Hurricane Evacuation Route sign. National Mass Evacuation Tracking Systems FEMA News Photo David LebsackRegion 6 Mass Care SpecialistJohn BischoffHQ Mass Care Specialist Individual Assistance ConferenceApril 29, 2010 Agenda .Background .The National Mass Evacuation Tracking Systems .Planning for Unaccompanied Minors and Medical Needs .Sharing of Data Background DHS_fema_W ESF #6 Mandate Under the NRF, ESF #6 Mass Care/Emergency Assistance is responsible for providing “…support to evacuations (including registration and tracking of evacuees)…” ESF #6 –FEMA is responsible registering/tracking the general population (and service animals / household pets) A general population evacuee who becomes ill during evacuation will become the responsibility of ESF #8 ESF #8 –HHS is responsible for medical evacuees Medical evacuees discharged/released from medical care become the responsibility of ESF #6 Post Katrina Emergency Reform Act .On September 29, 2006, Congress passed H.R. 5441, the FY 07 Homeland Security Appropriations Bill .Title VI of this law is entitled the “Post-Katrina Emergency Management Reform Act of 2006” .SEC. 512. EVACUATION PLANS AND EXERCISES. (also section 632, 653 ) .Requires FEMA to support mass evacuation planning .Requires FEMA to develop resources to support states precautionary evacuation State and Federal Challenges: .There is no single National System for evacuation .Federal agencies are developing different system –DoD, FEMA, HHS .Some states purchased or developed their own software .Cost versus use .Host State versus affected State .Interoperability of systems .How can diverse systems can exchange data National Mass Evacuation Tracking Systems (NMETS) DHS_fema_W What is NMETS? NMETS is composed of both manual and computer-based systems that are designed to assist States in tracking: .Transportation-assisted evacuees .Household pets .Luggage .Medical equipment .All software and basic training will be provided free of charge to States. .Any equipment and maintenance costs are the responsibility of the State. What is NMETS? The system includes three distinct evacuation support tools (1)Paper-Based (2)Low-Tech (LT) (3)Advanced Tech (AT) Each platform is designed to be used in combination with wristbands that include unique numbers and corresponding barcodes. The system will also support corresponding Radio Frequency Identification (RFID) wristbands. Key Information Collected .Name .Date of Birth .Gender .Pre-Evacuation Address .Medical Needs (Flag only) .Service Animals .Household Pets .Luggage .Medical Supplies/Equipment .Additional Family Members Evacuation route sign. Paper-Based Evacuation Support Tool NMETS: Paper-Based .Can be used as a stand-alone system for States that choose not to adopt a technical solution due to cost considerations or infrequency of evacuation events; .Can be used as: .as a back-up to existing technical systems when power, connectivity or system operations fail .as a supplement to existing systems when those capabilities are overwhelmed. .Inexpensive to produce (8.5x11x4ply) .Easy to manage and simple to pre- position and/or rapidly deploy. Paper form for NMETS 4-ply carbon copy form Paper-Based The main components include: 1.Evacuation Record (4-ply carbon copy form) 2.Blank wristbands 3.Pre-printed barcode stickers with unique identifying numbers Pre-printed barcode stickers. Evacuation form. Low-Tech (LT) Evacuation Support Tool NMETS: Low-Tech (LT) .Designed for States that want a low-cost technical solution .Provides near real-time manifesting and reporting. .Microsoft Access database .Can be quickly and easily deployed on laptops in the field. (Enrollment speed can be Enhance enrollment speeds with the addition of optional tethered USB scanners.) .Can be used in combination with PBEST when enrollment demands exceed on- site laptop availability or staffing capacity. Evacuee website form. LT Enrollment Screen Evacuee enrollment screenshot. LT Enrollment Screens National Mass Evacuation Tracking Systems Evacuee Property Entry Forms Evacuee Property Entry Forms_V_1 Evacuee Property Entry Forms_V_1 Evacuee Property Entry Forms_V_1 Evacuee Property Entry Forms_V_1 LT Manifesting Manifesting screenshot. National Mass Evacuation Tracking Systems 000325642000032566970003259438Transport Site 3Transport Site 3Transport Site 3 Manifesting screenshot. National Mass Evacuation Tracking Systems 000325642000032566970003259438Transport Site 3Transport Site 3Transport Site 3 Under Development Parallel Systems National Mass Evacuation Tracking Systems Evacuation Record Evacuation record, paper based. Low-Tech Paper-Based Advanced Tech (AT) Evacuation Support Tool NMETS: Advanced Tech (AT) .Uses a combination of technologies: .Hand-held scanners .Laptop computers .Tethered USB scanners and/or RFID readers. .Wristbands with unique barcodes and if needed, corresponding RFID chips .Designed to be used .Live over the web .As a stand-alone .Directly from a hand-held scanner .Open source software and basic training will be provided free of charge to States .Any equipment and maintenance costs are the responsibility of the State. Mass evacuation tracking system webpage screenshot. barcode reader. laptop scanner barcode Advanced Tech Hardware 22 barcode scanner. barcode wristband. laptop RFID/Barcode Wristbands Laptops with SQL compact edition Handheld Scanners scanner RFID box. Tethered handheld scanner and/or RFID Boxattached to laptop Evacuee Enrollment Mass evacuation tracking system screenshot. Evacuee Manifest 24 Mass evacuation tracking system screenshot. Advanced Search 25 Mass evacuation tracking system webpage screenshot. Exporting Data 26 Mass evacuation tracking system webpage screenshot Mass evacuation tracking system webpage screenshot Aggregate Reporting 27 Mass evacuation tracking system webpage screenshot of aggregate report. NMETS Development Timeline .Paper Based Evacuation Support Tool (PBEST) .PBEST is in the final stages of development .A prototype materials demonstration kit that will support 5,000 evacuees is currently being assembled .Following review and concurrence by DAD, PBEST will be submitted to NEMA (National Emergency Management Association) .Low-Tech Evacuation Support Tool (LT) .LT is currently being updated to reflect changes made to PBEST based on stakeholder feedback .It is expected to be available for field testing in Spring 2010 .Advanced Technology Evacuation Support Tool (AT) .AT is undergoing revisions and currently under development .It is expected to be available for field testing in early Spring 2010 Planning forUnaccompanied Minors and Medical Needs DHS_fema_W NMETS Paper-Based: NMETS paper based. NMETS Low-Tech: 31 NMETS input screen. NMETS input screen. NMETS input screen. NMETS –Advanced Tech 32 NMETS input screenshot. NMETS input screenshot. NMETS input screenshot. Interoperability DHS_fema_W Interoperability .Building systems that communicate effectively is a critical step to provide the best support to the States and to the Evacuees. .Concerns to deal with: .Maintaining field names .Defining the number of fields .What data is important .How to transfer the data .Encryption needed .How will the data be imported Clipart of cartoon characters holding hands. Current Partners .Health and Human Services .Planning to exchange data on: .Medical evacuees released from hospitals .Evacuees who become injured during the evacuation .First field test planned for May/June 2010 .Texas Special Needs Evacuation Tracking System (TXSNETS) .Requested by the State of Texas .Planning to exchange data between NMETS and State of Texas evacuation support tool .Field tests planned for late Summer 2010 Department of Health and Human Services logo. Texas Flag Questions 36 Evacuation of Houston during Hurricane Rita. FEMA logo.