U.S. DEPARTMENT OF HOMELAND SECURITY 
Fiscal Year 2008 

INTERCITY BUS SECURITY GRANT PROGRAM 


PROGRAM GUIDANCE AND APPLICATION KIT 

February 2008 


U.S DEPARTMENT OF HOMELAND SECURITY 

U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 

CONTENTS 

CONTENTS ..................................................................................................................... I 
INTRODUCTION............................................................................................................. 1 
PART I. AVAILABLE FUNDING AND ELIGIBLE APPLICANTS................................... 5 
PART II. APPLICATION EVALUATION PROCESS....................................................... 9 
PART III. PROGRAM REQUIREMENTS ...................................................................... 11 
APPENDIX A. ALIGNMENT OF IBSGP WITH THE NATIONAL PREPAREDNESS 
ARCHITECTURE........................................................................................................ A-1 
APPENDIX B. IBSGP ALLOWABLE EXPENSES ..................................................... B-1 
APPENDIX C. GRANTS.GOV QUICK-START INSTRUCTIONS............................... C-1 
APPENDIX D. INVESTMENT JUSTIFICATION ......................................................... D-1 
APPENDIX E. FY08 URBAN AREAS SECURITY INITIATIVE JURISDICTIONS.......E-1 
APPENDIX F. SAMPLE BUDGET DETAIL WORKSHEET.........................................F-1 
APPENDIX G. AWARD AND REPORTING REQUIREMENTS.................................. G-1 
APPENDIX H. ADDITIONAL RESOURCES............................................................... H-1 
APPENDIX I. VULNERABILITY ASSESSMENT AND SECURITY PLAN 
CERTIFICATION FORM...............................................................................................I-1 


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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
INTRODUCTION 

The Intercity Bus Security Grant Program (IBSGP) is one of five grant programs that 
constitute the Department of Homeland Security (DHS) Fiscal Year (FY) 2008 focus on 
infrastructure protection activities. IBSGP is one tool among a comprehensive set of 
measures authorized by Congress and implemented by the Administration to help 
strengthen the nation’s critical infrastructure against risks associated with potential 
terrorist attacks. 

The vast bulk of America’s critical infrastructure is owned and/or operated by State, 
local, and private sector partners. The funds provided by the IBSGP are primarily 
intended to support the work of owners and operators of fixed route intercity and charter 
bus services. 

The purpose of this package is to provide: (1) an overview of the IBSGP; and (2) the 
formal grant guidance and application materials needed to apply for funding under the 
program. Also included is an explanation of DHS management requirements for 
implementation of a successful application. 

Making an application for significant Federal funds under programs such as this can be 
complex. The Department’s job is to provide clear guidance and efficient application 
tools to assist applicants. DHS customers are entitled to effective assistance during the 
application process, and transparent, disciplined management controls to support grant 
awards. The Department intends to be good stewards of limited Federal resources, and 
commonsense partners with State, local, and private sector stakeholders. 

The Department understands that individual Intercity Bus systems will have unique 
needs and tested experience about how best to reduce risk locally. DHS subject matter 
experts will come to the task with a sense of urgency to reduce risk, but also with an 
ability to listen carefully to local needs and approaches. In short, DHS commits to 
respect flexibility and local innovation as the Department funds national homeland 
security priorities. 

A. Federal Investment Strategy. 
IBSGP is an important part of the Administration’s larger, coordinated effort to 
strengthen homeland security preparedness, including the security of America’s critical 
infrastructure. IBSGP implements objectives addressed in a series of post-9/11 laws, 
strategy documents, plans, Executive Orders, and Homeland Security Presidential 
Directives (HSPDs) outlined in Appendix A. Of particular significance are the National 
Preparedness Guidelines and its associated work products, including the National 
Infrastructure Protection Plan and its transportation sector-specific plans and Executive 
Order 13416 (Strengthening Surface Transportation Security). The National 
Preparedness Guidelines are an all-hazards vision regarding the Nation’s four core 

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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
preparedness objectives: prevent, protect against, respond to, and recover from terrorist 
attacks and catastrophic natural disasters. 

The National Preparedness Guidelines define a vision of what to accomplish and a set 
of tools to forge a unified national consensus about what to do and how to work together 
at the Federal, State, local, and Tribal levels. Private sector participation is also integral 
to the Guidelines’ success.1 They outline 15 scenarios of terrorist attacks or national 
disasters that form the basis of much of the Federal exercise and training regime. In 
addition, it identifies some 37 critical capabilities that DHS is making the focus of key 
investments with State, local, and Tribal partners. 

DHS expects its critical infrastructure partners – including recipients of IBSGP– to be 
familiar with this national preparedness architecture and to incorporate elements of this 
architecture into their planning, operations, and investments to the degree practicable. 
DHS funding priorities outlined in this document reflect National Preparedness 
Guidelines’ priority investments, as appropriate. Programmatic requirements or priority 
investment categories reflecting the national preparedness architecture for this grant 
program are identified below. 

B. Funding Priorities. 
The funding priorities for the FY 2008 IBSGP reflect the Department’s overall 
investment strategy, in which two priorities are paramount: risk-based funding and 
regional security cooperation. The funding priorities also reflect Public Law (PL) 11053, 
more commonly known as the 9/11 Bill, which was enacted by Congress in 
September 2007. 

First, and based upon ongoing intelligence analysis, extensive security reviews, 
consultations with industry partners, and Congressional direction, DHS has once again 
focused the available intercity bus grant funds on operators serving the Nation’s 
highest-risk metropolitan areas. 

Second, DHS places a very high priority on ensuring that all IBSGP applications reflect 
robust regional coordination and an investment strategy that institutionalizes regional 
security strategy integration. 

In order to be eligible to receive FY 2008 IBSGP grant funding, PL 110-53 requires that 
all operators have completed a vulnerability assessment and developed a security plan. 
If the operator has not completed a security plan or vulnerability assessment, the 
operator may use FY 2008 IBSGP grant funding for only this activity. Please refer to 
Part I, Section B of the IBSGP grant guidance for more information. 

PL 110-53 outlines several uses of funds for over-the-road bus security assistance in 
section 1532 (b), which are all eligible costs under the FY 2008 IBSGP. Those uses of 

1 The National Preparedness Guidelines and supporting documents were published in September 2007, and are 
available at: http://www.ojp.usdoj.gov/odp/assessments/hspd8.htm . 

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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
funds are listed below in prioritized order for funding consideration for the FY 2008 
IBSGP: 

• 
Development of assessments or security plans: 
o 
Development of a vulnerability assessment (VA) that includes, as 
appropriate:
. 
Identification and evaluation of critical assets and infrastructure, 
including platforms, stations, terminals, and information systems 

. 
Identification of vulnerabilities to those assets and infrastructure 

. 
Identification of weaknesses in physical security; passenger and 

cargo security; the security of programmable electronic devices, 
computers, or other automated systems which are used in 
providing over-the-road bus transportation; alarms, cameras, and 
other protection systems; communications systems and utilities 
needed for over-the-road bus security purposes, including 
dispatching systems; emergency response planning; and employee 
training 

o 
Development of a security plan that includes, as appropriate: 
. 
The identification of a security coordinator having authority to 
implement security actions, coordinate security improvements, and 
receive communications from appropriate Federal officials 
regarding over-the-road bus security

. 
A list of needed capital and operational improvements 

. 
Procedures to be implemented or used by the operator in response 
to a terrorist attack, including evacuation and passenger 
communication plans that include individuals with disabilities 

. 
The identification of steps taken with State and local law 
enforcement agencies, emergency responders, and Federal 
officials to coordinate security measures and plans for response to 
a terrorist attack 

. 
A strategy and timeline for conducting training to prepare front-line 
employees for potential security threats and conditions 

. 
Enhanced security measures to be taken by the operator when the 
Secretary of DHS declares a period of heightened security risk

. 
Plans for providing redundant and backup systems required to 
ensure the continued operation of critical elements of the operator’s 
system in the event of a terrorist attack 

• 
Operating and capital costs associated with over-the-road bus security 
awareness, preparedness, and response training, including training for front-line 
employees for potential security threats and conditions (must be DHS-approved 
training courses) 
• 
Live or simulated exercises for the purpose of assessing and improving the 
capabilities of entities to prevent, prepare for, mitigate, respond to, and recover 
from acts of terrorism (must be DHS-approved exercises) 
• 
Public awareness campaigns for enhanced over-the-road bus security (must be 
DHS-approved) 
• 
Modifying over-the-road buses to increase their security 
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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
• 
Installing cameras and video surveillance equipment on over-the-road buses and 
at terminals, garages, and over-the-road bus facilities 
• 
Constructing and modifying terminals, garages, and facilities, including terminals 
and other over-the-road bus facilities owned by State or local governments, to 
increase their security 
• 
Establishing and improving an emergency communications system linking drivers 
and over-the-road buses to the recipient’s operations center or linking the 
operations center to law enforcement and emergency personnel. 
• 
Implementing and operating passenger screening programs for weapons and 
explosives 
• 
Protecting or isolating the driver of an over-the-road bus 
• 
Chemical, biological, radiological, or explosive detection, including canine patrols 
for such detection 
• 
Acquiring, upgrading, installing, or operating equipment, software, or accessorial 
services for collection, storage, or exchange of passenger and driver information 
through ticketing systems or other means and for information links with 
government agencies, for security purposes 
• 
Overtime reimbursement, including reimbursement of State, local, and tribal 
governments for costs, for enhanced security personnel assigned to duties 
related to over-the-road bus security during periods of Orange or Red Alert levels 
or National Special Security Events 
Note: As in FY 2007, the program will continue to de-emphasize the procurement of 
closed-circuit television cameras (CCTV) for vehicles as a deterrent to terrorism. Video 
systems with the capability to stream live video to first responders, however, are 
encouraged. 

C. 
Allowable Expenses. 
Specific investments made in support of the funding priorities discussed above 
generally fall into one of seven categories. FY 2008 IBSGP allowable costs are 
therefore divided into the following seven categories (not listed in any particular priority): 

1. 
Facility Security Enhancements 
2. 
Vehicle/Driver Security Enhancements 
3. 
Passenger Screening 
4. 
Training 
5. 
Exercises 
6. 
Development of Vulnerability Assessments/Security Plans 
7. 
Management and Administration 
Appendix B provides additional detail about each of these seven allowable expense 
categories, as well as a section that identifies several specifically prohibited cost items. 

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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
PART I. 
AVAILABLE FUNDING AND ELIGIBLE APPLICANTS 


This section summarizes the total amount of funding available under the FY 2008 
IBSGP, the basic distribution method used to administer the grants, and identifies the 
eligibility requirements for bus companies for FY 2008 funding. 

A. 
Available Funding. 
In FY 2008, the total amount of funds distributed under IBSGP is $11,172,250. The 
available funding will be divided into two pools, as summarized in Table 1. As with the 
FY 2007 program, eligible FY 2008 IBSGP applicants will be placed into one of two 
tiers. Tier I will be comprised of the larger intercity bus systems in the country that own 
at least 250 over-the-road buses and meet the eligibility requirements. Tier II will be 
comprised of all other intercity bus systems that meet the minimum eligibility 
requirements. 

Table 1. FY 2008 IBSGP Funding by Tier 

RISK TIER FY 2008 FUNDING 
TIER I $6,144,738 
TIER II $5,027,512 
TOTAL: $11,172,250 

B. 
Selection of Eligible Applicants. 
The FY 2008 DHS Appropriations Act provides discretionary funds for grant programs to 
address security enhancements for fixed route intercity and charter bus transportation 
services. Per PL 110-53, the only eligible grantees for the FY 2008 IBSGP are 
private operators providing transportation by an over-the-road bus. 

Minimum Eligibility Requirements 

Eligibility for funding under both tiers is limited to applicants meeting one or both of the 
following criteria: 

• 
Operate fixed route intercity bus transportation providing services to a 
defined Urban Areas Security Initiative (UASI) jurisdiction. Appendix E 
provides a list of FY 2008 UASI jurisdictions. 
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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
• 
Operate a charter bus service using over-the-road buses and provide a 
minimum of 50 trips annually to one or more defined UASI jurisdictions. 
The following definitions are applicable for the purpose of meeting FY 2008 program 
eligibility requirements: 

• 
Fixed route, intercity bus service is defined as passenger transportation 
service provided to the general public for compensation over specified, predetermined, 
and published routes between cities or terminals using overthe-
road-buses. 
• 
Charter bus service is defined as a bus service that operates neither over 
fixed routes nor on regular schedules. A charter bus service is characterized 
by the rental of a bus and the services of a driver to a person or group where 
all passengers embark and disembark at the same point. A charter bus 
service must use over-the-road buses. 
• 
An over-the-road bus is defined as a vehicle designated for long-distance 
transportation of passengers, characterized by integral construction with an 
elevated passenger deck located over a baggage compartment and at least 
35 feet in length with a capacity of more than 30 passengers. 
• 
An Urban Areas Security Initiative (UASI) jurisdiction is defined in the 
Homeland Security Grant Program (HSGP) FY 2008 Program Guidelines 
and Application Kit. Please see: www.fema.gov/grants. Appendix E 
provides a list of FY 2008 UASI jurisdictions. 
• 
A trip is defined as a single bus journey from an embarkation point to the 
furthest destination in that journey. For example, a trip from New York City to 
Denver to San Francisco would be considered a single trip. A trip is made to 
a defined UASI jurisdictions if at any point in the trip the bus stops in a UASI 
jurisdiction and embarks or disembarks passengers. For example, a trip from 
Newburgh, NY to Manhattan to Charleston, WV is a trip to a defined UASI 
jurisdiction if passengers embark or disembark in Manhattan. Appendix E 
provides a list of FY 2008 UASI jurisdictions. 
Note: Intracity bus service is not eligible for funding under the FY 2008 IBSGP. 
Funding for intracity bus security is being addressed through the FY 2008 Transit 
Security Grant Program. 

Data Submission Requirements for Tier I Eligibility 

To be considered under Tier I, the applicant must demonstrate that it meets the 
minimum IBSGP eligibility requirements and maintains an operational fleet of at least 
250 over-the-road buses used in fixed route or charter service categories deemed as 
eligible. Prospective applicants are asked to provide the following data by February 15, 

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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
2008 (prior to the application deadline) so that DHS can make appropriate Tier I and 
Tier II eligibility determinations in advance of the application deadline: 

• 
Total number of over-the-road buses in service (excluding vehicles not in 
operation). 
• 
Total number of over-the-road buses in eligible service categories.2 
• 
The number of over-the-road buses utilized in each eligible service category 
and the UASI jurisdiction(s) being served. Also, identify how many of these 
service multiple UASI jurisdictions. 
• 
A source which would allow DHS to verify fleet size, such as standard 
inventory documents, insurance policies on covered buses, copies of Unified 
Carrier Registrations, Single State Registrations, Department of 
Transportation numbers, etc. 
This information must be submitted via email to askcsid@dhs.gov no later than 
February 15, 2008. Tier I eligibility determinations will be made on the basis of the data 
provided, and DHS will provide a response to applicants in time for them to apply for 
funding in Tier II should they be found ineligible under Tier I criteria. Prospective Tier I 
applicants that do not submit their eligibility information to DHS by the deadline 
will automatically have any applications they submit considered as part of Tier II. 

Vulnerability Assessment and Security Plan 
Per PL 110-53, in order to be eligible, the operator must have conducted a 
vulnerability assessment and developed a security plan. If the operator already 
has a current (updated within the last three years) vulnerability assessment and security 
plan, they must certify as such. (Please see Appendix I for a certification template.) If 
the operator has not conducted a vulnerability assessment and/or developed a security 
plan, then FY 2008 IBSGP funding may be used to meet those requirements. 

If the operator does not have a vulnerability assessment and/or security plan, or if they 
are not current, then the only project that they can propose is for the vulnerability 
assessment and security plan development. Other project requests will not be 
considered until the vulnerability assessments and security plans are developed and/or 
certified by the bus operator. Further: 

• 
Tier I operators must complete them within one year of the grant award. The 
assessments and plans must be submitted to DHS through the cooperative 
agreement quarterly meetings. If a grant recipient does not submit a vulnerability 
assessment or security plan within one year, the recipient will be required to 
return their grant award, in full, to DHS. 
• 
Tier II operators are highly encouraged to complete them within one year of the 
grant award. Tier II operators should be prepared to submit them upon request. 
2 Note: School buses, fixed service routes under contract to transit authorities within UASI jurisdictions, and fixed service routes that 
do not include at least one stop in a qualifying UASI jurisdiction are not eligible service categories. 

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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
Eligible grantees in both Tier I and Tier II may request FY 2008 IBSGP funding to 
conduct a vulnerability assessment and develop a security plan, and must still meet the 
above requirements. Other project requests will not be considered until the 
vulnerability assessments and security plans are developed and/or certified by 
the bus operator. 

A security plan template is available on the following website: 
http://www.tsa.gov/join/grants/ibsgp.shtm. 

Ineligible Service Categories 

• 
School buses 
• 
Fixed service routes under contract to Transit authorities within UASI 
jurisdictions 
• 
Fixed service routes not stopping in qualifying UASI jurisdictions 
• 
Intracity trolley and/or tour services 
• 
Bus company owners that are not operators 
Note: Eligible applicants may submit one application for funding of up to three projects. 
If a bus company operates both a fixed route and a charter bus service, only one 
application may be submitted for that company. However, the specific projects included 
in that application may address one or both of the services, assuming both are eligible 
under the FY 2008 IBSGP guidelines. 

C. 
Eligible Applicants and Role of State Administrative Agencies (SAA). 
The Federal Emergency Management Agency (FEMA) will ensure that SAAs are aware 
of bus projects funded under this program. 

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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
PART II. 
APPLICATION EVALUATION PROCESS 


This section summarizes the overall timetable for the FY 2008 program, and core 
process and priorities that will be used to assess applications under the FY 2008 
IBSGP. The next section provides detailed information about specific application 
requirements and the process for submission of applications. 

A. 
Overview -- Application Deadline and Review Process. 
Completed applications must be submitted to DHS via grants.gov (see below for details 
about this Federal grants application tool) no later than 11:59 PM EDT, March 17, 2008. 

The FY 2008 IBSGP will use risk-based prioritization consistent with DHS policy. The 
following method of selection will be followed under this program: 

• 
FEMA, in conjunction with the Transportation Security Administration (TSA), 
will verify compliance with each of the administrative and eligibility criteria 
identified in the application kit. 
• 
Eligible applications will be reviewed and scored by a Federal interagency 
working group, including representatives from TSA, Federal Motor Carrier 
Safety Administration (FMCSA), and FEMA. 
• 
TSA and FEMA will review the interagency recommendations and make 
recommendations for funding to the Secretary of Homeland Security. 
B. 
IBSGP Program Management: Roles and Responsibilities at DHS. 
Within DHS, TSA by law has the lead for managing the Department’s security oversight 
and security programs for the intercity bus industry. TSA provides intercity bus system 
subject matter expertise within DHS and determines the primary security architecture for 
the IBSGP program. Its subject matter experts have the lead in crafting all selection 
criteria associated with the application review process. TSA coordinates daily with the 
DHS Chief Intelligence Officer to review intelligence reporting and craft intelligence risk 
assessments related to the transportation sector. 

FEMA has the lead for designing and operating the administrative mechanisms needed 
to manage the Department’s core grant programs, including this grant program. In 
short, FEMA is responsible for ensuring compliance with all relevant Federal grant 
management requirements and delivering the appropriate grant management tools, 
financial controls, audits, and program management discipline needed to support 
IBSGP. While both TSA and FEMA interface directly with the intercity bus stakeholders, 
TSA will prioritize specific investments and set security priorities associated with IBSGP. 

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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
Effective management of IBSGP entails a partnership within DHS, the boundaries of 
which have been defined by Secretary Chertoff. In order to make this partnership 
seamless to external partners of DHS, upon award of a FY 2008 IBSGP grant, two 
individuals will be identified for each intercity bus company who will serve as primary 
program managers -- one individual from TSA and one from FEMA. These two 
individuals will be assigned to be turnkey facilitators for the grant recipients. They will 
meet directly with grantees as needed, and will coordinate with each other routinely to 
facilitate support for the individual companies in a given region. These individuals will 
be the one-stop IBSGP program managers for DHS customers. 

C. 
Evaluation Criteria. 
The factors that will be considered in the evaluation of the Investment Justifications and 
Detailed Budgets are: 

1. Funding priorities. 
Projects will be evaluated and prioritized based on the extent to 
which they address the specific funding priorities contained in this FY 2008 Program 
Guidance and Application Kit. 
2. Cost effectiveness. 
Projects will be evaluated and prioritized on the expected 
impact on security relative to the investment. 
3. Ability to reduce risk of catastrophic events. 
Projects will be evaluated and 
prioritized on their ability to reduce risk. 
4. Sustainability without additional Federal funds and leveraging of other 
funding. Projects will be evaluated and prioritized regarding the extent to which 
they exhibit a likelihood of success, or continued success, without requiring 
additional Federal assistance. 
5. Timelines. 
Projects will be evaluated and prioritized on the ability of the applicant to 
complete the proposed project within submitted timeframes. 
D. 
Grant Application Support from DHS. 
During the application period, DHS will identify multiple opportunities for a cooperative 
dialogue between the Department and potential applicants. This commitment is 
intended to ensure a common understanding of the funding priorities and administrative 
requirements associated with the FY 2008 IBSGP, and to help in submission of projects 
that will have the highest impact on reducing risks for the intercity bus systems and their 
customers. 

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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
PART III. 
PROGRAM REQUIREMENTS 


This section provides detailed information about specific application requirements and 
the process for submission of applications. 

A. 
General Program Requirements. 
In administering the program, the eligible intercity bus system(s) must comply with the 
following general requirements: 

1. Management and Administration. 
Any management and administration (M&A) 
costs associated with individual projects submitted for consideration of funding 
under the FY 2008 IBSGP must be included in the budget for that project. M&A 
costs associated with managing the overall IBSGP award itself must be 
accounted for separately. M&A costs may not exceed three percent (3%) of the 
total grant award. 
2. Minimum Project Amounts. 
a. 
For Tier I applicants, the minimum amount that may be requested for 
projects focused on training and/or exercises is $50,000. There is no 
minimum amount for vulnerability assessment or security plan 
development. The minimum amount that may be requested for other 
projects is $100,000. 
b. For Tier II applicants, the minimum amount that may be requested for 
projects focused on training and/or exercises is $5,000. There is no 
minimum amount for vulnerability assessments or security plan 
development. The minimum amount that may be requested for other 
projects is $25,000. 
3. Cost Share Requirement. 
The maximum Federal share of any project 
supported through IBSGP is 75%. Therefore, grantees are required to provide 
non-Federal funding (cash or in-kind) of at least 25% of approved project costs 
for the FY 2008 IBSGP. For example, if the total project cost is $100,000, the 
maximum the DHS grant award would be is $75,000 with the grantee required to 
provide the remaining 25%, or $25,000, of the project cost. 
4. Corporate Security Review (CSR) and Audit. 
By accepting a FY 2008 IBSGP 
award, the grantee must allow DHS to perform a CSR and audit upon request. 
Grantees will be required to provide basic information concerning critical assets, 
threat assessments, vulnerability assessments, management and oversight of 
the security plan, personnel security, training, secure areas, exercises, cyber 
security, and physical security countermeasures. 
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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
B. Application Requirements. 
The following steps must be completed using the online grants.gov system to ensure a 
successful application submission, however applicants should review the relevant 
program-specific sections of this Guidance for additional requirements that may apply. 

1. Application via grants.gov. DHS participates in the Administration’s e-government 
initiative. As part of that initiative, all IBSGP applicants must file their applications 
using the Administration’s common electronic “storefront” -- grants.gov. 
2. Application deadline. Completed Applications must be submitted to grants.gov no 
later than 11:59 PM EDT, March 17, 2008. 
3. Valid Central Contractor Registry (CCR) Registration. The application process 
also involves an updated and current registration by the applicant and the applicant’s 
Business Point of Contact through the CCR. Eligible applicants must confirm CCR 
registration at http://www.ccr.gov, as well as apply for FY 2008 IBSGP funding 
through grants.gov at http://www.grants.gov. 
While registration with grants.gov and the CCR is a one-time process, new 
applicants are strongly encouraged to complete their registrations at least ten (10) 
days prior to the March 17, 2008 application deadline. 

4. Online application. 
The online application must be completed and submitted using 
grants.gov after CCR registration is confirmed. The online application includes the 
following required forms and submissions: 
• 
Standard Form 424, Application for Federal Assistance 
• 
Standard Form 424B, Assurances 
• 
Standard Form LLL, Disclosure of Lobbying Activities 
• 
Standard Form 424A, Budget Information 
• 
Certification Regarding Debarment, Suspension, and Other Responsibility 
Matters 
• 
Any additional Required Attachments 
The program title listed in the Catalog of Federal Domestic Assistance (CFDA) is 
“Intercity Bus Security Grant Program.” The CFDA number is 97.057. When 
completing the online application, applicants should identify their submissions as 
new, non-construction applications. 

5. Project period. 
The project period will be for a period not to exceed 36 months. 
Extensions to the period of performance will be considered on a case-by-case basis 
only through formal written requests to DHS. 
6. DUNS number. The applicant must provide a Dun and Bradstreet Data Universal 
Numbering System (DUNS) number with their application. This number is a required 
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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
field within grants.gov and for CCR Registration. Organizations should verify that 
they have a DUNS number, or take the steps necessary to obtain one, as soon as 
possible. Applicants can receive a DUNS number at no cost by calling the dedicated 
toll-free DUNS Number request line at 1-800-333-0505. 

7. Investment Justifications. 
As part of the application process, applicants must 
develop a formal Investment Justification that addresses each initiative being 
proposed for funding. These Investment Justifications must demonstrate how 
proposed projects address gaps and deficiencies in current programs and 
capabilities. 
Please see Appendix D as well for further guidance in preparing the Investment 
Justification. 

8. Detailed budget. The applicant must also provide a detailed budget for the funds 
requested. The budget must be complete, reasonable, and cost-effective in relation 
to the proposed project. The budget should provide the basis of computation of all 
project-related costs and any appropriate narrative. The budget should also 
demonstrate the required match. Additional details and templates for the Detailed 
Budget may be found in Appendix F. 
9. Vulnerability Assessment and Security Plan Certification Form (if appropriate). 
If the applicant has completed a vulnerability assessment and security plan, they 
must complete the certification form and submit it as part of their application in order 
to be considered for funding for other projects. The template for the certification 
form may be found in Appendix I. 
10.Standard financial requirements. 
10.1 -- Non-supplanting certification: This certification affirms that grant funds will 
be used to supplement existing funds, and will not replace (supplant) funds that have 
been appropriated for the same purpose. Applicants or grantees may be required to 
supply documentation certifying that a reduction in non-Federal resources occurred 
for reasons other than the receipt or expected receipt of Federal funds. 
10.2 -- Assurances: Assurances forms (SF-424B and SF-424D) can be accessed at 
http://www07.grants.gov/agencies/approved_standard_forms.jsp It is the 
responsibility of the recipient of the Federal funds to understand and comply with 
these requirements. Failure to comply may result in the withholding of funds, 
termination of the award, or other sanctions. The applicant will be agreeing to these 
assurances upon the submission of the application. 
10.3 -- Certifications regarding lobbying, debarment, suspension, other 
responsibility matters and the drug-free workplace requirement. This 
certification, which is a required component of the on-line application, commits the 
applicant to compliance with the certification requirements under 44 CFR Part 
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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
17,which contains provisions for Government-wide Debarment and Suspension 
(Non-procurement) and Government-wide Requirements for Drug-Free Workplace 
(Grants); and 44 CFR part 18, the New Restrictions on Lobbying. All of these can 
be referenced at: http://www.access.gpo.gov/nara/cfr/waisidx_07/44cfrv1_07.html 

http://www.access.gpo.gov/nara/cfr/waisidx_00/44cfrv1_00.html. 

11. Technology requirements. 
11.1 -- National Information Exchange Model. To support homeland security, 
public safety, and justice information sharing, DHS requires all grantees to use the 
latest National Information Exchange Model (NIEM) specifications and guidelines 
regarding the use of Extensible Markup Language (XML) for all IBSGP awards. 
Further information about the required use of NIEM specifications and guidelines is 
available at http://www.niem.gov. 
11.2 -- Geospatial guidance. Geospatial technologies capture, store, analyze, 
transmit, and/or display location-based information (i.e., information that can be 
linked to a latitude and longitude). State, local, and industry partners are 
increasingly incorporating geospatial technologies and data in an effort to prevent, 
protect against, respond to, and recover from terrorist activity and incidents of 
national significance. DHS encourages grantees to align geospatial activities with 
the guidance available on the FEMA website at http://www.fema.gov/grants.. 
12. Administrative requirements. 
12.1 -- Freedom of Information Act (FOIA). DHS recognizes that much of the 
information submitted in the course of applying for funding under this program or 
provided in the course of its grant management activities may be considered law 
enforcement sensitive or otherwise important to national security interests. This may 
include threat, risk, and needs assessment information, and discussions of 
demographics, transportation, public works, and industrial and public health 
infrastructures. While this information under Federal control is subject to requests 
made pursuant to the Freedom of Information Act (FOIA), 5. U.S.C. §552, all 
determinations concerning the release of information of this nature are made on a 
case-by-case basis by the DHS FOIA Office, and may likely fall within one or more 
of the available exemptions under the Act. The applicant is encouraged to consult 
its own State and local laws and regulations regarding the release of information, 
which should be considered when reporting sensitive matters in the grant 
application, needs assessment, and strategic planning process. The applicant may 
also consult FEMA regarding concerns or questions about the release of information 
under State and local laws. The grantee should be familiar with the regulations 
governing Sensitive Security Information (49 CFR Part 1520), as it may provide 
additional protection to certain classes of homeland security information. 
14 


U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
12.2 -- Protected critical infrastructure information (PCII). The PCII Program, 
established pursuant to the Critical Infrastructure Information Act of 2002 (CII Act), 
created a new framework, which enables State and local jurisdictions and members 
of the private sector, voluntarily to submit sensitive information regarding critical 
infrastructure to DHS. The Act also provides statutory protection for voluntarily 
shared CII from public disclosure and civil litigation. If validated as Protected Critical 
Infrastructure Information, these documents can only be shared with authorized 
users who agree to safeguard the information. 
PCII accreditation is formal recognition that the covered government entity has the 
capacity and capability to receive and store PCII. DHS encourages all SAAs to 
pursue PCII accreditation to cover their State government and attending local 
government agencies. Accreditation activities include signing an MOA with DHS, 
appointing a PCII Officer, and implementing a self-inspection program. For 
additional information about PCII or the accreditation process, please contact the 
DHS PCII Program Office at pcii-info@dhs.gov. 

12.3 -- Compliance with federal civil rights laws and regulations. The grantee is 
required to comply with Federal civil rights laws and regulations. Specifically, the 
grantee is required to provide assurances as a condition for receipt of Federal funds 
from DHS that its programs and activities comply with the following: 
• 
Title VI of the Civil Rights Act of 1964, as amended, 42. U.S.C. 2000 et. seq. 
– no person on the grounds of race, color or national origin will be excluded 
from participation in, be denied the benefits of, or be otherwise subjected to 
discrimination in any program or activity receiving Federal financial 
assistance. 
• 
Section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. 794 – 
no qualified individual with a disability in the United States, shall, by reason of 
his or her disability, be excluded from the participation in, be denied the 
benefits of, or otherwise be subjected to discrimination in any program or 
activity receiving Federal financial assistance. 
• 
Title IX of the Education Amendments of 1972, as amended, 20 U.S.C. 1681 
et. seq. –discrimination on the basis of sex is eliminated in any education 
program or activity receiving Federal financial assistance. 
• 
The Age Discrimination Act of 1975, as amended, 20 U.S.C. 6101 et. seq. – 
no person in the United States shall be, on the basis of age, excluded from 
participation in, denied the benefits of or subjected to discrimination under 
any program or activity receiving Federal financial assistance. 
Grantees must comply with all regulations, guidelines, and standards adopted under 
the above statutes. The grantee is also required to submit information, as required, 

15 


U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
to the DHS Office for Civil Rights and Civil Liberties concerning its compliance with 
these laws and their implementing regulations. 

12.4 -- Services to limited English proficient (LEP) persons. Recipients of DHS 
financial assistance are required to comply with several Federal civil rights laws, 
including Title VI of the Civil Rights Act of 1964, as amended. These laws prohibit 
discrimination on the basis of race, color, religion, national origin, and sex in the 
delivery of services. National origin discrimination includes discrimination on the 
basis of limited English proficiency (LEP). To ensure compliance with Title VI, 
recipients are required to take reasonable steps to ensure that LEP persons have 
meaningful access to their programs. Meaningful access may entail providing 
language assistance services, including oral and written translation, where 
necessary. The grantee is encouraged to consider the need for language services 
for LEP persons served or encountered both in developing their proposals and 
budgets and in conducting their programs and activities. Reasonable costs 
associated with providing meaningful access for LEP individuals are considered 
allowable program costs. For additional information, see http://www.lep.gov. 
12.5 -- Integrating individuals with disabilities into emergency planning. 
Section 504 of the Rehabilitation Act of 1973, as amended, prohibits discrimination 
against people with disabilities in all aspects of emergency mitigation, planning, 
response, and recovery by entities receiving financial from DHS. In addition, 
Executive Order #13347, entitled "Individuals with Disabilities in Emergency 
Preparedness" signed in July 2004, requires the Federal Government to 
support safety and security for individuals with disabilities in situations involving 
disasters, including earthquakes, tornadoes, fires, floods, hurricanes, and acts of 
terrorism. Executive Order 13347 requires the federal government to, among other 
things, encourage consideration of the needs of individuals with disabilities served 
by State, local, and tribal governments in emergency preparedness planning. 
DHS has several resources available to assist emergency managers in planning and 
response efforts related to people with disabilities and to ensure compliance with 
Federal civil rights laws: 

• 
Guidelines for Accommodating Individuals with Disabilities in 
Disaster: The Guidelines synthesize the array of existing accessibility 
requirements into a user friendly tool for use by response and recovery 
personnel in the field. The Guidelines are available at 
http://www.fema.gov/oer/reference/. 
• 
Disability and Emergency Preparedness Resource Center: A web-based 
“Resource Center” that includes dozens of technical assistance materials to 
assist emergency managers in planning and response efforts related to 
people with disabilities. The “Resource Center” is available at 
http://www.disabilitypreparedness.gov. 
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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
• 
Lessons Learned Information Sharing (LLIS) resource page on Emergency 
Planning for Persons with Disabilities and Special Needs: A true one-stop 
resource shop for planners at all levels of government, non-governmental 
organizations, and private sector entities, the resource page provides more 
than 250 documents, including lessons learned, plans, procedures, policies, 
and guidance, on how to include citizens with disabilities and other special 
needs in all phases of the emergency management cycle. 
LLIS.gov is available to emergency response providers and homeland 
security officials from the local, state, and federal levels. To access the 
resource page, log onto http://www.LLIS.gov and click on Emergency 
Planning for Persons with Disabilities and Special Needs under Featured 
Topics. If you meet the eligibility requirements for accessing Lessons 
Learned Information Sharing, you can request membership by registering 
online. 

12.6 -- Compliance with the National Energy Conservation Policy and Energy 
Policy Acts. In accordance with the Consolidated Appropriations Act of 2008 (P.L. 
110-161), all FY 2008 grant funds must comply with the following two requirements: 
• 
None of the funds made available through shall be used in contravention 
of the Federal buildings performance and reporting requirements of 
Executive Order No. 13123, part 3 of title V of the National Energy 
Conservation Policy Act (42 USC 8251 et. Seq.), or subtitle A of title I of 
the Energy Policy Act of 2005 (including the amendments made thereby). 
• 
None of the funds made available shall be used in contravention of section 
303 of the Energy Policy Act of 1992 (42 USC13212). 
12.7 – Environmental and Historic Preservation Compliance. FEMA is 
required to consider the potential impacts to the human and natural environment of 
projects proposed for FEMA funding. FEMA, through its Environmental and Historic 
Preservation (EHP) Program, engages in a review process to ensure that FEMA-
funded activities comply with various Federal laws including: National Environmental 
Policy Act, National Historic Preservation Act, Endangered Species Act, and 
Executive Orders on Floodplains (11988), Wetlands (11990) and Environmental 
Justice (12898). The goal of these compliance requirements is to protect our 
nation’s water, air, coastal, wildlife, agricultural, historical, and cultural resources, as 
well as to minimize potential adverse effects to children and low-income and minority 
populations. 
The grantee shall provide any information requested by FEMA to ensure compliance 
with applicable Federal EHP requirements. Any project with the potential to impact 
EHP resources (see Section E.8) cannot be initiated until FEMA has completed its 
review. Grantees may be required to provide detailed information about the project, 
including the following: location (street address or map coordinates); description of 

17 


U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
the project including any associated ground disturbance work, extent of modification 
of existing structures, construction equipment to be used, staging areas, access 
roads, etc; year the existing facility was built; natural, biological, and/or cultural 
resources present in the project vicinity; visual documentation such as site and 
facility photographs, project plans, maps, etc; and possible project alternatives. 

For certain types of projects, FEMA must consult with other Federal and state 
agencies such as the U.S. Fish and Wildlife Service, State Historic Preservation 
Offices, and the U.S. Army Corps of Engineers, as well as other agencies and 
organizations responsible for protecting natural and cultural resources. For projects 
with the potential to have significant adverse effects on the environment and/or 
historic properties, FEMA’s EHP review and consultation may result in a substantive 
agreement between the involved parties outlining how the grantee will avoid the 
effects, minimize the effects, or, if necessary, compensate for the effects. 

Because of the potential for significant adverse effects to EHP resources or public 
controversy, some projects may require an additional assessment or report, such as 
an Environmental Assessment, Biological Assessment, archaeological survey, 
cultural resources report, wetlands delineation, or other document, as well as a 
public comment period. Grantees are responsible for the preparation of such 
documents, as well as for the implementation of any treatment or mitigation 
measures identified during the EHP review that are necessary to address potential 
adverse impacts. Grantees may use funds toward the costs of preparing such 
documents and/or implementing treatment or mitigation measures. Failure of the 
grantee to meet Federal, State, and local EHP requirements, obtain applicable 
permits, and comply with any conditions that may be placed on the project as the 
result of FEMA’s EHP review may jeopardize Federal funding. 

For more information on FEMA’s EHP requirements grantees should refer to 
FEMA’s Information Bulletin #271, Environmental Planning and Historic Preservation 
Requirements for Grants. 

C. Intercity Bus Application Checklist. 
All IBSGP applicants must complete the following: 

1. SF-424 Grant Application with Certifications (through grants.gov)
.. Non-Supplanting Certification 
.. Assurances 
.. Certifications Regarding Lobbying; Debarment, Suspension, and Other 

Responsibility Matters; and Drug-Free Workplace Requirement 

2. DUNS Number (through grants.gov form) 
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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
3. Investment Justification (through grants.gov file attachment) See 
Appendix D. 
4. Detailed Budget (through grants.gov file attachment) See Appendix F. 
5. Vulnerability Assessment and Security Plan Certification Form, if applicable 
(through grants.gov file attachment). See Appendix A. 
19 


U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
Appendix A 
Alignment with the National Preparedness 
Architecture 


Figure 1, below, graphically summarizes key elements of the national preparedness 
architecture. The IBSGP seeks maximum alignment with this architecture. 

Figure 1. 
Laws, Strategy Documents, Directives and Plans That Impact the 
Grant Program 



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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
Appendix B 

IBSGP Allowable Expenses 

A. 
Overview. 
Specific investments made in support of the funding priorities discussed above 
generally fall into one of seven categories. FY 2008 IBSGP allowable costs are 
therefore divided into the following seven categories: 

1. 
Facility Security Enhancements 
2. 
Vehicle/Driver Security Enhancements 
3. 
Passenger Screening 
4. 
Training 
5. 
Exercises 
6. 
Development of Vulnerability Assessments/Security Plans 
7. 
Management and Administration 
The following provides guidance on allowable costs within each of these areas: 

1. Facility Security Enhancements. FY 2008 IBSGP funds may be used for the 
following facility security enhancement costs: 
• 
Capital Projects. Grant funds may be used on projects that focus on 
lighting, fencing, securing gates, door access codes, cameras, etc. 
• 
Full or Part-Time Staff or Contractors/Consultants. Full or part-time staff 
or contractors/consultants may be hired to support facility security 
enhancement-related activities. The applicant's formal written procurement 
policy or the Federal Acquisition Regulations (FAR) must be followed. 
2. Vehicle/Driver Security Enhancements. FY 2008 IBSGP funds may be used 
for the following costs: 
• 
Vehicle security enhancements focus on theft prevention, real-time bus 
inventory and inventory control, tracking, monitoring, and locating 
technologies. Applicants are discouraged from submitting projects that 
propose the use of CCTV as an on-board deterrent to terrorism. Driver 
security enhancements focus on protection for the bus driver to prevent 
would-be terrorists from immobilizing the driver and/or hijacking the bus. 
• 
Full or Part-Time Staff or Contractors/Consultants. Full or part-time staff 
or contractors/consultants may be hired to support security enhancement-
related activities. The applicant's formal written procurement policy or the 
Federal Acquisition Regulations (FAR) must be followed. 
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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
3. Passenger Screening. FY 2008 IBSGP funds may be used for the 
implementation and operation of passenger screening programs. These screening 
programs should focus on weapons and explosives. 
4. Training. FY 2008 IBSGP funds may be used for the following training activities: 
• 
Training Workshops and Conferences. Grant funds may be used to plan 
and conduct training workshops or conferences to include costs related to 
planning, meeting space and other meeting costs, facilitation costs, materials 
and supplies, travel and training plan development. 
• 
Full or Part-Time Staff or Contractors/Consultants. Full or part-time staff 
may be hired to support training-related activities. The services of 
contractors/consultants may also be procured by the State in the design, 
development, conduct, and evaluation of CBRNE training. The applicant's 
formal written procurement policy or the Federal Acquisition Regulations 
(FAR) must be followed. 
• 
Public Sector Overtime and Backfill Costs. Overtime and backfill costs 
associated with the design, development, and conduct of CBRNE training are 
allowable expenses. Payment of overtime expenses will be for work 
performed by recipient or sub-recipient employees in excess of the 
established work week (usually 40 hours) related to the planning and conduct 
of the training project(s). Further, overtime payments and backfill costs 
associated with sending personnel to training are allowable, provided that the 
event being attended is a DHS-approved course. Fringe benefits on 
overtime hours are limited to FICA, Workers’ Compensation, and 
Unemployment Compensation. Grant funds cannot be used for 
personnel or salary costs for employees to attend training sessions. 
Grantees from the public sector seeking to claim overtime or backfill 
costs will be required to submit verification. Private sector employee 
overtime and backfill costs, as well as straight time costs, are not 
eligible expenses. 
• 
Travel. Travel costs (i.e., airfare, mileage, per diem, hotel, etc.) are allowable 
as expenses by employees who are on travel status for official business 
related to the planning and conduct of the training project(s) or for attending 
DHS-approved courses. These costs must be in accordance with State law 
as highlighted in FEMA’s codified regulations, 44 CFR. Recipients must also 
follow State regulations regarding travel. If a State or Territory does not have 
a travel policy they must follow Federal guidelines and rates, as explained in 
44 CFR. 
• 
Supplies. Supplies are items that are expended or consumed during the 
course of the planning and conduct of the training project(s) (e.g., copying 
paper, gloves, tape, and non-sterile masks). 
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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
• 
Other Items. These costs include the rental of space/locations for planning 
and conducting training, badges, etc. 
Note: FY 2008 IBSGP funding is not intended as a hiring program and 
funds may not be used to support hiring that would support new or 
existing full-time employee positions. 

5. Exercises. FY 2008 IBSGP funds may be used for the following exercise 
activities: 
• 
Exercise Planning Workshop. Grant funds may be used to plan and 
conduct an Exercise Planning Workshop to include costs related to planning, 
meeting space and other meeting costs, facilitation costs, materials and 
supplies, travel and exercise plan development. 
• 
Contractors/Consultants. Contractors/Consultants staff may be hired to 
support exercise-related activities. The services of contractors/consultants 
may also be procured to support the design, development, conduct, and 
evaluation of terrorism exercises. The applicant's formal written procurement 
policy or the Federal Acquisition Regulations (FAR) must be followed. 
• 
Public Sector Overtime and Backfill Costs. Overtime and backfill costs 
associated with the design, development, and conduct of terrorism exercises 
are allowable expenses. Payment of overtime expenses will be for work 
performed by employees of public sector recipients or sub-recipients in 
excess of the established work week (usually 40 hours) related to the 
planning and conduct of the exercise project(s). Further, overtime payments 
and backfill costs associated with sending personnel to exercises are 
allowable, provided that the event being attended is a DHS sponsored 
exercise. Fringe benefits on overtime hours are limited to FICA, Workers’ 
Compensation, and Unemployment Compensation. Grant funds cannot be 
used for personnel or salary costs for employees to attend exercises. 
Grantees from the public sector seeking to claim overtime or backfill 
costs will be required to submit verification. Private sector employee 
overtime and backfill costs, as well as straight time costs, are not 
eligible expenses. 
• 
Travel. Travel costs (i.e., airfare, mileage, per diem, hotel, etc.) are allowable 
as expenses by employees who are on travel status for official business 
related to the planning and conduct of the exercise project(s). These costs 
must be in accordance with State law as highlighted in FEMA’s codified 
regulations, 44 CFR. Recipients must also follow State regulations regarding 
travel. If a State or Territory does not have a travel policy they must follow 
Federal guidelines and rates, as explained in 44 CFR. 
• 
Supplies. Supplies are items that are expended or consumed during the 
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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
course of the planning and conduct of the exercise project(s) (e.g., copying 
paper, gloves, tape, non-sterile masks, and disposable protective equipment). 

• 
Other Items. These costs include the rental of space/locations for 
exercise planning and conduct, exercise signs, badges, etc. 
6. 
Development of Vulnerability Assessment and Security Plans. FY 2008 
IBSGP funds may be used for the following types of activities: 
Vulnerability Assessments 

• 
The identification and evaluation of critical assets and infrastructure, including 
platforms, stations, terminals, and information systems 
• 
The identification of vulnerabilities to those assets and infrastructure 
• 
The identification of weaknesses in physical security; passenger and cargo 
security; the security of programmable electronic devices, computers, or other 
automated systems which are used in providing over-the-road bus 
transportation; alarms, cameras, and other protection systems; 
communications systems and utilities needed for over-the-road bus security 
purposes, including dispatching systems; emergency response planning; and 
employee training 
Security Plans 

• 
The identification of a security coordinator having authority to implement 
security actions, coordinate security improvements, and receive 
communications from appropriate Federal officials regarding over-the-road 
bus security 
• 
A list of needed capital and operational improvements 
• 
Procedures to be implemented or used by the operator in response to a 
terrorist attack, including evacuation and passenger communication plans that 
include individuals with disabilities 
• 
The identification of steps taken with State and local law enforcement 
agencies, emergency responders, and Federal officials to coordinate security 
measures and plans for response to a terrorist attack 
• 
A strategy and timeline for conducting training to prepare front-line employees 
for potential security threats and conditions 
• 
Enhanced security measures to be taken by the operator when the Secretary 
declares a period of heightened security risk 
• 
Plans for providing redundant and backup systems required to ensure the 
continued operation of critical elements of the operator’s system in the event 
of a terrorist attack 
7. Management and Administrative (M&A) Costs, not to exceed three percent 
(3%) of the total grant award. FY 2008 IBSGP funds may be used for the following 
M&A costs: 
• 
Hiring of full-time or part-time staff or contractors/consultants: To assist 
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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
with the management of the FY 2008 IBSGP. 

• 
Travel expenses: To assist with the management of the FY 2008 IBSGP. 
• 
.
Meeting-related expenses: To assist with the management of the FY 2008 
IBSGP. 

For a complete list of allowable meeting-related expenses, please review FEMA’s 
codified regulations, 44 CFR. 

B. 
Other Authorized Expenditure Guidance. 
• 
Emergency communications technology that focus on theft prevention, 
real-time bus inventory, tracking, monitoring, and locating technologies. 
• 
Coordinating with local police and emergency responders that are 
evaluated as activities to address the response to and recovery of a 
catastrophic event and/or a terrorist attack. 
• 
Training and Exercises that focus on domain awareness training and 
participating in exercises to coordinate and prepare for an incident or attack. 
• 
Improvement of ticket identification and further implementation of 
passenger and baggage screening enhancements that focus on programs 
which utilize an established methodology for screening passengers, their 
carry-on baggage, and/or their checked baggage, for weapons and/or 
explosives. 
Note: For equipment, unless otherwise noted, equipment must be certified that it meets 
required regulatory and/or DHS-adopted standards to be eligible for purchase using 
these funds. Equipment must comply with the Occupational Safety and Healthy 
Administration (OSHA) requirement for certification of electrical equipment by a 
nationally recognized testing laboratory, and demonstrate compliance with relevant 
DHS-adopted standards through a supplier’s declaration of conformity with appropriate 
supporting data and documentation per ISO/IEC 17050, parts 1 and 2. In addition, 
agencies must have all necessary certifications and licenses for the requested 
equipment, as appropriate prior to the request. Any equipment purchased with IBSGP 
funds must be solely used for IBSGP projects and cannot have a dual-use function. For 
instance, a computer used to monitor a CCTV system cannot also be used for general 
office work. 

A list of applicable standards is found at the following website: http://rkb.mipt.org. 

C. 
Unallowable Costs. 
FY 2008 IBSGP funds may not be used for the following activities: 

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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
• 
Expenditures for items such as general-use software (word processing, 
spreadsheet, graphics, etc), general-use computers and related equipment 
(other than for allowable M&A activities, or otherwise associated 
preparedness or response functions), general-use vehicles, licensing fees, 
recurring operating costs (e.g., cell phone services, maintenance contracts, 
etc.), weapons systems, and ammunition 
• 
Activities unrelated to the completion and implementation of projects 
approved under the IBSGP 
• 
Personnel costs (except as noted under Allowable Training, Exercise, and 
Management & Administration Costs above) 
• 
Maintenance costs 
• 
Monthly service charges or recurring costs 
• 
Pre-agreement costs (i.e., costs incurred prior to the start of the grant period) 
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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
Appendix C 
Grants.Gov Quick-Start Instructions 


DHS participates in the Bush Administration’s e-government initiative. As part of that 
initiative, all applicants must file their applications using the Administration’s common 
electronic “storefront” --grants.gov. Eligible SAAs must apply for funding through this 
portal, accessible on the Internet at http://www.grants.gov. 

Application attachments submitted via grants.gov must be in one of the following 
formats: Microsoft Word (*.doc), PDF (*.pdf), or text (*.txt). Use the Catalog of Federal 
Domestic Assistance (CFDA) number listed in the relevant program guidance section of 
this document in grants.gov. 

This Appendix is intended to provide guidance on the various steps and activities 
associated with filing an application using grants.gov. 

Step 1: Registering. 

Registering with grants.gov is a one-time process; however, if you are a first time 
registrant it could take 3-5 business days to have your registration validated, 
confirmed, and receive your user name and password. It is highly recommended 
you start the registration process as early as possible to prevent delays in submitting 
your application package to our agency by the deadline specified. While your 
registration is pending, you may continue with steps 2, 3, and 4 of these instructions. 
Registration must be complete for you to be able to submit (step 5) and track (step 6) an 
application. 

1. Establishing an e-business point of contact. grants.gov requires an organization 
to first be registered in the CCR before beginning the grants.gov registration process. If 
you plan to authorize representatives of your organization to submit grant applications 
through grants.gov, proceed with the following steps. If you plan to submit a grant 
application yourself and sign grant applications and provide the required certifications 
and/or assurances necessary to fulfill the requirements of the application process, 
proceed to DUNS Number and then skip to the Authorized Organization Representative 
and Individuals section. 
Go to www.grants.gov, and click on the “Get Started” tab at the top of the screen. 

• 
Click the “e-Business Point of Contact” option and click the “GO” button on the 
bottom right of the screen. If you have already registered with grants.gov, you 
may log in and update your profile from this screen. 
• 
To begin the registration process, click the “Register your Organization 
[Required]” or “Complete Registration Process [Required]” links. You may print a 
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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
registration checklist by accessing 

www.grants.gov/assets/OrganizationRegCheck.pdf. 

2. DUNS number. You must first request a Data Universal Numbering System 
number. Click “Step 1. Request a DUNS Number.” If you are applying as an individual, 
please skip to “Authorized Organization Representative and Individuals.” If you are 
applying on behalf of an organization that already has a DUNS number, please proceed 
to “Step 2. Register with Central Contractor Registry (CCR).” You may obtain a DUNS 
number at no cost by calling the dedicated toll-free DUNS number request line at 1– 
866–705–5711. 
3. Central Contractor Registry. Registering with the CCR, updating or changing your 
profile could take up to three to five business days to be confirmed and validated. This 
delay could prevent your application from being submitted by the deadline specified, so 
you should register or make changes to your profile as early in the process as possible. 
Once you have a DUNS number, click on “Step 2. Register with Central Contractor 
Registry (CCR).” Here you are required to designate an individual as a point of contact. 
This point of contact is the sole authority for the organization and has the capability of 
issuing or revoking another individual’s authority to submit grant applications through 
grants.gov. 

A registration worksheet is provided to assist in the CCR registration process at 
http://www.ccr.gov. It is recommended you review the “Tips for registering with the 
CCR” at the bottom of this template. 

• 
Go to http://www.ccr.gov or click on the CCR icon in the middle of the screen to 
begin the registration process. To see if your organization is already registered, 
click “Search CCR” at the top left side of the screen. Search entries must be 
exact to accurately search the database. If your organization is already 
registered, you can scroll down and see who the e-Business point of contact is 
for your agency. If your organization is not already registered, return to the CCR 
home page and click “Start New Registration” at the top left of the screen. 
• 
If you have problems or questions about the CCR registration process, please 
contact the CCR Assistance Center at (888) 227–2423. 
• 
Once your registration is complete, you will receive an e-mail with a Trading 
Partner Identification Number (TPIN) and Marketing Partner Identification 
Number (MPIN) number. You will need the MPIN number to register with 
grants.gov. If your organization is already registered with the CCR, you will need 
to obtain the MPIN number from your e-Business POC. 
4. Authorize your Organization Representative. Click “Step 3. Authorize your 
Organization Representative.” Follow steps 1-4. You will need your DUNS + 4 digit 
number and the MPIN number CCR e-mailed to you. 
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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
5. Log in as e-Business Point of Contact. You may now go to “Step 4. Log in as e-
Business Point of Contact.” Here you may authorize or revoke the authority of the 
Authorized Organization Representative. Once you are logged in, go to Step 2. 
Downloading the Application Viewer, below. 
6. Authorized Organization Representative and Individuals. If you plan to submit a 
grant application as an individual or an Authorized Organization Representative, with 
authority to sign grant applications and the required certifications and/or assurances 
necessary to fulfill the requirements of the application process, proceed with the 
following steps: 
• 
Go to www.grants.gov and click on the “Get Started” tab at the top of the 
screen. 
• 
Click the “Authorized Organization Representative (AOR)” option and click the 
“GO” button to the bottom right of the screen. If you are applying as an 
individual, click the “Individuals” option and click the “GO” button to the bottom 
right of the screen. 
• 
If you have previously registered as an AOR, you may start searching for this 
grant opportunity from this page. Otherwise, you must complete the first-time 
registration by clicking “Complete First-Time Registration [Required].” You also 
may click on “Review Registration Checklist” and print a checklist for the 
following steps (see www.grants.gov/assets/AORRegCheck.pdf). 
• 
Individuals may click the “registration checklist” for help in walking through the 
registration process. 
7. Credential Provider. Once you have entered the registration process, you must 
register with the credential provider, to safeguard the security of your electronic 
information. You must have your agency’s or individual DUNS + 4 digit number to 
complete this process. Now, click on “Step 1. Register with a Credential Provider.” 
Enter your DUNS number and click “Register.” Once you have entered the required 
information, click the “Submit” button. 
If you should need help with this process, please contact the Credential Provider 
Customer Service at (800) 386–6820. It can take up to 24 hours for your credential 
provider information to synchronize with grants.gov. Attempting to register with 
grants.gov before the synchronization is complete may be unsuccessful. 

8. Grants.gov. After completing the credential provider steps above, click “Step 2. 
Register with grants.gov.” Enter the same user name and password used when 
registering with the credential provider. You will then be asked to provide identifying 
information and your organization’s DUNS number. After you have completed the 
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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
registration process, grants.gov will notify the e-Business POC for assignment of user 
privileges. 

Complete the “Authorized Organization Representative User Profile” screen and click 
“Submit.” Note: Individuals do not need to continue to the “Organizational Approval” 
step below. 

9. Organization Approval. Prior to submitting a grant application package, you must 
receive approval to submit on behalf of your organization. This requirement prevents 
individuals from submitting grant application packages without permission. A notice is 
automatically sent to your organization’s e-Business POC. Then, your e-Business POC 
approves your request to become an AOR. You may go to http://www.ccr.gov to search 
for your organization and retrieve your e-Business POC contact information. 
Once organization approval is complete, you will be able to submit an application and 
track its status. 

Step 2: Downloading the Application Viewer. 

You may download the PureEdge Viewer while your registration is in process. You also 
may download and start completing the application forms in steps 3 and 4 below. This 
application viewer opens the application package needed to fill out the required forms. 
The download process can be lengthy if you are accessing the Internet using a dial-up 
connection. 

• 
From the grants.gov home page, select the “Apply for Grants” tab at the top of 
the screen. 
• 
Under “Apply Step 1: Download a Grant Application Package and Applications 
Instructions,” click the link for the PureEdge Viewer 
(http://www.grants.gov/DownloadViewer). This window includes information 
about computer system requirements and instructions for downloading and 
installation. 
If you are a Macintosh user, please read the PureEdge Support for Macintosh white 
paper available at 

www.grants.gov/GrantsGov_UST_Grantee/!SSL!/WebHelp/MacSupportforPureEdge 
.pdf. 

• 
Scroll down and click on the link to download the PureEdge Viewer 
(www.grants.gov/PEViewer/ICSViewer602_grants.exe). 
• 
You will be prompted to save the application. Click the “Save” button and the 
“Save As” window opens. Select the location where you would like to save 
PureEdge Viewer and click the “Save” button. 
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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
• 
A window appears to show the progress of the download. When the 
downloading is complete, click to close the dialog box. 
• 
To install the PureEdge Viewer, locate the file on your computer and click to 
open it. When you are prompted to run the file, click “RUN.” Click “Yes” to the 
prompt to continue with the installation. The ICS InstallShield Wizard extracts 
the necessary files and takes you to the “Welcome” page. 
• 
Click “Next” to continue. 
• 
Read the license agreement and click “Yes” to accept the agreement and 
continue the installation process. This takes you to the “Customer Information” 
screen. 
• 
Enter a User Name and a Company Name in the designated fields and click 
“Next.” 
• 
The “Choose Destination Location” window prompts you to select the folder in 
which PureEdge Viewer will be installed. To save the program in the default 
folder, click “Next.” To select a different folder, click “Browse.” Select the folder 
in which you would like to save the program, click on “OK,” then click “Next.” 
• 
The next window prompts you to select a program folder. To save program icons 
in the default folder, click “Next.” To select a different program folder, type a new 
folder name or select one from the list of existing folders, then click “Next.” 
Installation will begin. 
• 
When installation is complete, the “InstallShield Wizard Complete” screen will 
appear. Click “Finish.” This will launch the “ICS Viewer Help Information” 
window. Review the information and close the window. 
Step 3: Downloading an Application Package. 

Once you have downloaded the PureEdge Viewer, you may download and view this 
application package and solicitation instructions. 

• 
From the grants.gov home page, select the “Apply for Grants” tab at the top of 
the screen. 
• 
Click “Apply Step 1: Download a Grant Application Package and Application 
Instructions.” 
• 
Enter the CFDA number for this announcement, 97.057. Then click “Download 
Package.” This will take you to the “Selected Grants Application for Download” 
results page. 
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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
• 
To download an application package and its instructions, click the corresponding 
download link below the “Instructions and Application” column. 
• 
Once you select a grant application, you will be taken to a “Download 
Opportunity Instructions and Application” screen to confirm that you are 
downloading the correct application. If you would like to be notified of any 
changes to this funding opportunity, enter your e-mail address in the 
corresponding field, then click the “Submit” button. 
• 
After verifying that you have downloaded the correct opportunity information, 
click the “Download Application Instructions” button. This will open a PDF of this 
grant solicitation. You may print the solicitation or save it to your computer by 
clicking either the print icon at the top tool bar or the “File” button on the top tool 
bar. If you choose to save the file, click on “Save As” and save to the location of 
your choice. 
• 
Click the “Back” Navigation button to return to the “Download Opportunity 
Instructions and Application” page. Click the “Download Application Package” 
button. The application package will open in the PureEdge Viewer. 
• 
Click the “Save” button to save the package on your computer. Because the 
form is not yet complete, you will see a prompt that one or more fields may be 
invalid. You will complete these fields in step 4, but for now, select “Yes” to 
continue. After you click “Yes,” the “Save Form” window will open. 
• 
Save the application package to your desktop until after submission. Select a 
name and enter it in the “Application Filing Name” field. Once you have submitted 
the application through grants.gov, you may then move your completed 
application package to the file location of your choice. 
• 
Click the “Save” button. If you choose, you may now close your Internet browser 
and complete your application package offline by double clicking the icon on your 
desktop. You do not have to be connected to the Internet to complete the 
application package in step 4 below. 
Step 4: Completing the Application Package. 

This application can be completed entirely offline; however, you will need to log in 
to grants.gov to submit the application in step 5. 

• 
Locate the application package you saved on your computer. When you 
open the package, it will be in PureEdge Viewer. You may save your 
application at any time by clicking on the “Save” button at the top of the 
screen. 
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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
• 
Enter a name for your application package in the “Application Filing Name” 
field. This can be a name of your choice. 
• 
Open and complete all the mandatory and optional forms or documents. To 
complete a form, click to select the form, and then click the “Open” button. 
When you open a required form, the mandatory fields will be highlighted in 
yellow. If you enter incomplete information in a mandatory field, you will 
receive an error message or the field will turn red, indicating a change 
needs to be made. 
• 
Mandatory forms include the: (1) Application for Federal Assistance (SF-424); 
(2) Assurances for Non-Construction Programs (SF-424B); and (3) Disclosure of 
Lobbying Activities (SF-LLL). These forms can also be viewed at 
http://apply.grants.gov/agency/FormLinks?family=7. Other mandatory forms are 
identified in Section IV. 
• 
When you have completed a form or document, click the “Close Form” button at 
the top of the page. Your information will automatically be saved. 
• 
Next, click to select the document in the left box entitled “Mandatory Documents.” 
Click the “=>” button to move the form or document to the “Mandatory Completed 
Documents for Submission” box to the right. 
• 
Some mandatory documents will require you to upload files from your computer. 
To attach a document, select the corresponding form and click “Open.” Click the 
“Add Mandatory Attachment” button to the left. The “Attach File” box will open. 
Browse your computer to find where your file is located and click “Open.” The 
name of that file will appear in the yellow field. Once this is complete, if you 
would like to attach additional files, click on the “Add Optional Attachment” button 
below the “Add Mandatory Attachment” button. 
• 
An “Attachments” window will open. Click the “Attach” button. Locate the file on 
your computer that you would like to attach and click the “Open” button. You will 
return to the “Attach” window. Continue this process until you have attached all 
the necessary documents. You may attach as many documents as necessary. 
• 
Once you have finished, click the “Done” button. The box next to the “Attach at 
Least One Optional Other Attachment” will now appear as checked. 
• 
Note: the name of these buttons will vary depending on the name of the form 
you have opened at that time; i.e., Budget Narrative, Other Attachment, and 
Project Narrative File. 
• 
To exit a form, click the “Close” button. Your information will automatically be 
saved. 
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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
Step 5: Submitting the Application. 

Once you have completed all the yellow fields on all the forms and saved the 
application on your desktop, check the application package for errors. This can be 
done any time throughout step 4 above and as often as you like. 

• 
When you are ready to submit your final application package, the “Submit” 
button at the top of your screen will be enabled. This button will not be activated 
unless all mandatory data fields have been completed. When you are ready to 
submit your application, click on “Submit.” This will take you to a “Summary” 
screen. 
• 
If your “Submit” button is not activated, then click the “Check Package for 
Errors” button at the top of the “Grant Application Package” screen. PureEdge 
Viewer will start with the first form and scan all the yellow fields to make sure 
they are complete. The program will prompt you to fix one error at a time as it 
goes through the scan. Once there are no more errors, the system will allow 
you to submit your application to grants.gov. 
• 
Review the application summary. If you wish to make changes at this time, click 
“Exit Application” to return to the application package, where you can make 
changes to the forms. To submit the application, click the “Sign and Submit 
Application” button. 
• 
This will take you to a “Login” screen where you will need to enter the user 
name and password that you used to register with grants.gov in “Step 1: 
Registering.” Enter your user name and password in the corresponding fields 
and click “Login.” 
• 
Once authentication is complete, your application will be submitted. Print this 
confirmation screen for your records. You will receive an e-mail message to 
confirm that the application has been successfully uploaded into grants.gov. 
The confirmation e-mail will give you a grants.gov tracking number, which you 
will need to track the status of your application. The confirmation e-mail will go 
to the e-Business POC; therefore, if you are submitting on behalf of someone 
else, be sure the e-Business POC is aware of the submission and that a 
confirmation e-mail will be sent. 
• 
When finished, click the “Close” button. 
Step 6: Tracking the Application. 

After your application is submitted, you may track its status through grants.gov. To do 
this, go to the grants.gov home page at http://www.grants.gov. At the very top of the 
screen, click on the “Applicants” link. Scroll down the “For Applicants” page and click the 

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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
“Login Here” button. Proceed to login with your user name and password that was used 
to submit your application package. Click the “Check Application Status” link to the top 
left of the screen. A list of all the applications you have submitted through grants.gov is 
produced. There four status messages your application can receive in the system: 

• 
Validated. This means your application has been scanned for errors. If no 
errors were found, it validates that your application has successfully been 
submitted to grants.gov and is ready for the agency to download your application. 
• 
Received by Agency. This means our agency DHS downloaded your 
application into our electronic Grants Management System (GMS) and your 
application is going through our validation process to be successfully received on 
our end. 
• 
Agency Tracking Number Assigned. This means our GMS did not find any 
errors with your package and successfully downloaded your application into our 
system. 
• 
Rejected With Errors. This means your application was either rejected by 
grants.gov or GMS due to errors. You will receive an e-mail from grants.gov 
customer support, providing details of the results and the next steps required. 
Most applications are rejected because: (1) a virus was detected; (2) you are 
using a user name and password that has not yet been authorized by the 
organization’s e-Business POC; or (3) the DUNS number you entered on the SF424 
form does not match the DUNS number that was registered in the CCR for 
this organization. 
If you experience difficulties at any point during this process, please call the grants.gov 
customer support hotline at 1–800–518–4726. 

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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
Appendix D 

Investment Justification 

A. Investment Justification Overview. 
As part of the application process, applicants must develop a formal Investment 
Justification that addresses each initiative being proposed for funding. These 
Investment Justifications must demonstrate how proposed projects address gaps and 
deficiencies in current programs and capabilities. 

Eligible applicants may submit one application for funding of up to three investments. A 
separate Investment Justification must be submitted for each proposed project. 
Applicants should follow the format below for this file attachment. 

Note: The Investment Justification must demonstrate the organization’s ability to 
provide tangible, physical security enhancements consistent with the purpose of the 
program and guidance provided by DHS. Applicants must ensure that the Investment 
Justification is consistent with all applicable requirements outlined in this application kit. 

B. Investment Justification Template. 
IBSGP applicants must provide information in the following categories for each 
proposed investment: 

1. Background; 
2. Strategic and program priorities; 
3. Impact; 
4. Funding and implementation Plan. 
Investment Heading 
State 
Bus System Name 
Urban Area(s) Served 
Investment Name 
Investment Phase 
Requested Amount $ 

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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
I. Background 
Note: This section only needs to be completed once per application, regardless of the number of 
investments proposed. The information in this section provides background/context for the investment(s) 
requested, but does not represent the evaluation criteria used by DHS for rating individual investment 
proposals. It will also be used to confirm eligibility. 

I.A. Identify the bus system and that system’s point(s) of contact (POC) and Chief Executive 
Officer (CEO), as well as the POC and CEO for additional bus systems/partners. 
Word Limit Not to exceed ½ page 
Response Instructions Identify the following: 
• 
POC’s name and title; 
• 
POC’s full mailing address; 
• 
POC’s telephone number; 
• 
POC’s fax number; 
• 
POC’s email address; 
• CEO’s name; 
• 
CEO’s full mailing address; 
• 
CEO’s telephone number; 
• 
CEO’s email address; 
• 
POC and CEO information (as above) for additional bus 
systems/partners; and, 
• 
Include the corresponding information for the single authorizing official 
for your organization—i.e., the individual authorized to sign a grant 
award. 

I.B. Describe the extent of your operations in UASI jurisdictions. (Note – this response will help 
DHS determine your eligibility to participate in the FY08 IBSGP.) 
Page Limit Not to exceed ¼ page 
Response Instructions Provide: 
• 
A list of UASI jurisdictions serviced; 
• 
For charter services only, the number of trips annually to each UASI 
jurisdiction (must be a minimum of 50 trips); and, 
• 
A source, such as a web site or brochure, which would allow DHS to 
verify service provided. 

I.C. Describe the size of your fleet. (Note – this response will help DHS determine the Tier in which 
you will compete for funding as part of the FY08 IBSGP.) 
Page Limit Not to exceed ¼ page 
Response Instructions Provide: 
• 
The number of over-the-road buses in your fleet; and, 
• 
A source, such as a web site or brochure, which would allow DHS to 
verify fleet size. 

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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
I.D. Describe your system infrastructure and scope of operations for fixed route services and/or 
charter services. 
Page Limit Not to exceed 2 pages 
Response Instructions For fixed-route services, address each of the following factors: 
o System Infrastructure; 
o 
Area of Operations; 
o 
Number of Passengers (Annually); 
o 
Number of Miles Driven (Annually); 
o 
Number of Employees (Specify categories, such as drivers, 
administration, management, and mechanics); 
o 
Description of Terminals/Bus Lots: 
¾ 
Number of Terminals/Bus Lots (Owned/Leased and Operated); 
¾ 
Location (street address and city) of each Terminal/Bus Lot 
(within which UASI jurisdiction it is located); 
o 
Passenger Traffic for Each Terminal; 
o 
Other tenants at Each Terminal (other bus companies); 
o 
Any other important system features. 
For charter services, address each of the following factors: 
o Company Infrastructure; 
o 
Area of Operations; 
o 
Number of Passengers (Annually); 
o 
Number of Employees (Specify categories, such as drivers, 
administration, management, and mechanics); 
o 
Description of Bus Lots: 
¾ 
Number of Bus Lots (Owned/Leased and Operated); 
¾ 
Location of each Bus Lot (within which UASI jurisdiction it is 
located); and, 
o 
Any other important features of the charter service. 

II. Strategic and Program Priorities 
II.A. Provide a brief abstract for this investment. 
Page Limit Not to exceed 1 page 
Response Instructions Provide a succinct statement summarizing this investment, addressing the 
following questions: 
• 
What bus security risk will the project address? 
• 
How will the investment address a transportation security need? 
• 
How will the investment enhance overall system security? 

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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
II.B. Describe how the investment will address one or more of the Intercity Bus Security 
Fundamentals, as well as its relevance to the National Preparedness Guidelines and Target 
Capabilities List. 
Page Limit Not to exceed 1 page 
Response Instructions • 
Describe how, and the extent to which, the proposed investment 
addresses one or more of the following: 
o 
Development of assessments or security plans 
o 
Operating and capital costs associated with over-the-road bus 
security awareness, preparedness, and response training, 
including training for front-line employees for potential security 
threats and conditions as well as training developed by institutions 
of higher education and by non-profit employee labor 
organizations, for over-the-road bus employees 
o 
Live or simulated exercises for the purpose of assessing and 
improving the capabilities of entities to prevent, prepare for, 
mitigate, respond to, and recover from acts of terrorism 
o 
Public awareness campaigns for enhanced over-the-road bus 
security. 
o 
Operational costs to hire, train, and employ police and security 
officers, including canine units, assigned to full-time security or 
counterterrorism duties related to over-the-road bus transportation, 
including reimbursement of State, local, and tribal government 
costs for such personnel 
o 
Modifying over-the-road buses to increase their security 
o 
Installing cameras and video surveillance equipment on over-theroad 
buses and at terminals, garages, and over-the-road bus 
facilities 
o 
Constructing and modifying terminals, garages, and facilities, 
including terminals and other over-the-road bus facilities owned by 
State or local governments, to increase their security 
o 
Establishing and improving an emergency communications system 
linking drivers and over-the-road buses to the recipient’s 
operations center or linking the operations center to law 
enforcement and emergency personnel. 
o 
Implementing and operating passenger screening programs for 
weapons and explosives 
o 
Protecting or isolating the driver of an over-the-road bus 
o 
Chemical, biological, radiological, or explosive detection, including 
canine patrols for such detection 
o 
Acquiring, upgrading, installing, or operating equipment, software, 
or accessorial services for collection, storage, or exchange of 
passenger and driver information through ticketing systems or 
other means and for information links with government agencies, 
for security purposes 
o 
Overtime reimbursement, including reimbursement of State, local, 
and tribal governments for costs, for enhanced security personnel 
assigned to duties related to over-the-road bus security during 
periods of high or severe threat levels, National Special Security 
Events, or other periods of heightened security as determined by 
the Secretary of DHS 
Note: If this investment is for a facility security enhancement, you must 
identify the exact location of the facility. 

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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
• 
Regardless which priority above is addressed through the investment, 
ensure that your response includes a justification for your approach to 
accomplishing your goals and objectives. Provide an explanation that 
considers answering such questions as: 
o 
Has a security assessment been conducted? If so, identify who 
conducted the assessment, when it was completed, and 
summarize the results; 
o 
How does the proposed approach achieve the best possible 
balance of enhanced security and cost effectiveness available to 
your organization? 
o 
Other unique, organization-specific factors leading to this project 
investment? 
• 
Describe how the proposed investment addresses one or more 
National Priorities within the National Preparedness Guidelines. 
• 
Describe how the proposed investment addresses one or more of the 
37 Capabilities listed in the Target Capabilities List. 

III. Impact 
III.A. Describe how the project offers the highest risk reduction potential at the least cost. 
Page Limit Not to exceed ½ page 
Response Instructions • 
Discuss the how the project will reduce risk in a cost effective manner. 
o 
Discuss how this investment will reduce risk (e.g., reduce 
vulnerabilities or mitigate the consequences of an event) by 
addressing the needs and priorities identified in earlier 
analysis and review; and, 
o 
Identify the nature of the risk, why you consider it a risk, and 
how the risk and need are related to show how addressing the 
need through this investment will also mitigate risk (e.g., 
reduce vulnerabilities or mitigate the consequences of an 
event). 

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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
III.B. Discuss the anticipated impacts of the investment in terms of your implementation metrics of 
success outputs and outcomes. 
Page Limit Not to exceed ½ page 
Response Instructions • 
Outline the expected, high-level impacts this investment is expected to 
attain/achieve if implemented. 
• 
Explain at a high level how IBSGP funding will help achieve these impacts – 
briefly define your metrics of success in either: 
o 
Outputs (i.e., X people will be trained as a result of this program), or 
o 
Outcomes (i.e., This training has been shown to increase X standard 
of preparedness by Y% and therefore we estimate that we will 
increase our baseline preparedness by Z% after the implementation of 
this project) 

IV. Funding & Implementation Plan 
IV.A. Investment Funding Plan. 
Page Limit Not to exceed 1 page 
Response Instructions • 
Complete the chart below to identify the amount of funding that is being 
requested for this investment only; 
• 
Funds should be requested by allowable cost categories (as identified in the 
FY08 IBSG Program Guidance and Application Kit); 
• 
Applicants must make funding requests that are reasonable and justified by 
direct linkages to activities outlined in this particular investment; and, 
Applicants must indicate whether additional funding (non-FY08 IBSGP) will 
be leveraged for this investment. 
Note: Investments will be evaluated on the expected impact on security 
relative to the amount of the investment (i.e., cost effectiveness). An 
itemized Budget Detail Worksheet and Budget Narrative must also be 
completed for this investment. See Appendix F of this document for a 
sample format. 

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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
The following template illustrates how the applicants should indicate the amount of FY 
2008 IBSGP funding required for the investment, how these funds will be allocated 
across the cost elements, and the required match: 

FY08 IBSGP 
Request Total 
Match (Cash or In-
Kind) 
Grand Total 
Facility Security 
Enhancements 
Enhanced Ticket 
Identification and Passenger 
Screening 
Vehicle and Driver Security 
Enhancements 
Emergency 
Communications 
Coordination with Local 
Police and Emergency 
Responders 
Training 
Exercises 
Development of 
Vulnerability Assessments/ 
Security Plans 
M&A 
Total 

IV.B. Identify up to five (5) potential challenges to the effective implementation of this investment 
(e.g., stakeholder buy in, sustainability, aggressive timelines). 
Page Limit Not to exceed ½ page 
Response Instructions To identify potential challenges: 
• 
Consider the necessary steps and stages that will be required for 
successful implementation of the investment; 
• 
Identify areas of possible concern or potential pitfalls in terms of investment 
implementation; and, 
• 
Explain why those areas present the greatest challenge to a successful 
investment implementation. 
Identify the top challenges (up to 5): 
• 
For each identified challenge, provide a brief description of how the 
challenge will be addressed and mitigated, and indicate a probability of 
occurrence (high, medium, or low); 
• 
The response should focus on the implementation only. 

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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
IV.C. Discuss funding resources beyond FY08 IBSGP that have been identified and will be 
leveraged to support the implementation and sustainment of this investment, including 
matching resources. 
Page Limit Not to exceed ½ page 
Response Instructions • 
In addition to the required match, discuss other funding sources (e.g., non-
IBSGP grant programs, public or private agreements, future fiscal year 
grants) that you plan on utilizing for the implementation and/or continued 
sustainment of this investment; 
• 
If no other funding resources have been identified beyond the required 
match, or if none are necessary, provide rationale as to why the requested 
FY08 IBSGP funding is sufficient for the implementation and sustainment of 
this investment. 

IV.D. Provide a high-level timeline, milestones and dates, for the implementation of this 
investment. Possible areas for inclusion are: stakeholder engagement, planning, major 
acquisitions/purchases, training, exercises, and process/policy updates. Up to 10 
milestones may be provided. 
Page Limit Not to exceed 1 page 
Response Instructions • 
Only include major milestones that are critical to the success of the 
investment; 
• 
While up to 10 milestones may be provided, applicants should only list as 
many milestones as necessary to sufficiently describe the project; 
• 
Milestones are for this discrete investment – those that are covered by the 
requested FY08 IBSGP funds and will be completed over the 36-month 
grant period; 
• 
Milestones should be kept to high-level, major tasks that will need to occur; 
• 
Identify the planned start date associated with the identified milestone. The 
start date should reflect the date at which the earliest action will be taken to 
start achieving the milestone; 
• 
Identify the planned completion date when all actions related to the 
milestone will be completed and overall milestone outcome is met; and, 
• 
List any relevant information that will be critical to the successful completion 
of the milestone (such as those examples listed in the question text above). 
• 
Examples of possible milestones: 
• 
Define kill switch implementation plan 
• Complete installation 
• Complete successful test of kill switches 

C. Investment Justification Submission and File Naming Convention. 
Applicants must use the following file naming convention when submitting required 
documents as part of the FY 2008 IBSGP. 

Investment Justification (through grants.gov file attachment) 

Legal Name of Bus Company_IJ Number (Example: ABC Bus Lines_IJ#1) 

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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
Appendix E 

FY08 Urban Areas Security Initiative Jurisdictions 

FY 2008 Tier I Urban Areas* 
(CA) 
(CA) 
(DC) 
(IL) 
Los Angeles/Long Beach Area 
Bay Area 
National Capital Region 
Chicago Area 
(NJ) Jersey City/Newark Area 
(NY) New York City Area 
(TX) Houston Area 
FY 2008 Tier II Urban Areas* 
(AZ) 
(AZ) 
(CA) 
(CA) 
(CA) 
(CA) 
(CO) 
(CT) 
(CT) 
(FL) 
(FL) 
(FL) 
(FL) 
(FL) 
(GA) 
(HI) 
(IN) 
(KY) 
(LA) 
(LA) 
(MA) 
(MD) 
(MI) 
(MN) 
(MO) 
(MO) 
(NC) 
Phoenix Area 
Tucson Area 
Riverside Area 
Sacramento Area 
San Diego Area 
Anaheim/Santa Ana Area 
Denver Area 
Bridgeport Area 
Hartford Area 
Fort Lauderdale Area 
Jacksonville Area 
Miami Area 
Orlando Area 
Tampa Area 
Atlanta Area 
Honolulu Area 
Indianapolis Area 
Louisville Area 
Baton Rouge Area 
New Orleans Area 
Boston Area 
Baltimore Area 
Detroit Area 
Twin Cities Area 
Kansas City Area 
St. Louis Area 
Charlotte Area 
(NV) Las Vegas Area 
(NY) Albany Area 
(NY) Buffalo Area 
(NY) Rochester Area 
(NY) Syracuse Area 
(OH) Cincinnati Area 
(OH) Cleveland Area 
(OH) Columbus Area 
(OH) Toledo Area 
(OK) Oklahoma City Area 
(OR) Portland Area 
(PA) Philadelphia Area 
(PA) Pittsburgh Area 
(PR) San Juan Area 
(RI) Providence Area 
(TN) Memphis Area 
(TN) Nashville Area 
(TX) Austin Area 
(TX) Dallas/Fort Worth/Arlington Area 
(TX) El Paso Area 
(TX) San Antonio Area 
(UT) Salt Lake City Area 
(VA) Richmond Area 
(VA) Norfolk Area 
(WA) Seattle Area 
(WI) Milwaukee Area 

* Alphabetical placement does not equate to funding allocation. 
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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
Appendix F 

Sample Budget Detail Worksheet 

OMB Approval No. 1121-0188 

Purpose. The Budget Detail Worksheet may be used as a guide to assist applicants in the 
preparation of the budget and budget narrative. You may submit the budget and budget 
narrative using this form or in the format of your choice (plain sheets, your own form, or a 
variation of this form). However, all required information (including the budget narrative) must 
be provided. Any category of expense not applicable to your budget may be deleted. 

A. Personnel. List each position by title and name of employee, if available. Show the annual 
salary rate and the percentage of time to be devoted to the project. Compensation paid for 
employees engaged in grant activities must be consistent with that paid for similar work within 
the applicant organization. 
Name/Position Computation Cost 

Note: Personnel costs are only allowable for direct management and administration of the 
grant award, i.e., preparation of mandatory post-award reports. 

TOTAL _________ 

B. Fringe Benefits. Fringe benefits should be based on actual known costs or an established 
formula. Fringe benefits are for the personnel listed in budget category (A) and only for the 
percentage of time devoted to the project. Fringe benefits on overtime hours are limited to 
FICA, Workman’s Compensation, and Unemployment Compensation. 
Name/Position Computation Cost 
TOTAL _________ 
Total Personnel & Fringe Benefits _________ 

C. Travel. Itemize travel expenses of project personnel by purpose (e.g., staff to training, field 
interviews, advisory group meeting, etc.). Show the basis of computation (e.g., six people to 3day 
training at $X airfare, $X lodging, $X subsistence). In training projects, travel and meals for 
trainees should be listed separately. Show the number of trainees and unit costs involved. 
Identify the location of travel, if known. Indicate source of Travel Policies applied, Applicant or 
Federal Travel Regulations. 
Purpose of Travel Location Item Computation Cost 

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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
TOTAL _________ 

D. Equipment. List non-expendable items that are to be purchased. Non-expendable 
equipment is tangible property having a useful life of more than two years. (Note: 
Organization’s own capitalization policy and threshold amount for classification of equipment 
may be used). Expendable items should be included either in the “Supplies” category or in the 
“Other” category. Applicants should analyze the cost benefits of purchasing versus leasing 
equipment, especially high cost items and those subject to rapid technical advances. Rented or 
leased equipment costs should be listed in the “Contractual” category. Explain how the 
equipment is necessary for the success of the project. Attach a narrative describing the 
procurement method to be used. 
Item Computation Cost 

Budget Narrative: Provide a narrative budget justification for each of the budget items 
identified. 

TOTAL _________ 

E. Supplies. List items by type (office supplies, postage, training materials, copying paper, and 
other expendable items such as books, hand held tape recorders) and show the basis for 
computation. (Note: Organization’s own capitalization policy and threshold amount for 
classification of supplies may be used). Generally, supplies include any materials that are 
expendable or consumed during the course of the project. 
Supply Items Computation Cost 

TOTAL _________ 

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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
F. Consultants/Contracts. Indicate whether applicant’s formal, written Procurement Policy or 
the Federal Acquisition Regulations are followed. 
Consultant Fees: For each consultant enter the name, if known, service to be provided, hourly 
or daily fee (8-hour day), and estimated time on the project. 

Name of Consultant Service Provided Computation Cost 

Budget Narrative: Provide a narrative budget justification for each of the budget items 
identified. 

Subtotal ___________ 

Consultant Expenses: List all expenses to be paid from the grant to the individual consultant in 
addition to their fees (i.e., travel, meals, lodging, etc.) 

Item Location Computation Cost 

Budget Narrative: Provide a narrative budget justification for each of the budget items 
identified. 

Subtotal __________ 

Contracts: Provide a description of the product or services to be procured by contract and an 
estimate of the cost. Applicants are encouraged to promote free and open competition in 
awarding contracts. A separate justification must be provided for sole source contracts in 
excess of $100,000. 

Item Cost 

Budget Narrative: Provide a narrative budget justification for each of the budget items 
identified. 

Subtotal ________ 

TOTAL __________ 

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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
G. Other Costs. List items (e.g., reproduction, janitorial or security services, and investigative 
or confidential funds) by major type and the basis of the computation. For example, provide the 
square footage and the cost per square foot for rent, and provide a monthly rental cost and how 
many months to rent. 
Description Computation Cost 

Budget Narrative: Provide a narrative budget justification for each of the budget items 
identified. 

Important Note: If applicable to the project, construction costs should be included in this 
section of the Budget Detail Worksheet. 

TOTAL _________ 

H. Indirect Costs. Indirect costs are allowed only if the applicant has a Federally approved 
indirect cost rate. A copy of the rate approval, (a fully executed, negotiated agreement), must 
be attached. If the applicant does not have an approved rate, one can be requested by 
contacting the applicant’s cognizant Federal agency, which will review all documentation and 
approve a rate for the applicant organization, or if the applicant’s accounting system permits, 
costs may be allocated in the direct costs categories. 
Description Computation Cost 

TOTAL _________ 

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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
Budget Summary - When you have completed the budget worksheet, transfer the totals for 
each category to the spaces below. Compute the total direct costs and the total project costs. 
Indicate the amount of Federal funds requested and the amount of non-Federal funds that will 
support the project. 

Budget Category 
Federal Amount Non-Federal Amount 

A. Personnel 
__________ ___________ 
B. Fringe Benefits 
__________ ___________ 
C. Travel 
__________ ___________ 
D. Equipment 
__________ __________ 
E. Supplies 
__________ ___________ 
F. Consultants/Contracts __________ ___________ 
G. Other 
__________ ___________ 
Total Direct Costs __________ __________ 
H. Indirect Costs 
__________ ___________ 
* TOTAL PROJECT COSTS __________ __________ 
Federal Request __________ 
Non-Federal Amount __________ 

Detailed Budget Submission and File Naming Convention. 

Applicants must use the following file naming convention when submitting required documents 
as part of the FY08 IBSGP. 

Detailed Budget (through grants.gov file attachment) 

Legal Name of Bus Company_IJ Number_Budget (Example: ABC Bus Lines_IJ#1_Budget) 

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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
Appendix G 
Award and Reporting Requirements 


Prior to the transition to FEMA, the former Office of Grants and Training preparedness 
programs followed The Department of Justice's codified regulations, 28 CFR and the 
OGO Financial Management Guide. The former Office of Grants and Training is now 
within FEMA and all preparedness programs will follow FEMA's codified regulations, 44 
CFR. 

A. Grant Award and Obligation of Funds. 
Upon approval of an application, the grant will be awarded to the grant recipient. The date that 
this is done is the “award date.” 

Obligations are a legal liability to pay, under a grant, subgrant, or contract, determinable sums 
for services or goods incurred during the grant period. This includes, but is not limited to, 
amounts of orders placed, contracts and subgrants awarded, goods and services received, and 
similar transactions during a given period that will require payment by the grantee during the 
same or a future period. 

The period of performance is 36 months from the date of award. Any unobligated funds will be 
deobligated at the end of this period. Extensions to the period of performance will be 
considered only through formal requests to FEMA with specific and compelling justifications why 
an extension is required. 

B. Post Award Instructions. 
The following is provided as a guide for the administration of awards. Additional details and 
requirements may be provided to the grantee in conjunction with finalizing an award. 

1. Review award and special conditions document. Notification of award approval is made 
by e-mail through the Grants Management System (GMS). Once an award has been approved, 
a notice is sent to the e-mail address of the individual who filed the application, as well as to the 
authorized grantee official. Follow the directions in the notification e-mail and log into GMS to 
access the award documents. The authorized grantee official should carefully read the award 
and special condition documents. If you do not receive a notification e-mail, please contact your 
Preparedness Officer for your award number. Once you have the award number, contact the 
GMS Help Desk at (888) 549-9901, option 3 to obtain the username and password associated 
with the new award. 
If you agree with the terms and conditions, the authorized grantee official should sign and date 
both the original and the copy of the award document page in Block 19 and initial the special 
conditions page(s). Retain a copy and fax the documents to (202) 786-9905 Attention: Control 
Desk or send the original signed documents to: 

U.S. Department of Homeland Security/FEMA 
Grant Programs Directorate/Control Desk 4th Floor, TechWorld 
500 C St SW 
Washington, DC 20472 
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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
If you do not agree with the terms and conditions, contact the Preparedness Officer named in 
the award package. 

2. Complete and return SF1199A. The SF1199A Direct Deposit Sign-up Form is used to set 
up direct deposit for grant payments. The SF1199A form can be found at: 
http://www.fema.gov/government/grant/administration.shtm. 
NOTE: Please include your vendor number in Box C of the SF1199A form. 

3. Access to payment systems. Grantees under this solicitation will use FEMA’s online 
Payment and Reporting System (PARS) to request funds. The website to access PARS is 
https://isource.fema.gov/sf269/execute/LogIn?sawContentMessage=true. Questions regarding 
payments or how to access PARS should be directed to the FEMA Call Center at (866) 9275646 
or sent via e-mail to ask-OGO@dhs.gov. 
5. Reporting Requirements. Reporting requirements must be met throughout the life of the 
grant (refer to the program guidance and the special conditions found in the award package for 
a full explanation of these requirements. Please note that PARS contains edits that will prevent 
access to funds if reporting requirements are not met on a timely basis. 
6. Questions about your award? A reference sheet is provided containing frequently asked 
financial questions and answers. Financial management questions regarding your award 
should be directed to the FEMA Call Center at (866) 927-5646 or sent via e-mail to askOGO@
dhs.gov. 
Note: If you have any questions about GMS, need to establish a GMS account, or require 
technical assistance with accessing your award, please contact the GMS Help Desk at (888) 
549-9901. 

C. Drawdown and Expenditure of Funds. 
Following acceptance of the grant award and release of any special conditions withholding 
funds, the grantee can drawdown and expend grant funds through PARS. 

Grant recipients should request funds based upon immediate disbursement requirements. 
Funds will not be paid in a lump sum, but rather disbursed over time as project costs are 
incurred or anticipated. Recipients should time their drawdown requests to ensure that Federal 
cash on hand is the minimum needed for disbursements to be made immediately or within a few 
days. Grantees may elect to draw down funds up to 120 days prior to expenditure/ 
disbursement. FEMA strongly encourages recipients to draw down funds as close to 
expenditure as possible to avoid accruing interest. 

Funds received by grantees must be placed in an interest-bearing account and are subject to 
the rules outlined in 44 CFR Part 13, Uniform Administrative Requirements for Grants and 
Cooperative Agreements to State and Local Governments and 2 CFR Part 215, Uniform 
Administrative Requirements for Grants and Agreements (Including Sub-awards) with 
Institutions of Higher Education, Hospitals and other Non-profit Organizations (formerly OMB 

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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
Circular A-110). These regulations further provide that entities are required to promptly, but at 
least quarterly, remit interest earned on advances to: 

United States Department of Health and Human Services 
Division of Payment Management Services 

P.O. Box 6021 
Rockville, MD 20852 
The grantee may keep interest earned, up to $100 per fiscal year for administrative expenses. 
This maximum limit is not per award; it is inclusive of all interest earned on all Federal grant 
program funds received. 

Although advance drawdown requests are permissible, State grantees remain subject to the 
interest requirements of the Cash Management Improvement Act (CMIA) and its implementing 
regulations at 31 CFR Part 205. Interest under CMIA will accrue from the time Federal funds 
are credited to a State account until the time the State pays out the funds for program purposes. 

D. Reporting Requirements. 
1. Financial Status Report (FSR) -- required quarterly. Obligations and expenditures must 
be reported on a quarterly basis through the FSR, which is due within 30 days of the end of 
each calendar quarter (e.g., for the quarter ending March 31, FSR is due no later than April 30). 
A report must be submitted for every quarter of the period of performance, including partial 
calendar quarters, as well as for periods where no grant activity occurs. Future awards and 
fund draw downs may be withheld if these reports are delinquent. The final FSR is due 90 days 
after the end date of the performance period. 
FSRs must be filed online through the PARS. 

Required submission: Financial Status Report (FSR) SF-269a (due quarterly). 

2. Categorical Assistance Progress Report (CAPR). Following an award, the awardees will 
be responsible for providing updated obligation and expenditure information on a semi-annual 
basis. The CAPR is due within 30 days after the end of the reporting period (July 30 for the 
reporting period of January 1 through June 30, and on January 30 for the reporting period of 
July 1 though December 31). Future awards and fund drawdowns may be withheld if these 
reports are delinquent. The final CAPR is due 90 days after the end date of the performance 
period. 
Block #12 of the CAPR should be used to note progress against the proposed project. The 
grantor agency shall provide sufficient information to monitor program implementation and goal 
achievement. At a minimum, reports should contain the following data: (1) As applicable, the 
total number of items secured under this grant (e.g., access controls, surveillance, physical 
enhancements, and vessels) to date, and (2) for other items acquired through this grant, a brief 
description and total number of items obtained to date. 

CAPRs must be filed online through the internet at: https://grants.ojp.usdoj.gov. Guidance and 
instructions can be found at: https://grants.ojp.usdoj.gov/gmsHelp/index.html. 

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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
Required submission: CAPR (due semi-annually). 

3. Exercise Evaluation and Improvement. Exercises implemented with grant funds should 
be threat- and performance- based and should evaluate performance of critical prevention and 
response tasks required to respond to the exercise scenario. Guidance on conducting exercise 
evaluations and implementing improvement is defined in the Homeland Security Exercise and 
Evaluation Program (HSEEP) Volume II: Exercise Evaluation and Improvement located at 
http://www.hseep.dhs.gov. Grant recipients must report on scheduled exercises and ensure 
that an After Action Report (AAR) and Improvement Plan (IP) are prepared for each exercise 
conducted with FEMA support (grant funds or direct support) and submitted to FEMA within 60 
days following completion of the exercise. 
The AAR documents the performance of exercise related tasks and makes recommendations 
for improvements. The IP outlines the actions that the exercising jurisdiction(s) plans to take to 
address recommendations contained in the AAR. Generally the IP, with at least initial action 
steps, should be included in the final AAR. FEMA is establishing a national database to 
facilitate the scheduling of exercises, the submission of the AAR/IPs and the tracking of IP 
implementation. Guidance on the development of AARs and IPs is provided in Volume II of the 
HSEEP manuals. 

Required submissions: AARs and IPs (as applicable). 

4. Financial and Compliance Audit Report. Recipients that expend $500,000 or more of 
Federal funds during their fiscal year are required to submit an organization-wide financial and 
compliance audit report. The audit must be performed in accordance with the U.S. General 
Accountability Office, Government Auditing Standards, located at 
http://www.gao.gov/govaud/ybk01.htm, and OMB Circular A-133, Audits of States, Local 
Governments, and Non-Profit Organizations, located at 
http://www.whitehouse.gov/omb/circulars/a133/a133.html. Audit reports are currently due to the 
Federal Audit Clearinghouse no later than nine months after the end of the recipient’s fiscal 
year. In addition, the Secretary of Homeland Security and the Comptroller General of the 
United States shall have access to any books, documents, and records of recipients of IBSGP 
assistance for audit and examination purposes, provided that, in the opinion of the Secretary or 
the Comptroller, these documents are related to the receipt or use of such assistance. The 
grantee will also give the sponsoring agency or the Comptroller, through any authorized 
representative, access to, and the right to examine all records, books, papers or documents 
related to the grant. 
The State shall require that sub-grantees comply with the audit requirements set forth in OMB 
Circular A-133. Recipients are responsible for ensuring that sub-recipient audit reports are 
received and for resolving any audit findings. 

5. Federal Funding Accountability and Transparency Act. While there are no State and 
Urban Area requirements in FY08, the Federal Funding Accountability and Transparency Act of 
2006 may affect State and Urban Area reporting requirements in future years. The Act requires 
the Federal government to create a publicly searchable online database of Federal grant 
recipients by January 1, 2008 with an expansion to include sub-grantee information by 
January 1, 2009. 
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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
6. National Preparedness Reporting Compliance. The Government Performance and 
Results Act (GPRA) requires that the Department collect and report performance information on 
all programs. For grant programs, the prioritized Investment Justifications and their associated 
milestones provide an important tool for assessing grant performance and complying with these 
national preparedness reporting requirements. FEMA will work with grantees to develop tools 
and processes to support this requirement. DHS anticipates using this information to inform 
future-year grant program funding decisions. 
E. Monitoring. 
Grant recipients will be monitored periodically by FEMA staff, both programmatically and 
financially, to ensure that the project goals, objectives, performance requirements, timelines, 
milestone completion, budgets and other related program criteria are being met. Monitoring will 
be accomplished through a combination of office-based reviews and on-site monitoring visits. 
Monitoring will involve the review and analysis of the financial, programmatic, performance and 
administrative issues relative to each program and will identify areas where technical assistance 
and other support may be needed. 

The recipient is responsible for monitoring award activities, to include sub-awards, to provide 
reasonable assurance that the Federal award is administered in compliance with requirements. 
Responsibilities include the accounting of receipts and expenditures, cash management, 
maintaining of adequate financial records, and refunding expenditures disallowed by audits. 

F. Grant Close-Out Process. 
Within 90 days after the end of the award period, SAAs must submit a final FSR and final CAPR 
detailing all accomplishments throughout the project. After these reports have been reviewed 
and approved by FEMA, a Grant Adjustment Notice (GAN) will be completed to close out the 
grant. The GAN will indicate the project as being closed, list any remaining funds that will be 
deobligated, and address the requirement of maintaining the grant records for three years from 
the date of the final FSR. After the financial information is received and approved by GPD, the 
grant will be identified as “Closed by the Grant Programs Directorate.” 

Required submissions: (1) final SF-269a, due 90 days from end of grant period; 
and (2) final CAPR, due 90 days from the end of the grant period. 

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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
Appendix H 
Additional Resources 

This Appendix describes several resources that may help applicants in completing this 
application. 

1. Centralized Scheduling & Information Desk (CSID) Help Line. The CSID is a non-
emergency resource for use by emergency responders across the nation. CSID is a 
comprehensive coordination, management, information, and scheduling tool developed by DHS 
through FEMA for homeland security terrorism preparedness activities. The CSID provides 
general information on all FEMA preparedness grant programs and information on the 
characteristics of CBRNE, agro-terrorism, defensive equipment, mitigation techniques, and 
available Federal assets and resources. 
The CSID maintains a comprehensive database containing key personnel contact information 
for homeland security terrorism preparedness programs and events. These contacts include 
personnel at the Federal, State and local levels. The CSID can be contacted at 1-800-368-6498 
or askcsid@dhs.gov. CSID hours of operation are from 8:00 am–6:00 pm (EST), 
Monday-Friday. 

2. Grant Programs Directorate (GPD). FEMA GPD will provide fiscal support, including pre- 
and post-award administration and technical assistance, to the grant programs included in this 
solicitation. 
For financial and administrative guidance, all state and local government grant recipients should 
refer to 44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative 
Agreements to State and Local Governments. Institutions of higher education, hospitals, and 
other non-profit organizations should refer to 2 CFR Part 215 for the applicable uniform 
administrative requirements. 

Additional guidance and information can be obtained by contacting the FEMA Call Center at 

(866) 927-5646 or via e-mail to ask-OGO@dhs.gov. 
3. GSA’s Cooperative Purchasing Program. The U.S. General Services Administration 
(GSA) offers two efficient and effective procurement programs for State and local governments 
to purchase products and services to fulfill homeland security and other technology needs. The 
GSA Schedules (also referred to as the Multiple Award Schedules and the Federal Supply 
Schedules) are long-term, indefinite delivery, indefinite quantity, government-wide contracts with 
commercial firms of all sizes. 
• 
Cooperative Purchasing Program 
Section 211 of the E-Government Act of 2002, authorized GSA sales of Schedule 70 IT 
products and services to State and Local Governments through the introduction of Cooperative 
Purchasing. The Cooperative Purchasing program allows State and local governments to 
purchase from Schedule 70 (the Information Technology Schedule) and the Consolidated 
Schedule (containing IT Special Item Numbers) only. Cooperative Purchasing is authorized by 
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U.S. DEPARTMENT OF HOMELAND SECURITY – INTERCITY BUS SECURITY GRANT PROGRAM 
Federal law and was enacted when Section 211 of the E-Government Act of 2002 amended the 
Federal Propert