Meeting Checklist for Property Owners
Owner Name:

Appointment:
Date

Time

Bring to meeting:
?	All completed property owner questionnaires
?	Individual Property Inventory
?	Copies of the following:
?	Community policies, procedures, and ordinances
?	Income Status Worksheet (if applicable)
?	Hazardous Materials Survey
?	Duplication of Benefits Fact Sheet
During meeting:
?	Ensure property owner understands property acquisition in general
?	Ensure property owner understands DOB
?	Ensure property owner understands policies and procedures
?	Confirm the following information obtained on property owner questionnaire and/or entered on the 
individual property inventory, and obtain any missing information:
?	Name
?	Address of damage property
?	Social Security Number
?	Telephone number (both day and evening) 
where property owner currently can be 
reached
?	FEMA control number, if available
?	Address where property owner currently 
resides




?	NFIP information
?	Policy number
?	Five-digit NFIP company code
?	Insurance agent’s name and telephone
?	Description of any repairs made
?	Obtain property owner’s signature on— 
?	Statement of Voluntary Participation
?	Privacy Act Disclosure form
?	Affidavit

?	Schedule appraisal.
Date:

Time:

Appraiser:

?	Ensure property owner understands the community’s policy regarding second appraisals.  Inform 
property owner that he or she may be with the appraisers during the appraisals, which would be in 
his or her best interest.
?	If your community is making additional homeowner assistance available, ask property owner to 
complete Income Status Worksheet.  Offer assistance as needed.  Inform property owner that 
worksheet is used to determine eligibility for relocation assistance benefits, which is based on income 
level.  Ensure that property owner understands not all project participants are eligible.
?	Give property owner a copy of hazardous materials property survey and a self-addressed, stamped 
envelope.  Tell property owner the date it is due, and request he or she complete and return the survey 
by the required date.
?	Answer questions.  If you don’t know the answer to a question, write it down and promise to follow 
up by contacting the property owner with the answer.  Then, do it!





?	Document meeting in property owner case file.  File this checklist.


Meeting conducted by—
Name:

Title:

Date:

Meeting attended by—
Name:

Name:

Date:


Form III-10, Meeting Checklist for Property Owners
Page 1 of 3