U . S . D E P A R T M E N T O F H O M E L A N D S E C U R I T Y
Preparedness Directorate
Office of Grants and Training
FY 2007 Emergency Management
Performance Grants
Program Guidance and Application Kit
November 2006
U.S. DEPARTMENT OF HOMELAND SECURITY
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
i
Foreword
I am pleased to provide these FY 2007 program guidelines and application materials for
the U.S. Department of Homeland Security (DHS) Emergency Management
Performance Grants (EMPG) program. A component of the broader DHS preparedness
grant programs, FY 2007 EMPG will provide $194 million in critical assistance to sustain
and enhance State and local emergency management capabilities consistent with
previous fiscal years.
Emergency management is a vital part of the Department’s preparedness mission and
EMPG directly supports the Nation’s emergency management community. The EMPG
program is administered through DHS’ Preparedness Directorate Office of Grants and
Training and in close working relationship with the National Emergency Management
Association and the emergency management community.
EMPG supports all-hazards planning, conducting training and exercises, and most
importantly, emergency management personnel at the State and local level. It is
important that the Nation take lessons learned from previous incidents, including the
Nationwide Plan Review and Hurricane Katrina after action reports, to strengthen allhazards
catastrophic incident preparedness.
With the enactment of the FY 2007 DHS Appropriations on October 4, 2006 and
recognizing that EMPG supports State and local emergency management personnel,
the FY 2007 EMPG guidance and application kit is being released promptly to ensure
uninterrupted support to our Nation’s emergency management community. The
Department remains committed to ensuring homeland security through all-hazards
preparedness.
Michael Chertoff
Secretary
Department of Homeland Security
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
ii
TABLE OF CONTENTS
I. INTRODUCTION.................................................................................................................. 1
A. OVERVIEW.......................................................................................................................... 1
B. PLANNING PRIORITIES ........................................................................................................ 1
C. NATIONAL PREPAREDNESS REPORTING ............................................................................ 2
II. PROGRAM GUIDANCE..................................................................................................... 4
A. OVERVIEW.......................................................................................................................... 4
B. EMPG WORK PLANS ......................................................................................................... 4
C. STRATEGY AND PROGRAM COORDINATION GUIDANCE ................................................... 10
D. ALLOWABLE AND UNALLOWABLE COSTS GUIDANCE ....................................................... 13
E. TECHNOLOGY REQUIREMENTS......................................................................................... 20
F. GENERAL LEGAL GUIDANCE............................................................................................. 21
III. ELIGIBLE APPLICANTS AND FUNDING AVAILABILITY........................................ 24
A. ELIGIBLE APPLICANTS....................................................................................................... 24
B. FUNDING........................................................................................................................... 24
IV. PROGRAM AND APPLICATION REQUIREMENTS .................................................. 26
A. PERIOD OF PERFORMANCE .............................................................................................. 26
B. COST SHARE REQUIREMENTS.......................................................................................... 26
C. APPLICATION PROCESS .................................................................................................... 26
D. REQUIRED APPLICATION SUBMISSIONS ........................................................................... 26
V. ASSISTANCE RESOURCES AND SUPPORT............................................................ 29
VI. AWARD AND REPORTING REQUIREMENTS ........................................................... 31
A. GRANT AWARD AND OBLIGATION OF FUNDS.................................................................... 31
B. DRAWDOWN AND EXPENDITURE OF FUNDS ..................................................................... 31
C. REPORTING REQUIREMENTS ............................................................................................ 33
D. MONITORING ..................................................................................................................... 35
E. GRANT CLOSEOUT PROCESS........................................................................................... 36
APPENDIX A – EMPG Work Plan Template…………………………………………….A-1
APPENDIX B – Allowable Cost Matrix…………………………………………….…….B-1
APPENDIX C – Historical Allowable Data………………………………….…………...C-1
APPENDIX D – Grants.gov Quick Start Instructions…………………………………D-1
APPENDIX E – Post-Award Instructions………………………………………………..E-1
APPENDIX F – Acronyms and Abbreviations………………………………………….F-1
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
1
INTRODUCTION
I. Introduction
A. Overview
The events surrounding Hurricanes Katrina and Rita highlighted the critical importance
of effective catastrophic all-hazards planning At all levels of government, lessons
learned from Katrina are being evaluated, shared, and implemented. As part of this
effort, State and local jurisdictions must engage in a comprehensive planning process
that seeks to enhance their emergency management and catastrophic capabilities
through strengthened regional1 relationships and the allocation of resources toward allhazards
planning.
Emergency management must be able to coordinate in the context of natural and manmade
hazards, as well as technological events, that threaten the security of the
homeland and the safety and well-being of citizens. An all-hazards approach to
preparedness, including the development of a comprehensive program of planning,
training, and exercises, encourages an effective and consistent response to any
threatened or actual disaster or emergency, regardless of the cause. As authorized by
the Fiscal Year (FY) 2007 Department of Homeland Security (DHS) Appropriations Act
(P.L. 109-295), the FY 2007 Emergency Management Performance Grants (EMPG)
program seeks to provide resources to assist State and local governments in moving
forward with this all-hazards planning approach to emergency management.
B. Planning Priorities
Over the past year, the President and Congress issued a series of calls for the Federal
government to determine the status of planning for large-scale and catastrophic
incidents. In response, DHS, along with the Department of Transportation and
supported by the Department of Defense, initiated the Nationwide Plan Review. The
Nationwide Plan Review demonstrated that planners at every level of government are
committed to strengthening their plans and planning processes; however, efforts are
hampered by unclear or dated planning guidance and the unpredictability of large-scale
and catastrophic events. Following a review of more than 2,500 documents and over
1,000 interviews with public safety and homeland security officials, four planning areas
were identified as focal points for this emergency management planning efforts. These
focus areas are specifically selected to address issues faced not only during a largescale
or catastrophic event, but also the more common scenarios a jurisdiction may
face.
All jurisdictions must work with stakeholders across all levels of government, the private
sector, and non-governmental organizations to develop or update emergency
operations plans (EOP) ensuring that plans, procedures, and exercises address the four
identified focus areas from the Review including: Evacuation Planning; Logistics and
1 As used in this document, the term “regional” refers to multi-State or sub-State geographic areas that function as
regions (e.g., the National Capital Region) and is not a reference to any Federal regions.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
2
INTRODUCTION
Resource Management; Continuity of Operations (COOP) / Continuity of Government
(COG) Planning; and Recovery Planning.
Detailed descriptions of these focus areas are outlined later in this guidance. These
focus areas target large-scale or catastrophic incidents, however they involve
capabilities that will also support common scenarios described in local hazard mitigation
plans. Jurisdictions are also expected to incorporate non-governmental2 preparedness,
support, and resources, the general public, and special needs planning throughout
these and other planning activities.
C. National Preparedness Reporting
Homeland Security Presidential Directive (HSPD)-8 “National Preparedness” requires
the Secretary to assess the Nation's level of preparedness, including State capabilities,
the utilization of mutual aid, and an assessment of how the Federal preparedness
assistance programs support the National Preparedness Goal.
In the FY 2007 DHS Appropriations Act, Congress has also required a comprehensive
national assessment of state and local preparedness in FY 2007. Additional guidance
will be provided during the grant period to further outline how this assessment will be
developed. The Department will work closely with State and local partners to ensure full
coordination to provide accurate, detailed reports. DHS will work to ensure reporting
requirements support State and local level performance management requirements, as
applicable. Congress has required a Federal Preparedness Report on the Nation's level
of preparedness for all hazards, including natural disasters, acts of terrorism, and other
man-made disasters, including an estimate of the amount of Federal, State, local, and
tribal expenditures required to attain the preparedness priorities by October 4, 2007,
and annually thereafter.
Congress directed the development of a Federal Preparedness Report that assesses
the Nation’s level of preparedness for all hazards, including natural disasters, acts of
terrorism, and other man-made disasters, including an estimate of the amount of
Federal, State, local, and tribal expenditures required to attain the preparedness
priorities by October 4, 2007, and annually thereafter.
In addition, the Department shall also develop and submit an annual Catastrophic
Resource Report, which estimates the resources of DHS and other Federal agencies
needed for and devoted specifically to developing the capabilities of Federal, State,
local, and tribal governments necessary to respond to a catastrophic incident. Included
in this report is an estimate of State, local, and tribal government catastrophic incident
preparedness.
Finally, Congress required each State receiving Federal preparedness assistance
administered by DHS to submit a State Preparedness Report to the Department on the
State’s level of preparedness by January 4, 2008, and annually thereafter. The report
2 Non-governmental entities include private sector, faith-based, community, nonprofit, and volunteer organizations.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
3
INTRODUCTION
shall include: (A) an assessment of State compliance with the national preparedness
system, National Incident Management System (NIMS), the National Response Plan
(NRP), and other related plans and strategies; (B) an assessment of current capability
levels and a description of target capability levels; and, (C) an assessment of resource
needs to meet the preparedness priorities, including an estimate of the amount of
expenditures required to attain the preparedness priorities and the extent to which the
use of Federal assistance during the preceding fiscal year achieved the preparedness
priorities.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
4
PROGRAM GUIDANCE
II. Program Guidance
A. Overview
States have the opportunity to use funds provided through FY 2007 EMPG to structure
emergency management programs based on identified needs and priorities to
strengthen their ability to support emergency management mission areas while
simultaneously addressing issues of national concern as identified in the National
Priorities and Target Capabilities List of the National Preparedness Goal.
A comprehensive State emergency management system must be inclusive of local
programs and input. Local emergency management organizations should remain
informed and have the opportunity to provide input to State planning processes.
Although DHS expects States to include support for their local jurisdictions in the EMPG
programs, each Governor is responsible for determining the appropriate amount of
funding to be passed through to support the development or enhancement of local
emergency management capabilities.
An essential component in meeting emergency management capabilities involves
establishing strong working relationships with neighboring jurisdictions. These
relationships are essential for developing emergency management capabilities that
leverage joint operations, effective mutual aid and support locally, regionally, State-to-
State, and nationwide priorities, particularly when responding to a catastrophic event.
States have the flexibility leverage FY 2007 EMPG funds to develop intra-state and
inter-state emergency management systems that encourage building partnerships
across all levels of government, with the private sector, and non-governmental
organizations
B. EMPG Work Plans
EMPG Work Plans are required to outline the State’s emergency management priorities
for FY 2007. In order to address national preparedness issues while also providing the
flexibility to manage State and local preparedness issues, States should use any
combination of the following criteria as a basis for developing EMPG Work Plans:
?? Emergency Management Accreditation Program (EMAP) Standard (April
2006)
?? Nationwide Plan Review
?? National Response Plan
?? National Incident Management System (as published by DHS on March 1,
2004)
?? Homeland Security Strategies
?? National Preparedness Goal and the Target Capabilities List
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
5
PROGRAM GUIDANCE
Specifically, States must focus FY 2007 EMPG program activities on addressing
shortfalls and sustaining capabilities in their emergency management program, as
identified through either the EMAP process, the Nationwide Plan Review, or other
emergency management assessment process, with a specific focus on planning for
catastrophic events. States can use the Work Plan to demonstrate how they have
already addressed existing shortfalls and how they plan to further enhance or sustain
those capabilities. Results from other assessments can also serve as a reference, and
can include specific targeting of the EMPG funding to those areas identified as needing
improvement or sustainment. Please see Appendix A: Work Plan Template for
additional information.
State EMPG work plans should be prepared for dual-use reporting to the Federal
government on grant utilization and for State budget offices for performance
management. Primary emphasis is being placed on Governors ensuring progress of
State preparedness efforts consistent with their chief executive responsibilities.
Governors routinely drive performance management activities in their States. The FY
2007 process is designed to leverage this effort, and not create duplicative or competing
reporting requirements.
B.1. EMAP Standard
The EMAP Standard is based on the National Fire Protection Association (NFPA) 1600
Standard on Disaster/Emergency Preparedness and Business Continuity Programs,
2004 edition, with language added to clarify many standards' meaning for public sector
emergency management accreditation purposes.
States are not required to pursue accreditation under EMAP, but as an existing national
standard, it will be used with the National Preparedness Goal and its supporting
materials as the basis for future national assessments.
The EMAP Standard covers:
• Program Management
• Program Elements Generally
• Laws and Authorities
• Hazard Identification and Risk Assessment
• Hazard Mitigation
• Resource Management
• Mutual Aid
• Planning
• Direction, Control and Coordination
• Communications and Warning
• Operations and Procedures
• Logistics and Facilities
• Training
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
6
PROGRAM GUIDANCE
• Exercises, Evaluations and Corrective Action
• Crisis Communications, Public Education and Information
• Finance and Administration
Additional information on the EMAP Standard is available at
http://www.emaponline.org/index.cfm
Using the EMAP Standard, the National Emergency Management Baseline – Capability
Assessment Program (NEMB-CAP) was an effort sponsored by the Federal Emergency
Management Agency (FEMA) that analyzed existing State and territory emergency
management programs. Concluding on June 30, 2006 and encompassing 52 States
and territories, findings from the NEMB-CAP process have revealed critical national
weaknesses in key operational areas and catastrophic planning efforts that reinforce
and correspond with findings from the Nationwide Plan Review. These findings include:
• Incident management
• Planning, including continuity of operations and recovery strategies
• Hazard identification, risk assessment, and impact analysis
• Resource management, including identification of resource objectives, by hazard,
pre-disaster
B.2. Nationwide Plan Review
States should develop the Work Plan to focus on addressing State-specific issues
identified through the Nationwide Plan Review. In FY 2007, specific planning focus
areas of evacuation planning, logistics and resource management, continuity of
operations, and recovery planning that have been identified as national planning focus
areas. These focus areas target large-scale or catastrophic incidents, however they
involve capabilities that will also support common scenarios described in local hazard
mitigation plans.
Evacuation Planning
Evacuation planning encompasses not only the movement of people, but also
alert/warnings and crisis communications, as well as the ability to care for those people.
Given these needs, it is important that overall planning for evacuation issues within a
jurisdiction must consider communications to the public, traffic management, special
needs populations, mass care and sheltering, alternative means of transportation, and
when necessary, isolation and quarantine. While levels of planning for this focus area
will vary greatly depending on the jurisdiction, it should be noted that urban areas
should have detailed plans to address issues associated with this focus area and States
should have plans in place that identify how the State will support the local effort.
Evacuation planning should therefore consider the following issues:
• Access control planning, including security and reentry
• Traffic control activities, including contra-flow, monitoring, and contingencies
• Transport of evacuees through traditional and alternate means
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
7
PROGRAM GUIDANCE
• Support for schools, day cares, nursing homes, hospitals, and other facilities that
have unique evacuation support needs, including support requirements for these
special facilities such as transportation, infrastructure, etc.
• Support for special needs populations
• Special event evacuation considerations (major sporting events, concerts, etc.)
• Medical management of evacuees not yet at shelters, including decontamination
and off-site triage, treatment and transport
• Worker safety considerations related to the implementation of the evacuation
plan
• Animal and livestock issues during evacuation plans
• Procedure for identifying, coordinating, and operating shelters for the displaced
population
• Coordination of activities for uniting family members and others post-event
• Medical treatment of affected population
• Transition of evacuees to long-term housing
• Legal authority to isolate and/or quarantine
• Quarantine activation and enforcement
• Medical monitoring of impacted populations
• Coordination with local hospitals, clinics, and private practitioners to review your
isolation and quarantine plans and to clarify roles and communication
expectations during emergencies
• Integration with other plan areas (i.e. public notification)
Logistics and Resource Management
Logistics and resource management efforts must provide a framework for overall
logistics management functions during catastrophic events. These procedures must
address not only integration of routine assets (such as medical equipment, buses, etc.),
but also integration of nongovernmental resources, social service capacities and
volunteer and donations management. Logistics and resource management plans
should therefore address the following issues:
• Materiel and property management processes, including procurement and
tracking activities, as coordinated with operational activities
• Staging plans for received assets
• Transportation plans for the deployment of assets
• Demobilization of logistical activities
• Integration of the Citizen Corps Council, with its focus on citizen preparedness
and participation, as well as other volunteer organizations
• Process for training citizens to function in surge capacity roles for the response
and recovery phase of the disaster
• Donations tracking and coordination structure, including staging area and
warehouse, as well as coordination team efforts
• Integration of social service providers in response and recovery efforts
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
8
PROGRAM GUIDANCE
Continuity of Operations / Continuity of Government Planning
COOP / COG planning is the fundamental responsibility of every government agency
that performs an essential function at the State and local level. In order to conduct
necessary emergency operations, recovery actions, and other key functions during a
large-scale or catastrophic event, the agency must have effective COOP plans in place
to support continued operations. COOP efforts also provide the foundational basis for
COG programs, such as succession planning, which are designed to ensure the
survival of not only leadership at the State and local level, but also an enduring
constitutional government. Consistent with DHS COOP Planning Guidance plans
should address the following issues:
• Delineate essential functions and activities, agency interdependencies, and the
resources needed to perform them
• Establish orders of succession to key agency positions and establish and
maintain current roster(s) of fully equipped and trained COOP personnel with the
authority to perform essential functions
• Provide for the identification and preparation of alternate operating facilities for
relocated operations
• Outline a decision process for determining appropriate actions in implementing
COOP plans and procedures
• Provide procedures for the notification and relocation of COOP personnel to one
or more alternate operating facilities
• Provide procedures for the orientation of COOP personnel and for conducting
operations and administration at alternate operating facilities
• Provide for attaining operational capability within 12 hours of activation
• Establish reliable processes and procedures to acquire resources necessary to
continue essential functions and sustain operations for up to 30 days
• Provide for the ability to coordinate activities with personnel not deployed
• Provide for reconstitution of agency capabilities, and transition from continuity
operations to normal operations
Recovery Planning
Recovery operations are the longest phase of any large-scale or catastrophic disaster.
Jurisdictions must have a comprehensive and efficient procedure in place to transition
from response operations as soon as possible to ensure effective support for impacted
individuals, communities, and businesses. Recovery plans should therefore address
the following issues:
• Anticipate and plan for recovery issues with local jurisdictions, State departments
and agencies, non-governmental organizations, private businesses, and the
Federal government
• Establish effective individual assistance and public assistance programs
• Develop and be able to deploy damage assessment teams
• Debris management requirements and planning
• Hazard mitigation planning to address both pre- and post-disaster mitigation
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
9
PROGRAM GUIDANCE
B.4. National Response Plan
The NRP, provisionally updated May 25, 2006, establishes a comprehensive allhazards
approach to enhance the ability of the Nation to manage domestic incidents.
The plan incorporates best practices and procedures from incident management
disciplines—homeland security, emergency management, law enforcement, firefighting,
public works, public health, responder and recovery worker health and safety,
emergency medical services, and the private sector, i.e., organizations and entities that
are not part of any governmental structure, including without limitation for-profit and notfor-
profit organizations, formal and informal structures, commerce and industry, private
emergency response organizations, and private voluntary organizations, and integrates
them into a unified structure. It forms the basis of how the Federal government
coordinates with State, local, and tribal governments and the private sector during
incidents. The NRP and supporting references can be accessed at
http://www.dhs.gov/dhspublic/interapp/editorial/editorial_0566.xml.
The NRP is undergoing a significant review and enhancement to more fully reflect
recent recommendations. This effort will begin in the fall of 2006 and is anticipated to
continue through the spring of 2007. Regular updates, in addition to significant
stakeholder involvement in the update process, will serve to keep officials apprised of
changes as any NRP modifications will affect State and local emergency management
planning.
B.5. National Incident Management System
HSPD-5, “Management of Domestic Incidents,” mandated the creation of NIMS and the
NRP. NIMS provides a consistent framework for entities at all jurisdictional levels to
work together to manage domestic incidents, regardless of cause, size, or complexity.
To promote interoperability and compatibility among Federal, State, local, and tribal
capabilities, NIMS includes a core set of guidelines, standards, and protocols for
command and management, preparedness, resource management, communications
and information management, supporting technologies, and management and
maintenance of NIMS. The NRP, using the template established by NIMS, is an alldiscipline,
all-hazards plan that provides the structure and mechanisms to coordinate
operations for evolving or potential Incidents of National Significance, which are major
events that “require a coordinated and effective response by an appropriate
combination of Federal, State, local, tribal, private sector, and nongovernmental
entities.”
NIMS Compliance. To be eligible to receive FY 2007 Federal preparedness funding
assistance, applicants must meet NIMS compliance requirements. State, territory, tribal
and local governments are considered to be in full NIMS compliance if they have
adopted and/or implemented the FY 2005 and FY 2006 compliance activities. Adoption
and/or implementation of these compliance activities have been self-certified each year
by the Governor’s office for each State and territory, which includes tribal and local
governments. Additional information about NIMS implementation and resources for
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
10
PROGRAM GUIDANCE
achieving compliance are available through the NIMS Integration Center (NIC), at
http://www.fema.gov/emergency/nims/.
C. Strategy and Program Coordination Guidance
C.1. State and Urban Area Homeland Security Strategies
State and Urban Area Homeland Security Strategies provide the overarching strategic
vision for the implementation of State and urban area preparedness programs, including
assistance from DHS preparedness programs. It is critical that State and local
governments ensure that these strategies provide the basis for resource decisions for
DHS grant funding (including the EMPG program,) incorporate an all-hazards
perspective to preparedness and are linked to the State’s all-hazard mitigation plan.
C.2. Program Coordination Requirements
In FY 2005, the Office of Grants and Training (G&T) encouraged the integration of
disciplines through a Senior Advisory Committee3 to coordinate Federal preparedness
programs, including G&T, the Centers for Disease Control and Prevention (CDC),
Health Resources and Services Administration (HRSA), and other Federal entities
providing preparedness assistance. This requirement remains in place in FY 2007 and
underscores the importance that DHS and HHS stress to grantees and subgrantees in
taking a holistic approach to implementing their strategic preparedness goals and
objectives by considering all available support and assistance programs, regardless of
the source. States are still encouraged to broaden membership of the Senior Advisory
Committee to include membership from additional disciplines, associations, and
regional working groups, as well as the private sector and nongovernmental
organizations, as appropriate.
C.3. Leveraging Multiple Funding Sources
G&T expects grantees and subgrantees to take a holistic approach to implementing
their strategic preparedness goals and objectives by considering all available support
and assistance programs, regardless of the source. Emergency management at all
levels should leverage all available funding and resources from multiple local, State,
and Federal sources wherever possible to support State and local preparedness
3 The membership of the senior advisory committee must, at a minimum, include the following State officials
directly responsible for the administration of G&T grants and CDC and HRSA cooperative agreements: State
Administrative Agency (SAA), HRSA Program Director, HRSA Bioterrorism Hospital Coordinator, and CDC
Program Director. In addition, program representatives from the following entities should be members on the
committee: State Emergency Management Agency Director (if this role is not also the SAA), State Homeland
Security Advisor (if this role is not also the SAA), State Public Health Officer, State Public Safety Officer (and SAA
for Justice Assistance Grants, if different), State Court Official, State EMS Director, State Trauma Systems
Manager, State Citizen Corps POC, U.S. Coast Guard Area Command or Captain of the Port, senior members of the
Regional Transit Security Working Group, senior security officials from major transportation systems, and the
Adjutant General.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
11
PROGRAM GUIDANCE
strategy implementation. Grantees and subgrantees should not restrict their activities to
only Federal funding to achieve the goals outlined within their strategies. Rather,
special attention should be given to leveraging relevant funding sources and resources
that support implementation of these strategies. These funding sources include, but are
not limited to:
• Other Federal preparedness programs, including those offered by the
Department of Health and Human Services (HHS) through CDC, HRSA, and the
U.S. Food and Drug Administration; the U.S. Department of Agriculture; the U.S.
Department of Justice (DOJ); the U.S. Department of Transportation; FEMA;
DHS Science and Technology Directorate; DHS Preparedness Directorate; and,
other relevant organizations
• Other State preparedness programs and resources
• Local and tribal preparedness programs and resources
• Private sector, including nongovernmental, preparedness programs and
resources, as permitted by applicable laws and regulations.
Table 1 outlines other available FY 2007 preparedness grant programs which can be
leveraged for these purposes. EMPG program participants are strongly encouraged to
coordinate and leverage program activities, where appropriate, to gain maximum benefit
from available Federal resources. It is recognized that funds allocated as part of the
Homeland Security Grant Program, which are focused on and allocated according to
terrorism risk, will provide in many cases a dual-use benefit across all hazards. EMPG
fund utilization, along with other homeland security grant programs under the
Governor’s direction, provide significant Federal resources supported by local and State
funding to support the development and deployment of enhanced capabilities for
prevention, protection, response and recovery, many of which are inherently all-hazard
in nature.
Table 1. Other Available FY 2007 Preparedness Programs
FY 2007
Program Program Overview
State Homeland
Security Program
(SHSP)
SHSP supports the implementation of the State Homeland Security Strategy to
address the identified planning, equipment, training, and exercise needs. In
addition, SHSP supports the implementation of the National Preparedness System,
NIMS, and the NRP. In particular, SHSP funds should be focused on enhancing
catastrophic planning across all hazards, particularly with 30 of the 36 Target
Capabilities which are “dual-use” in nature, common to natural disasters or terrorist
attacks.
Urban Areas
Security Initiative
(UASI)
UASI funds address the unique planning, equipment, training, and exercise needs
of high risk urban areas, and to assist them in building an enhanced and sustainable
capacity to prevent, protect, respond to, and recover from acts of terrorism.
Allowable costs for the urban areas comport with FY 2007 SHSP and funding is
expended based on the Urban Area Homeland Security Strategies.
Law Enforcement
Terrorism
Prevention
LETPP focuses upon the prevention of terrorist attacks and provides law
enforcement and public safety communities with their private partners funds to
support the following activities: intelligence gathering and information sharing
through enhancing/establishing fusion centers; hardening high value targets;
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
12
PROGRAM GUIDANCE
FY 2007
Program Program Overview
Program (LETPP)
planning strategically; continuing to build interoperable communications; and,
collaborating with non-law enforcement partners, other government agencies and
the private sector. LETPP funds should be focused on enhancing the 6 of the 36
Target Capabilities unique to terrorism.
Metropolitan
Medical
Response
System (MMRS)
Program
MMRS funds support MMRS jurisdictions to further enhance and sustain an
integrated, systematic mass casualty incident preparedness program that enables a
first response during the first crucial hours of an incident. The program prepares
jurisdictions for a response to the range of mass casualty incidents – from CBRNE
events to epidemic outbreaks, natural disasters and large-scale hazardous
materials incidents.
Citizen Corps
Program (CCP)
Citizen Corps is DHS’s initiative to actively involve all citizens in hometown security
through personal preparedness, training, exercises, and volunteer service. CCP
funds support Citizen Corps Council efforts to engage citizens in dealing with allhazards
prevention, protection, response, and recovery, including planning and
evaluation, public education and communication, training, exercising, volunteer
programs and activities to support emergency responders, surge capacity roles and
responsibilities, and providing proper equipment to volunteer citizens.
Buffer Zone
Protection
Program (BZPP)
BZPP provides funding for enhanced security for select critical infrastructures and
assets. The intent of the program is to establish Buffer Zone Plans which are
intended to help local law enforcement and emergency responders develop
preventive measures around high priority infrastructure targets.
Transit Security
Grant Program
(TSGP)
TSGP provides funding to support security enhancements for intercity passenger
rail transportation, freight rail, and other security measures. The program addresses
three transit modalities: rail transit, intra-city bus transit, and ferry systems.
Port Security
Grant (PSG)
Program
PSG funds owners and operators of ports and terminals, port authorities and State
and local agencies that provide a layered approach, and U.S. inspected passenger
vessels and ferries, to improve security for operators and passengers through
physical security enhancements. The Program strives to create a sustainable, riskbased
effort for the protection of critical infrastructure from any incident that would
cause major disruption to commerce and significant loss of life.
Intercity Bus
Security Grant
Program (IBSGP)
The IBSGP provides financial assistance to owners/operators of fixed route, intercity
bus services, and special need charter bus to improve security for operators and
passengers. The Program strives to create a sustainable effort for the protection of
critical infrastructure from any incident that would cause major loss of life and
severe disruption. Allowable costs comport with the FY 2005 Homeland Security
Grant Program (HSGP).
Highway Watch
Program
Also referred to as the trucking industry security grants, the Highway Watch
Program provides funds to assist highway professionals in efforts to identify and
report security and safety situations, build capability, plan for emergencies and train.
Assistance to
Firefighters Grant
(AFG) Program
The purpose of these grants is to enhance the safety of the public and firefighters
with respect to fire and fire-related hazards. The primary goal of the AFG Program’s
Fire Prevention and Safety Grant is to reach high-risk target groups in order to
mitigate the high incidences of death and injuries. Additionally, the authorization
remains that includes funding for Firefighter Safety Research and Development.
Bioterrorism
Hospital
Preparedness
Program,
HRSA, HHS
The purpose of the National Bioterrorism Hospital Preparedness Program (NBHPP)
is to prepare hospitals and supporting healthcare systems, in collaboration with
other partners, to deliver coordinated and effective care to victims of terrorism and
other public health emergencies. Cooperative agreement funds may be used for
activities that include increasing surge capacity, which encompasses beds,
personnel, pharmaceuticals, PPE, decontamination capacity, isolation capacity and
interoperable communications, as well as the enhancement of EMS services,
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
13
PROGRAM GUIDANCE
FY 2007
Program Program Overview
competency based training, and exercises.
Bioterrorism
Training and
Curriculum
Development
Program,
HRSA, HHS
The Bioterrorism Training and Curriculum Development Program (BTCDP) provides
support to health professional schools, health care systems, and other educational
entities to equip a workforce of health care professionals to address emergency
preparedness and response issues. The program consists of two discrete foci: (1)
provision of continuing education for practicing health care providers; and, (2)
curriculum development and enhancement and training in health professional
schools.
Public Health
Emergency
Preparedness
Cooperative
Agreement,
CDC, HHS
The purpose of the Division of State and Local Readiness' cooperative agreement
program is to upgrade and integrate State and local public health jurisdictions'
preparedness for and response to terrorism and other public health emergencies
with Federal, State, local, and tribal governments, the private sector, and nongovernmental
organizations (NGOs). These emergency preparedness and
response efforts are intended to support the NRP and NIMS. Activities included in
the cooperative agreement are designed to develop emergency-ready public
health departments.
D. Allowable and Unallowable Costs Guidance
The National Preparedness Goal identifies six elements of capability that support the
building and sustaining of capabilities, which are consistent with NIMS. These newly
outlined elements of capability track closely with the five allowable cost categories
traditionally used in G&T grant programs (planning, organization, equipment, training,
and exercises, oftentimes referred to collectively as POETE). In addition to these
programmatic allowable costs, EMPG also allows for personnel costs, as well as
management and administrative (M&A) costs. Table 2 crosswalks the elements of
capability from the Goal and the EMPG allowable cost categories in order to
demonstrate the alignment between these categories.
Table 2 – POETE and the Elements of Capability
POETE
Framework
Elements of Capability
Outlined in the Goal
Element of Capability as Defined in the Goal
Planning Planning Collection and analysis of intelligence and
information, and development of policies, plans,
procedures, mutual aid agreements, strategies, and
other publications that comply with relevant laws,
regulations, and guidance necessary to perform
assigned missions and tasks.
Organization Organization and Leadership Individual teams, an overall organizational
structure, and leadership at each level in the
structure that comply with relevant laws,
regulations, and guidance necessary to perform
assigned missions and tasks.
Equipment Equipment and Systems Major items of equipment, supplies, facilities, and
systems that comply with relevant standards
necessary to perform assigned missions and tasks.
Training Training Content and methods of delivery that comply with
relevant training standards necessary to perform
assigned missions and tasks
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
14
PROGRAM GUIDANCE
POETE
Framework
Elements of Capability
Outlined in the Goal
Element of Capability as Defined in the Goal
Exercises Exercises, Evaluations, and
Corrective Actions
Exercises, self assessments, peer assessments,
outside review, compliance monitoring, and actual
major events that provide opportunities to
demonstrate, evaluate, and improve the combined
capability and interoperability of the other elements
to perform assigned missions and tasks to
standards necessary to achieve successful
outcomes.
Personnel (Element added in
the Goal)
Paid staff who meet required qualification and
certification standards necessary to perform
assigned missions and tasks.
D.1. Planning Costs Guidance
EMPG funds may be used for a range of emergency management planning activities,
including activities and costs related to the EMAP accreditation process (State and/or
local):
• Planning for NIMS implementation
• Modifying existing incident management and emergency operations plans to
ensure proper alignment with the NIMS and NRP coordinating structures,
processes, and protocols
• Developing/enhancing comprehensive emergency management plans
• Developing/enhancing all-hazards mitigation plans
• Developing/enhancing catastrophic incident plans
• Developing/enhancing COOP / COG plans
• Developing/enhancing logistics and resource management plans
• Developing/enhancing evacuation plans, including sheltering efforts
• Developing/enhancing mass casualty and mass fatality plans
• Developing/enhancing financial and administrative procedures for use before,
during, and after disaster events in support of a comprehensive emergency
management program
• Public education and awareness
• Developing/enhancing a crisis communications plan
• Updating the State and/or Urban Area Homeland Security Strategy to address all
hazards
• Developing/enhancing other response and recovery plans
• Developing/enhancing emergency management and operations plans to integrate
citizen/volunteer and other non-governmental organization resources and
participation
• Conducting a hazard analysis and risk assessment
• Other EMPG-related planning activities
In support of efforts by State and local governments to improve their preparedness
programs, program evaluations are now allowable planning costs. Program evaluations
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
15
PROGRAM GUIDANCE
provide valuable information regarding a program’s outcomes, efficiency, and
effectiveness. Beyond financial audits and program monitoring, evaluations can help
managers track progress and demonstrate performance by quantitatively measuring the
results of programs.
FY 2007 EMPG requires a comprehensive program evaluation of local and State
activities, to be submitted to respective Governors between September 1, 2007 and
October 1, 2007. States will work in consultation with their assigned G&T Preparedness
Officer to develop program evaluation reporting requirements that align with existing
State performance management guidelines and the FY 2007 EMPG Work Plan that
provides a high-level description of the State’s planned use for FY 2007 EMPG funds.
D.2. Organizational Costs Guidance
As provided in law, EMPG funds may be used for all-hazards emergency management
operations, staffing, and other day-to-day activities in support of emergency
management. Proposed staffing activities should still be linked to achieving goals
outlined in the EMPG work plan.
Personnel costs, including salary, overtime, compensatory time off, and associated
fringe benefits, are allowable under FY 2007 EMPG. These costs must comply with
OMB Circular A-87, Cost Principles for State, Local, and Indian Tribal Governments.
Proposed personnel costs should still be linked to achieving objectives outlined in the
EMPG work plan.
D.3. Equipment Costs Guidance
Allowable equipment categories for FY 2007 EMPG are listed on the web-based
Authorized Equipment List (AEL) on the Responder Knowledge Base (RKB), which is
sponsored by G&T and the National Memorial Institute for the Prevention of Terrorism
(MIPT) at http://www.rkb.mipt.org.
The FY 2007 EMPG AEL is housed on the RKB and relies heavily on the Standardized
Equipment List (SEL) developed by the InterAgency Board (IAB) for Equipment
Standardization and Interoperability. The AEL maintains the cross-referencing to the
SEL in an effort to eliminate redundancy. Both the AEL and SEL are available on the
RKB, which also offers an interactive version that provides links to corresponding SEL
items and commercial products.
In some cases, items on the SEL are not allowable under FY 2007 EMPG or will not be
eligible for purchase unless specific conditions are met. In addition, some items eligible
under this grant program are beyond the scope of the SEL and thus will only appear in
the AEL.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
16
PROGRAM GUIDANCE
The select allowable equipment includes equipment from the following AEL categories:
• Information Technology (Category 4)
• Cyber-Security Enhancement Equipment (Category 5)
• Interoperable Communications Equipment (Category 6)
• Detection Equipment (Category 7)
• Power Equipment (Category 10)
• CBRNE Reference Materials (Category 11)
• CBRNE Incident Response Vehicles (Category 12)
• Physical Security Enhancement Equipment (Category 14)
• CBRNE Logistical Support Equipment (Category 19)
• Other Authorized Equipment (Category 21)
If State agencies and/or local governments have questions concerning the eligibility of
equipment not specifically addressed in the AEL, they should contact their G&T
Preparedness Officer for clarification.
States that are using EMPG funds to purchase Interoperable Communications
Equipment (Category 6) must consult SAFECOM’s coordinated grant guidance which
outlines standards and equipment information to enhance interoperable
communications. This guidance can be found at www.safecomprogram.gov.
SAFECOM is a communications program of DHS’ Office for Interoperability and
Compatibility, in the Science and Technology Directorate’s Office of Systems
Engineering and Development.
D.4. Training Costs Guidance
EMPG funds may be used for a range of emergency management-related training
activities to enhance the capabilities of State and local emergency management
personnel through the establishment, support, conduct, and attendance of training.
Types of training include, but are not limited to, the following:
• Developing/enhancing systems to monitor training programs
• Conducting all-hazards emergency management training, including NIMS
FY 2007 training requirements
• Attending Emergency Management Institute (EMI) training or delivering EMI
train-the-trainer courses, not limited to terrorism-related courses
• Other EMPG-related training activities
Allowable training-related costs include the following:
• Funds used to develop, deliver, and evaluate training – Includes costs
related to administering the training; planning, scheduling, facilities, materials and
supplies, reproduction of materials, and equipment.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
17
PROGRAM GUIDANCE
• Overtime and Backfill – Overtime and backfill costs which are the direct result
of attendance at G&T-sponsored and/or approved training courses and
programs.
• Travel – Travel costs (e.g., airfare, mileage, per diem, hotel) are allowable as
expenses by employees who are on travel status for official business related to
approved training.
• Hiring of Full or Part-Time Staff or Contractors/Consultants – Full or parttime
staff may be hired to support direct training-related activities. Payment of
salaries and fringe benefits must be in accordance with the policies of the State
or unit(s) of local government and have the approval of the State or awarding
agency, whichever is applicable.
• Certification/Recertification of Instructors – Costs associated with the
certification and re-certification of instructors. States are encouraged to follow
the G&T Instructor Quality Assurance Program to ensure a minimum level of
competency and corresponding levels of evaluation of student learning. This is
particularly important for those courses which involve training of trainers (TOT).
This information is contained in a new information bulletin issued in October
2006.
D.5. Exercise Costs Guidance
EMPG funds may be used to design, develop, conduct, and evaluate emergency
management related exercises. Exercises must be consistent with the principles
outlined in the Homeland Security Exercise and Evaluation Program (HSEEP), as well
as applicable existing emergency management standards. HSEEP Volumes I-III
contain guidance and recommendations for designing, developing, conducting, and
evaluating exercises. HSEEP Volume IV provides sample exercise materials. All four
volumes can be found at the HSEEP website (http://hseep.dhs.gov). Exercises
conducted using EMPG funding must be NIMS compliant.
Types of exercises include, but are not limited to, the following:
• Developing/enhancing systems to monitor exercise programs
• Conducting all-hazards exercises, based on the likely hazards/scenarios a
jurisdiction may encounter
• Conducting emergency management exercises, while incorporating NIMS
FY 2007 exercise requirements
• Other EMPG-related exercise activities
Allowable exercise-related costs include:
• Funds Used to Design, Develop, Conduct and Evaluate an Exercise –
Includes costs related to planning, meeting space and other meeting costs,
facilitation costs, materials and supplies, travel, and documentation.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
18
PROGRAM GUIDANCE
• Hiring of Full or Part-Time Staff or Contractors/Consultants – Full or parttime
staff may be hired to support direct exercise activities. Payment of salaries
and fringe benefits must be in accordance with the policies of the State or unit(s)
of local government and have the approval of the State or the awarding agency,
whichever is applicable. The services of contractors/consultants may also be
procured to support the design, development, conduct and evaluation of
exercises. The applicant's formal written procurement policy or the Federal
Acquisition Regulations (FAR) must be followed.
• Overtime and Backfill – Overtime and backfill costs which are the direct result
of time spent on the design, development and conduct of exercises are allowable
expenses.
• Travel – Travel costs (e.g., airfare, mileage, per diem, hotel) are allowable as
expenses by employees who are on travel status for official business related to
the planning and conduct of the exercise project(s).
• Supplies – Supplies are items that are expended or consumed during the course
of the planning and conduct of the exercise project(s) (e.g., copying paper,
gloves, tape, non-sterile masks, and disposable protective equipment).
• Implementation of HSEEP – This refers to costs related to developing and
maintaining a self-sustaining State Homeland Security Exercise and Evaluation
Program which is modeled after the national HSEEP.
• Other Items – These costs include the rental of space/locations for planning and
conducting an exercise, rental of equipment (e.g., portable toilets, tents), and the
procurement of food, refreshments, gasoline, exercise signs, badges, and other
nondurable goods.
Unauthorized exercise-related costs include:
• Reimbursement for the maintenance and/or wear and tear costs of general use
vehicles (e.g., construction vehicles) and emergency response apparatus (e.g.,
fire trucks, ambulances). The only vehicle cost that is reimbursable is
fuel/gasoline or mileage.
• Equipment that is purchased for permanent installation and/or use, beyond the
scope of exercise conduct (e.g., electronic messaging signs).
• Durable and non-durable goods purchased for installation and/or use beyond the
scope of exercise conduct.
D.6. Management and Administrative Costs Guidance
M&A activities are those defined as directly relating to the management and
administration of EMPG grants funds, such as financial management and monitoring. It
should be noted that salaries of State and local emergency managers are not typically
categorized as M&A, unless the State or local emergency management agency (EMA)
chooses to assign to specific M&A activities.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
19
PROGRAM GUIDANCE
M&A costs are allowable for both State and local-level EMAs. The State EMA may use
up to 5% of the total amount for M&A purposes. If the SAA is not the EMA, the SAA is
not eligible to retain funds for M&A. In addition, local EMAs may retain and use up to
3% of their subaward from the State for local M&A purposes.
M&A costs include the following categories of activities:
• Hiring of full-time or part-time staff or contractors/consultants:
o To assist with the management of FY 2007 EMPG funds
o To assist with design, requirements, and implementation of FY 2007
EMPG
• Hiring of full-time or part-time staff or contractors/consultants and expenses
related to:
o FY 2007 EMPG pre-application submission management activities and
application requirements
o Meeting compliance with reporting/data collection requirements, including
data calls
• Development of operating plans for information collection and processing
necessary to respond to DHS/G&T data calls
• Travel expenses directly related to management and administration of EMPG
grant funds
• Meeting-related expenses directly related to management and administration of
EMPG grant funds
• Acquisition of authorized office equipment, including personal computers, laptop
computers, printers, LCD projectors, and other equipment or software which are
used primarily in support the implementation of EMPG-related activities
• The following are allowable only within the period of performance of the grant
program:
o Recurring fees/charges associated with certain equipment, such as cell
phones, faxes, etc. which are directly related to management and
administration of FY 2007 EMPG grant funds
o Leasing and/or renting of space for newly hired personnel to administer
programs within FY 2007 EMPG
D.7. Construction and Renovation Guidance
While the EMPG program is not intended to support construction activities, DHS
recognizes that an updated, functioning emergency operations center (EOC),
accessible to and usable by individuals with disabilities, is a core component of an
effective emergency management system. Therefore, limited construction and
renovation activities for EOCs are allowable under EMPG, consistent with past EMPG
practices. The State must match 50% of any money used for construction and must
comply with the Davis-Bacon Act. (Additional information on the Davis-Bacon Act is
available from the following website: http://www.dol.gov/esa/programs/dbra/.)
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
20
PROGRAM GUIDANCE
In order for grantees to drawdown funds for limited EOC construction and renovation
projects under EMPG:
1. Grantee must provide to G&T:
a. Description of the EOC facility, location, and the scope of the construction
or renovation project
b. Certification that an assessment has been conducted to identify EOC
needs regarding such issues as the facility, communications capability,
computer systems and network capabilities, survivability, and
sustainability
c. How the construction or renovation project will address the needs
identified from the assessment
d. Consequences of not implementing the construction or renovation project
e. NEPA Compliance Checklist (see details below)
2. Written approval must be provided by G&T prior to the use of any EMPG funds
for construction or renovation
National Environmental Policy Act (NEPA). NEPA requires G&T to analyze the
possible environmental impacts of each construction project. The purpose of a NEPA
review is to weigh the impact of major Federal actions or actions undertaken using
Federal funds on adjacent communities, water supplies, historical buildings,
endangered species, or culturally sensitive areas prior to construction. Grantees
wanting to use G&T funding for construction projects must complete and submit a
NEPA Compliance Checklist to their respective G&T Preparedness Officer for review.
Additionally, grantees may be required to provide additional detailed information on the
activities to be conducted, locations, sites, possible construction activities, possible
alternatives, and any environmental concerns that may exist. Results of the NEPA
Compliance Review could result in a project not being approved for G&T funding or the
need for G&T to perform an Environmental Assessment (EA) or draft an Environmental
Impact Statement (EIS).
D.8. Unallowable Costs Guidance
EMPG funds may not be used to support the hiring of sworn public safety officers for the
purposes of fulfilling traditional public safety duties or to supplant traditional public
safety positions and responsibilities.
E. Technology Requirements
E.1. National Information Exchange Model
DHS, DOJ, and their associated domains released the National Information Exchange
Model (NIEM 0.1) in October 2005. The NIEM 0.1 establishes a single standard
Extensible Markup Language (XML) foundation for exchanging information between
DHS, DOJ, and supporting domains, such as Justice, Emergency Management, and
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
21
PROGRAM GUIDANCE
Intelligence. To support homeland security, public safety, and justice information
sharing, G&T requires all grantees to use the latest NIEM specifications and guidelines
as follows regarding the use of XML for all EMPG awards:
• Use NIEM 1.0 or later for information sharing in production systems. The
projected released date for NIEM 1.0 is November 2006.
• Until the release of NIEM 1.0, the latest NIEM specifications and guidance should
be used only for the pilots and prototype systems.
Grantees shall make available without restriction all schemas (extensions, constraint,
proxy) generated as a result of this grant, as specified in the guidelines. Further
information about the required use of NIEM specifications and guidelines is available at
http://www.niem.gov. If there is any question or comment about the use of NIEM
specifications and guidelines, please submit it to http://www.niem.gov/contactus.php.
E.2. Geospatial Guidance
G&T encourages grantees to align geospatial activities with the guidance available on
the G&T website at http://www.ojp.usdoj.gov/odp/grants_hsgp.htm.
F. General Legal Guidance
F.1. Freedom of Information Act (FOIA)
G&T recognizes that much of the information submitted in the course of applying for
funding under this program, or provided in the course of its grant management activities,
may be considered law enforcement sensitive or otherwise important to national
security interests. This may include threat, risk, and needs assessment information,
and discussions of demographics, transportation, public works, and industrial and public
health infrastructures. While this information under Federal control is subject to
requests made pursuant to the Freedom of Information Act, 5. U.S.C. §552, all
determinations concerning the release of information of this nature are made on a caseby-
case basis by the DHS FOIA Office and may likely fall within one or more of the
available exemptions under the Act. Applicants are encouraged to consult their own
State and local laws and regulations regarding the release of information, which should
be considered when reporting sensitive matters in the grant application, needs
assessment and strategic planning process. Applicants may also consult their G&T
Preparedness Officer regarding concerns or questions about the release of information
under State and local laws. Grantees should be familiar with the regulations governing
protected critical infrastructure information (6 C.F.R. Part 29) and sensitive security
information (49 C.F.R. Part 1520), as these designations may provide additional
protection to certain classes of homeland security information.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
22
PROGRAM GUIDANCE
F.2. Services to Limited English Proficient (LEP) Persons
Recipients of G&T financial assistance are required to comply with several Federal civil
rights laws, including Title VI of the Civil Rights Act of 1964, as amended. These laws
prohibit discrimination on the basis of race, color, religion, national origin, and sex in the
delivery of services. National origin discrimination includes discrimination on the basis
of limited English proficiency. To ensure compliance with Title VI, recipients are
required to take reasonable steps to ensure that LEP persons have meaningful access
to their programs. Meaningful access may entail providing language assistance
services, including oral and written translation, where necessary. Grantees are
encouraged to consider the need for language services for LEP persons served or
encountered both in developing their proposals and budgets and in conducting their
programs and activities. Reasonable costs associated with providing meaningful
access for LEP individuals are considered allowable program costs. For additional
information, please see http://www.lep.gov.
F.3. Integrating Individuals with Disabilities into Emergency Planning
Executive Order #13347, entitled “Individuals with Disabilities in Emergency
Preparedness” and signed in July 2004, requires the Federal government to support
safety and security for individuals with disabilities in situations involving disasters,
including earthquakes, tornadoes, fires, floods, hurricanes, and acts of terrorism.
Consequently, Federal agencies are required to: 1) encourage consideration of the
unique needs of employees and individuals with disabilities served by State, local, and
tribal governments and private organizations and individuals in emergency
preparedness planning; and, 2) facilitate cooperation among Federal, State, local, and
tribal governments and private organizations and individuals in the implementation of
emergency preparedness plans as they relate to individuals with disabilities. A January
2005 letter to Governors from Secretary Ridge asked States to consider several steps in
protecting individuals with disabilities:
• Ensure that your State’s existing emergency preparedness plans are as
comprehensive as possible with regard to the issues facing individuals with
disabilities
• Ensure that emergency information and resources are available by accessible
means and in accessible formats
• Consider expending Federal homeland security dollars on initiatives that address
and/or respond to the needs of individuals with disabilities for emergency
preparedness, response, and recovery.
Grantees are encouraged to use funding for activities that integrate people with
disabilities into their planning and response processes. Grantees can consult Census
data for their geographic location to discover the percentage of the population that is
categorized as individuals with disabilities.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
23
PROGRAM GUIDANCE
Further information can be found at the Disability and Emergency Preparedness
Resource Center at www.dhs.gov/disabilitypreparedness. This Resource Center
provides information to assist emergency managers and in planning and response
efforts related to people with disabilities.
F.4. Buy American Act Compliance
In general, grantees are not required to comport with the restrictions of the Buy
American Act (41 U.S.C. 10a). However, grants authorized under the Stafford Act,
including the EMPG program, must follow these standards. The Buy American Act
requires that all materials purchased be produced in the United States, unless such
materials are not available, or such a purchase would not be in the public interest.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
24
ELIGIBLE APPLICANTS AND FUNDING AVAILABILITY
III. Eligible Applicants and Funding Availability
A. Eligible Applicants
The governor of each State and territory has designated an SAA to apply for and
administer DHS funds. Accordingly, the relevant SAA is the only agency eligible to
apply for FY 2007 EMPG funds and is responsible for passing through those funds to
the State EMA within prescribed timelines.
B. Funding
FY 2007 EMPG funds have been allocated consistent with previous fiscal years.
Pursuant to the Compact of Free Association, funds are available for the Federated
States of Micronesia and for the Republic of the Marshall Islands. Table 3 provides a
breakdown by State of FY 2007 EMPG funding allocations.
Table 3. FY 2007 EMPG Funding Allocation
State/Territory Allocation State/Territory Allocation
Alabama $ 3,232,748 New Hampshire $ 1,958,016
Alaska $ 1,707,446 New Jersey $ 4,861,666
Arizona $ 3,617,596 New Mexico $ 2,188,210
Arkansas $ 2,527,601 New York $ 9,055,930
California $ 15,390,351 North Carolina $ 4,754,351
Colorado $ 3,240,575 North Dakota $ 1,703,584
Connecticut $ 2,825,536 Ohio $ 5,985,358
Delaware $ 1,772,335 Oklahoma $ 2,838,591
District of Columbia $ 1,678,349 Oregon $ 2,849,618
Florida $ 8,085,409 Pennsylvania $ 6,347,983
Georgia $ 4,849,567 Rhode Island $ 1,876,560
Hawaii $ 1,946,094 South Carolina $ 3,082,186
Idaho $ 1,984,209 South Dakota $ 1,753,904
Illinois $ 6,453,127 Tennessee $ 3,752,899
Indiana $ 3,896,491 Texas $ 10,096,516
Iowa $ 2,617,554 Utah $ 2,371,272
Kansas $ 2,529,855 Vermont $ 1,696,587
Kentucky $ 3,067,383 Virginia $ 4,346,863
Louisiana $ 3,231,206 Washington $ 3,860,704
Maine $ 1,965,737 West Virginia $ 2,167,005
Maryland $ 3,618,260 Wisconsin $ 3,611,568
Massachusetts $ 4,003,276 Wyoming $ 1,649,858
Michigan $ 5,441,179 Puerto Rico $ 2,983,437
Minnesota $ 3,444,260 Virgin Islands $ 707,295
Mississippi $ 2,591,753 American Samoa $ 506,720
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
25
ELIGIBLE APPLICANTS AND FUNDING AVAILABILITY
State/Territory Allocation State/Territory Allocation
Missouri $ 3,703,462 Guam $ 658,720
Montana $ 1,812,854 Northern Mariana Islands $ 526,819
Nebraska $ 2,138,249
Republic of the Marshall
Islands $ 55,886
Nevada $ 2,314,546
Federated States of
Micronesia $ 55,886
Total $194,000,000
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
26
PROGRAM AND APPLICATION REQUIREMENTS
IV. Program and Application Requirements
A. Period of Performance
The period of performance for FY 2007 EMPG is 24 months, from October 1, 2006
through September 30, 2008. Although EMPG is an annual process, this period of
performance will allow EMAs maximum flexibility to plan and coordinate the use of
FY 2007 EMPG funds. Any unobligated funds will be deobligated by G&T at the end of
this period. Extensions to the period of performance will be considered only through
formal requests to G&T with specific and compelling justifications for an extension.
B. Cost Share Requirements
EMPG has a 50% Federal and 50% State cost-share cash or in-kind match
requirement. Unless otherwise authorized by law, Federal funds can not be matched
with other Federal funds. In accordance with Federal guidelines and DHS Office of
General Counsel rulings, match requirements are waived for the U.S. Territories of
American Samoa, Guam, the Virgin Islands, and the Commonwealth of the Northern
Mariana Islands. For further information on allowable sources and types of funds,
timing of match contributions, and records for match, please consult the Office of Grant
Operations (OGO) Financial Management Guide. DHS administers cost sharing
requirements in accordance with 44 C.F.R. 13.24, which is located at
http://a257.g.akamaitech.net/7/257/2422/04nov20031500/edocket.access.gpo.gov/cfr_2
003/octqtr/44cfr13.24.htm.
C. Application Process
DHS is participating in the e-Government initiative, one of 25 initiatives included in the
President’s Management Agenda. Grants.gov, part of this initiative, is a “storefront” that
provides a unified process for all customers of Federal grants to find funding
opportunities and apply for funding. This means that SAAs must apply for FY 2007
EMPG funding through the online Grants.gov system by the AOR (Authorized
Organization Representative) to ensure a successful application. Please note that this
process also involves an updated and current registration by the SAA and the SAA
Business Point of Contact through CCR (Central Contractor Registry).
Eligible applicants must apply for FY 2007 EMPG funding through Grants.gov at
http://www.grants.gov. Completed applications must be submitted to Grants.gov
no later than 11:59 p.m. Eastern Standard Time, December 29, 2006. G&T will
evaluate and act on applications within 30 days of the application deadline.
D. Required Application Submissions
All four of the following elements must be completed to ensure a successful EMPG
application:
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
27
PROGRAM AND APPLICATION REQUIREMENTS
D.1. DUNS Number
The SAA must provide a Dun and Bradstreet (D&B) Data Universal Numbering System
(DUNS) number with the FY 2007 EMPG application. This number is a required field
within Grants.gov and for CCR Registration. Organizations should verify having a
DUNS number or take the steps necessary to obtain one as soon as possible.
Applicants can receive a DUNS number at no cost by calling the dedicated toll-free
DUNS Number request line at 1-800-333-0505.
D.2. Grants.gov online Application
The online application must be completed and submitted using Grants.gov after CCR
registration is confirmed The online application includes the following required forms
and submissions:
?? Standard Form 424, Application for Federal Assistance
?? Standard Form LLL, Disclosure of Lobbying Activities
?? Standard Form 424B Assurances
?? Certification Regarding Debarrment, Suspension, and Other Responsibility
Matters
?? Any additional required attachments
?? Standard Form 424A, Budget Information
The program title listed in the Catalog of Federal Domestic Assistance (CFDA) is
“Emergency Management Performance Grants.” The CFDA number is 97.042. When
completing the online application, applicants should identify their submissions as new,
non-construction applications. It is important to note that this is a procedural
requirement within Grants.gov and does not prohibit the applicant from submitting
construction projects. The project period will be for a period not to exceed 24 months.
?? Non-Supplanting Certification: This certification affirms that these grant funds will
be used to supplement existing funds, and will not replace (supplant) funds that have
been appropriated for the same purpose. Potential supplanting will be addressed in
the application review, as well as in the pre-award review, post-award monitoring
and any potential audits. Applicants or grantees may be required to supply
documentation certifying that a reduction in non-Federal resources occurred for
reasons other than the receipt or expected receipt of Federal funds.
?? Assurances: Assurances forms (SF-424B and SF-424D) can be accessed at
http://apply.grants.gov/agency/FormLinks?family=7. It is the responsibility of the
recipient of the Federal funds to fully understand and comply with these
requirements. Failure to comply may result in the withholding of funds, termination
of the award, or other sanctions. The applicant will be agreeing to these assurances
upon the submission of the application.
?? Certifications Regarding Lobbying; Debarment, Suspension, and Other
Responsibility Matters; and Drug-Free Workplace Requirement: This
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
28
PROGRAM AND APPLICATION REQUIREMENTS
certification, which is a required component of the on-line application, commits the
applicant to compliance with the certification requirements under 28 CFR part 67,
Government-wide Debarment and Suspension (Non-procurement); 28 CFR part 69,
New Restrictions on Lobbying; and 28 CFR part 83 Government-wide Requirements
for Drug-Free Workplace (Grants). All of these can be referenced at:
http://www.access.gpo.gov/nara/cfr/waisidx_04/28cfrv2_04.html.
D.3. Single Point of Contact (SPOC) Review (if applicable)
Executive Order 12372, located at
http://www.archives.gov/federal_register/codification/executive_order/12372.html,
requires applicants from State and local units of government or other organizations
providing services within a State to submit a copy of the application to the State SPOC,
if one exists and if this program has been selected for review by the State. Applicants
must contact their State SPOC to determine if the program has been selected for State
review. The date that the application was sent to the SPOC or the reason such
submission is not required should be provided.
D.4. EMPG Work Plan (Program Narrative and Budget)
The EMPG Work Plan will outline the State’s emergency management sustainment and
enhancement efforts, including projects, proposed for the FY 2007 EMPG period of
performance. See Appendix A: EMPG Work Plan Template for additional information to
complete the Work Plan.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
29
ASSISTANCE RESOURCES AND SUPPORT
V. Assistance Resources and Support
To assist grantees with program activities, G&T has several support mechanisms
available to grantees.
Centralized Scheduling and Information Desk (CSID) Help Line
CSID is a non-emergency resource for use by State and local emergency responders
across the nation. CSID provides general information on all G&T programs and
information on the characteristics and control of CBRNE materials, defensive
equipment, mitigation techniques, and available Federal assets and resources. CSID
also provides information on the following services: preparedness training, centralized
scheduling capability, preparedness exercises, and technical assistance (TA).
CSID can be contacted by telephone at 1-800-368-6498 or via email at askcsid@dhs.gov. CSID
hours of operation are from 8:00 a.m. - 7:00 p.m. (EST), Monday through Friday.
Federal Fiscal Support and Oversight
G&T’s OGO will provide fiscal support and oversight of the grant programs included in
this solicitation. All grant and sub-grant recipients should refer to the OGO Financial
Management Guide, which may be located at http://www.dhs.gov/dhspublic/display?theme+18.
OGO can be contacted by telephone at 1-866-9ASKOGO or by email at ask-
OGO@dhs.gov.
Homeland Security Preparedness Technical Assistance Program
G&T’s technical assistance program is a capabilities-based program, in coordination
with DHS components, that seeks to build capacity related to two primary functional
areas: (1) overall homeland security program management; and, (2) priority
preparedness activities (prevent, protect against, respond to, and recover from major
events, including threats or acts of terrorism). This two-pronged approach ensures that
technical assistance services measurably contribute to the enhancement of the
homeland security architecture, including emergency management capabilities, within
each State and local jurisdiction. The technical assistance services designed,
developed, and delivered with DHS components to State and local homeland security
personnel address the full spectrum of mission areas, priorities, and capabilities outlined
in the National Preparedness Goal. All technical assistance services are available to
eligible recipients at no charge. G&T will cover the cost of providing the technical
expertise, travel, and related expenses. For additional information, please refer to
G&T’s online TA site at http://www.ojp.usdoj.gov/odp/ta.htm under the Catalog link or
contact CSID.
Lessons Learned Information Sharing (LLIS) System
LLIS is a national, online, secure website that houses a collection of peer-validated
lessons learned, best practices, and AARs from exercises and actual incidents, and
other relevant homeland security documents. LLIS is designed to help emergency
response providers and homeland security officials prevent, prepare for, respond to,
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
30
ASSISTANCE RESOURCES AND SUPPORT
and recover from major events. LLIS facilitates improved preparedness nationwide by
providing response professionals with access to a wealth of validated front-line
expertise on effective planning, training, equipping, and operational practices for
homeland security, including emergency management.
The LLIS website also includes a national directory of responders and homeland
security officials, as well as an updated list of homeland security exercises, events, and
conferences. Additionally, LLIS includes online collaboration tools, including secure
email and message boards, where users can exchange information. LLIS uses strong
encryption and active site monitoring to protect all information housed on the system.
The LLIS website is located at located at https://www.LLIS.gov.
Additional information on each of these programs can be found on the G&T website located at:
http://www.ojp.usdoj.gov/odp or by contacting the State’s assigned G&T Preparedness Officer.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
31
AWARD AND REPORTING REQUIREMENTS
VI. Award and Reporting Requirements
A. Grant Award and Obligation of Funds
Upon approval of the application, the grant will be awarded to the respective SAA. This
date will be known as the “award date.” The signed award document with special
conditions must be returned to:
DOJ, Office of Justice Programs
Attn: Control Desk – G&T Award
810 7th Street, NW – 5th Floor
Washington, DC 20531.
Each State shall obligate 100% of its total EMPG allocation amount to the designated
State-level EMA. If the SAA is also the EMA, this requirement is automatically met. If
the SAA is separate, or has separate budget processes, then these funds must be
obligated to the EMA within 15 days of the grant award date. State EMAs are
encouraged to pass EMPG funds through to local EMAs, as determined by the
Governor.
Due to the unique nature of the territorial governments in Guam, American Samoa, the
U.S. Virgin Islands, and the Commonwealth of the Northern Mariana Islands, no passthrough
requirements will be applied to these territories. However, these territories are
expected to take into account the needs of local communities.
The State’s obligation period must be met within 15 days of the award date. An
obligation is defined as a definite commitment which creates a legal liability for the
payment of funds for goods and services ordered or received. Four requirements must
be met to obligate grant funds:
• There must be some action to establish a firm commitment on the part of the
awarding entity.
• The condition must be unconditional on the part of the awarding entity.
• There must be documentary evidence of the commitment.
• The award terms must be communicated to the official grantee
Within 15 days of the grant award, the SAA will submit a certification to G&T that funds
have been passed through to the designated State-level EMA.
B. Drawdown and Expenditure of Funds
Following acceptance of the grant award and release of any special conditions
withholding funds, the Grantee can drawdown and expend grant funds through the
Phone Activated Paperless System (PAPRS). There is a limited pool of grantees that
may also use the Automated Standard Application for Payments (ASAP).
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
32
AWARD AND REPORTING REQUIREMENTS
In support of continuing efforts to meet the accelerated financial Statement reporting
requirements mandated by the U.S. Department of the Treasury and the Office of
Management and Budget (OMB), payment processing will be interrupted during the last
five (5) working days of each month. SAAs should make payment requests before the
last five working days of the month to avoid delays in deposit of payments.
For example, for the month of September, the last day to request (drawdown) payments
was September 15, 2006. Payments requested after September 16, 2006, will be
processed when the regular schedule resumed on October 1, 2006. A similar schedule
will follow at the end of each month thereafter.
SAAs should request funds based upon immediate disbursement requirements. Funds
will not be paid in a lump sum, but rather disbursed over time as project costs are
incurred or anticipated. Recipients should time their drawdown requests to ensure that
Federal cash on hand is the minimum needed for disbursements to be made
immediately or within a few days. Grantees may elect to draw down funds up to 120
days prior to expenditure/disbursement, which echoes the recommendation of the
Funding Task Force. G&T strongly encourages recipients to draw down funds as close
to expenditure as possible to avoid accruing interest.
Funds received by grantees must be placed in an interest-bearing account and
are subject to the rules outlined in the Uniform Rule 28 CFR Part 66, Uniform
Administrative Requirements for Grants and Cooperative Agreements to State and
Local Governments, at: http://www.access.gpo.gov/nara/cfr/waisidx_04/28cfrv2_04.html
and the Uniform Rule 28 CFR Part 70, Uniform Administrative Requirements for Grants
and Agreements (Including Subawards) with Institutions of Higher Education, Hospitals
and other Non-profit Organizations, at:
http://www.access.gpo.gov/nara/cfr/waisidx_04/28cfrv2_04.html. These guidelines
State that entities are required to promptly, but at least quarterly, remit interest earned
on advances to:
United States Department of Health and Human Services
Division of Payment Management Services
P.O. Box 6021
Rockville, MD 20852
The subgrantee may keep interest amounts up to $100 per year for administrative
expenses for all Federal grants combined. Please consult the OGO Financial
Management Guide or the applicable OMB Circular for additional guidance. Although
advance drawdown requests may be made, State grantees remain subject to the
interest requirements of the Cash Management Improvement Act (CMIA) and its
implementing regulations at 31 C.F.R. Part 205. Interest under CMIA will accrue from
the time Federal funds are credited to a State account until the time the State pays out
the funds or transfers the funds to a subgrantee.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
33
AWARD AND REPORTING REQUIREMENTS
C. Reporting Requirements
The following reports are required of all program participants:
1. Financial Status Reports (FSRs) – Standard Form 269a
Obligations and expenditures must be reported to G&T on a quarterly basis
through the FSR, which is due within 30 days of the end of each calendar
quarter (e.g., for the quarter ending March 31, FSR is due on April 30).
Please note that this is a change from previous fiscal years. A report must be
submitted for every quarter the award is active, including partial calendar
quarters, as well as for periods where no grant activity occurs. Future award
and fund draw downs will be withheld if these reports are delinquent.
FSRs must now be filed online at https://grants.ojp.usdoj.gov. Forms and
instructions can be found at http://www.ojp.usdoj.gov/forms.htm.
Grantees are reminded to review the following documents and ensure that grant
activities are conducted in accordance with the applicable guidance:
?? OMB Circular A-102, Grants and Cooperative Agreements with State and
Local Governments, at
http://www.whitehouse.gov/omb/circulars/index.html
?? OMB Circular A-87, Cost Principles for State, Local, and Indian Tribal
Governments, at http://www.whitehouse.gov/omb/circulars/index.html
?? OMB Circular A-110, Uniform Administrative Requirements for Grants
and Other Agreements with Institutions of Higher Education, Hospitals and
Other Non-Profit Organizations, at
http://www.whitehouse.gov/omb/circulars/index.html
?? OMB Circular A-21, Cost Principles for Educational Institutions, at
http://www.whitehouse.gov/omb/circulars/index.html
?? OMB Circular A-122, Cost Principles for Non-Profit Organizations, at
http://www.whitehouse.gov/omb/circulars/index.html.
For FY 2006 and FY 2007 awards, grant and subgrant recipients should refer to
the OGO Financial Guide. All previous awards are still governed by the OJP
Financial Guide, available at http://www.ojp.usdoj.gov/FinGuide. OGO can be
contacted at 1-866-9ASKOGO or by email at ask-OGO@dhs.gov.
Required submission: FSR – Standard Form 269a (due quarterly).
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
34
AWARD AND REPORTING REQUIREMENTS
2. Categorical Assistance Progress Report (CAPR)/Biannual Strategy
Implementation Reports (BSIR)
Following award of grant, the State and subgrantees will be responsible for
providing updated obligation and expenditure information on a regular basis.
The applicable SAAs are responsible for completing and submitting the
CAPR/BSIR reports. The BSIR submission will satisfy the narrative requirement
in Box 12 of the biannual Categorical Assistance Progress Report (CAPR – OJP
Form 4587/1). SAAs will still be required to submit the CAPR form with a line in
box 12 which reads: See BSIR.
The BSIR and the CAPR are due within 30 days after the end of the
reporting period (July 30 with a reporting period of January 1 through June
30, and on January 30 with a reporting period of July 1 though December
31). Grantees will provide initial overall obligation and expenditure
information with the CAPR/BSIR submission due January 30, 2007. Updated
obligation and expenditure information must be provided with the BSIR to show
progress made toward meeting strategic goals and objectives. G&T will provide a
web-enabled application for the BSIR submission to grantees and a
copy of the CAPR (OJP Form 4587/1) in the initial award package. Future
awards and fund draw downs may be withheld if these reports are
delinquent.
CAPRs must be filed online at https://grants.ojp.usdoj.gov. Forms and
instructions can be found at http://www.ojp.usdoj.gov/forms.htm.
Important Note: While budget detail worksheets do not need to be
submitted with the application, SAAs and transit agencies must maintain
complete and accurate accounting records, and use that information in
preparation of the BSIR. In addition, these records must be available to
DHS upon request.
Required Submission: CAPR/BSIR (due biannually).
3. Exercise Evaluation and Improvement
Exercises implemented with grant funds should be risk- and performance-based
and should evaluate performance of critical tasks (prevention, protection,
response, and recovery) required to respond to the exercise scenario. Guidance
on conducting exercise evaluations and implementing improvement is defined in
the Homeland Security Exercise and Evaluation Program (HSEEP) Volume II:
Exercise Evaluation and Improvement located at
http://www.ojp.usdoj.gov/G&T/docs/HSEEPv2.pdf. Recipients must report on
scheduled exercises and ensure that an After Action Report (AAR) and
Improvement Plan (IP) are prepared for each exercise conducted with G&T
support (grant funds or direct support) and submitted to G&T within 60 days
following completion of the exercise.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
35
AWARD AND REPORTING REQUIREMENTS
The AAR documents the performance of exercise related tasks and makes
recommendations for improvements. The IP outlines the actions that the
exercising jurisdiction(s) plans to take to address recommendations contained in
the AAR. Generally the IP, with at least initial action steps, should be included in
the final AAR. G&T is establishing a national database to facilitate the scheduling
of exercises, the submission of the AAR/IPs and the tracking of IP
implementation. Guidance on the development of AARs and IPs is provided in
Volume II of the HSEEP manuals.
Required submissions: AARs and IPs (as applicable).
4. Financial and Compliance Audit Report
Recipients that expend $500,000 or more of Federal funds during their fiscal year
are required to submit an organization-wide financial and compliance audit
report. The audit must be performed in accordance with the U.S. General
Accountability Office, Government Auditing Standards, located at
http://www.gao.gov/govaud/ybk01.htm, and OMB Circular A-133, Audits of
States, Local Governments, and Non-Profit Organizations, located at
http://www.whitehouse.gov/omb/circulars/a133/a133.html. Audit reports are
currently due to the Federal Audit Clearinghouse no later than nine months after
the end of the recipient’s fiscal year. In addition, the Secretary of Homeland
Security and the Comptroller General of the United States shall have access to
any books, documents, and records of recipients of FY 2007 EMPG assistance
for audit and examination purposes, provided that, in the opinion of the Secretary
of Homeland Security or the Comptroller General, these documents are related
to the receipt or use of such assistance. The grantee will also give the
sponsoring agency or the Comptroller General, through any authorized
representative, access to, and the right to, examine all records, books, papers or
documents related to the grant.
The State shall require that subgrantees comply with the audit requirements set
forth in OMB Circular A-133. Recipients are responsible for ensuring that
subrecipient audit reports are received and for resolving any audit findings.
D. Monitoring
Grant recipients will be monitored periodically by G&T program staff and OGO staff, in
concert with the Federal Emergency Management Agency, both programmatically and
financially, to ensure that the project goals, objectives, timelines, budgets and other
related program criteria are being met. In addition, G&T Regional Preparedness
Officers may review the EMPG Work Plan on a quarterly basis for results of expected
outcomes of EMPG projects. Monitoring will be accomplished through a combination of
office-based and on-site monitoring visits. Monitoring will involve the review and
analysis of the financial, programmatic, and administrative issues relative to each
program, and will identify areas where technical assistance and other support may be
needed.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
36
AWARD AND REPORTING REQUIREMENTS
The recipient is responsible for monitoring award activities, to include sub-awards, to
provide reasonable assurance that the Federal award is administered in compliance
with requirements. Responsibilities include the accounting of receipts and
expenditures, cash management, the maintaining of adequate financial records, and the
refunding of expenditures disallowed by audits.
E. Grant Closeout Process
Within 90 days after the end of the award period, SAAs must submit a final FSR,
final CAPR, and final BSIR detailing all accomplishments throughout the project.
Please note that this is a change from previous fiscal years. After these reports have
been reviewed and approved by G&T, a Grant Adjustment Notice (GAN) will be
completed to close-out the grant. The GAN will indicate the project as being closed, list
any remaining funds that will be deobligated, and address the requirement of
maintaining the grant records for three years from the date of the final FSR.
Required Submissions: 1) Final SF-269a (due 90 days from end of grant period) and
2) Final CAPR/BSIR (due 90 days from the end of the grant period).
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
A-1
APPENDIX A – EMPG WORK PLAN TEMPLATE
Appendix A – EMPG Work Plans
The EMPG Work Plan should provide a high-level description of the State’s planned use
for FY 2007 EMPG funds, including sustaining or enhancing emergency management
capabilities through personnel and activities. At a minimum, every Work Plan shall
include a Narrative and Budget. In addition, specific EMPG projects should be outlined
using the Project Outline template. Work plans should be prepared for “dual use”
toward ensuring Federal grants management and State performance management
activities.
Narrative
Please provide a brief description of current State emergency management priorities
and initiatives, including those that will be addressed through FY 2007 EMPG. In
addition, the narrative should address, if applicable, the following:
• Overview of the State’s risk profile (natural, technological, man-made)
• State emergency management priorities and planning focus for FY 2007
• Areas of need identified through the EMAP process, Nationwide Plan Review,
Tactical Interoperable Communications Plan, or other emergency
management assessment process
• Estimated number of State and/or local emergency management personnel
either fully or partially supported by FY 2007 EMPG funds
• Estimated State and/or local equipment acquisition
• Estimated type and number of State and/or local training sessions to be
conducted or developed, including the estimated number of emergency
responders to be trained in each training
• Estimated type and number of State and/or local exercises, including the
number of emergency responders to participate in each exercise
Consistent with the emergency management function chosen, the State may propose
activities at a local level, as well as activities that have statewide application. For example, a
State’s program objective for exercises may include those conducted by counties or
municipalities, as well as those conducted by the State.
Budget
Please provide a high-level budget and description breakdown of projected expenditures
with FY 2007 funds. In addition, please outline how the State intends to match Federal
EMPG funds.
EMPG Project Outline
To facilitate performance measures and focus on outcomes, a Project Outline (see template
on page A-3) should be completed for each project to be funded through FY 2007 EMPG, if
applicable. For example, updating an EOC, implementing NIMS training requirements, or
developing an interoperable communications network are projects. Although a Project
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
A-2
APPENDIX A – EMPG WORK PLAN TEMPLATE
Outline can be completed for describing staffing for day-to-day operations, it is not
necessary.
For each project, please complete a project outline as shown below and addressing the
following areas:
• EMF#: Please identify how the project relates to the Emergency Management
Functions identified through the EMAP Standard (e.g., 4.1 Resource
Management, 7.1 Communications and Warning, etc.)
• EMPG Objective: Please briefly explain the major objective of the project.
• Preparedness Strategy Objective: Please identify the objective in the State
Homeland Security Strategy and/or the State’s all-hazard strategic plan that this
project will support.
• National Priority/Target Capability: Please identify the National Priority this
project supports (if applicable) and the Target Capability (as published
September 2006) this project supports (if applicable).
• Area of Need Addressed: Please identify the emergency management shortfall
that this project will address and whether this shortfall was identified through the
EMAP process, Nationwide Plan Review, or other relevant emergency
management assessment; or, whether this project addresses the NRP or NIMS
implementation.
• Performance Measure and Basis of Evaluation: Please indicate the
performance measure(s) that will be used to evaluate this project and the basis
for developing the measure(s).
• Challenges/Risks: Please identify any challenges to implementing this project.
• Budget: This section should outline: (1) explain how the costs were estimated;
(2) justify the need for the costs; and, (3) outline how the match requirement of
the grant program will be met. For clarification purposes, the narrative should
include tables describing cost and expense elements (e.g. equipment list with
unit costs/quantity).
• Quarterly Activity: For each quarter, please briefly identify the expected
outcome. Note: The results section should not be filled out for the EMPG
application, but instead should be set aside for recording progress and
monitoring purposes during the period of performance.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
A-3
APPENDIX A – EMPG WORK PLAN TEMPLATE
FY 2007 EMPG Project #[x]
EMF #:
EMPG Objective:
Preparedness Strategy Objective:
National Priority/Target Capability:
Area of Need Addressed:
Performance Measure(s) and Basis of Evaluation:
Challenges/risks:
Budget
Expected Outcome:
1 st Quarter
Activity Results:
Expected Outcome:
2 nd Quarter
Activity Results:
Expected Outcome:
3 rd Quarter
Activity Results:
Expected Outcome:
4 th Quarter
Activity Results:
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
B-1
APPENDIX B – ALLOWABLE COST MATRIX
Appendix B – Allowable Cost Matrix
DHS
HSGP IPP
HHS
Allowable Program Activities
Current as of FY 2007 Programs*
See the respective program guidance for
additional details and/or requirements
*As of Publication
SHSP
UASI
LETPP
MMRS
CCP
Firefighters
EMPG
BZPP
TSGP
PSGP
IBSGP
IPRSGP
SAVER
CEDAP
NBHPP
BTCDP
PHEPCA Allowable Planning Costs
Public education & outreach Y Y Y Y Y Y Y Y Y Y
Develop and implement homeland security
support programs and adopt ongoing DHS
National Initiatives
Y Y Y Y Y Y Y Y Y Y
Develop and enhance plans and protocols Y Y Y Y Y Y Y Y Y Y Y Y
Develop or conduct assessments Y Y Y Y Y Y Y Y Y Y Y Y
Establish, enhance, or evaluate Citizen
Corps related volunteer programs Y Y Y Y Y Y Y Y Y Y Y
Hiring of full- or part-time staff or
contract/consultants to assist with planning
activities (not for the purpose of hiring
public safety personnel fulfilling traditional
public safety duties)
Y Y Y Y Y Y Y Y Y Y Y Y Y
Conferences to facilitate planning activities Y Y Y Y Y Y Y Y Y Y Y
Materials required to conduct planning
activities Y Y Y Y Y Y Y Y Y Y
Travel/per diem related to planning
activities Y Y Y Y Y Y Y Y Y Y Y Y Y
Overtime and backfill costs (IAW
operational Cost Guidance) Y Y Y Y Y Y Y Y Y Y
Other project areas with prior approval
from G&T Y Y Y Y Y Y Y Y Y Y Y
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
B-2
APPENDIX B – ALLOWABLE COST MATRIX
DHS
HSGP IPP
Allowable Program Activities HHS
Current as of FY 2007*
Programs
See the respective program guidance for
additional details and/or requirements
*As of publication
SHSP
UASI
LETPP
MMRS
CCP
Firefighters
EMPG
BZPP
Transit
Port
Bus
Rail
SAVER
CEDAP
NBHPP
BTCDP
PHEPCA
Allowable Organizational
Activities
Overtime for information,
investigative, and intelligence sharing
activities (up to 25 percent of the
allocation)
Y Y
Reimbursement for select operational
expenses associated with increased
security measures at critical
infrastructure sites incurred during
periods of DHS-declared Code
Orange
Y Y Y
Hiring of full- or part-time staff or
contractors for emergency
management activities
Y Y Y
Hiring of contractors/consultants for
participation in
information/intelligence analysis and
sharing groups or fusion center
activities (limited to 25 percent of the
allocation)
Y Y
Allowable Equipment
Categories
Personal Protective Equipment Y Y Y Y Y Y Y Y Y Y Y
Explosive Device Mitigation and
Remediation Equipment Y Y Y Y Y Y Y Y Y Y
CBRNE Operational Search and
Rescue Equipment Y Y
Y**
Y Y Y
* Y Y Y Y Y Y
Information Technology Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
Cyber Security Enhancement
Equipment Y Y Y Y
Y Y Y Y Y Y Y Y
Interoperable Communications
Equipment Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
Detection Equipment Y Y Y Y Y Y Y Y Y Y Y Y Y
Decontamination Equipment Y Y Y Y Y Y Y Y Y
Medical Supplies and Limited
Pharmaceuticals Y Y Y Y Y Y Y Y Y Y
Power Equipment Y Y Y Y Y Y Y Y Y Y
CBRNE Reference Materials Y Y Y Y Y Y Y Y Y Y Y Y Y
CBRNE Incident Response Vehicles Y Y Y Y Y Y Y Y Y
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
B-3
APPENDIX B – ALLOWABLE COST MATRIX
DHS
HSGP IPP
Allowable Program Activities HHS
Current as of FY 2007
Programs*
See the respective program guidance for
additional details and/or requirements
*As of publication
SHSP
UASI
LETPP
MMRS
CCP
Firefighters
EMPG
BZPP
Transit
Port
Bus
Rail
SAVER
CEDAP
NBHPP
BTCDP
PHEPCA
Terrorism Incident Prevention Equipment Y Y Y Y Y Y Y Y Y
Physical Security Enhancement
Equipment Y Y Y Y Y Y Y Y Y Y Y
Inspection and Screening Systems Y Y Y
Y Y Y Y Y Y
Agriculture Terrorism Prevention,
Response, and Mitigation Equipment Y Y
Y
CBRNE Response Watercraft Y Y Y Y Y Y
CBRNE Aviation Equipment Y Y
CBRNE Logistical Support Equipment Y Y Y Y Y Y Y Y Y
Intervention Equipment Y Y Y Y Y Y
Other Authorized Equipment Y Y Y Y Y Y Y Y Y Y Y Y Y
Allowable Training Costs
Overtime and backfill for emergency
preparedness and response personnel
attending G&T-sponsored and approved
training classes
Y Y Y Y Y Y Y Y Y Y Y
Overtime and backfill expenses for parttime
and volunteer emergency response
personnel participating in G&T training
Y Y Y Y Y Y Y Y Y Y Y
Training workshops and conferences Y Y Y Y Y Y Y Y Y Y Y Y Y Y
Full- or part-time staff or
contractors/consultants Y Y Y Y Y Y Y Y Y Y Y Y Y Y
Travel Y Y Y Y Y Y Y Y Y Y Y Y Y Y
Supplies Y Y Y Y Y Y Y Y Y Y Y Y Y
Other items Y Y Y Y Y Y Y Y Y Y Y
Allowable Exercise Related
Costs
Exercise planning workshop Y Y Y Y Y Y Y Y Y Y Y
Full- or part-time staff or
contractors/consultants Y Y Y Y Y Y Y Y Y Y Y Y
Overtime and backfill costs, including
expenses for part-time and volunteer
emergency response personnel
participating in G&T exercises
Y Y Y Y Y Y Y Y Y Y
Travel Y Y Y Y Y Y Y Y Y Y Y
Supplies Y Y Y Y Y Y Y Y Y Y Y
Other items Y Y Y Y Y Y Y Y Y Y
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
B-4
APPENDIX B – ALLOWABLE COST MATRIX
DHS
HSGP IPP
Allowable Program HHS
Activities Current as of FY
2007 Programs*
See the respective program guidance for
additional details and/or requirements
*As of publication
SHSP
UASI
LETPP
MMRS
CCP
Firefighters
EMPG
BZPP
Transit
Port
Bus
Rail
SAVER
CEDAP
NBHPP
BTCDP
PHEPCA
Allowable Management &
Administrative Costs
Hiring of full- or part-time staff or
contractors/consultants to assist with
the management of the respective
grant program, application
requirements, compliance with
reporting and data collection
requirements
Y Y Y Y Y Y Y Y Y Y Y Y Y Y
Development of operating plans for
information collection and
processing necessary to respond to
G&T Data calls
Y Y Y Y Y Y Y Y Y Y Y
Overtime and backfill costs Y Y Y Y Y Y Y Y
Travel Y Y Y Y Y Y Y Y Y Y Y Y Y
Meeting related expenses Y Y Y Y Y Y Y Y Y Y Y Y Y
Authorized office equipment Y Y Y Y Y Y Y Y Y Y Y Y Y
Recurring expenses such as those
associated with cell phones and faxes
during the period of performance of
the grant program
Y Y Y Y Y Y Y Y Y Y
Leasing or renting of space for newly
hired personnel during the period of
performance of the grant program
Y Y Y Y Y Y Y Y
*Only select sub-categories within AEL Category 3 are eligible for FY 2006 BZPP funding. These
sections include: 3.1.6, 3.2.2, 3.2.3, and 3.2.4.
** Not eligible under FY 2005 LETPP
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
C-1
APPENDIX C – HISTORICAL ALLOWABLE DATA
Appendix C – Historical Allowable Data
The following tables show how allowable costs have changed since FY 2003 for the
various G&T grant programs under the categories of Planning, Equipment (AEL
Categories), Training, Exercises, and Management and Administration.
Historical Planning Categories
FY 2003 FY 2004 FY 2005 FY 2006
Planning Costs
SHSGP
SHSGP II
UASI
UASI II
SHSP
LETPP
CCP
UASI
SHSP
UASI
LETPP
CCP
EMPG
MMRS
SHSP
UASI
LETPP
CCP
MMRS
Implementing and managing
programs for equipment
acquisition, training and exercises
Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
Develop and enhance plans and
protocols Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
Develop or conduct assessments Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
Establish and/or enhance Citizen
Corps Councils to include planning
and evaluation
Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
Develop and implement homeland
security support programs and
adopt ongoing DHS national
initiatives
Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
Materials and Meeting-related
Expenses Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
Hiring of full or part-time staff or
contractors/consultants to assist
with any related planning activities
(not for the purpose of hiring public
safety personnel)
Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
Historical Equipment Costs
FY 2003 FY 2004 FY 2005 FY 2006
Authorized Equipment List Categories
FY03 SHSGP
FY03 SHSGP II
FY03 UASI
FY03 UASI II
SHSP
LETPP
CCP
FY04 UASI
SHSP
UASI
LETPP
CCP
EMPG
MMRS
SHSP
UASI
LETPP
CCP
MMRS
1 Personal Protective Equipment Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
2 Explosive Device Mitigation and
Remediation Equipment Y Y Y Y Y Y Y Y Y Y Y Y Y
3 CBRNE Operational and Search & Rescue
Equipment Y Y Y Y Y Y Y Y Y Y Y Y Y
4 Information Technology Y Y Y Y Y Y Y Y Y Y
5 Cyber Security Enhancement Equipment Y Y Y Y Y Y Y Y Y Y Y Y
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
C-2
APPENDIX C – HISTORICAL ALLOWABLE DATA
FY 2003 FY 2004 FY 2005 FY 2006
Authorized Equipment List Categories
FY03 SHSGP
FY03 SHSGP II
FY03 UASI
FY03 UASI II
SHSP
LETPP
CCP
FY04 UASI
SHSP
UASI
LETPP
CCP
EMPG
MMRS
SHSP
UASI
LETPP
CCP
MMRS
6 Interoperable Communications Equipment Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
7 Detection Equipment Y Y Y Y Y Y Y Y Y Y Y Y
8 Decontamination Equipment Y Y Y Y Y Y Y Y Y Y Y Y
9 Medical Supplies and Limited Types of
Pharmaceuticals Y Y Y Y Y Y Y Y Y Y Y Y Y
10 Power Equipment Y Y Y Y Y Y Y Y Y
11 CBRNE Reference Materials Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
12 CBRNE Incident Response Vehicles Y Y Y Y Y Y Y Y Y Y Y Y Y Y
13 Terrorism Incident Prevention Equipment Y Y Y Y Y Y Y Y Y Y Y Y Y
14 Physical Security Enhancement Equipment Y Y Y Y Y Y Y Y Y Y Y Y Y
15 Inspection and Screening Systems Y Y Y Y Y Y Y
16 Agricultural Terrorism Prevention,
Response and Mitigation Equipment Y Y Y Y Y Y Y
17 CBRNE Prevention and Response
Watercraft Y Y Y Y Y Y Y Y Y
18 CBRNE Aviation Equipment Y Y Y Y Y Y
19 CBRNE Logistical Support Equipment Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
20 Intervention Equipment Y Y Y Y Y Y Y Y Y
21 Other Authorized Equipment Y Y Y Y Y Y Y Y Y Y Y Y Y Y
Historical Training Costs
FY 2003 FY 2004 FY 2005 FY 2006
Training Costs FY03 SHSGP
FY03 SHSGP II
FY03 UASI
FY03 UASI II
SHSP
LETPP
CCP
FY04 UASI
SHSP
UASI
LETPP
CCP
EMPG
MMRS
SHSP
UASI
LETPP
CCP
MMRS
Establishment of CBRNE training capacities Y Y Y Y Y Y Y Y Y Y Y Y
Training workshops and conferences Y Y Y Y Y Y Y Y Y Y Y Y Y Y
Overtime and backfill funding for emergency
preparedness and response personnel
attending G&T-sponsored and approved
training classes
Y
O/T
only
Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
Full or part-time staff or
contractors/consultants Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
Creation and maintenance of student
databases Y
Travel Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
Supplies Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
C-3
APPENDIX C – HISTORICAL ALLOWABLE DATA
Historical Exercise Costs
FY 2003 FY 2004 FY 2005 FY 2006
Exercise Costs
FY03 SHSGP
FY03 SHSGP II
FY03 UASI
FY03 UASI II
SHSP
LETPP
CCP
FY04 UASI
SHSP
UASI
LETPP
CCP
EMPG
MMRS
SHSP
UASI
LETPP
CCP
MMRS
Design, development, conduct
and evaluation of exercises Y Y Y Y Y Y
Y
for
citizens
Y Y Y Y
Y
for
citizens
Y Y
Expenses related to Exercise
Planning Workshops Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
Costs Related to the
Implementation of the HSEEP Y Y Y Y Y Y Y Y Y Y Y Y Y
Hiring of full or part-time staff or
contractors/consultants Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
Overtime Y Y Y Y Y* Y* Y* Y* Y* Y* Y* Y* Y* Y* Y* Y* Y* Y* Y*
Travel Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
Supplies Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
Historical Management & Administrative Costs
FY 2003 FY 2004 FY 2005 FY 2006
Management &
Administrative Costs
FY03 SHSGP
FY03 SHSGP II
FY03 UASI
FY03 UASI II
SHSP
LETPP
CCP
FY04 UASI
SHSP
UASI
LETPP
CCP
EMPG
MMRS
SHSP
UASI
LETPP
CCP
MMRS
Conduct training sessions
ensure accurate completion of
the needs assessment
Y Y
Updating and refining Statewide
Homeland Security Strategic
plans
Y Y
Conducting local or regional
strategy implementation
meetings
Y Y Y Y
Meeting-related expenses Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
Development of operating plans
for information collection and
processing necessary to
respond to G&T data calls
Y Y Y Y Y Y Y Y Y Y Y
Implementing and managing
programs for equipment
acquisition, training and
exercise
Y Y
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
C-4
APPENDIX C – HISTORICAL ALLOWABLE DATA
FY 2003 FY 2004 FY 2005 FY 2006
Management &
Administrative Costs
FY03 SHSGP
FY03 SHSGP II
FY03 UASI
FY03 UASI II
SHSP
LETPP
CCP
FY04 UASI
SHSP
UASI
LETPP
CCP
EMPG
MMRS
SHSP
UASI
LETPP
CCP
MMRS
Hiring part-time staff or
contractors/consultants to assist
with management,
implementation and
administration
Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
Overtime and backfill
Y Y Y Y Y Y Y Y Y Y Y
Travel
Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
Leasing and/or renting of office
space for newly hired personnel
Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
Recurring fees/charges
associated with certain
equipment, such as cell phones,
faxes, etc. (allowable only within
the period of performance of the
grant program)
Y Y Y Y Y Y Y Y Y Y Y Y Y Y
Acquisition of authorized office
equipment (includes personal
computers, laptops, printers,
LCD projectors and other
equipment or software which
may be required to support
implementation of the State
strategy)
Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
The percentage of the program
that may be used for M&A
3% 3% 3% 3% 3% 3% 3% 3% 3% 3% 3% 3% 3% 3% 5% 5% 5% 5% 5%
Percentage of grant program
that may be subawarded from
the State for local M&A
purposes
3% 3% 3% 3% 3% 3% 3% 3% 3% 3% 3%
Pass-through Requirements
>=
80
%
>=
80
%
>=
80
%
>=
80
%
>=
80
%
>=
80
%
>=
80
%
>=
80
%
>=
80
%
>=
80
%
>=
80
%
No
Mi
n
10
0%
>=
80
%
>=
80
%
>=
80
%
>=
80%
No
Mi
n
>=
80
%
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
D-1
APPENDIX D – GRANTS.GOV QUICK-START INSTRUCTIONS
Appendix D - Grants.gov Quick Start Instructions
G&T is participating in the e-Government initiative, one of 25 initiatives included in the
President’s Management Agenda. Grants.gov, part of this initiative, is a “storefront” that
provides a unified process for all customers of Federal grants to find funding
opportunities and apply for funding. This fiscal year, G&T is requiring that all
discretionary, competitive grant programs be administered through Grants.gov.
Application attachments submitted via Grants.gov must be in one of the following
formats: Microsoft Word (*.doc), PDF (*.pdf), or text (*.txt).
Use the Catalog of Federal Domestic Assistance (CFDA) number listed in the relevant
program guidance section of this document in Grants.gov.
?? Step 1: Registering
Note: Registering with Grants.gov is a one-time process; however, if you are a first
time registrant, it could take 3-5 business days to have your registration
validated, confirmed, and receive your user name and password. It is highly
recommended you start the registration process as early as possible to prevent
delays in submitting your application package to our agency by the deadline
specified. While your registration is pending, you may continue with steps 2, 3, and
4 of these instructions. Registration must be complete for you to be able to submit
(step 5) and track (step 6) an application.
e-Business Point of Contact
Grants.gov requires an organization to first be registered in the Central Contract
Registry (CCR) before beginning the Grants.gov registration process. If you plan to
authorize representatives of your organization to submit grant applications through
Grants.gov, proceed with the following steps. If you plan to submit a grant
application yourself and sign grant applications and provide the required
certifications and/or assurances necessary to fulfill the requirements of the
application process, proceed to DUNS Number and then skip to the Authorized
Organization Representative and Individuals section.
Go to www.grants.gov, and click on the “Get Started” tab at the top of the screen.
?? Click the “e-Business Point of Contact (POC)” option and click the “GO” button
on the bottom right of the screen.
If you have already registered with Grants.gov, you may log in and update your
profile from this screen.
?? To begin the registration process, click the “Register your Organization
[Required]” or “Complete Registration Process [Required]” links. You may print a
registration checklist by accessing
www.grants.gov/assets/OrganizationRegCheck.pdf.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
D-2
APPENDIX D – GRANTS.GOV QUICK-START INSTRUCTIONS
DUNS Number
?? You must first request a Data Universal Numbering System (DUNS) number.
Click “Step 1. Request a DUNS Number.” If you are applying as an individual,
please skip to “Authorized Organization Representative and Individuals.” If you
are applying on behalf of an organization that already has a DUNS number,
please proceed to “Step 2. Register with Central Contractor Registry (CCR).” You
may obtain a DUNS number at no cost by calling the dedicated toll-free DUNS
number request line at 1–866–705–5711.
Central Contractor Registry (CCR)
Note: Registering with the CCR, updating or changing your profile could take up to
three to five business days to be confirmed and validated. This delay could prevent
your application from being submitted by the deadline specified, so you should
register or make changes to your profile as early in the process as possible.
Once you have a DUNS number, click on “Step 2. Register with Central Contractor
Registry (CCR).” Here you are required to designate an individual as a point of
contact. This point of contact is the sole authority for the organization and has the
capability of issuing or revoking another individual’s authority to submit grant
applications through Grants.gov.
A registration worksheet is provided to assist in the CCR registration process at
http://www.ccr.gov. It is recommended you review the “Tips for registering with the
CCR” at the bottom of this template.
?? Go to http://www.ccr.gov or click on the CCR icon in the middle of the screen to
begin the registration process. To see if your organization is already registered,
click “Search CCR” at the top left side of the screen. Search entries must be
exact to accurately search the database. If your organization is already
registered, you can scroll down and see who the e-Business POC is for your
agency. If your organization is not already registered, return to the CCR home
page and click “Start New Registration” at the top left of the screen.
?? If you have problems or questions about the CCR registration process, please
contact the CCR Assistance Center at 1–888–227–2423.
?? Once your registration is complete, you will receive an e-mail with a Trading
Partner Identification Number (TPIN) and Marketing Partner Identification
Number (MPIN) number. You will need the MPIN number to register with
Grants.gov. If your organization is already registered with the CCR, you will need
to obtain the MPIN number from your e-Business POC.
Authorize your Organization Representative
?? Click “Step 3. Authorize your Organization Representative.” Follow steps 1-4.
You will need your DUNS + 4 digit number and the MPIN number CCR e-mailed
to you.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
D-3
APPENDIX D – GRANTS.GOV QUICK-START INSTRUCTIONS
Log in as e-Business Point of Contact
?? You may now go to “Step 4. Log in as e-Business Point of Contact.” Here you
may authorize or revoke the authority of the Authorized Organization
Representative (AOR).
?? Once you are logged in, go to Step 2. Downloading the Application Viewer,
below.
Authorized Organization Representative and Individuals
If you plan to submit a grant application as an individual or an Authorized
Organization Representative, with authority to sign grant applications and the
required certifications and/or assurances necessary to fulfill the requirements of
the application process, proceed with the following steps.
?? Go to www.grants.gov and click on the “Get Started” tab at the top of the
screen.
?? Click the “Authorized Organization Representative (AOR)” option and click the
“GO” button to the bottom right of the screen. If you are applying as an
individual, click the “Individuals” option and click the “GO” button to the bottom
right of the screen.
?? If you have previously registered as an AOR, you may start searching for this
grant opportunity from this page. Otherwise, you must complete the first-time
registration by clicking “Complete First-Time Registration [Required].” You also
may click on “Review Registration Checklist” and print a checklist for the
following steps (see www.grants.gov/assets/AORRegCheck.pdf).
?? Individuals may click the “registration checklist” for help in walking through the
registration process.
Credential Provider:
Once you have entered the registration process, you must register with the
credential provider, to safeguard the security of your electronic information. You
must have your agency’s or individual DUNS + 4 digit number to complete this
process. Now, click on “Step 1. Register with a Credential Provider.” Enter your
DUNS number and click “Register.” Once you have entered the required information,
click the “Submit” button.
?? If you should need help with this process, please contact the Credential Provider
Customer Service at 1–800–386–6820.
?? It can take up to 24 hours for your credential provider information to synchronize
with Grants.gov. Attempting to register with Grants.gov before the
synchronization is complete may be unsuccessful.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
D-4
APPENDIX D – GRANTS.GOV QUICK-START INSTRUCTIONS
Grants.gov:
?? After completing the credential provider steps above, click “Step 2. Register with
Grants.gov.” Enter the same user name and password used when registering
with the credential provider. You will then be asked to provide identifying
information and your organization’s DUNS number. After you have completed the
registration process, Grants.gov will notify the e-Business POC for assignment of
user privileges.
?? Complete the “Authorized Organization Representative User Profile” screen and
click “Submit.”
Note: Individuals do not need to continue to the “Organizational Approval” step
below.
Organization Approval:
?? Prior to submitting a grant application package, you must receive approval to
submit on behalf of your organization. This requirement prevents individuals from
submitting grant application packages without permission. A notice is
automatically sent to your organization’s e-Business POC. Then, your e-Business
POC approves your request to become an AOR. You may go to
http://www.ccr.gov to search for your organization and retrieve your e-Business
POC contact information.
?? Once organization approval is complete, you will be able to submit an application
and track its status.
?? Step 2: Downloading the Application Viewer
Note: You may download the PureEdge Viewer while your registration is in process.
You also may download and start completing the application forms in steps 3 and 4
below. This application viewer opens the application package needed to fill out the
required forms. The download process can be lengthy if you are accessing the
Internet using a dial-up connection.
?? From the Grants.gov home page, select the “Apply for Grants” tab at the top of
the screen.
?? Under “Apply Step 1: Download a Grant Application Package and Applications
Instructions,” click the link for the PureEdge Viewer
(http://www.grants.gov/DownloadViewer). This window includes information
about computer system requirements and instructions for downloading and
installation.
If you are a Macintosh user, please read the PureEdge Support for Macintosh white
paper available at
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
D-5
APPENDIX D – GRANTS.GOV QUICK-START INSTRUCTIONS
www.grants.gov/GrantsGov_UST_Grantee/!SSL!/WebHelp/MacSupportforPureEdge
.pdf.
?? Scroll down and click on the link to download the PureEdge Viewer
(www.grants.gov/PEViewer/ICSViewer602_grants.exe).
?? You will be prompted to save the application. Click the “Save” button and the
“Save As” window opens. Select the location where you would like to save
PureEdge Viewer and click the “Save” button.
?? A window appears to show the progress of the download. When the
downloading is complete, click to close the dialog box.
?? To install the PureEdge Viewer, locate the file on your computer and click to
open it. When you are prompted to run the file, click “RUN.” Click “Yes” to the
prompt to continue with the installation. The ICS InstallShield Wizard extracts the
necessary files and takes you to the “Welcome” page.
?? Click “Next” to continue.
?? Read the license agreement and click “Yes” to accept the agreement and
continue the installation process. This takes you to the “Customer Information”
screen.
?? Enter a User Name and a Company Name in the designated fields and click
“Next.”
?? The “Choose Destination Location” window prompts you to select the folder in
which PureEdge Viewer will be installed. To save the program in the default
folder, click “Next.” To select a different folder, click “Browse.” Select the folder in
which you would like to save the program, click on “OK,” then click “Next.”
?? The next window prompts you to select a program folder. To save program icons
in the default folder, click “Next.” To select a different program folder, type a new
folder name or select one from the list of existing folders, then click “Next.”
Installation will begin.
?? When installation is complete, the “InstallShield Wizard Complete” screen will
appear. Click “Finish.” This will launch the “ICS Viewer Help Information”
window. Review the information and close the window.
?? Step 3: Downloading an Application Package
?? Once you have downloaded the PureEdge Viewer, you may download and view
this application package and solicitation instructions.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
D-6
APPENDIX D – GRANTS.GOV QUICK-START INSTRUCTIONS
?? From the Grants.gov home page, select the “Apply for Grants” tab at the top of
the screen.
?? Click “Apply Step 1: Download a Grant Application Package and Application
Instructions.”
?? Enter the CFDA number for this announcement, 97.042. Then click “Download
Package.” This will take you to the “Selected Grants Application for Download”
results page.
?? To download an application package and its instructions, click the corresponding
download link below the “Instructions and Application” column.
?? Once you select a grant application, you will be taken to a “Download
Opportunity Instructions and Application” screen to confirm that you are
downloading the correct application. If you would like to be notified of any
changes to this funding opportunity, enter your e-mail address in the
corresponding field, then click the “Submit” button.
?? After verifying that you have downloaded the correct opportunity information,
click the “Download Application Instructions” button. This will open a PDF of this
grant solicitation. You may print the solicitation or save it to your computer by
clicking either the print icon at the top tool bar or the “File” button on the top tool
bar. If you choose to save the file, click on “Save As” and save to the location of
your choice.
?? Click the “Back” Navigation button to return to the “Download Opportunity
Instructions and Application” page. Click the “Download Application Package”
button. The application package will open in the PureEdge Viewer.
?? Click the “Save” button to save the package on your computer. Because the form
is not yet complete, you will see a prompt that one or more fields may be invalid.
You will complete these fields in step 4, but for now, select “Yes” to continue.
After you click “Yes,” the “Save Form” window will open.
?? Save the application package to your desktop until after submission. Select a
name and enter it in the “Application Filing Name” field. Once you have submitted
the application through Grants.gov, you may then move your completed
application package to the file location of your choice.
?? Click the “Save” button. If you choose, you may now close your Internet browser
and complete your application package offline by double clicking the icon on your
desktop. You do not have to be connected to the Internet to complete the
application package in step 4 below.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
D-7
APPENDIX D – GRANTS.GOV QUICK-START INSTRUCTIONS
?? Step 4: Completing the Application Package
Note: This application can be completed entirely offline; however, you will need
to log in to Grants.gov to submit the application in step 5.
?? Locate the application package you saved on your computer. When you
open the package, it will be in PureEdge Viewer. You may save your
application at any time by clicking on the “Save” button at the top of the
screen.
?? Enter a name for your application package in the “Application Filing Name”
field. This can be a name of your choice.
?? Open and complete all the mandatory and optional forms or documents. To
complete a form, click to select the form, and then click the “Open” button.
When you open a required form, the mandatory fields will be highlighted in
yellow. If you enter incomplete information in a mandatory field, you will
receive an error message or the field will turn red, indicating a change
needs to be made.
Mandatory forms include the: (1) Application for Federal Assistance (SF-424); (2)
Assurances for Non-Construction Programs (SF-424B); and, (3) Disclosure of
Lobbying Activities (SF-LLL). These forms can also be viewed at
http://apply.grants.gov/agency/FormLinks?family=7. Other Mandatory forms are
identified in Section IV.
?? When you have completed a form or document, click the “Close Form” button at
the top of the page. Your information will automatically be saved.
?? Next, click to select the document in the left box entitled “Mandatory Documents.”
Click the “=>” button to move the form or document to the “Mandatory Completed
Documents for Submission” box to the right.
?? Some mandatory documents will require you to upload files from your computer.
To attach a document, select the corresponding form and click “Open.” Click the
“Add Mandatory Attachment” button to the left. The “Attach File” box will open.
Browse your computer to find where your file is located and click “Open.” The
name of that file will appear in the yellow field. Once this is complete, if you
would like to attach additional files, click on the “Add Optional Attachment” button
below the “Add Mandatory Attachment” button.
?? An “Attachments” window will open. Click the “Attach” button. Locate the file on
your computer that you would like to attach and click the “Open” button. You will
return to the “Attach” window. Continue this process until you have attached all
the necessary documents. You may attach as many documents as necessary.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
D-8
APPENDIX D – GRANTS.GOV QUICK-START INSTRUCTIONS
?? Once you have finished, click the “Done” button. The box next to the “Attach at
Least One Optional Other Attachment” will now appear as checked.
Note: the name of these buttons will vary depending on the name of the form you
have opened at that time; i.e., Budget Narrative, Other Attachment, and Project
Narrative File.
?? To exit a form, click the “Close” button. Your information will automatically be
saved.
?? Step 5: Submitting the Application
Note: Once you have completed all the yellow fields on all the forms and saved the
application on your desktop, check the application package for errors. This can be
done any time throughout step 4 above and as often as you like.
?? When you are ready to submit your final application package, the “Submit”
button at the top of your screen will be enabled. This button will not be activated
unless all mandatory data fields have been completed. When you are ready to
submit your application, click on “Submit.” This will take you to a “Summary”
screen.
?? If your “Submit” button is not activated, then click the “Check Package for
Errors” button at the top of the “Grant Application Package” screen. PureEdge
Viewer will start with the first form and scan all the yellow fields to make sure
they are complete. The program will prompt you to fix one error at a time as it
goes through the scan. Once there are no more errors, the system will allow you
to submit your application to Grants.gov.
?? Review the application summary. If you wish to make changes at this time, click
“Exit Application” to return to the application package, where you can make
changes to the forms. To submit the application, click the “Sign and Submit
Application” button.
?? This will take you to a “Login” screen where you will need to enter the user
name and password that you used to register with Grants.gov in “Step 1:
Registering.” Enter your user name and password in the corresponding fields
and click “Login.”
?? Once authentication is complete, your application will be submitted. Print this
confirmation screen for your records. You will receive an e-mail message to
confirm that the application has been successfully uploaded into Grants.gov.
The confirmation e-mail will give you a Grants.gov tracking number, which you
will need to track the status of your application. The confirmation e-mail will go
to the e-Business POC; therefore, if you are submitting on behalf of someone
else, be sure the e-Business POC is aware of the submission and that a
confirmation e-mail will be sent.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
D-9
APPENDIX D – GRANTS.GOV QUICK-START INSTRUCTIONS
?? When finished, click the “Close” button.
?? Step 6: Tracking the Application
?? After your application is submitted, you may track its status through Grants.gov.
To do this, go to the Grants.gov home page at http://www.grants.gov. At the very
top of the screen, click on the “Applicants” link. Scroll down the “For Applicants”
page and click the “Login Here” button. Proceed to login with your user name and
password that was used to submit your application package.
?? Click the “Check Application Status” link to the top left of the screen. A list of all
the applications you have submitted through Grants.gov is produced. There are
one of four status messages your application can receive in the system:
1. Validated: This means your application has been scanned for errors. If no
errors were found, it validates that your application has successfully been
submitted to Grants.gov and is ready for the agency to download your
application.
2. Received by Agency: This means our agency has downloaded your
application into our electronic Grants Management System (GMS) and your
application is going through our validation process to be successfully received
on our end.
3. Agency Tracking Number Assigned: This means our GMS did not find any
errors with your package and successfully downloaded your application into
our system.
4. Rejected With Errors: This means your application was either rejected by
Grants.gov or GMS due to errors. You will receive an e-mail from Grants.gov
customer support, providing details of the results and the next steps required.
Most applications are rejected because: (1) a virus was detected; (2) you are
using a user name and password that has not yet been authorized by the
organization’s e-Business POC; or, (3) the DUNS number you entered on the
SF-424 form does not match the DUNS number that was registered in the
CCR for this organization.
Important Note: If you experience difficulties at any point during this process, please call the Grants.gov
customer support hotline at 1–800–518–4726.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
E-1
APPENDIX E – POST-AWARD INSTRUCTIONS
Appendix E - Post-Award Instructions
TAB 1: SAMPLE REVIEW OF AWARD
Office of Grants and Training
Post Award Instructions for G&T Awards
The Office of Grant Operations will provide fiscal support and oversight of the grant
programs, while the OJP Office of the Comptroller will continue to provide support for
grant payments. The following is provided as a guide for the administration of awards.
1. Review Award and Special Conditions Document.
Notification of award approval is made by e-mail through the OJP Grants Management
System (GMS). Once an award has been approved, a notice is sent to the e-mail
address of the individual who filed the application, as well as to the authorized grantee
official.
Carefully read the award and any special conditions or other attachments.
If you agree with the terms and conditions, the authorized official should sign and date
both the original and the copy of the award document page in Block 19.
You should maintain a copy and return the original signed documents to:
Office of Justice Programs
Attn: Control Desk - G&T Award
810 Seventh Street, NW – 5th Floor
Washington, DC 20531
If you do not agree with the terms and conditions, contact the awarding G&T Program
Manager as noted in the award package.
2. Read Guidelines.
Read and become familiar with the “OGO Financial Management Guide” which is
available at 1-866-9ASKOGO or online at http://www.dhs.gov/dhspublic/display?theme=18.
3. Complete and Return ACH Form.
The Automated Clearing House (ACH) Vendor/Miscellaneous Payment Enrollment
Form (refer to Step 3 attachment) is used to arrange direct deposit of funds into your
designated bank account.
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
E-2
APPENDIX E – POST-AWARD INSTRUCTIONS
4. Access to Payment Systems.
OJP uses the Phone Activated Paperless System (PAPRS) to request funds. Grantees
will receive a letter with the award package containing their PIN to access the system
and Grant ID information.
5. Reporting Requirements.
Reporting requirements must be met during the life of the grant (refer to the OGO
Financial Management Guide and the specific program guidance for a full explanation of
these requirements, special conditions and any applicable exceptions). The payment
system contain edits which will prevent access to funds if reporting requirements are not
met on a timely basis. Refer to Step 5 attachments for forms, due date information, and
instructions.
6. Questions about your award?
A reference sheet is provided containing frequently asked financial questions and
answers. Questions regarding grant payments should be addressed to the OJP OC at
1-800-458-0786 or email askoc@ojp.usdoj.gov. Questions regarding all other
financial/administrative issues should be addressed to the OGO Information Line at 1-
866-9ASKOGO (927-5646) or email at ask-ogo@dhs.gov.
Important Note: If you have any questions about GMS, need to establish a GMS
account, or require technical assistance with accessing your award, please
contact the GMS Hotline at 1-888-549-990
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
F-1
APPENDIX F - ACRONYMS
Appendix F - Acronyms
A
AAR After Action Reports
ACH Automated Clearing House
AEL Authorized Equipment List
AFG Assistance to Firefighters Grant
ASAP Automated Standard Application for Payments
B
BSIR Biannual Strategy Implementation Reports
BZPP Buffer Zone Protection Plan
C
CAPR Categorical Assistance Progress Reports
CCR Central Contractor Registry
CBRNE Chemical, Biological, Radiological, Nuclear, and Explosive
CCP Citizen Corps Program
CDC Centers for Disease Control and Prevention
CFR Code of Federal Regulations
CFDA Catalog of Federal Domestic Assistance
CMIA Cash Management Improvement Act
COG Continuity of Government
COOP Continuity of Operations
CSID Centralized Scheduling and Information Desk
D
D&B Dun and Bradstreet
DHS U.S. Department of Homeland Security
DUNS Data Universal Numbering System
E
EA Environmental Assessment
EIS Environmental Impact Statement
EMA Emergency Management Agency
EMAP Emergency Management Accreditation Program
EMI Emergency Management Institute
EMPG Emergency Management Performance Grants
EOC Emergency Operations Center
EOP Emergency Operations Plans
F
FAR Federal Acquisition Regulations
FEMA Federal Emergency Management Agency
FOIA Freedom of Information Act
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
F-2
APPENDIX F - ACRONYMS
FSR Financial Status Report
FY Fiscal Year
G
G&T Preparedness Directorate’s Office of Grants and Training
GAN Grant Adjustment Notice
GMS Grants Management System
H
HHS U.S. Department of Health and Human Services
HRSA Health Resources and Services Administration
HSA Homeland Security Advisor
HSEEP Homeland Security Exercise and Evaluation Program
HSGP Homeland Security Grant Program
I
IAB InterAgency Board
IBSGP Intercity Bus Security Grant Program
IP Improvement Plan
L
LEP Limited English Proficient
LETPP Law Enforcement Terrorism Prevention Program
LLIS Lessons Learned Information Sharing
M
M&A Management and Administrative
MIPT National Memorial Institute for the Prevention of Terrorism
MMRS Metropolitan Medical Response System
N
NBHPP National Bioterrorism Hospital Preparedness Program
NEPA National Environmental Policy Act
NEMBCAP
National Emergency Management Baseline – Capability
Assessment Program
NFPA National Fire Protection Association
NGO Non-Governmental Organization
NIC NIMS Integration Center
NIEM National Information Exchange Model
NIMS National Incident Management System
NRP National Response Plan
O
OGO G&T’s Office of Grant Operations
OJP Office of Justice Programs
OMB Office of Management and Budget
P
PAPRS Phone Activated Paperless Request System
U.S. DEPARTMENT OF HOMELAND SECURITY | OFFICE OF GRANTS AND TRAINING
F-3
APPENDIX F - ACRONYMS
POC Point of Contact
POETE Planning, Organization, Equipment, Training, and Exercise
PSGP Port Security Grant Program
R
RKB Responder Knowledge Base
S
SAA State Administrative Agency
SEL Standardized Equipment List
SHSP State Homeland Security Program
SPOC Single Point of Contact
T
TA Technical Assistance
TSGP Transit Security Grant Program
U
UASI Urban Areas Security Initiative