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(Please check the FEMA website at http://www.fema.gov/fhm/ctp_guid.shtm for updated versions of this document.) 
There are several beneficial reasons for partnering with State, local, and regional organizations to produce 
National Flood Insurance Program (NFIP) maps: 
q The data used for local permitting and planning will also be the basis for the NFIP map, 
facilitating more efficient floodplain management. 
q The CTP Program provides the opportunity to interject a tailored, local focus into a national 
program; thus, where unique conditions may exist the special approaches to flood hazard 
identification that may be necessary can be taken. 
q The partnership mechanism provides the opportunity to pool resources and extend the 
productivity of limited public funds. 
q For participating in the CTP Program, community Partners will receive Community Rating 
System credits, which may lead to discounted flood insurance premiums for property owners. 
(Additional information on the Community Rating System is available on the FEMA website at 
http://www.fema.gov/nfip/crs.shtm. 
In support of the CTP Program, FEMA has committed to the following: 
q Recognize the contributions made by FEMA’s State, regional, and local Partners by providing 
timely and accurate flood hazard information. 
q Maximize the use of Partners’ contributions as a means of leveraging limited public funds to the 
fullest extent while maintaining essential NFIP standards. 
q Fully integrate Partners into the flood hazard data development process with the corresponding 
authorities and responsibilities. 
q Provide training and technical assistance to the Partners when appropriate. 
q Facilitate mentoring to increase capability for both existing and Potential Partners. 

CTP Guidance Document for FY 2005 October 2004 2 
Administration 
FEMA and its Partners will administer activities under the CTP Program through close and frequent 
coordination. There are four formal agreements involved—Partnership Agreements, Mapping Activity 
Statements, Letter of Map Change (LOMC) Mapping Activity Statement and Cooperative 
Agreements. 
Each Partner will enter into a Partnership Agreement with the appropriate FEMA Regional Office. The 
Partnership Agreement is a broad statement of principle, emphasizing the value of the NFIP’s three 
components of insurance, floodplain management, and mapping. 
The Partnership Agreement recognizes the fundamental importance of flood hazard identification in the 
successful reduction of future flood losses and the Partner’s commitment to the effort. The Partnership 
Agreement is a prerequisite to any further activities under the CTP Program. The Partnership Agreement 
template may be viewed or downloaded from the FEMA website at 
http://www.fema.gov/fhm/dl_moa.shtm. 
As the Partner and FEMA identify specific tasks to undertake, Mapping Activity Statements (MASs) 
will be developed to define the project scope and the roles and responsibilities of all Partners involved in 
a particular Flood Map Project. Developing the MASs will be a collaborative effort where both the 
Partner(s) and FEMA contribute data and units of work to maximize the extent, accuracy, and usability of 
flood hazard studies to best meet local, State, and Federal needs, while minimizing costs for all parties. 
The MAS is a key component of the Cooperative Agreement package because it defines the activities that 
will be accomplished, the entity responsible for them, how the activities will be funded, and the nature of 
the working relationship between FEMA and its Partners. The MAS template may be viewed or 
downloaded from the FEMA website at http://www.fema.gov/fhm/dl_atemp.shtm. 
Partners that participate in the long-term map maintenance of Digital FIRMS can sign the LOMC MAS 
agreement. This agreement allows a partner to take ownership of the LOMC process. Developing the 
LOMC MAS will be a collaborative effort between the Partner(s) and FEMA. 
Partners should develop a MAS that addresses goals and performance measures. These MASs should 
have a strong linkage to FEMA’s Regional and National goals and performance measures (see Table 1). 
Table 1. FY04-FY09 National Key Performance Parameter (KPP) and Indicators (KPIs) 
The Key Performance Parameter (KPP) for Multi-Hazard Flood Map Modernization is: 
Parameter Threshold Objective Change #1 Change #2 
KPP % of the population whose safety is 
improved through availability of 
accurate flood risk data in GIS 
format 
85% 100% N/A N/A 

CTP Guidance Document for FY 2005 October 2004 3 
Targets 
Management Indicators FY04 FY05 FY06 FY07 FY08 FY09 
KPI 1 % of population with digital GIS 
flood data available on-line 20% 50% 65% 75% 85% 97% 
KPI 2 % of population with adopted 
maps that meet quality standards 10% 20% 35% 50% 70% 90% 
KPI 3 Leveraged digital GIS flood data 20% 20% 20% 20% 20% 20% 
KPI 4 % of appropriated funds sent to 
CTPs 20% 25% 33%* 33%* 33%* 33%* 
* Percentages are subject to change pending further review. 
For projects that meet eligibility requirements, FEMA may award funds through the mechanism of a 
Cooperative Agreement. The Cooperative Agreement provides for the disbursement of Federal funds 
and defines the legal responsibilities associated with it. A Cooperative Agreement is not required for 
locally funded mapping activities. 
Activities 
FEMA may provide technical assistance, training, and/or data to a Partner to support flood hazard data 
development activities. As funding levels permit, the mapping activities for which Partners may receive 
funding in fiscal year 2005 through a Cooperative Agreement with FEMA are summarized in Table 2. 
The Cooperative Agreements awarded for mapping activities under the CTP Program are intended to 
supplement, not supplant, ongoing mapping efforts by a Partner, whether it be a community/tribal 
government, regional agency, or State agency. The FEMA funds would be in addition to the resources 
provided by the Partner for the mapping activities. 
Table 2. Fundable Mapping Activities 
Activity Partners Description 
Refinement or Creation 
of Approximate 
Zone A Boundaries 
The Partner works with FEMA to perform 
analyses to refine Zone A boundaries shown on 
the effective Flood Insurance Rate Map (FIRM) 
or create new Zone A areas to be included on the 
FIRM. Emphasis is placed on automated 
analysis and production techniques. 
Hydrologic and 
Hydraulic Analyses 
and Floodplain 
Mapping 
Community 
Regional Agency 
State Agency 
The Partner develops digital engineering data 
and floodplain mapping using Geographic 
Information System (GIS)-based or traditional 
hydrologic and hydraulic modeling. 

CTP Guidance Document for FY 2005 October 2004 4 
Coastal Flood Hazard 
Analyses and 
Floodplain Mapping 
The Partner develops digital engineering data 
and floodplain mapping using GIS-based or 
traditional coastal flood hazard analysis 
methods. 
Digital Flood Insurance 
Rate Map (DFIRM) 
Preparation 
The Partner digitizes information from the 
effective hardcopy FIRM and prepares a DFIRM 
that meets FEMA specifications. 
Redelineation of 
Detailed Floodplain 
Boundaries Using 
Updated Topographic 
Data 
The Partner redelineates the effective floodplain 
boundaries shown on the FIRM using more upto-
date topographic data. GIS technology is 
used, where available. 
Digital Topographic 
Data Development 
The Partner develops digital topographic data for 
flood hazard identification purposes. 
Scoping up to 10% 
Up to 10% of the total estimated funding may be 
provided to do an extensive project scope that leads 
to the development of the Mapping Activity 
Statement. 
Post Preliminary 
Processing 
Community 
Regional Agency 
State Agency 
The partner processes the DFIRM product from 
Preliminary stage through adoption. 
Outreach Community 
Regional Agency 
State Agency 
The partner performs outreach to stakeholders to 
improve the acceptance of the maps into the 
community. 

CTP Guidance Document for FY 2005 October 2004 5 
While no funding under the CTP Program will be provided to Partners for the mapping activitie s listed in 
Table 3, FEMA may provide technical assistance, support, and/or data for an activity. 
Table 3. Non-Fundable Activities 
Activity Partners Description 
Digital Base Map 
Inventory 
Regional Agency 
State Agency 
The Partner performs an investigation and 
provides an inventory of base maps meeting 
FEMA specifications for NFIP communities in a 
particular region or State. 
Digital Base Map Data 
Sharing 
The Partner supplies base map data for use in 
producing a DFIRM. The base map must 
comply with FEMA minimum accuracy 
requirements and be distributable by FEMA to 
the public in hardcopy and electronic formats. 
DFIRM Maintenance The Partner assumes responsibility for longterm, 
periodic maintenance of the DFIRM. This 
can include base map and/or flood hazard 
information, as well as assuming ownership of 
the LOMC process. 
Hydrologic and 
Hydraulic Review 
The Partner reviews hydrologic and hydraulic 
studies prepared for FEMA-funded flood data 
updates and/or map revisions processed under 
Part 65 of the NFIP regulations. The review 
focuses on compliance with the technical and 
regulatory requirements contained in Guidelines 
and Specifications for Flood Hazard Mapping 
Partners, the pertinent NFIP regulations, as well 
as standard accepted engineering practices. 
Assessment of 
Community Mapping 
Needs (to support 
FEMA’s Mapping 
Needs Update Support 
System)) 
The Partner performs a detailed 
community-by-community assessment of 
mapping needs for every mapped (including 
flood data updates and map maintenance) and 
unmapped NFIP community within its 
jurisdiction. The Partner then submits the results 
of the assessment to FEMA for inclusion in the 
Mapping Needs Update Support System 
database. 
Technical Standards 
Agreement 
Community 
Regional Agency 
State Agency 
The Partner works with FEMA to adopt specific 
technical standards or processes appropriate for 
local conditions for NFIP flood mapping 
purposes. 

CTP Guidance Document for FY 2005 October 2004 6 
Eligibility Criteria 
Partnerships are established based on the following criteria: 
q The Potential Partner must have existing processes and/or systems in place to support mapping or 
data collection activities that contribute to flood hazard identification. Non-Federal funding must 
support these processes and/or systems. 
q The Potential Partner must have the capability to perform, implement, or contract the mapping 
activities for which it is applying. This capability may be indicated through (but not limited to) a 
FEMA Regional Office review of both the map products previously prepared by the Partner and 
the existing map production processes or systems the Partner intends to use for CTP Programrelated 
mapping activities. 
q The Potential Partner must be a community that participates in the NFIP and is in good standing 
in the Program as determined by the FEMA Regional Office, or be a State or regional agency that 
serves communities that participate in the NFIP. 
q The Potential Partner should demonstrate its ability to leverage funding received from FEMA. 
The National Goal for leverage is 20%. However, the more funding a Partner is able to leverage 
improves their probability of increases in funding from FEMA for current and future mapping 
activities. 
Partners that receive funding from FEMA through a Cooperative Agreement must be able to perform the 
financial management activities required as part of the Cooperative Agreement (i.e., account for Federal 
funds, prepare financial reports). At a minimum, FEMA requires that a financial status report be provided 
quarterly. To assist partners with meeting this requirement, FEMA has created a recommended template 
for their use, and it should be submitted to your FEMA Regional CTP Coordinator. FEMA Regional 
Offices will assist Partners with these financial management activities as necessary. 
FEMA will evaluate these criteria periodically, and the criteria may be enhanced further in the future. 
Technical Capabilities 
In addition to the eligibility criteria described above, a Potential Partner must have in-house staff 
capabilities in the appropriate technical area for the given mapping activity. If the work for any portion of 
a mapping activity is contracted, the Potential Partner must have in-house staff capable of monitoring the 
contractor(s) and approving the products developed by the contractor(s). For these purposes, “capability” 
means demonstrated experience in the performance of, or management through contracting of, similar 
activities. 
Evaluation Criteria 
Throughout the project and at the end of the period of performance for each MAS, FEMA will evaluate 
the effectiveness of the partnership to determine eligibility for future mapping activities under the CTP 
Program. If FEMA determines that the partnership has proven insufficient to complete the established 
project or achieve the goals of the partnership, FEMA’s funding of the mapping activity may be 
cancelled. 

CTP Guidance Document for FY 2005 October 2004 7 
FEMA will base its evaluation of the Partner’s demonstrated performance on the following criteria: 
q Continued maintenance of the processes or systems in place to support mapping or data collection 
activit ies that contribute to flood hazard identification (e.g., continued data collection for 
changing flood hazards and related development, continued upgrades to data collection or 
mapping capabilities to incorporate new technologies, preparation of multiple -year mapping or 
data collection plans); 
q Commitment to existing, and continued support of, mapping data and products through the postpreliminary 
review and map adoption phases; 
q Adherence to standards for timeliness, completeness, and quality of reports and products 
submitted to the FEMA Regional Office; and 
q Ability to cooperate and coordinate with the staff of the following organizations during all phases 
of the mapping activity as needed: FEMA Regional Office; Hazard Identification Section of the 
Mitigation Division in the FEMA Headquarters Office in Washington, DC; and designated 
FEMA contractors. 
Standards 
Unless otherwise indicated in specific MASs, all flood hazard identification activities will be 
accomplished in accordance with the relevant portio ns of the NFIP regulations (44CFR Parts 59-77) as 
well as the standards contained in FEMA's Guidelines and Specifications for Flood Hazard Mapping 
Partners, which can be downloaded from the FEMA website at http://www.fema.gov/fhm/dl_cgs.shtm. 
With the development of new and improved technology, FEMA has established new standard tools to 
assist mapping partners in their efforts. For partners with existing systems and technologies, please refer 
to Appendix N of the Guidelines and Specifications for Flood Hazard Mapping Partners, for acceptable 
data capture standards. 
Certification 
All data generated under MASs must meet the applicable certification requirements for the identification 
and publication of flood hazard information in FIRM form as indicated in 44 CFR Part 65, Identification 
and Mapping of Special Hazard Areas. Some States have adopted more stringent mapping standards than 
the minimum NFIP regulatory requirements. For these cases, Partners must coordinate all activities with 
the State to ensure the MASs are reviewed and concurred upon, and all map products resulting from a 
CTP Program-related mapping activity must meet State certification requirements. 
State Role 
The role filled by a State will be a function of its authority and capabilities. Some States have developed 
Map Modernization Management Support business plans, which explain in detail their capability and 
capacity to manage Map Modernization in their state. These plans also include an explanation of the 
State’s role in the CTP Program. Some states also review map revisions as part of their regulatory 
responsibilities. 
As with the options available to communities and regional agencies, interested State agencies will be 
expected to have in-house staff capabilities to fulfill the CTP Program-related mapping activity it would 
like to perform. State agencies that do not participate in the CTP Program will continue the traditional 
functions of the State Coordinating Office as they relate to any activities performed by participating 
Partners in that state. In general, the activities that a State agency might perform are the same as those 

CTP Guidance Document for FY 2005 October 2004 8 
identified for communities, with the addition of collection and assessment of community mapping needs 
and a base map inventory. 
Funding 
CTP Program-related activities may be funded based on FEMA’s priority of mapping needs, the 
availability of FEMA funds for mapping, and the amount of leverage provided by the CTP Partner. If 
FEMA funds are provided, the Partner may receive funds through a Cooperative Agreement. Because the 
FEMA mapping budget varies annually, the amount of funding for CTP Program-related activities also 
will vary. Any awards made in accordance with the guidance will be subject to the availability of funds. 
Each FEMA Regional Office will determine how much of its annual mapping budget will be allocated to 
mapping activities under the CTP Program. 
Typically, the funding for CTP Program-related Flood Map Projects is allocated through one Cooperative 
Agreement once the MAS is signed. However, for large or complex projects, extensive planning may 
need to be performed before the MAS is developed. For such projects, the Cooperative Agreement may 
be processed in a phased approach. Use of the phased approach will alleviate the need for extensions of 
performance periods and project revisions and improve overall efficiency through the development of a 
thorough project scope. In such instances, the FEMA Regional Office may allocate up to 10 percent of 
the total estimated funding for the project to the Partner to develop a project scope and MAS. Once the 
MAS is signed and in place, the Partner may then request the remaining funding required for completing 
the project. 
Contracting 
Contractors used by Partners for FEMA -funded activities must meet the requirements of Part 13 of the 
Code of Federal Regulations (44 CFR Part 13), Uniform administrative requirements for grants and 
cooperative agreements to state and local governments. Within Part 13, §13.36 covers procurement 
standards that must be followed for any mapping-related activities for which a Partner wishes to contract 
with another party. Items in this Part include, but are not limited to, contract administration and record 
keeping, notification requirements, review procedures, competition, methods of procurement, and cost 
and pricing analysis. Part 13 may be downloaded in PDF or text format from the U.S. Government 
Printing Office website at http://www.access.gpo.gov/nara/cfr/waisidx_02/44cfr13_02.html. 
If requested by the Partner, FEMA will provide assistance to a Partner on developing selection criteria for 
contracted tasks. All work must meet the certification requirements described below. 
Cooperative Agreement Management 
FEMA-funded activities must meet the requirements of 44 CFR Part 13, which sets forth requirements for 
Cooperative Agreement administration and management. These requirements include, but are not limited 
to, record keeping, allowable costs, and processes for use of contractors. Part 13 may be downloaded from 
the U.S. Government Printing Office website at 
http://www.access.gpo.gov/nara/cfr/waisidx_02/44cfr13_02.html. FEMA Regional staff should review 
any open CTP cooperative agreements prior to issuing additional funds to the same partner. Ensure that 
financial and progress reports are current and indicate that adequate progress has been made on the 
previous agreement. 
The partners are required to report at least semi-annually to the Regions to demonstrate progress in 
meeting agreed-upon program-related activities contained in the previous cooperative agreement. Some 

CTP Guidance Document for FY 2005 October 2004 9 
regions may require quarterly reporting to satisfy unique regional grants management requirements. (See 
the quarterly report template toward the end of this binder.) Regions are held accountable for funds 
expended through CTP and must require that their partners document work so that progress can 
be tracked. Partners must report on the progress of the activities identified in the agreement, and are 
expected to cooperate with Regions by submitting documentation or other evidence that demonstrates 
work completed. 
Additional FEMA Assistance 
FEMA offers an array of technical and programmatic assistance to Partners participating in the CTP 
Program, free of charge, including the resources listed below. 
q Archived support data will be available from FEMA’s National Service Provider. Available 
information includes: 
Ø Copies of FEMA-issued Letters of Map Change (i.e., Letters of Map Amendment, Letters of 
Map Revision); 
Ø Engineering and mapping Flood Insurance Study backup data; 
Ø Data collected as part of the FEMA Mapping Needs Assessment Process; and 
Ø FEMA’s rule-based engineering software packages, including CHECK-2, CHECK-RAS, 
FISPLOT, and RASPLOT. 
q FEMA will offer three different types of training courses: The Introductory course, the 
Intermediate course, and an Advanced Cooperating Technical Partners Course. The Introductory 
Course is intended for both new and potential CTPs while the Intermediate Course is intended for 
existing CTPs only. The Intermediate Course and the Advanced Cooperating Technical Partners 
Course are intended for current CTP members who are active mapping partners, and who are 
responsible for administering the CTP Program for a state agency, regional agency, or local 
community partner and/or managing the technical aspects of mapping activities and will be 
offered through the FEMA Emergency Management Institute. The following topics relevant to 
the Advanced Cooperating Technical Partners Course will be included in the training (visit 
http://www.fema.gov/fhm/ctp_train.shtm for additional information on training opportunities at 
the Emergency Management Institute): 
Ø Topographic Data Development; 
Ø Base Mapping and Digital Flood Maps; and 
Ø Map Production and Processing Requirements. 
q Specific technical and programmatic support, such as peer review, modeling guidance, base map 
selection, and/or tailored training, also may be provided by FEMA through designated FEMA 
contractors. 
q General technical and programmatic information regarding the NFIP and the FEMA Flood 
Hazard Mapping Program can be downloaded from FEMA’s Flood Hazard Mapping website at 
http://www.fema.gov/fhm. 
Program Management 
FEMA Regional Offices will manage all activities under the CTP Program. The FEMA Regional CTP 
Coordinators are listed below. 

CTP Guidance Document for FY 2005 October 2004 10 
Region I (Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, 
and Vermont) 
Dean Savramis 
99 High Street, 6th Floor 
Boston, MA 02110 
Telephone: (978) 461-5323 
E-mail: dean.savramis@dhs.gov 
Region II (New Jersey, New York, Puerto Rico, and US Virgin Islands) 
Paul Weberg 
26 Federal Plaza, Room 1337 
New York, NY 10278-0002 
Telephone: (212) 680-3638 
E-mail: paul.weberg@dhs.gov 
Region III (Delaware, District of Columbia, Maryland, Pennsylvania, Virginia, 
and West Virginia) 
Nikki Roberts 
One Independence Mall 
615 Chestnut Street, 6th Floor 
Philadelphia, PA 19106-4404 
Telephone: (215) 931-5575 for Nikki Roberts 
E-mail: nikki.roberts@dhs.gov 
Region IV (Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, 
South Carolina, and Tennessee) 
Laura Algeo 
3003 Chamblee Tucker Road 
Atlanta, GA 30341 
Telephone: (770) 220-5515 
E-mail: laura.algeo@dhs.gov 

CTP Guidance Document for FY 2005 October 2004 11 
Region V (Illinois, Indiana, Michigan, Minnesota, Ohio, and Wisconsin) 
Ken Hinterlong, Team Lead 
536 South Clark Street, 6th Floor 
Chicago, IL 60605 
Telephone: (312) 408-5529 
E-mail: ken.hinterlong@dhs.gov 
Mary Jo Mullen (Indiana, Michigan, and Ohio) 
536 South Clark Street, 6th Floor 
Chicago, IL 60605 
Telephone: (312) 408-5541 
E-mail: maryjo.mullen@dhs.gov 
Lee Traeger (Illinois, Minnesota, and Wisconsin) 
536 South Clark Street, 6th Floor 
Chicago, IL 60605 
Telephone: (312) 408- 5538 
E-mail: lee.traeger@dhs.gov 
Region VI (Arkansas, Louisiana, New Mexico, Oklahoma, and Texas) 
Gary Zimmerer (Arkansas and Louisiana) 
Federal Regional Center, 800 North Loop 288, Room 206 
Denton, TX 76210-3698 
Telephone: (940) 898-5161 
E-mail: gary.zimmerer@dhs.gov 
Jim Orwat (New Mexico and Oklahoma) 
Federal Regional Center, 800 North Loop 288, Room 206 
Denton, TX 76210-3698 
Telephone: (940) 898-5302 
E-mail: james.orwat@dhs.gov 
Jack Quarles (Texas) 
Federal Regional Center, 800 North Loop 288, Room 206 
Denton, TX 76210-3698 
Telephone: (940) 898-5156 
E-mail: jack.quarles@dhs.gov 
Region VII (Iowa, Kansas, Missouri, and Nebraska) 
Bob Franke 
2323 Grand Avenue, Suite 900 
Kansas City, MO 64108-2670 
Telephone: (816) 283-7073 
E-mail: bob.franke@dhs.gov 

CTP Guidance Document for FY 2005 October 2004 12 
Region VIII (Colorado, Montana, North Dakota, South Dakota, Utah, and 
Wyoming) 
John Liou or Marijo Camrud 
Denver Federal Center, Bldg. 710, Box 25267 
Denver, CO 80225-0267 
Telephone: (303) 235-4836 
Telephone: (303) 235-4835 
E-mail: john.liou@dhs.gov 
E-mail: marijo.camrud@dhs.gov 
Region IX (Arizona, California, Hawaii, Nevada, American Samoa, Guam, 
Marshall Islands and Northern Mariana Islands) 
Les Sakumoto (Northern California and Nevada) 
1111 Broadway, Suite 1200 
Oakland, CA 94607 
Telephone: (510) 627-7183 
E-mail: leslie.sakumoto@dhs.gov 
Ray Lenaburg (Southern California, Arizona, Hawaii, American Samoa, Guam, 
Marshall Islands and Northern Mariana Islands ) 
1111 Broadway, Suite 1200 
Oakland, CA 94607 
Telephone: (510) 627-7181 
E-mail: raymond.lenaburg@dhs.gov 
Region X (Alaska, Idaho, Oregon, and Washington) 
Dave Carlton or Joe Weber 
Federal Regional Center, 130 228th Street SW. 
Bothell, WA 98021-9796 
Telephone: (425) 487-4703 
E-mail: david.carlton@dhs.gov 
Telephone: (425) 487-4657 
E-mail: joseph.weber@dhs.gov 

Federal Emergency Management Agency 
Agreement Articles – Cooperating Technical Partners 
GRANTEE: _____________________________________________________________________ 
AGREEMENT NUMBER: _____________ AMENDMENT NUMBER: _____________ 
PERFORMANCE PERIOD: _______________________________________________________ 
ARTICLE I – PROGRAM DESCRIPTION 
The roles and responsibilities of both FEMA and the Grantee under this agreement are outlined in the 
attached Mapping Activity Statement. The Grantee shall perform the work described in the Mapping 
Activity Statement, which is included as part of the application package, dated ________________ and 
revised on _______________ and made a part of these Cooperative Agreement Articles. 
ARTICLE II – PERIOD OF PERFORMANCE 
The period of performance shall be up to 24 months from the effective date of this Cooperative Agreement: 
____________________ thru ____________________. 
ARTICLE III – AMOUNT AWARDED 
This Cooperative Agreement is for the administration and completion of an approved, cost shared, 
Cooperating Technical Partners Initiative. Cooperative Agreement funds shall not be used for other 
purposes. 
The budgeted estimates for object classes for this award are: 
Total Budget Federal Cost Share Non-Federal Cost Share 
Personnel _____________ _______________ ___________________ 
Fringe Benefit _____________ _______________ ___________________ 
Travel _____________ _______________ ___________________ 
Equipment _____________ _______________ ___________________ 
Supplies _____________ _______________ ___________________ 
Contractual _____________ _______________ ___________________ 
Construction _____________ _______________ ___________________ 
Other _____________ _______________ ___________________ 
Indirect Charges _____________ _______________ ___________________ 
Total Budget _____________ _______________ ___________________ 

2 
ARTICLE IV – REQUEST FOR ADVANCE/REIMBURSEMENT 
A. The Grantee shall be paid using the HHS Smartlink System, provided it maintains or demonstrates the 
willingness and ability to maintain procedures to minimize the time elapsing between the transfer of the 
funds and their disbursements by the Grantee. When these requirements are not met, the Grantee will be 
required to use the reimbursement method as the preferred funding method. 
Or – 
B. FEMA uses the Direct Deposit/Electronic Funds Transfer (DD/EFT) method of payment to its 
Grantees. To enroll in the DD/EFT, the Grantee must complete a Standard Form 1199A, Direct 
Deposit Form. The Grantee may be paid in advance, or reimbursed by completing the Standard Form 
(SF) 270, Request for Advance/Reimbursement. In accordance with Treasury regulations at 31 CFR, 
Part 205, the Grantee shall request funds not more than 3 business days prior to the day on 
which it makes a disbursement. 
C. Interest earned on advances will be handled in compliance with 44 CFR 13.21(i). 
ARTICLE V – FINANCIAL REPORTS 
The Grantee shall submit Financial Status Reports (using FEMA Form 20-10) to the FEMA Regional 
Office indicated below, within 30 days after the end of each quarter. Reporting dates are January 30, April 
30, July 30 and October 30. The final Financial Status Report is due 90 days after the close of the 
cooperative agreement. In addition, if the Grantee uses Smartlink, it shall submit a Financial Cash 
Transactions Report (PMS 272) to the address shown below. 
FEMA Region ___ 
_____________________________ 
Attn: Assistance Officer, Operations Support Division 
_____________________________ 
NOTE: If the Request for Advance/Reimbursement is used for payment, the quarterly financial reports 
may be waived by FEMA with only the final Financial Status Report due 90 days after the close of the 
Cooperative Agreement. 
ARTICLE VI – PERFORMANCE REPORTS 
The Grantee shall submit performance reports to the FEMA Regional Office within 30 days after the end of 

3 
each quarter. Reporting dates are January 30, April 30, July 30 and October 30. The final performance 
report is due 90 days after the close of the cooperative agreement. The Grantee shall submit copies of the 
performance report to the FEMA Regional Office at the address listed in Article V. Grantees may request 
a waiver of the first quarter performance report from the Regional Assistance Officer. 
ARTICLE VII. GOVERNING PROVISIONS 
The Grantee and any sub-grantees shall comply with all applicable laws and regulations. A nonexclusive 
list of laws and regulations commonly applicable to FEMA grants is attached hereto for 
reference only. 
The Grantee and any Sub-Grantees shall also be bound by the Guidance Document, which is attached 
hereto [can also include NOFA, with appropriate citation]. The following Office of Management and 
Budget circulars are also applicable to this grant: 
[OMB Circular A-110 Uniform Administrative Requirements for Grants and Agreements with 
institutions of Higher Education, Hospitals, and Other Non-Profit Organizations 
OMB Circular A-102 Uniform Administrative Requirements for Grants and Cooperative 
Agreements with State and Local Governments] 
[OMB Circular A-87 Cost Principles for State and Local Governments 
OMB Circular A-21 Cost Principles for Educational Institutions 
OMB Circular A-122 Cost Principles for Nonprofit Organizations] 
OMB Circular A-133 Audits of States, Local Governments, and Non-Profit Organizations 

4 
Commonly Applicable Statutes and Regulations 
The Robert T. Stafford Disaster Relief and Emergency Assistance Act, as amended, 42 U.S.C. §§ 
5121-5206 (Stafford Act). 
Title 44 of the Code of Federal Regulations (CFR) 
ARTICLE VIII – GRANT REVISIONS 
A. In compliance with 44 CFR 13.30, revisions to the grant award shall follow prior approval requirements 
found in 44 CFR Part 13.30. If the FEMA share of the cooperative agreement exceeds $100,000, for 
non-construction cooperative agreements, FEMA’s approval is required prior to the transfer of funds 
between total direct cost categories in the approved budget when such cumulative transfers exceed ten 
percent of the total budget. For all cooperative agreements, regardless of the amount of funding, the 
Grantee shall obtain prior written approval for any budget revision, which would result in the need for 
additional funds. If a grant provides funding for both construction and non-construction activities, the 
Grantee must obtain written approval from FEMA before making any fund or budget transfer from nonconstruction 
to construction or vice versa. 
A. No transfer of funds to agencies other than those identified in the approved cooperative 
agreement application shall be made without prior approval from FEMA. 
B. Cost share contributions, cash and in-kind, must be in compliance with 44 CFR 13.24 or Cost 
Principles contained in the appropriate OMB Circular (A- __.) Except as allowed by Federal statute, 
no other Federal grant funds can be used as a match. The following documentation is required for cash 
contributions: Record of source of donor, dates, rates, amounts, and deposit slips. The following 
documentation is required for in-kind contributions: Record of donor, dates, rates, and amount. 
Requirements for in-kind contributions can be found in 44 CFR, Part 13.24 or OMB Circular A- 
110.23. 
C. If a Grantee estimates that it will have unobligated funds remaining after the end of the performance 
period, the Grantee should report this to the FEMA Regional Office for disposition instructions. 
D. Requests for time extensions to the performance period will be considered but will not be granted 
automatically and must be supported by adequate justification in order to be processed. The 
justification shall contain the reason for the delay, an outline of remaining funds available to support the 
extended performance period and a description of the performance measures necessary to complete the 
project. 
ARTICLE IX – OTHER TERMS AND CONDITIONS 
The other terms and conditions of this agreement are as follows: 

5 
A. Prior to the start of any construction activity, the Grantee shall ensure that all applicable Federal, State, 
and local permits and clearances are obtained. 
B. Prior to the start of any project, it must be reviewed by FEMA for compliance with the National 
Environmental Policy Act (NEPA), as implemented under 44 CFR, Part 10. Grantees are encouraged 
to seek guidance from the FEMA Environmental Officer in complying with NEPA and other 
environmental requirements. 
The Grantee shall transfer to FEMA the appropriate share, based on the Federal support percentage, of 
any refund, rebate, credit or other amounts arising from the performance of this agreement, along with 
accrued interest, if any. 
D. The Grantee is free to copyright original work developed in the course of or under the agreement. 
FEMA reserves a royalty-free, nonexclusive and irrevocable right to reproduce, publish, or otherwise use, 
and to authorize others to use, the work for Government purposes. Any publication resulting from work 
performed under this agreement shall include an acknowledgement of FEMA financial support 
and a statement that the publication does not necessarily reflect FEMA’s views. 
ARTICLE X – AUDIT REQUIREMENTS 
All Grantees must follow the audit requirements of OMB Circular No. A-133, Revised. Non-Federal 
entities that expend $300,000 or more in Federal awards in a year shall have a single or program-specific 
audit conducted for that year in accordance with the provisions of A-133. 
ARTICLE XI – GENERAL PROVISIONS 
The following are hereby incorporated into this agreement by reference: 
44 CFR Emergency Management and Assistance Regulations 
(This publication is available at www.4.law.cornell.edu/cfr/44cfr.htm#start) 
44 CFR Part 10 Environmental Considerations 
44 CFR Part 13 Uniform administrative requirements for grants and cooperative 
agreements to state and local governments 
44 CFR Part 7 Nondiscrimination In Federally-Assisted Programs (FEMA) 
44 CFR Part 17 Government wide debarment and suspension 
(nonprocurement) and government wide requirements for drugfree 
workplace (grants) 

6 
44 CFR Part 18 New restrictions on lobbying 
44 CFR SUBCHAPTER B - Insurance and Hazard Mitigation 
44 CFR SUBCHAPTER C - Fire Prevention and Control 
44 CFR SUBCHAPTER D - Disaster Assistance 
44 CFR SUBCHAPTER E - Preparedness 
31 CFR 205.6 Funding techniques 
(This publication is available at www.4.law.cornell.edu/cfr/31cfrII.htm#start) 
OMB Circular A-102 Uniform Administrative Requirements for grants and Cooperative Agreements 
with State and Local Governments 
OMB Circular A-87 Cost Principles for State and Local Governments 
OMB Circular A-110 Uniform Administrative Requirements for Grants and Agreements With 
Institutions of Higher Education, Hospitals, and Other Non-Profit 
Organizations 
OMB Circular A-21 Cost Principles for Educational Institutions 
OMB Circular A-122 Cost Principles for Nonprofit Organizations 
(All Circulars are available at www.whitehouse.gov/OMB/grants/index.html) 
Application Cooperative Agreement Application and Assurances contained therein 
received by FEMA on ______________________________. 

MMMS Guidance Document for FY 2005 October 2004 
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Background 
One of the key objectives of FEMA’s Map Modernization is to increase local involvement in, and 
ownership of, the flood mapping process. One of the ways of meeting this objective is Map 
Modernization Management Support (MMMS). As technologies have improved and applications have 
expanded dramatically, many States and regional agencies have become technologically sophisticated and 
have invested significant resources in flood hazard identification. In addition to the flood hazard mapping 
activities that agencies may undertake, there is a need for management activities that will contribute to the 
overall goal of the adoption of modernized flood maps. The MMMS Fiscal Year (FY) 2004 guidance 
introduced the need, given the magnitude and complexity of NFIP floodplain mapping needs, to 
encourage partnerships with multi-jurisdictional entities, such as Urban Drainage Districts, Water 
Management Authorities, etc. These partnerships in MMMS are also encouraged for FY 2005 provided 
these regional entities, along with States, submit an approved business plan. (In the remainder of this 
document, States and regional entities participating in MMMS are called MMMS Partners). 
Purpose 
The purpose of the MMMS is to provide, through a Cooperative Agreement, a means to ensure that 
MMMS Partners can support Map Modernization through activities that do not directly result in a Flood 
Insurance Rate Map. These activities include administration and management activities (see table 1 for 
specific activities). These funds are not used for conducting mapping projects or funding support from 
the National Service Provider (NSP). 
The activities identified above are documented in the 5-year business plan and also in the MMMS 
Partner’s description of its approach and capabilities for participation in Flood Map Modernization 
activities. Phase I of the program involves developing the business plan, and Phase II is the 
implementation of the activities identified in the plan. 
The purpose of this guidance document is to assist FEMA and MMMS Partners in preparing, developing, 
and managing the activities of MMMS. This document is organized to assist the MMMS Partner and 
FEMA in administration, funded activ ities, eligibility and evaluation criteria, scoring criteria, reporting 
requirements, technical capabilities, contracting requirements, standards, certification, funding, and 
Cooperative Agreement management. A list of FEMA MMMS regional coordinators also is provided. 
There are several reasons for partnering with State and regional organizations in the management of the 
modernization of National Flood Insurance Program (NFIP) maps: 
· Management participation will help to ensure that the products resulting from Map Modernization 
do not conflict and are complementary, not duplicative. 

MMMS Guidance Document for FY 2005 October 2004 2 
· MMMS provides the opportunity to interject a tailored, local focus into a national program; thus, 
where unique conditions may exist, the special approaches to communication, coordination, and 
compliance that may be necessary can be taken. 
· The MMMS partnership mechanism provides the opportunity to pool resources and extend the 
productivity of limited public funds. 
In support of MMMS, FEMA has committed to the following: 
· Maximize the use of Partners’ contributions as a means of leveraging limited public funds to the 
fullest extent, while maintaining essential NFIP standards 
· Fully integrate Partners into the flood map development process with the corresponding 
authorities and responsibilities 
· Provide training and assistance to the Partners when appropriate 
· Facilitate mentoring to increase capability for both existing and potential Partners 
MMMS and the Multi-Year Flood Hazard Identification Plan 
The Multi-Year Flood Hazard Identification Plan (MHIP) is a 5-year (FY04–FY08) mapping project 
scheduling tool for providing reliable digital flood hazard data in a GIS format for every flood-prone 
county, parish, independent city, and territory in the Nation. As map production proceeds, FEMA will 
update the plan each spring and fall. The updates will include reports on progress of digital Flood 
Insurance Rate Map (DFIRM) production and revised sequencing in some cases for future fiscal years. 
MMMS business plans are key mechanisms for providing input to the MHIP updates. Specific input 
includes: Map production sequencing, funding allocations, and factors and methods identified as 
important by the MMMS Partner in terms of determining mapping priorities. 
Administration 
FEMA has elected to enter into Cooperative Agreements with its Partners. FEMA and its Partners will 
administer activities under MMMS through close and frequent coordination. This project anticipates a 
significant level of Federal involvement in the implementation of the proposed activities. FEMA will 
review and approve content and format of materials produced in conjunction with this project in order to 
obtain desired outcomes and outputs. 
Participants should have built a business plan with goals and performance measures. These plans should 
have a strong linkage to FEMA’s regional and national goals and performance measures (see table 1). 
For plans that meet eligibility requirements, FEMA may award funds through the mechanism of a 
Cooperative Agreement. The Cooperative Agreement provides for the disbursement of Federal funds and 
defines the legal responsibilities associated with it. 

MMMS Guidance Document for FY 2005 October 2004 3 
Table 1. FY04–FY09 National Key Performance Parameter (KPP) and Indicators (KPIs) 
Parameter Threshold Objective Change #1 Change #2 
KPP % of the population whose 
safety is improved through 
availability of accurate flood risk 
data in GIS format 
85% 100% N/A N/A 
Targets 
Management Indicators FY04 FY05 FY06 FY07 FY08 FY09 
KPI 1 % of population with digital GIS 
flood data available online 20% 50% 65% 75% 85% 97% 
KPI 2 % of population with adopted 
maps that meet quality standards 10% 20% 35% 50% 70% 90% 
KPI 3 Leveraged digital GIS flood data 20% 20% 20% 20% 20% 20% 
KPI 4 % of appropriated funds sent to 
CTPs 20% 25% 33%* 33%* 33%* 33%* 
* Percentages are subject to change pending further review. 
Activities 
As funding levels permit, the management activities, and recommended performance measures, for which 
Partners may receive funding in fiscal year 2005 through a Cooperative Agreement with FEMA, are 
summarized below. Additionally, the FEMA Regional Offices have evolved into strategic business units, 
who determine the success of the mapping efforts. Accordingly, the information and metrics required are 
more extensive and detailed than requested previously. To more closely align the MMMS business plans 
and the FEMA regional business plans, MMMS Partners are requested to measure their activities under 
broader measurement areas listed in column 1 of table 2, and provide a timeline detailing the description 
of activities listed in column 4 of table 2. (The timeline is used as a guide to both spending projections 
and completion of work product during the fiscal year. The timeline will also capture the need for project 
extensions, under spending, and overspending before the end of the budget cycle.) 

MMMS Guidance Document for FY 2005 October 2004 
TABLE 2. PARTIAL DESCRIPTION OF 
MMMS ACTIVITIES 
MEASUREMENT 
AREA 
ACTIVITY RECOMMENDED PERFORMANCE 
MEASURE 
DESCRIPTION 
Operations Digital Base Map Inventory 
Minimum performance measures: 
Number of communities contacted for base 
map information versus total communities 
within study area; was all available 
information requested from the National 
Service Provider (NSP)? Did Partner 
coordinate with studies in neighboring 
jurisdiction(s)? 
The Partner performs an investigation and provides an 
inventory of base maps meeting FEMA specifications 
for NFIP communities in a particular region or State. 
Timeline: 
Operations Digital Base Map Data 
Sharing 
Minimum performance measures: How 
well did the tools or processes work for 
sharing base map information? Did the 
mapping information meet the minimum 
accuracy requirements as specified in 
FEMA’s Guidelines and Specifications for 
Flood Hazard Mapping Partners? 
The Partner supplies a base map for use in producing a 
DFIRM. The base map will comply with FEMA 
minimum accuracy requirements and be distributable by 
FEMA to the public in hard copy and electronic formats. 
Timeline: 
Operations DFIRM Maintenance 
Management 
Minimum performance measures: Was 
the process for how DFIRM maintenance 
management activities would occur well 
documented? Did it address how this 
information would be uploaded to the MIP? 
The Partner assumes responsibility for long-term, 
periodic maintenance of the DFIRM. This can include 
base map and/or flood hazard information. 
Operations Hydrologic and Hydraulic 
Review Management 
Minimum performance measures: Was a 
QA/QC plan developed? Was independent 
QA/QC staff identified? Did the project 
schedule allow sufficient time to perform 
QA/QC reviews? Did the QA/QC review 
address technical and regulatory 
requirements contained in FEMA’s 
Guidelines and Specifications for Flood 
Hazard Mapping Partner? Was the 
resolution of comments documented? 
The Partner manages the reviews of hydrologic and 
hydraulic studies prepared for FEMA-funded flood data 
updates and/or map revisions processed under Part 65 of 
the NFIP regulations. The review focuses on 
compliance with the technical and regulatory 
requirements contained in Guidelines and Specifications 
for Flood Hazard Mapping Partners, the pertinent NFIP 
regulations, as well as standard accepted engineering 
practices. 

MMMS Guidance Document for FY 2005 October 2004 5 
TABLE 2. PARTIAL DESCRIPTION OF 
MMMS ACTIVITIES 
MEASUREMENT 
AREA 
ACTIVITY RECOMMENDED PERFORMANCE 
MEASURE 
DESCRIPTION 
Operations Assessment of Community 
Mapping Needs (to support 
FEMA’s Mapping Needs 
Update Support System - 
MNUSS) 
Minimum performance measures: 
Percentage of communities within study area 
that had mapping needs input to MNUSS 
database; was information input to MNUSS 
prior to scoping and updated following the 
scoping meeting? 
The Partner performs a detailed 
community-by-community assessment of mapping 
needs for every mapped (including flood data updates 
and map maintenance) and unmapped NFIP community 
within its jurisdiction. The Partner then submits the 
results of the assessment to FEMA for inclusion in the 
MNUSS database. 
Operations Technical Standards 
Agreement 
Minimum performance measures: Were 
technical standards adopted for engineering 
and mapping aspects that met minimum 
FEMA standards? Did they cover all aspects 
of the work? 
The Partner works with FEMA to adopt specific 
technical standards or processes appropriate for local 
conditions for NFIP flood mapping purposes. 
Operations Information Technology 
Systems 
Minimum performance measures: How 
effective were the developed systems or 
capabilities at archiving, organizing, 
distributing, or otherwise managing the 
digital FIRM and/or underlying map data? 
Were the tools developed according to 
schedule and budget? How well were they 
integrated with the MIP? 
The Partner develops and maintains an information 
technology system to archive, organize, distribute, and 
otherwise manage effective DFIRMs, preliminary 
DFIRMs, and/or underlying backup data such as 
DFIRM database, engineering models, etc). The system 
should distribute this data in an electronic format (e.g., 
web-based, CD-ROM, etc) to the public. 
Customers and Stakeholders Outreach 
Minimum performance measures: Were 
outreach activities described in enough 
detail? Were they init iated at the beginning 
of the project and carried through to the end? 
What were the key points when contact was 
needed with local communities? What 
number of outreach activities were 
completed versus proposed? How well did 
the activities satisfy the applicable standards 
from FEMA’s Guidelines and Specifications 
for Flood Hazard Mapping Partners? Were 
activities completed according to schedule 
and budget? 
Informational Mailing - Identify recipients of mass 
mailing; procure brochures from FEMA (assumes one 
existing tri-fold brochure in self-mailing format, no 
envelopes required); print mailing labels; affix proper 
postage; and take to post office for mailing. 
Timeline: 
Community Meetings - Determine when and where the 
meeting will be held; identify staff roles and 
responsibilities; advertise the meeting; prepare agenda 
and other handout and presentation materials to explain 
the purpose of the meeting and the mapping project; 
provide on-site meeting support to explain the purpose 
of the mapping project, opportunities for involvement, 

MMMS Guidance Document for FY 2005 October 2004 6 
TABLE 2. PARTIAL DESCRIPTION OF 
MMMS ACTIVITIES 
MEASUREMENT 
AREA 
ACTIVITY RECOMMENDED PERFORMANCE 
MEASURE 
DESCRIPTION 
Outreach (continued) 
and how to provide comments; provide opportunity for 
the public to submit comments; provide on-site logistics 
and meeting support; and develop evaluation form, 
distribute, and assess results. 
Timeline: 
Website Posting - Develop a new website to provide 
information geared towards the general public, technical 
audiences, and other stakeholder groups (such as the 
FEMA website which guides users based on their 
interest in the maps such as one button for property 
owners, one for lenders, insurers, etc.); provide an 
overview of the mapping project; access to preliminary 
and final FIRMs; contacts and links for further 
information on FEMA, State, and other local websites. 
Multi-Media Promotional Activities - Develop press 
release using template provided by FEMA; contact local 
media and place press release; follow up with media 
contacts periodically to encourage them to use press 
releases in articles, cover key events through live 
footage of community meetings or other key events; 
contact radio and television stations to request 
announcements to advertise meetings; offer to provide 
knowledgeable officials for interview on radio and/or 
television talk shows; write articles and publish in trade 
journals, newsletters, other existing publications that are 
available to the public; and develop fact sheets, 
announcements, or brochures and distribute through 
public libraries, schools, and/or locally-sponsored public 
events. 
Operations Minimal Support Activities Minimum performance measures: How 
much information was provided versus 
requested, and what level of detail was 
provided in the business plan? 
The Partner works with FEMA to provide support and 
information useful for map modernization efforts such 
as population, percentage of insurance policy base, the 
Partner’s vision for implementation, coordination with 
the FEMA Regional office, recognizing and calling 

MMMS Guidance Document for FY 2005 October 2004 7 
TABLE 2. PARTIAL DESCRIPTION OF 
MMMS ACTIVITIES 
MEASUREMENT 
AREA 
ACTIVITY RECOMMENDED PERFORMANCE 
MEASURE 
DESCRIPTION 
attention to gaps and shortfalls. 
Operations Managing Updates to 
National Management 
Information System 
Minimum performance measures: Was 
accurate information provided? Did technical 
submittals meet the data capture standards, 
and was information provided in a timely 
manner? 
The Partner assumes responsibility for ensuring that 
required updates to National Management Information 
System are made in an accurate and timely manner. 
Learning and Growth Training Efforts to State and 
Local Officials 
Minimum performance measures: Was a 
training program developed with topics, 
schedule, and targeted audiences? Did the 
topics address tasks included in the scope of 
engineering and mapping? What percentage 
of the State or local officials attended the 
training? 
The Partner participates in the development and 
deployment of training in subjects that will encourage 
the use of digital flood mapping products. 
Customers and Stakeholders 
Coordination and Effort in 
Building Partnerships 
Minimum performance measures: How 
many communities were identified and 
contacted? What percentage of the 
communities contacted actually participated? 
How many CTP Partnership Agreements (or 
MOUs) were signed? 
Survey community officials to determine if they intend 
to actively contribute to, and participate in, flood map 
modernization or flood map maintenance activities. 
Take steps to foster mutually beneficial partnerships that 
achieve shared outcomes. 
Learning and Growth Staffing 
Minimum performance measures: Were 
the resources identified sufficient to support 
Map Modernization activities? Were they 
technically capable? Were they able to 
manage the work within budget and 
schedule? Did they provide status 
information in a timely manner? 
Provision of staff dedicated to activities that promote the 
flood mapping process and the adoption of effective 
maps by NFIP communities. 

MMMS Guidance Document for FY 2005 October 2004 8 
TABLE 2. PARTIAL DESCRIPTION OF 
MMMS ACTIVITIES 
MEASUREMENT 
AREA 
ACTIVITY RECOMMENDED PERFORMANCE 
MEASURE 
DESCRIPTION 
Customers and Stakeholders Compliance / Map Adoption Minimum performance measures: Were 
State and local officials associated with map 
adoption identified prior to the scoping 
meeting? Were they kept informed 
throughout the study? Were they given 
sufficient notice regarding document reviews 
and/or meetings? Was there adequate 
coordination with FEMA compliance staff? 
Did the Partner provide assistance and/or 
participate in the development of ordinances 
for map adoption (e.g., were example 
ordinances provided)? 
Coordination and assistance activities that will ensure 
new flood maps are adopted by NFIP communities. 
Note: Many States and regional model ordinances have 
a provision in the ordinance that allows for map 
revisions to be automatically adopted. The FY 2004 
CAP-SSSE Guidance required that State Coordinators 
have their State model ordinances evaluated by their 
State Attorney General’s Office to ensure that the 
automatic adoption of maps is legal in their State. States 
that have not yet completed this mandatory activity must 
do so before May 1, 2005. 
Operations Digital Map Adoption Minimum performance measures: Has or 
will the State consult with their State 
Attorney General to ascertain whether digital 
data may be adopted in lieu of paper maps by 
May 1, 2005? 
Section 107 of the Flood Insurance Reform Act of 2004 
states that for the purposes of flood insurance and 
floodplain management, FEMA digital flood hazard data 
and paper maps are interchangeable and legally 
equivalent provided that they meet FEMA accuracy 
standards. States are encouraged to consult with their 
State Attorney General to ascertain whether digital data 
may be adopted in lieu of paper maps. 

MMMS Guidance Document for FY 2005 October 2004 
The Cooperative Agreements awarded for management activities under MMMS are intended to 
supplement, not supplant, ongoing mapping efforts by a Partner, whether it be a State or regional agency. 
The FEMA funds would be in addition to the resources provided by the Partner for mapping management 
activities. 
FEMA will evaluate these activities periodically, and the listing of fundable activities may be enhanced or 
modified in the future. 
Allowable Costs 
Funds awarded cannot necessarily pay for all costs that the Partner might incur in the course of carrying 
out the project. Allowable costs are determined by reference to the Office of Management and Budget 
Circulars A-122, “Cost Principles for Nonprofit Organizations;” A-21, “Cost Principles for Education 
Institutions;” and A-87, “Cost Principles for State, Local and Indian Tribal Governments.” Generally, 
costs that are allowable inclu de salaries, equipment, supplies, travel, and training, as long as these are 
“necessary and reasonable.” 
Eligibility Criteria 
Partnerships are established based on the following criteria: 
· The potential Partner must have existing processes and/or systems in place to support the 
management of mapping or data collection activities that contribute to flood hazard 
identification. These processes and/or systems must be supported by non-Federal funding. 
· The potential Partner must have the capability to perform the management activities for 
which it is applying. This capability may be indicated through (but not limited to) a FEMA 
regional office review of both previous performances by the Partner and the existing 
processes or systems the Partner intends to use for MMMS-related activities. A summary of 
accomplishments from the previous year should be included in the business plan. 
· The potential Partner must be a State, regional agency, or federally recognized Tribe that 
serves communities that participate in the NFIP. 
· Partners that receive funding from FEMA through a Cooperative Agreement must be able to 
perform the financial management activities required as part of the Cooperative Agreement 
(i.e., account for Federal funds, prepare financial reports). FEMA regional offices will assist 
Partners with these financial management activities. 
· The potential Partner should demonstrate its ability to leverage funding received from FEMA. 
The national goal for leverage is 20%. However, the more funding a Partner is able to 
leverage, the higher their probability of receiving increases in funding from FEMA for 
current and future management. 
FEMA will evaluate these criteria periodically, and the criteria may be enhanced further in the future. 
In addition to the eligibility criteria listed above, FEMA may additionally evaluate each business plan for 
eligibility based on a scoring system that assigns a weight to each activity the MMMS Partner will 

MMMS Guidance Document for FY 2005 October 2004 10 
undertake. Table 3 describes a recommended method of scoring a business plan. The suggested weights 
should be adjusted based on regional needs and priorities. 
Table 3. MMMS Business Plan Eligibility Scoring Method 
When business plans are reviewed, the reviewer(s) may follow the recommended weights above. The 
reviewer shall score how the MMMS Partner addressed how they will accomplish the activities selected, 
determine the points, and normalize the score. Additionally, a column may be added that allows the 
reviewer to comment on how the Partner can improve the score. 
If a MMMS partner in your Region will be writing a Business Plan for FY 2005, but did not develop a 
plan for FY 2004, please refer to the Flood Map Modernization Business Plan template below. 
I. Your vision for supporting Multi-Hazard Flood Map Modernization (Map Mod) 
a. Describe your current efforts 
i. Flood hazard data (may include references to State Plans prepared in 2002, 2003, and any 
updates) 
ii. Flood hazard mapping 
Minimal Participation / Minimal Funded Plan (Activities 
providing useful information, but not providing service) 
Activities Suggested Weight (0 - 4) 
Provide State's population 2 
Provide percentage of insurance policy base 4 
Provide vision for implementation 4 
Coordination with Region's support for Map Mod 3 
Recognizing gaps and shortfalls 3 
Soft Support (Heavy participation without map production 
management) 
Activities Suggested Weight (5 -10) 
Outreach efforts 10 
Assessment of community mapping needs in support of MNUSS 10 
Digital base map inventory 10 
Digital base map data sharing 10 
Training efforts to State and local officials 8 
Coordination and effort in building partnerships 8 
Information technology systems 10 
Staffing 5 
Project scoping participation 8 
Management and Map Maintenance (Strong participation in 
map production and/or maintenance) 
Activities Suggested Weight (11 – 15) 
Program management planning for multiple flood mapping projects 15 
Hydrology and Hydraulics Review Management 15 
DFIRM maintenance Management 14 
Technical standards agreement for State and/or local efforts 14 
Performing metrics and goals (planned vs. actual) 12 
Compliance / map adoption management 15 
Reporting requirements 15 

MMMS Guidance Document for FY 2005 October 2004 11 
iii. NFIP activities that meet or exceed minimum NFIP criteria (including plans and 
legislation that support Map Mod activities) 
b. Describe what you want to achieve 
II. Needs and Plan/Strategy 
a. Project Description 
i. Outline how the State/locality will develop or maintain the capability and capacity for 
managing the Flood Map Modernization efforts 
b. Justification 
i. Describe how you will help achieve the goals listed in the Multi-hazard Flood Map 
Modernization Objectives 
ii. For each activity chosen, describe your staff capabilities, existing resources, and training 
needs 
1. These activities may include, but are not limited to, the “Partial Description of 
MMMS Activities” in Table 2 of the MMMS Guidance 
2. Other activities may include management or support activities that you believe 
will advance the objectives of Map Mod 
iii. Describe or define existing shortfalls (staffing or other resources) 
iv. Relate your proposed activities to your Governor’s or Department’s existing strategic 
plan(s), as available (or other documented support of the chief executive officer or board 
of directors) 
v. Project Plan 
1. Describe your project management plan that will ensure that goals and activities 
you propose will successfully be accomplished, include: 
a. Project timeline 
b. Resource/Staffing (federal, state, local, contractor) 
c. Deliverable(s) 
d. Reporting 
e. Assurance 
III. Performance Goals/Cost and Schedule Measures 
a. For each activity you proposed in Section II, identify: 
i. How it benefits the State 
ii. How it supports the Map Mod objectives 
b. Explain your system for tracking and reporting cost, schedule, and performance 
i. Measures of performance 
IV. Alternatives/Varying Funding Levels 
a. Given the following alternative funding levels, describe federal funding, state/locality/partner 
funding, and performance over a 5-year period: 
i. Full – Adequate funding to accomplish each proposed activity that meets Map Mod 
objectives. Show funding per year for a 5-year period. 
ii. Medium – Approximately 2/3 of full funding to accomplish the prioritized activities that 
meet Map Mod objectives. Show funding and prioritization of activities per year for a 5- 
year period. 
iii. Low – Approximately 1/3 of full funding to accomplish only the top prioritized activities 
that meet Map Mod objectives. Show funding and prioritization of activities per year for 
a 5-year period. 
iv. State or Locally Funded - Activities that do not require Federal funds. 
b. Explain how FEMA funding will fill the shortfalls identified in Section II 
c. Explain how the State/local match, where applicable, will be provided. 

MMMS Guidance Document for FY 2005 October 2004 12 
Reporting Requirements 
States and regional agencies are required to report at least semi-annually to the Regions to demonstrate 
progress in meeting agreed-upon performance measures contained in the business plans. Some regions 
may require quarterly reporting to satisfy unique regional grants management requirements. (See the 
quarterly report template toward the end of this binder.) Regions are held accountable for funds 
expended through MMMS and must require that their States and regional agencies document work 
so that progress can be tracked. States and regional agencies that prepared business plans in FY 2004 
must report on the progress of the activities identified in the plan, and are expected to cooperate with 
Regions by submitting documentation or other evidence that demonstrates work completed. MMMS 
Partners must report on progress already made in FY 2003-2004 activities. 
Technical Capabilities 
In addition to the eligibility criteria described above, a potential Partner must have in-house staff 
capabilities in the appropriate technical areas sufficient to perform the specified management activitie s. If 
the work for any activity is contracted, the potential Partner must have in-house staff capable of 
monitoring the contractor(s) and approving the products developed by the contractor(s). For these 
purposes, “capability” means demonstrated experience in the performance of, or management through 
contracting of, similar activities. 
Evaluation Criteria 
Throughout the project and at the end of the period of performance, FEMA will evaluate the effectiveness 
of the partnership to determine eligibility for future activities under the MMMS Program. If FEMA 
determines that the partnership has proven insufficient to complete the established project or achieve the 
goals of the partnership, FEMA’s funding of the management activities may be discontinued. 
FEMA will base its evaluation of the Partner’s demonstrated performance on the following criteria: 
q Management and continued support of, flood hazard identification and mapping activities 
conducted with and by FEMA based on established performance metrics; 
q Adherence to standards for timeliness and completeness of reports, products, and the selection of 
MMMS business plans, based on the internal/external scoring process submitted to the FEMA 
Regional Office; and 
q Level of cooperation and coordination with the staff of the following organizations during all 
phases of the MMMS activities as needed: FEMA Regional Office; Risk Identification Branch of 
the Mitigation Division in the FEMA Headquarters Office in Washington, DC; and designated 
FEMA contractors. 
Assessment of Future Business Plans 
Each Regional office must decide how to distribute its available MMMS funds, based on the merit of 
their participants’ Business Plans. For FY 2005, each MMMS partner should perform a self-assessment 
of their FY 2004 Business Plans and make any adjustments necessary. Successes from previous years 

MMMS Guidance Document for FY 2005 October 2004 13 
will directly correspond to the partners’ ability to receive future funding under MMMS; therefore, a 
summary of accomplishments from the previous year should be thoroughly documented. 
Standards 
Unless otherwise indicated in specific agreements, all flood hazard identification management activities 
will be accomplished in accordance with the relevant portions of the NFIP regulations (44 CFR Parts 59– 
77) as well as the standards contained in FEMA's Guidelines and Specifications for Flood Hazard 
Mapping Partners, which can be downloaded from the FEMA Website 
(http://www.fema.gov/fhm/dl_cgs.shtm). 
Certification 
Any data generated under Cooperative Agreements must meet the applicable certification requirements 
for the identification and publication of flood hazard information as indicated in 44 CFR Part 65, 
Identification and Mapping of Special Hazard Areas. Some States have adopted more stringent mapping 
standards than the minimum NFIP regulatory requirements. For these cases, Partners must coordinate all 
activities with the State to ensure that products are reviewed and concurred upon, and all products 
resulting from an MMMS-related management activity must meet State certification requirements. 
Funding 
MMMS activities may be funded based on FEMA’s priority of mapping needs, the availability of FEMA 
funds, and the resources contributed by the MMMS Partner. Therefore, funding is competitive and 
discretionary (not guaranteed). All funds will be provided through a Cooperative Agreement. Because 
the FEMA mapping budget varies annually, the amount of funding for MMMS-related activities also will 
vary. Any awards made in accordance with the guidance will be subject to the availability of funds. 
MMMS funding is distributed in two phases. MMMS partners who are developing a plan for FY 
2005 that did not submit a plan in FY 2004 may receive the full amount of phase I funding 
($30,000) provided the partner submits an approved business plan. A reduced amount of phase I 
funding ($10,000) will be provided to MMMS partners in FY 2005 who are revising their FY 2004 
Business Plans based on the MHIP or Regional input. Phase II is the implementation of the activities 
identified in the business plan. The Regions will determine individual levels of funding for each partner 
based solely upon the activities proposed and the level of commitment shown in the approved business 
plans. 
Contracting 
Contractors used by Partners for FEMA -funded activities must meet the requirements of Part 13 of the 
Code of Federal Regulations (44 CFR Part 13), Uniform Administrative Requirements for Grants and 
Cooperative Agreements to State and Local Governments. Within Part 13, §13.36 covers procurement 
standards that must be followed for any mapping management-related activities for which a Partner 
wishes to contract with another party. Items in this Part include, but are not limited to, contract 
administration and record keeping, notification requirements, review procedures, competition, methods of 
procurement, and cost and pricing analysis. Part 13 may be downloaded in PDF or text format from the 
U.S. Government Printing Office Website 
(http://www.access.gpo.gov/nara/cfr/waisidx_02/44cfr13_02.html). 

MMMS Guidance Document for FY 2005 October 2004 14 
If requested by the Partner, FEMA will provide assistance in developing selection criteria for contracted 
tasks. All work must meet the certification requirements described above. 
Cooperative Agreement Management 
MMMS activities must meet the requirements of 44 CFR Part 13, which sets forth requirements for 
Cooperative Agreement administration and management. These requirements include, but are not limited 
to, record keeping, allowable costs, and processes for use of contractors. Part 13 may be downloaded from 
the U.S. Government Printing Office Website 
(http://www.access.gpo.gov/nara/cfr/waisidx_02/44cfr13_02.html). FEMA Regional staff should review 
any open MMMS cooperative agreements prior to issuing additional funds to the same partner. Ensure 
that financial and progress reports are current and indicate that adequate progress has been made on the 
previous agreement. 
Additional FEMA Assistance 
FEMA offers an array of technical and programmatic assistance to MMMS Partners, free of charge, 
including the resources listed below. 
q Archived support data will be available from the FEMA National Service Provider. Available 
information includes: 
Ø Copies of FEMA-issued Letters of Map Change (that is, Letters of Map Amendment, Letters 
of Map Revision) 
Ø Data collected as part of the FEMA mapping needs assessment process 
Ø FEMA’s rule-based engineering software packages, including CHECK-2, CHECK-RAS, 
FISPLOT, and RASPLOT 
Ø Access to FEMA’s Community Information System (CIS), which is a centralized repository 
of information about the NFIP. (CIS is community-based and contains community status 
information, contact information, local map repositories, effective flood maps, Letters of Map 
Change, flood study activity underway, and aggregate flood insurance policy information.) 
q Training courses will be offered through FEMA’s Emergency Management Institute. Examples 
of courses relevant to MMMS and the floodplain mapping program are listed below (visit 
http://www.fema.gov/fhm/ctp_train.shtm for additional information on training opportunities at 
the Emergency Management Institute): 
Ø Up-To-Date Maps Through Partnerships 
Ø Assessment of Community Mapping Needs 
Ø Developing a Project Scope and Outreach Strategy 
Ø Cooperative Agreements and Use of Contractors 
Ø Mapping Activity Statements and Technical Support Data Notebooks 
Ø Topographic Data Development 
Ø Flood Hazard Data Development 
Ø Base Mapping and Digital Flood Maps 
Ø Map Production and Processing Requirements 
q Specific technical and programmatic support, such as peer review, base map selection, and/or 
tailored training, also may be provided by FEMA through designated FEMA contractors. 

MMMS Guidance Document for FY 2005 October 2004 15 
q General technical and programmatic information regarding the NFIP and the FEMA Flood 
Hazard Mapping Program can be downloaded from FEMA’s Flood Hazard Mapping Website 
(http://www.fema.gov/fhm). 
Program Management 
FEMA Regional Offices will manage all activities under MMMS. The FEMA Regional MMMS 
Coordinators are listed below. 
Region 1 (Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, and 
Vermont) 
Dean Savramis 
99 High Street, 6th Floor 
Boston, MA 02110 
Telephone: (978) 461-5323 
E-mail: dean.savramis@dhs.gov 
Region 2 (New Jersey, New York, Puerto Rico, and US Virgin Islands) 
Paul Weberg 
26 Federal Plaza, Room 1337 
New York, NY 10278-0002 
Telephone: (212) 680-3638 
E-mail: paul.weberg@dhs.gov 
Region 3 (Delaware, District of Columbia, Maryland, Pennsylvania, Virginia, and West 
Virginia) 
Jon Janowicz 
One Independence Mall 
615 Chestnut Street, 6th Floor 
Philadelphia, PA 19106-4404 
Telephone: (215) 931-5524 
E-mail: jon.janowicz@dhs.gov 
Region 4 (Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South 
Carolina, and Tennessee) 
Bruce Buckerfield 
3003 Chamblee Tucker Road 
Atlanta, GA 30341 
Telephone: (770) 220-5397 
E-mail: bruce.buckerfield@dhs.gov 
Region 5 (Illinois, Indiana, Michigan, Minnesota, Ohio, and Wisconsin) 
Ken Hinterlong, Team Lead 
536 South Clark Street, 6th Floor 
Chicago, IL 60605 
Telephone: (312) 408-5529 
E-mail: ken.hinterlong@dhs.gov 
Mary Jo Mullen (Indiana, Michigan, and Ohio) 
Telephone: (312) 408-5541 
E-mail: maryjo.mullen@dhs.gov 
Lee Traeger (Illinois, Minnesota, and Wisconsin) 

MMMS Guidance Document for FY 2005 October 2004 16 
Telephone: (312) 408- 5538 
E-mail: lee.traeger@dhs.gov 
Region 6 (Arkansas, Louisiana, New Mexico, Oklahoma, and Texas) 
Gary Zimmerer (Arkansas and Louisiana) 
Federal Regional Center, 800 North Loop 288, Room 206 
Denton, TX 76210-3698 
Telephone: (940) 898-5161 
E-mail: gary.zimmerer@dhs.gov 
Jim Orwat (New Mexico and Oklahoma) 
Federal Regional Center, 800 North Loop 288, Room 206 
Denton, TX 76210-3698 
Telephone: (940) 898-5302 
E-mail: james.orwat@dhs.gov 
Jack Quarles (Texas) 
Federal Regional Center, 800 North Loop 288, Room 206 
Denton, TX 76210-3698 
Telephone: (940) 898-5156 
E-mail: jack.quarles@dhs.gov 
Region 7 (Iowa, Kansas, Missouri, and Nebraska) 
Rich Leonard 
2323 Grand Avenue, Suite 900 
Kansas City, MO 64108-2670 
Telephone: (816) 283-7009 
E-mail: richard.leonard@dhs.gov 
Region 8 (Colorado, Montana, North Dakota, South Dakota, Utah, and Wyoming) 
John Liou or Marijo Camrud 
Denver Federal Center, Bldg. 710, Box 25267 
Denver, CO 80225-0267 
Telephone: (303) 235-4836 
Telephone: (303) 235-4835 
E-mail: john.liou@dhs.gov 
E-mail: marijo.camrud@dhs.gov 
Region 9 (Arizona, California, Hawaii, Nevada, American Samoa, Guam, Marshall 
Islands and Northern Mariana Islands) 
Les Sakumoto (Northern California and Nevada) 
1111 Broadway, Suite 1200 
Oakland, CA 94607 
Telephone: (510) 627-7183 
E-mail: leslie.sakumoto@dhs.gov 
Ray Lenaburg (Southern California, Arizona, Hawaii, American Samoa, Guam, Marshall 
Islands and Northern Mariana Islands ) 
1111 Broadway, Suite 1200 
Oakland, CA 94607 
Telephone: (510) 627-7181 
E-mail: raymond.lenaburg@dhs.gov 

MMMS Guidance Document for FY 2005 October 2004 17 
Region 10 (Alaska, Idaho, Oregon, and Washington) 
Dave Carlton 
Federal Regional Center, 130 228th Street SW. 
Bothell, WA 98021-9796 
Telephone: (425) 487-4703 
E-mail: david.carlton@dhs.gov 

Federal Emergency Management Agency 
Agreement Articles – Map Modernization Management Support 
GRANTEE: _____________________________________________________________________ 
AGREEMENT NUMBER: _____________ AMENDMENT NUMBER: _____________ 
PERFORMANCE PERIOD: _______________________________________________________ 
ARTICLE I – PROGRAM DESCRIPTION 
The roles and responsibilities of both FEMA and the Grantee under this agreement are outlined in the 
attached Mapping Activity Statement. The Grantee shall perform the work described in the Mapping 
Activity Statement, which is included as part of the application package, dated ________________ and 
revised on _______________ and made a part of these Cooperative Agreement Articles. 
ARTICLE II – PERIOD OF PERFORMANCE 
The period of performance shall be up to 24 months from the effective date of this Cooperative Agreement: 
____________________ thru ____________________. 
ARTICLE III – AMOUNT AWARDED 
This Cooperative Agreement is for the administration and completion of an approved, cost shared, 
Cooperating Technical Partners Initiative. Cooperative Agreement funds shall not be used for other 
purposes. 
The budgeted estimates for object classes for this award are: 
Total Budget Federal Cost Share Non-Federal Cost Share 
Personnel _____________ _______________ ___________________ 
Fringe Benefit _____________ _______________ ___________________ 
Travel _____________ _______________ ___________________ 
Equipment _____________ _______________ ___________________ 
Supplies _____________ _______________ ___________________ 
Contractual _____________ _______________ ___________________ 
Construction _____________ _______________ ___________________ 
Other _____________ _______________ ___________________ 
Indirect Charges _____________ _______________ ___________________ 
Total Budget _____________ _______________ ___________________ 

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ARTICLE IV – REQUEST FOR ADVANCE/REIMBURSEMENT 
A. The Grantee shall be paid using the HHS Smartlink System, provided it maintains or demonstrates the 
willingness and ability to maintain procedures to minimize the time elapsing between the transfer of the 
funds and their disbursements by the Grantee. When these requirements are not met, the Grantee will be 
required to use the reimbursement method as the preferred funding method. 
Or – 
B. FEMA uses the Direct Deposit/Electronic Funds Transfer (DD/EFT) method of payment to its 
Grantees. To enroll in the DD/EFT, the Grantee must complete a Standard Form 1199A, Direct 
Deposit Form. The Grantee may be paid in advance, or reimbursed by completing the Standard Form 
(SF) 270, Request for Advance/Reimbursement. In accordance with Treasury regulations at 31 CFR, 
Part 205, the Grantee shall request funds not more than 3 business days prior to the day on 
which it makes a disbursement. 
C. Interest earned on advances will be handled in compliance with 44 CFR 13.21(i). 
ARTICLE V – FINANCIAL REPORTS 
The Grantee shall submit Financial Status Reports (using FEMA Form 20-10) to the FEMA Regional 
Office indicated below, within 30 days after the end of each quarter. Reporting dates are January 30, April 
30, July 30 and October 30. The final Financial Status Report is due 90 days after the close of the 
cooperative agreement. In addition, if the Grantee uses Smartlink, it shall submit a Financial Cash 
Transactions Report (PMS 272) to the address shown below. 
FEMA Region ___ 
_____________________________ 
Attn: Assistance Officer, Operations Support Division 
_____________________________ 
NOTE: If the Request for Advance/Reimbursement is used for payment, the quarterly financial reports 
may be waived by FEMA with only the final Financial Status Report due 90 days after the close of the 
Cooperative Agreement. 
ARTICLE VI – PERFORMANCE REPORTS 
The Grantee shall submit performance reports to the FEMA Regional Office within 30 days after the end of 

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each quarter. Reporting dates are January 30, April 30, July 30 and October 30. The final performance 
report is due 90 days after the close of the cooperative agreement. The Grantee shall submit copies of the 
performance report to the FEMA Regional Office at the address listed in Article V. Grantees may request 
a waiver of the first quarter performance report from the Regional Assistance Officer. 
ARTICLE VII. GOVERNING PROVISIONS 
The Grantee and any sub-grantees shall comply with all applicable laws and regulations. A nonexclusive 
list of laws and regulations commonly applicable to FEMA grants is attached hereto for 
reference only. 
The Grantee and any Sub-Grantees shall also be bound by the Guidance Document, which is attached 
hereto [can also include NOFA, with appropriate citation]. The following Office of Management and 
Budget circulars are also applicable to this grant: 
[OMB Circular A-110 Uniform Administrative Requirements for Grants and Agreements with 
institutions of Higher Education, Hospitals, and Other Non-Profit Organizations 
OMB Circular A-102 Uniform Administrative Requirements for Grants and Cooperative 
Agreements with State and Local Governments] 
[OMB Circular A-87 Cost Principles for State and Local Governments 
OMB Circular A-21 Cost Principles for Educational Institutions 
OMB Circular A-122 Cost Principles for Nonprofit Organizations] 
OMB Circular A-133 Audits of States, Local Governments, and Non-Profit Organizations 

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Commonly Applicable Statutes and Regulations 
The Robert T. Stafford Disaster Relief and Emergency Assistance Act, as amended, 42 U.S.C. §§ 
5121-5206 (Stafford Act). 
Title 44 of the Code of Federal Regulations (CFR) 
ARTICLE VIII – GRANT REVISIONS 
A. In compliance with 44 CFR 13.30, revisions to the grant award shall follow prior approval requirements 
found in 44 CFR Part 13.30. If the FEMA share of the cooperative agreement exceeds $100,000, for 
non-construction cooperative agreements, FEMA’s approval is required prior to the transfer of funds 
between total direct cost categories in the approved budget when such cumulative transfers exceed ten 
percent of the total budget. For all cooperative agreements, regardless of the amount of funding, the 
Grantee shall obtain prior written approval for any budget revision, which would result in the need for 
additional funds. If a grant provides funding for both construction and non-construction activities, the 
Grantee must obtain written approval from FEMA before making any fund or budget transfer from nonconstruction 
to construction or vice versa. 
A. No transfer of funds to agencies other than those identified in the approved cooperative 
agreement application shall be made without prior approval from FEMA. 
B. Cost share contributions, cash and in-kind, must be in compliance with 44 CFR 13.24 or Cost 
Principles contained in the appropriate OMB Circular (A- __.) Except as allowed by Federal statute, 
no other Federal grant funds can be used as a match. The following documentation is required for cash 
contributions: Record of source of donor, dates, rates, amounts, and deposit slips. The following 
documentation is required for in-kind contributions: Record of donor, dates, rates, and amount. 
Requirements for in-kind contributions can be found in 44 CFR, Part 13.24 or OMB Circular A- 
110.23. 
C. If a Grantee estimates that it will have unobligated funds remaining after the end of the performance 
period, the Grantee should report this to the FEMA Regional Office for disposition instructions. 
D. Requests for time extensions to the performance period will be considered but will not be granted 
automatically and must be supported by adequate justification in order to be processed. The 
justification shall contain the reason for the delay, an outline of remaining funds available to support the 
extended performance period and a description of the performance measures necessary to complete the 
project. 
ARTICLE IX – OTHER TERMS AND CONDITIONS 
The other terms and conditions of this agreement are as follows: 

5 
A. Prior to the start of any construction activity, the Grantee shall ensure that all applicable Federal, State, 
and local permits and clearances are obtained. 
B. Prior to the start of any project, it must be reviewed by FEMA for compliance with the National 
Environmental Policy Act (NEPA), as implemented under 44 CFR, Part 10. Grantees are encouraged 
to seek guidance from the FEMA Environmental Officer in complying with NEPA and other 
environmental requirements. 
The Grantee shall transfer to FEMA the appropriate share, based on the Federal support percentage, of 
any refund, rebate, credit or other amounts arising from the performance of this agreement, along with 
accrued interest, if any. 
D. The Grantee is free to copyright original work developed in the course of or under the agreement. 
FEMA reserves a royalty-free, nonexclusive and irrevocable right to reproduce, publish, or otherwise use, 
and to authorize others to use, the work for Government purposes. Any publication resulting from work 
performed under this agreement shall include an acknowledgement of FEMA financial support 
and a statement that the publication does not necessarily reflect FEMA’s views. 
ARTICLE X – AUDIT REQUIREMENTS 
All Grantees must follow the audit requirements of OMB Circular No. A-133, Revised. Non-Federal 
entities that expend $300,000 or more in Federal awards in a year shall have a single or program-specific 
audit conducted for that year in accordance with the provisions of A-133. 
ARTICLE XI – GENERAL PROVISIONS 
The following are hereby incorporated into this agreement by reference: 
44 CFR Emergency Management and Assistance Regulations 
(This publication is available at www.4.law.cornell.edu/cfr/44cfr.htm#start) 
44 CFR Part 10 Environmental Considerations 
44 CFR Part 13 Uniform administrative requirements for grants and cooperative 
agreements to state and local governments 
44 CFR Part 7 Nondiscrimination In Federally-Assisted Programs (FEMA) 
44 CFR Part 17 Government wide debarment and suspension 
(nonprocurement) and government wide requirements for drugfree 
workplace (grants) 

6 
44 CFR Part 18 New restrictions on lobbying 
44 CFR SUBCHAPTER B - Insurance and Hazard Mitigation 
44 CFR SUBCHAPTER C - Fire Prevention and Control 
44 CFR SUBCHAPTER D - Disaster Assistance 
44 CFR SUBCHAPTER E - Preparedness 
31 CFR 205.6 Funding techniques 
(This publication is available at www.4.law.cornell.edu/cfr/31cfrII.htm#start) 
OMB Circular A-102 Uniform Administrative Requirements for grants and Cooperative Agreements 
with State and Local Governments 
OMB Circular A-87 Cost Principles for State and Local Governments 
OMB Circular A-110 Uniform Administrative Requirements for Grants and Agreements With 
Institutions of Higher Education, Hospitals, and Other Non-Profit 
Organizations 
OMB Circular A-21 Cost Principles for Educational Institutions 
OMB Circular A-122 Cost Principles for Nonprofit Organizations 
(All Circulars are available at www.whitehouse.gov/OMB/grants/index.html) 
Application Cooperative Agreement Application and Assurances contained therein 
received by FEMA on ______________________________.