Office of Grants and Training Preparedness Directorate U.S. Department of Homeland Security Washington, DC 20531 Office of Grants and Training Information Bulletin No. 200 January 3, 2006 TO: All State Administrative Agency Heads All State Administrative Agency Points of Contact All State Homeland Security Advisors All Urban Area Core City/Core County Points of Contact FROM: Matt A. Mayer Acting Assistant Secretary SUBJECT: Updated Information about the Urban Areas Security Initiative (UASI) and the Fiscal Year (FY) 2006 Homeland Security Grant Program (HSGP) Program Guidance and Application Kit The FY 2006 HSGP Program Guidance and Application Kit was released on December 2, 2005. This Information Bulletin provides several important clarifications and updates to that guidance, including information about the UASI program and several updated page inserts for the FY 2006 HSGP guidance document. I. UASI PROGRAM UPDATES Urban Area Eligibility: To identify jurisdictions for inclusion in the data count phase, all cities with a population greater than 100,000 and any city with reported threat data during the past year were identified. Cities on this list with shared city boundaries were combined into a single entity for data count purposes. A 10-mile buffer was then drawn from the border of that city or combined entity to establish the geographical area in which data was evaluated. In FY 2006, 46 candidate Urban Areas are eligible to apply for FY 2006 UASI funding. In determining eligibility, the top 35 Urban Areas identified through the risk analysis were identified as eligible candidates. In addition, 11 Urban Areas that participated in the program in FY 2005 but did not fall within the top 35 Urban Areas in the FY 2006 risk analysis have been extended eligibility for one additional year in FY 2006 to provide sustainment funding across fiscal years. Any Urban Area not identified as eligible through the risk analysis process for two consecutive years will not be eligible for continued funding under the UASI program, but will continue to be eligible to receive funding from other DHS programs, including the State Homeland Security Program and the Law Enforcement Terrorism Prevention Program. The list of candidate Urban Areas for the FY 2006 UASI program is included as Table 1. The table headings are defined as follows: 1 State: The State responsible for the administration of the FY 2006 UASI Program. Candidate Urban Area: The name of the Urban Area as it applies to the FY 2006 UASI program. Geographic Area Captured in the Data Count: City or combined entity identified for the data count. Previously Designated Urban Areas Included: Urban Area(s) from previous fiscal years that are included as part of the geographic area. Combined/Existing Urban Area Definitions: Combined/existing Urban Area definitions that are currently on file with G&T. These definitions should be incorporated into the Urban Area Definition of the candidate Urban Area as it will apply to the FY 2006 UASI program. UASI Governance: The identified city or combined entity represents the candidate Urban Area eligible to apply for funding under the FY 2006 UASI program. For those Urban Areas with a combined entity, that area represents the minimum area that must be part of the defined Urban Area. In defining the Urban Area for purposes of program implementation, States, in coordination with Urban Areas, are encouraged to also include additional areas that are part of the 10-mile buffer area, contiguous jurisdictions, and mutual aid partners, as appropriate. To provide effective program governance and coordinate program implementation, each Urban Area shall establish an Urban Area Working Group (UAWG) to act as an executive steering committee to provide overall governance of the homeland security program across the regional area encompassed within the defined Urban Area. Responsibilities of the UAWG include coordinating development and implementation of all program initiatives (including development of the Urban Area Homeland Security Strategy, investment identification and justification, funding allocation methodologies, in coordination with the SAA, and any direct services that are delivered by G&T). The UAWG is also responsible for ensuring that all programmatic requirements associated with participation in the UASI Program are fulfilled. Membership in the UAWG must provide either direct or indirect representation for all the jurisdictions that comprise the defined Urban Area. Such representation may be provided at the municipality level, through representation by a county, or through other regional structures such as councils of government. Where appropriate, UAWGs are encouraged to develop subcommittee structures, as necessary, to address issue- or region-specific considerations in support of overarching program implementation. The State, in coordination with the eligible Urban Area, must determine the appropriate composition and representation for the UAWG. Existing Urban Areas should work with the State to determine whether the existing UAWG structures are sufficient, and thus should be retained, or whether they should be revisited as part of FY 2006 UASI program implementation. The combining of some previously identified Urban Areas into eligible candidate regions for FY 2006 may prompt some Urban Areas to review the existing structures of their UAWG (including its executive steering committee and subcommittee structure) and reconsider their governance approach. In such cases, Urban Areas may design a layered subcommittee structure which enables region-wide collaboration on some issues, while preserving the ability of individual areas to pursue other more focused activities, as appropriate. Urban Areas are required to submit with their application the Urban Area definition, a list of UAWG membership, and a brief overview of the UAWG governance structure. II. FY 2006 HSGP GUIDANCE UPDATES In an effort to maintain an accurate and complete FY 2006 HSGP Guidance, the Office of Grants and Training has made the following updates to the FY 2006 HSGP Program Guidance and Application Kit: • Chapter II: Program Guidance; Section D – Allowable Cost Guidance; Subsection D.5. – Exercises, Unauthorized Exercise Costs, Page 45: Adds mileage to fuel/gasoline as the only vehicle cost that is reimbursable. • Chapter III: Eligible Applicants and Funding Availability; Section C – Funding; Subsection C.1. – FY 2006 SHSP and LETPP Allocations, Page 54: Corrected to note that only SHSP and LETPP have base allocations. • Chapter IV: Application Kit; Section 3, Page 58-9: Updated information about UASI. • Chapter VII: Urban Areas Security Initiative; Section B – Program Requirements, Governance, Page 78-9: Language about Urban Area Working Group (UAWG) governance and defining Urban Areas has been updated for clarity. • Chapter VIII: Law Enforcement Terrorism Prevention Program; Section C – Authorized Program Expenditures; Subsection C.7. – Management and Administration, Page 92: The Management and Administrative information presented refers to UASI. It should refer to LETPP. Grantees should rely upon the changes reflected in the attached revision pages of the guidance. Also included is a table that can be placed after the table of contents of the guidance that highlights the revisions. Additional questions may be directed to your Preparedness Officer or the Centralized Scheduling and Information Desk at askcsid@dhs.gov or 1-800-368-6498. Table 1: List of Candidate Urban Areas for FY 2006 UASI Program State Candidate Urban Area Geographic Area Captured in the Data Count Previously Designated Urban Areas Included Combined/Existing Urban Area Definitions City of Phoenix; Maricopa County; and the three tribal nations of Salt River Pima, Fort McDowell, and Gila River. AZ Phoenix Area* Chandler, Gilbert, Glendale, Mesa, Peoria, Phoenix, Scottsdale, Tempe, and a 10-mile buffer extending from the border of the combined area. Phoenix, AZ CA Anaheim/Santa Ana Area Anaheim, Costa Mesa, Garden Grove, Fullerton, Huntington Beach, Irvine, Orange, Santa Ana, and a 10-mile buffer extending from the border of the combined area. Anaheim, CA; Santa Ana, CA Cities of Anaheim and Santa Ana; Orange County; unincorporated areas of Orange County; Cities of Brea, Buena Park, Cypress, Fullerton, Garden Grove, La Habra, La Palma, Los Alamitos, Orange, Placentia, Seal Beach, Stanton, Westminster, Villa Park, Yorba Linda, Irvine, Costa Mesa, Fountain Valley, Huntington Beach, Laguna Niguel, Newport Beach, Tustin, San Juan Capistrano, Laguna Beach, Aliso Viejo, Dana Point, Laguna Hills, Laguna Woods, Lake Forest, Mission Viejo, Rancho Santa Margarita, San Clemente, and University of California at Irvine Police Department. Bay Area Berkeley, Daly City, Fremont, Hayward, Oakland, Palo Alto, Richmond, San Francisco, San Jose, Santa Clara, Sunnyvale, Vallejo, and a 10-mile buffer extending from the border of the combined area. San Francisco, CA; San Jose, CA; Oakland, CA Cities of San Francisco, San Jose and Oakland and Counties of San Francisco, Santa Clara, Alameda ; Counties of Marin, San Mateo, Monterey, San Benito, Santa Cruz; and the Golden Gate Bridge District; Cities of Campbell, Cupertino, Gilroy, Los Altos, Los Altos Hills, Milpitas, Monte Sereno, Morgan Hill, Mountain View, Palo Alto, Santa Clara, Saratoga, Sunnyvale, the town of Los Gatos, the Port/Airport (Oakland), Berkeley, San Leandro, Alameda, Emeryville, and Piedmont; Secondary Area: entire Counties of Alameda and Contra Costa. Los Angeles/Long Beach Area Burbank, Glendale, Inglewood, Long Beach, Los Angeles, Pasadena, Santa Monica, Santa Clarita, Torrance, Simi Valley, Thousand Oaks, and a 10-mile buffer extending from the border of the combined area. Los Angeles, CA; Long Beach, CA Cities of Long Beach and Los Angeles and County of Los Angeles; Los Angeles County Unincorporated; Cities of Beverly Hills, Burbank, Carson, Commerce, Culver City, El Segundo, Glendale, Hawthorne, Inglewood, Pasadena, San Fernando, Santa Monica, Torrance, Vernon, West Hollywood, Bellflower, Carson, Compton, Hawaiian Gardens, Lakewood, Paramount, and Signal Hill. * FY 2005 Urban Areas eligible for sustainment funding through the FY 2006 UASI program; any Urban Area not identified as eligible through the risk analysis process for two consecutive years will not be eligible for continued funding under the UASI program. Table 1: List of Candidate Urban Areas for FY 2006 UASI Program State Candidate Urban Area Geographic Area Captured in the Data Count Previously Designated Urban Areas Included Combined/Existing Urban Area Definitions City and County of Sacramento; Cities of Citrus Heights, Elk Grove, Folsom, Rancho Cordova, Rocklin, Roseville, and West Sacramento; the eastern portion of Yolo County adjacent to the City of West Sacramento, and the southern portion of Placer County adjacent to the cities of Roseville and Rocklin. Sacramento Area* Elk Grove, Sacramento, and a 10mile buffer extending from the border of the combined area. Sacramento, CA San Diego Area* Chula Vista, Escondido, and San Diego, and a 10-mile buffer extending from the border of the combined area. San Diego, CA City and County of San Diego, inclusive of cities of Carlsbad, Chula Vista, Coronado, Del Mar, El Cajon, Encinitas, Escondido, Imperial Beach, La Mesa, Lemon Grove, National City, Oceanside, Poway, San Marcos, Santee, Solana Beach and Vista. CO Denver Area Arvada, Aurora, Denver, Lakewood, Westminster, Thornton, and a 10-mile buffer extending from the border of the combined area. Denver, CO City and County of Denver; Counties of Adams, Jefferson and Arapahoe; the entities of City of Arvada, Arvada Fire District, City of Aurora, Commerce City, City of Englewood, City of Glendale, City of Lakewood, City of Littleton, Littleton Fire District, City of Sheridan, Cherry Hills Village, Cunningham Fire District, Jefferson County Greenwood Village, Greater Brighton Fire District, North Washington Fire District, South Adams County Fire District, South Metro Fire Rescue, Southwest Adams Fire District, West Metro Fire Rescue, and City of Wheat Ridge. DC National Capital Region National Capital Region and a 10mile buffer extending from the border of the combined area. National Capital Region, DC District of Columbia; Counties of Montgomery and Prince George’s (MD); Counties of Arlington, Fairfax, Prince William, and Loudon (VA); Cities of Falls Church, Manassas, Manassas Park, Fairfax, and Alexandria (VA). Fort Lauderdale Area** Fort Lauderdale, Hollywood, Miami Gardens, Miramar, Pembroke Pines, and a 10-mile buffer extending from the border of the combined area. N/A N/A FL Jacksonville Area Jacksonville and a 10-mile buffer extending from the city border. Jacksonville, FL City of Jacksonville; Duval County; Counties of Nassau, Baker, Union, Bradford, Alachua, Clay, Putnam, St. Johns, Flagler, Marion, Levy, and Gilchrist. * FY 2005 Urban Areas eligible for sustainment funding through the FY 2006 UASI program; any Urban Area not identified as eligible through the risk analysis process for two consecutive years will not be eligible for continued funding under the UASI program. ** In FY 2006, Fort Lauderdale is included as a candidate Urban Area. However, Ft. Lauderdale currently resides within the existing, defined Miami Urban Area. In moving forward on implementation in FY 2006, it is the intent of DHS to further strengthen the regional approach already developed in the area not to fragment existing structures. Table 1: List of Candidate Urban Areas for FY 2006 UASI Program State Candidate Urban Area Geographic Area Captured in the Data Count Previously Designated Urban Areas Included Combined/Existing Urban Area Definitions City of Miami; Counties of Miami-Dade, Broward, and Monroe. Miami Area Hialeah, Miami, and a 10-mile buffer extending from the border of the combined area. Miami, FL Orlando Area Orlando and a 10-mile buffer extending from the city border. Orlando, FL City of Orlando; Orange County; Counties of Seminole, Brevard, Osceola, and Lake. Tampa Area* Clearwater, St. Petersburg, Tampa, and a 10-mile buffer extending from the border of the combined area. Tampa, FL City of Tampa; Hillsborough County; Pinellas County, inclusive of Clearwater, Temple Terrace, and St. Petersburg. GA Atlanta Area Atlanta and a 10-mile buffer extending from the city border. Atlanta, GA City of Atlanta; Counties of Fulton and DeKalb Georgia; Supported by the contiguous counties of Gwinnett, Rockdale, Henry, Clayton, Fayette, Cobb, and Douglas. HI Honolulu Area Honolulu and a 10-mile buffer extending from the city border. Honolulu, HI City of Honolulu; Honolulu County (Island of Oahu). IL Chicago Area Chicago and a 10-mile buffer extending from the city border. Chicago, IL City of Chicago; Cook County, inclusive of 128 municipalities. IN Indianapolis Area Indianapolis and a 10-mile buffer extending from the city border. Indianapolis, IN City of Indianapolis; Counties of Hamilton and Marion. KY Louisville Area* Louisville and a 10-mile buffer extending from the city border. Louisville, KY City of Louisville; Louisville/Jefferson County Metro Government; inclusive of the cities of Jeffersontown, St. Matthews, Shively, and Anchorage. Secondary area inclusive of the Kentucky counties of Bullitt, Henry, Meade, Nelson, Oldham, Shelby, Spencer, and Trimble. LA Baton Rouge Area* Baton Rouge and a 10-mile buffer extending from the city border. Baton Rouge, LA City of Baton Rouge; East Baton Rouge Parish; Louisiana Homeland Security Region 2 which includes East and West Baton Rouge Parish, East and West Feliciana Parish, Ascension Parish, Livingston Parish, Iberville Parish, and Pointe Couppee Parish. New Orleans Area New Orleans and a 10-mile buffer extending from the city border. New Orleans, LA City of New Orleans; Orleans Parish; Parishes of Jefferson, St. Bernard, and Plaquemines. MA Boston Area Boston, Cambridge, and a 10-mile buffer extending from the border of the combined area. Boston, MA City of Boston; Communities of Brookline, Cambridge, Chelsea, Everett, Quincy, Revere, Winthrop, and Somerville. * FY 2005 Urban Areas eligible for sustainment funding through the FY 2006 UASI program; any Urban Area not identified as eligible through the risk analysis process for two consecutive years will not be eligible for continued funding under the UASI program. Table 1: List of Candidate Urban Areas for FY 2006 UASI Program State Candidate Urban Area Geographic Area Captured in the Data Count Previously Designated Urban Areas Included Combined/Existing Urban Area Definitions City of Baltimore; Counties of Baltimore and Anne Arundel; City of Annapolis; Counties of Carroll, Harford, and Howard. MD Baltimore Area Baltimore and a 10-mile buffer extending from the city border. Baltimore, MD MI Detroit Area Detroit, Sterling Heights, Warren, and a 10-mile buffer extending from the border of the combined area. Detroit, MI City of Detroit; Wayne County; Counties of Macomb, Oakland, Washtenaw, Monroe, and St. Clair. MN Twin Cities Area Minneapolis, St. Paul, and a 10mile buffer extending from the border of the combined entity. Minneapolis, MN; St. Paul, MN Cities of Minneapolis and St. Paul; Counties of Hennepin, Ramsey, and Dakota County. MO Kansas City Area Independence, Kansas City (MO), Kansas City (KS), Olathe, Overland Park, and a 10-mile buffer extending from the border of the combined area. Kansas City, MO Cities of Kansas City (MO) and Kansas City (KS); Counties of Cass, Clay, Jackson, Platte, and Ray (MO); Counties of Johnson, Leavenworth, and Wyandotte (KS). St. Louis Area St. Louis and a 10-mile buffer extending from the city border. St. Louis, MO City and County of St. Louis; Counties of St. Charles, Franklin, and Jefferson (MO); Counties of St. Clair, Madison, and Monroe (IL). NC Charlotte Area Charlotte and a 10-mile buffer extending from the city border. Charlotte, NC City of Charlotte; Mecklenburg County; Counties of Union, Cabarrus, Stanly, Iredell, Catawba, Lincoln, Gaston; supported by York and Lancaster in South Carolina. NE Omaha Area* Omaha and a 10-mile buffer extending from the city border. Omaha, NE City of Omaha; Counties of Douglas, Sarpy, and Washington. NJ Jersey City/Newark Area Elizabeth, Jersey City, Newark, and a 10-mile buffer extending from the border of the combined area. Jersey City, NJ; Newark, NJ Cities of Jersey City and Newark; Counties of Essex, Bergen, Hudson, Morris, Passaic, and Union. NV Las Vegas Area* Las Vegas, North Las Vegas, and a 10-mile buffer extending from the border of the combined entity. Las Vegas, NV City of Las Vegas; Clark County. NY Buffalo Area* Buffalo and a 10-mile buffer extending from the city border. Buffalo, NY City of Buffalo; Counties of Erie and Niagara. New York City Area New York City, Yonkers, and a 10mile buffer extending from the border of the combined area. New York, NY City of New York; Counties of Nassau, Suffolk, and Westchester; Port Authority of New York and New Jersey. * FY 2005 Urban Areas eligible for sustainment funding through the FY 2006 UASI program; any Urban Area not identified as eligible through the risk analysis process for two consecutive years will not be eligible for continued funding under the UASI program. Table 1: List of Candidate Urban Areas for FY 2006 UASI Program State Candidate Urban Area Geographic Area Captured in the Data Count Previously Designated Urban Areas Included Combined/Existing Urban Area Definitions City of Cincinnati; Hamilton County, and the 48 local jurisdictions within the county; Counties of Adams, Brown, Butler, Clermont, Clinton, Highland, Warren (OH); Counties of Boone, Campbell, Kenton (KY), and County of Dearborn (IN). Cincinnati Area Cincinnati and a 10-mile buffer extending from the city border. Cincinnati, OH Cleveland Area Cleveland and a 10-mile buffer extending from the city border. Cleveland, OH City of Cleveland; Cuyahoga County, inclusive of nine Cuyahoga Community Regions - Chagrin, Cleveland, Cuyahoga, Heights, Hillcrest, Southcentral, Southeast, Southwest, and Westshore, and the local jurisdictions therein. OH Columbus Area Columbus and a 10-mile buffer extending from the city border. Columbus, OH City of Columbus; Franklin County; the cities of Bexley, Columbus, Dublin, Grandview Heights, Grove City, Hilliard, Reynoldsburg, Upper Arlington, Westerville, Worthington; Villages of Brice, Canal Winchester, Groveport, Harrisburg, Lockbourne, Marble Cliff, Minerva Park, New Albany, Obetz, Urbancrest, Valleyview; Townships of Blendon, Brown, Clinton, Franklin, Hamilton, Jackson, Jefferson, Madison, Mifflin, Norwich, Perry, Plain, Pleasant, Prairie, Sharon, Truro, Washington. Toledo Area* Oregon, Toledo, and a 10-mile buffer extending from the border of the combined area. Toledo, OH City of Toledo; Lucas County; Cities of Maumee, Oregon, Sylvania, and Toledo; Villages of Berkey, Harbor View, Holland, Ottawa Hills, Waterville, Whitehouse, and a portion of the Village of Swanton (the other portion being in the County of Fulton); Townships of Jerusalem, Harding, Monclova, Providence, Richfield, Spencer, Springfield, Sylvania, Swanton, Washington, and Waterville. OK Oklahoma City Area* Norman, Oklahoma City, and a 10mile buffer extending from the border of the combined area. Oklahoma City, OK City of Oklahoma; Counties of Oklahoma, Canadian, and Cleveland; including the boundaries of OKOHS Regions 6 and 8 (Counties of McClain, Lincoln, Pottowatomie, and Logan. OR Portland Area Portland, Vancouver, and a 10-mile buffer extending from the border of the combined area. Portland, OR City of Portland; Counties of Washington, Multnomah, Clackamas, and Columbia (OR); Clark County (WA). * FY 2005 Urban Areas eligible for sustainment funding through the FY 2006 UASI program; any Urban Area not identified as eligible through the risk analysis process for two consecutive years will not be eligible for continued funding under the UASI program. Table 1: List of Candidate Urban Areas for FY 2006 UASI Program State Candidate Urban Area Geographic Area Captured in the Data Count Previously Designated Urban Areas Included Combined/Existing Urban Area Definitions City of Philadelphia; Philadelphia County; Counties of Bucks, Chester, Delaware, and Montgomery. Philadelphia Area Philadelphia and a 10-mile buffer extending from the city border. Philadelphia, PA PA Pittsburgh Area Pittsburgh and a 10-mile buffer extending from the city border. Pittsburgh, PA City of Pittsburgh; Counties of Allegheny, Armstrong, Beaver, Butler, Cambria, Fayette, Greene, Indiana, Lawrence, Mercer, Somerset, Washington, and Westmoreland. TN Memphis Area Memphis and a 10-mile buffer extending from the city border. Memphis, TN City of Memphis; Counties of Shelby, Fayette, Tipton, and Lauderdale (TN); Crittenden County (AR); Desoto County (MS) Dallas/Fort Worth/Arlington Area Arlington, Carrollton, Dallas, Fort Worth, Garland, Grand Prairie, Irving, Mesquite, Plano, and a 10mile buffer extending from the border of the combined area. Dallas, TX; Fort Worth, TX; Arlington, TX Cities of Dallas, Fort Worth, and Arlington; Counties of Dallas, Collin, Denton, Kaufman, Tarrant, Wise, Parker, Johnson, and Rockwall; DFW Airport, North Central Texas Council of Governments and DFW Hospital Council. TX Houston Area Houston, Pasadena, and a 10-mile buffer extending from the border of the combined entity. Houston, TX City of Houston; Counties of Harris, Fort Bend, Montgomery, Brazoria, and Galveston; inclusive of the Transit Authority and the Port Authority. San Antonio Area San Antonio and a 10-mile buffer extending from the city border. San Antonio, TX City of San Antonio; Counties of Bexar and Comal; and Alamo Area Councils of Government. WA Seattle Area Seattle, Bellevue, and a 10-mile buffer extending from the border of the combined area. Seattle, WA City of Seattle; King County; Counties of Pierce and Snohomish. WI Milwaukee Area Milwaukee and a 10-mile buffer extending from the city border. Milwaukee, WI City of Milwaukee; Counties of Milwaukee, Waukesha, Washington County. * FY 2005 Urban Areas eligible for sustainment funding through the FY 2006 UASI program; any Urban Area not identified as eligible through the risk analysis process for two consecutive years will not be eligible for continued funding under the UASI program.