U.S. Department of Homeland Security 
Washington, DC 20531 
Federal Emergency Management 
National Preparedness Directorate 
Information Bulletin 
No. 250, April 11, 2007 
TO: All State Administrative Agency Heads 
All State Administrative Agency Points of Contact 
All State Administrative Agency Grant Points of Contact 
All Training Partners and Training Grant Points of Contact 
All Infrastructure Protection Program Points of Contact 
All Office of Grant Operations Financial Points of Contact 
FROM: Corey Gruber 
Acting Deputy Administrator 
National Preparedness Directorate 
Federal Emergency Management Agency 
SUBJECT: FEMA Chief Financial Officer and National Preparedness Directorate: Manual 
Grant Payment Request Procedures 

Purpose: Provide procedures on how grantees are to manually request emergency grant funding for the 
period covering May 1 through May 15, 2007. 

Background: As the former Office of Grants and Training transitions into the Federal Emergency 
Management Agency (FEMA), we are committed to keeping our grantees and stakeholders informed of 
our progress. As we previously communicated via email on March 21 and March 30, stakeholders are 
reminded that April 22 will be the last date to request payments using the Phone Activated Paperless 
Request System (PAPRS), which is managed by the Department of Justice’s Office of Justice Programs 
(OJP). This will allow OJP time to complete its normal monthly reconciliation. As the new National 
Preparedness Directorate (NPD) migrates its grant payment and report processing from OJP to FEMA, 
there will be a brief period (May 1 through May 15) during which the new grant Payment and Reporting 
System (PARS) will be unavailable for grantee drawdown and submission of the SF269 report. FEMA 
will manually process requests for grant drawdown on an emergency basis during system downtime. We 
expect that PARS will be fully operational by mid-May and available for all routine payment requests 
activities and report submissions. More details on PARS and how to register will be forwarded to you in 
the next few days. 

Procedures: All NPD grantees requesting emergency payments should follow these procedures: 

1. Grantees requesting manual payment must complete two forms: 
a. SF 270 Request for Advance or Reimbursement, and 
b. SF 1199A Direct Deposit Sign-up. 

NOTE: Instructions on how to prepare forms are attached. Due to the time required to process 
the SF 1199A, grantees that anticipate requesting an emergency payment should immediately 
initiate internal processing of the SF 1199A. 

2. 
Grantees will submit the completed SF 270 and SF 1199A along with a written emergency 
justification, signed by the Authorized Grantee Official, to the National Preparedness Directorate 
for approval. 
An “emergency” shall be defined as those situations in which one or more of the following would 
result unless the grantee is able to drawdown funds during the downtime period: 

• 
Imminent or actual threat to life or property 
• 
Default on contract let before this notice 
• 
Violation of State or local law or regulation 
• 
Termination of employee caused by lack of funding 
Materials can be faxed to: 202-786-9920, ATTN: CSID or mailed to: 

The U.S. Department of Homeland Security 
245 Murray Lane - Building 410 
Washington, DC 20528-7000 
ATTN: Centralized Scheduling and Information Desk (CSID) 


3. 
NPD Program Office staff will review and make recommendations to the appropriate Division 
Director. 
4. 
Once the request is approved by the Division Director, NPD staff will forward approved requests 
to FEMA’s Office of the Chief Financial Officer for payment. The CSID will notify each grantee 
organization once payments have been processed.