Washington, DC 20531 Washington, DC 20531 
Office of Grants and Training 
Preparedness Directorate 

U.S. Department of Homeland Security 
G&T Information Bulletin 
No. 219 September 18, 2006 


TO 
All State Administrative Agency Heads 

 All State Administrative Agency Points of Contact 

 All State Training Points of Contact 

FROM: 
Tracy A. Henke 
Assistant Secretary 

SUBJECT: 
Training Information Reporting System – “Web-Forms” 

Web-Forms is an electronic form/data management system built to assist the State Administrative 
Agency (SAA) and the State/Territory Training Point of Contact (TPOC) with the reporting of 
training information not provided by G&T. In FY 2006, Web-Forms was moved from a public 
domain to an SAA/TPOC Toolkit located in the administrative side of 
www.firstrespondertraining.gov/admin. Usernames and passwords, along with instructions on new 
features and usage, were provided to each SAA and TPOC in December 2005. 

The FY 2006 Homeland Security Grant Program (HSGP) Program Guidance and Application Kit, 
pages 36 – 38, provides grantees with instructions on how to use Web-Forms. All training supported 
with G&T grant funding, other than G&T provided training1, must be reported through the Web-
Forms system. As a condition of award, G&T requires all SAAs to ensure that the appropriate 
training is reported. The information collected through Web-Forms is used to provide internal and 
external partners/stakeholders with a representation of the level of training that has been delivered 
nationwide, and is vital to developing future training program goals. 

To date, there is limited use of the Web-Forms reporting system. Through this Information Bulletin, 
G&T is reminding all SAAs of the requirement and is requesting that all qualified training since 
January 1, 2006 be entered into Web-Forms by December 31, 2006. Furthermore, SAAs must 
ensure that all future training is reported through Web-Forms within 30 days after delivery of the 
training course. G&T will cross-reference data provided through the Grants Reporting Tool (GRT) 
to certify compliance. Again, this is imperative to provide partners/stakeholders information on 
level of training and in the development of future training program goals. 

If you are having trouble accessing www.firstrespondertraining.gov/admin, please email 
firstrespondertraining@dhs.gov. If you have any further questions, please contact your Preparedness 
Officer. 

1 G&T provided training is defined as “those courses or programs developed for and/or delivered by institutions and 
organizations funded directly by G&T”.