):
?? Contents will be inventoried and logged into the SLGCP Training Approval
Tracking System;
?? An in-depth cross-check for potential duplication of training courses will be
conducted; and,
?? An initial review and comparison to SLGCP standards will be performed.
4. ODP will initiate an independent subject matter review of course materials based on
the completed application.
5. The independent review for subject matter accuracy, statutory compliance, and
instructional design will be completed within 15 working days from receipt of the
course materials. For courses that require on-site review the period may be
extended to 60 days.
6. Upon completion of the independent review and the Course Evaluation,
Observations, and Findings form, the ODP Training Division will notify the ODP
TISD and the appropriate SAA of the outcome and provide either the letter of
approval or disapproval. Notification of results will be completed within five (5)
working days from receipt of the Course Evaluation, Observations, and Findings
form.
Materials produced under ODP grant agreements may be copyrighted by the grantee. However, ODP
retains an unlimited, irrevocable, and non-transferable license to use such material for certain
governmental purposes. ODP has determined that it is in the interest of the federal government to allow
state and local entities to reproduce, for governmental use, materials produced under ODP grants. If you
wish to reproduce such materials, please contact ODP with the specifics of your request.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE FOR DOMESTIC PREPAREDNESS
APPENDIX I
GUIDANCE FOR
DEVELOPMENT OF
INTEROPERABLE
COMMUNICATIONS
PLANS
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE FOR DOMESTIC PREPAREDNESS
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Guidance for Development of Interoperable
Communications Plans
In May 2004, ODP adopted language about grant guidance developed by SAFECOM in
an effort to ensure interoperability through the various layers of federal, state and local
government. (See ODP Information Bulletin #113.) SAFECOM developed this general
grant criteria in concert with representatives of the public safety community in an effort
to coordinate the way in which funding is allocated and to maximize the prospects for
interoperable communications. Although this guidance was developed by
SAFECOM for a separate grant program, ODP grantees are encouraged to follow
the guidelines set forth in the document.
The intent of the SAFECOM grant guidance is to ensure that the communications
equipment being procured will lead to improved multi-disciplinary and/or multijurisdictional
interoperable public safety communications. The grant guidance provides
a list of questions to be answered in order to demonstrate how the applicants proposed
project would enhance interoperability. The guidance also encourages that–where
appropriate–applicants purchase equipment that meets standards that have been
developed and adopted by the public safety communications community–
ANSI/TIA/EIAA-102 Phase 1 (project 25) suite of standards. This recommendation is
intended for government-owned or -leased land mobile public safety radio equipment,
and its purpose is to make sure that such equipment or systems are capable of
interoperating with other public safety land mobile equipment or systems. It is not
intended to apply to commercial services that offer other types of interoperability
solutions and does not exclude any application if it demonstrates that the system or
equipment being proposed will lead to enhanced interoperability. The grant guidance
does not propose to preclude funding of non-Project 25 equipment when there are
compelling reasons for using other solutions. Absent these compelling reasons, ODP
intends that Project 25 equipment will be preferred for digital systems to which the
standard applies.
The SAFECOM interoperable communications guidance addresses the following
issues:
?? Criteria
o Who Should Be Involved with Public Safety Communications
Interoperability;
o Lifecycle of Public Safety Communications Projects;
o Common Public Safety Communications Goals;
o Common Criteria for All Grant Applicants;
o Standards; and,
o Governance.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE FOR DOMESTIC PREPAREDNESS
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?? Criteria for Public Safety Communications Equipment Grants
o Building, Upgrading, Enhancing, Replacing and Maintaining Public Safety
Communications Systems and Equipment
?? Supplemental Criteria for Public Safety Equipment Grants
o Planning for public safety communication systems;
o Training public safety staff on issues related to emergency response
communications;
o Managing public safety communications projects; and,
o Generic Examples of Linking Disparate Public Safety Communications
Systems.
The SAFECOM grant guidance materials are available in their entirety on the
SAFECOM website (http://www.safecomprogram.gov) in the electronic library. (See
http://www.safecom program.gov/libresults.cfm?libid=431&secid=3.) They can also be
accessed through ODP Information Bulletin #113, posted on the ODP website at
http://www.ojp.usdoj.gov/odp/docs/bulletins.htm.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE FOR DOMESTIC PREPAREDNESS
APPENDIX J
HOMELAND SECURITY
PREPAREDNESS
TECHNICAL ASSISTANCE
PROGRAM
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE FOR DOMESTIC PREPAREDNESS
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Homeland Security Preparedness Technical
Assistance Program
A. Program Overview
ODP’s Homeland Security Preparedness Technical Assistance Program (HSPTAP)
provides direct assistance to state and local jurisdictions to improve their ability to
prevent, respond to and recover from threats or acts of terrorism and other hazards. A
primary objective of the program is to enhance the capacity of state and local
jurisdictions, as well as special needs jurisdictions such as port authorities and transit
agencies to develop, plan and implement effective strategies for threats or acts of
terrorism and other hazards. Technical Assistance (TA) may be provided to state and
local governments, law enforcement, fire, hazardous materials, Citizen Corps Councils,
and other community agencies that have appropriate responsibilities.
All TA services are available to eligible recipients at no charge. ODP will cover
the cost of providing the technical expertise, travel, and related expenses.
B. Technical Assistance Defined
Technical assistance is a process of providing help to resolve a problem and/or create
innovative approaches to prevention, response, and recovery. TA seeks to provide
state and local jurisdictions with assistance that can accomplish one or more of the
following objectives:
?? Identify a problem;
?? Address an identified problem;
?? Address items in a corrective action plan (CAP) from a completed exercise; and,
?? Fill “gaps” between equipment, training and exercise programs.
TA deliveries may take a variety of forms that can be combined or modified to meet the
specific needs of each requesting state/local jurisdiction. In order to best accommodate
the wide variety of TA needs and deliverables, ODP supports several levels of technical
assistance:
?? LEVEL ONE: Provision of general information to raise awareness or enhance
familiarity with practices/protocols required within all jurisdictions. Level One
delivery methods include:
o Information
o Resources
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE FOR DOMESTIC PREPAREDNESS
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?? LEVEL TWO: Delivery of solution packages and performance models drawn
from federal, state, and local studies, best practices, and experience that guide
the implementation of various initiatives. Level Two delivery methods include:
o Models
o Templates
o Samples
?? LEVEL THREE: Delivery of rigorous, customized solutions through direct, on-site
support. Training, guidance, and facilitation efforts maximize direct interaction
between TA providers and TA recipients to ensure the successful implementation
of the most complex initiatives. Level Three delivery methods include:
o On-site Specific Training
o Train-the-Trainer Programs
o Guidance
o Facilitation of Workshops and Meetings
Prevention, response and recovery, as outlined in the Homeland Security Presidential
Directive/HSPD-8, December 2003, are defining elements of the Homeland Security
Preparedness Technical Assistance Program, and serve as the foundation for all TA
services. As a result, the HSPTAP is divided into three sections that correspond with
these preparedness objectives:
?? Prevention: Detect, deter, and mitigate threats to our homeland.
?? Response: Lead, manage, and coordinate the national response to acts of
terrorism, natural disasters, or other emergencies.
?? Recovery: Lead national, state, local, and private sector efforts to restore
services and rebuild communities after acts of terrorism.
C. How to Request Technical Assistance
All requests for technical assistance must be made in writing and sent through the SAA
to ODP for approval, coordination and execution. If the SAA determines the request is
in-line with regional and transit agency requirements, the SAA sends the request to the
ODP Technical Assistance Division (TAD) using the “TA Services Request” form found
in the online catalog. The request can be faxed or mailed to TAD at:
Office for Domestic Preparedness
Technical Assistance Division
810 7th Street, NW
Washington, DC 20531
Fax: (202) 786-9921
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE FOR DOMESTIC PREPAREDNESS
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D. Contact and Further Information
TA support is available on a first-come, first-served basis subject to the availability of
funds. Additional detail on the information in this section is available online at:
http://www.ojp.usdoj.gov/odp/ta.htm
For further information on requesting technical assistance, contact the ODP Technical
Assistance Division or the CSID at 1-800-368-6498 or e-mail askcsid@dhs.gov.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE FOR DOMESTIC PREPAREDNESS
APPENDIX K
ACRONYMS AND
ABBREVIATIONS
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE FOR DOMESTIC PREPAREDNESS
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Acronyms and Abbreviations
A
AAR After Action Reports
AEL Authorized Equipment List
ANSI American National Standards Institute
B
BSIR Biannual Strategy Implementation Reports
C
CAP Corrective Action Plan
CAPR Categorical Assistance Progress Reports
CBRNE Chemical, Biological, Radiological, Nuclear, and Explosive
CFDA Catalog of Federal Domestic Assistance
COTP Captain of the Port
CSID Centralized Scheduling and Information Desk
D
D&B Dun and Bradstreet
DHS U.S. Department of Homeland Security
DPETAP Domestic Preparedness Equipment Technical Assistance Program
DUNS Data Universal Numbering System
E
EOC Emergency Operations Center
EOP Emergency Operations Plans
F
FAR Federal Acquisition Regulations
FOIA Freedom of Information Act
FSR Financial Status Report
FTA Federal Transit Administration
FTE Full-Time Employees
G
GAN Grant Adjustment Notice
GMS Grants Management System
GPS Global Positioning Systems
H
HDER Homeland Defense Equipment Reuse
HRSA Health Resources and Services Administration
HSEEP Homeland Security Exercise and Evaluation Program
HSPD Homeland Security Presidential Directive
HSPTAP Homeland Security Preparedness Technical Assistance Program
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE FOR DOMESTIC PREPAREDNESS
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I
IAB Interagency Board
IAIP DHS Information Analysis and Infrastructure Protection Directorate
ICS Incident command system
IED Improvised Explosive Device
IP Improvement Plan
ISIP Initial Strategy and Implementation Plan
L
LLIS Lessons Learned Information Sharing
LOCES Letter of Credit Electronic Certification System
M
M&A Management and Administrative
MIPT Memorial Institute for the Prevention of Terrorism
MOU Memorandum of Understanding
MTSA Maritime Transportation Security Act
N
NCJA National Criminal Justice Association
NIC NIMS Integration Center
NIMCAST NIMS Capability Assessment Support Tool
NIMS National Incident Management System
O
OC Office of the Comptroller
OCMI Officer in Charge of Marine Inspection
ODP Office for Domestic Preparedness
OJP Office of Justice Programs
OGC Office of General Counsel
OMB Office of Management and Budget
P
PAPRS Phone Activated Paperless Request System
POC Point of Contact
POETE Planning, Organization, Equipment, Training, and Exercises
PPE Personal Protective Equipment
R
RTSWG Regional Transit Security Work Group
RTSS Regional Transit Security Strategy
S
S&T Science and Technology
SAA State Administrative Agency
SEL Standardized Equipment List
SHSP State Homeland Security Program
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE FOR DOMESTIC PREPAREDNESS
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SHSS State Homeland Security Strategy
SLGCP
DHS Office of State and Local Government Coordination and
Preparedness
SPOC Single Point of Contact
T
TA Technical Assistance
TEW Terrorism Early Warning
TIA Terrorism Incident Annex
TSARM TSA Self Assessment Risk Modules
TSGP Transit Security Grant Program
TSI Transportation Security Incident
U
UAHSS Urban Area Homeland Security Strategy
UAWG Urban Area Working Group