U.S. Department of Homeland Security 
Washington, DC 20472 


Grant Programs Directorate Information Bulletin 
No. 328 
September 2, 2009 


TO: 
All State Administrative Agency Heads 
All State Administrative Agency Points of Contact 
All Core City/Core County Points of Contact 
All State Homeland Security Directors 
All State Emergency Management Agency Directors 
All Private Sector Transportation Security Partners 
All Public and Private Sector Port Security Partners 

FROM: 
Timothy W. Manning 
Deputy Administrator 
National Prepardness 
Federal Emergency Management Agency 

SUBJECT: 
Port Security Grant Program (PSGP) Fiduciary Agent (FA) Match 
Exemption Clarifications for the FY 2007 Supplemental through the FY 
2009 Grant Awards. 

The purpose of this communication is to clarify the match exemptions for grantees 
serving as Fiduciary Agents (FAs) for the FY 2007 Supplemental, FY 2008 and the FY 
2009 Port Security Grant Program (PSGP). 

The following exemptions apply to the FY 2007 Supplemental PSGP through the FY 
2009 PSGP: 

Regarding Management and Administration (M&A) limits, a maximum of 3% of 
the total award amount may be retained by the Fiduciary Agent, and any funds 
retained are to be used solely for management and administrative purposes 
associated with the PSGP award. To clarify, there is no cost-share associated with 
this 3% for Fiduciary Agents. 

There is also no matching requirement for costs associated with the development 
of Port-Wide Risk Management/Mitigation and Business Continuity/Resumption 
of Trade Plan for Group 1 and Group 2 port areas under the FY 2007 PSGP 
Supplemental through the FY 2009 PSGP. Such costs are limited to 20% of the 
award amount for these port areas. Follow-on projects in support of the plans will 
be required to comply with the matching requirements. After the plan is 
completed, Fiduciary Agents are subject to a 25% match of the total award 
amount (with the exception of M&A). This includes any PSGP funds used for 

www.fema.gov 


updates and/or modifications to the Port-Wide Risk Management/Mitigation and 
Business Continuity/Resumption of Trade Plan. 

Questions may be directed to your FEMA Program Analyst or the Centralized Scheduling 
and Information Desk at askcsid@dhs.gov or 1-800-368-6498.