Mission Essential Function (MEF) 
and Primary Mission Essential 
Function (PMEF) WorkshopTraining for Continuity Managers

Welcome

Name

Position

Office

Organization

Unit 1 -Introduction 


Introduction

Name

Position

Office

Organization

Unit 1 -Introduction 


Administrative Information

..Daily schedule
..Restroom locations
..Breaks and lunch
..Emergency exit routes
..Dining facilities
..Pagers/cell phones
..Telephone messages
..Course evaluation


Unit 1 -Introduction 


Participant Introductions

..Introduce yourself by providing:
..Your name and departments or agencies
..Your roles within the Department or Agency (D/A) Continuity 
Program


Unit 1 -Introduction 


Agenda

..Day 1:
..Unit 1: Welcome and Introduction
..Unit 2: MEF/PMEF Development Process
..Day 2:
..Unit 3: Continuity Communications Architecture (CCA)
..Unit 4: Readiness Reporting System (RRS)
..Unit 5: Briefing for Department and Agency (D/A) Continuity 
Coordinators
..Unit 6: Course Evaluation


Unit 1 -Introduction 


Course Materials

..The Student Manual is the participants’main reference for the 
course. It includes:
..All course content
..Activities and supporting materials
..Job aids / references (CD)


Unit 1 -Introduction 


Workshop Purpose

..Establish a familiarization briefing on MEF and PMEF 
identification for D/A Continuity Managers
..MEF:The limited set of D/A functions that must be continued 
throughout, or resumed rapidly after, a disruption of normal activities.
..PMEF:Those D/A MEFs which must be performed in order to support 
the performance of NEFs before, during, and in the aftermath of an 
emergency.
..Provide training on the formalized process for D/A submission 
of potential PMEFs that are consistent and supportive of the 
NEF:
..Include a standardized checklist to allow D/As to assess their PMEFs 
through a risk management process
..Include guidance on how the PMEFs link to/support NEFs


Unit 1 -Introduction 


D/A Required Actions

..Within 90 days after Department of Homeland Security’s 
(DHS) guidance, review and revise MEFs and identify and 
submit potential PMEFs to the Interagency Board (IAB)
..Within 30 days after validation of D/A PMEFs and annually 
thereafter, ensure key leaders and support staff are provided 
familiarization training of department or agency PMEFs and 
MEFs
..Within 180 days after validation of D/A PMEFs, ensure PMEF 
and MEF interdependencies are coordinated internally, at the 
interagency level, and with private sector partners



Key Considerations

..The continuous performance of essential functions must be 
guaranteed with the right people, the right resources, and the right 
planning. Continuity cannot be an afterthought for organizations as 
they strive to perform essential functions


..Executive D/As will incorporate the following key continuity concepts 
in developing specific operational procedures to ensure a robustcontinuity capability:


..An understanding of essential functions
..Consideration of risk management 
..Clear lines of authority
..Necessary communications capability 
..Adequate facilities
..Ample security 
..Thoughtful preparedness 
..Integration with incident management (as required)


Unit 1 -Introduction 


Essential Functions and IAB Process

Chapter 2 of the Implementation Plan and Attachment C of the 
National Continuity Coordinator’s memorandum dated 
September 27, 2007, describes in detail a new effort to identify 
D/A MEFs and PMEFs 

..This process is a refinement of an effort begun in 2005 and willbuild upon it to produce a more refined and synchronized set of 
MEFs and PMEFs 
..Many of the PMEFs identified by departments and agencies in 
2005 may have been part of the larger set of MEFs
..The Implementation Plan requires a new process to identify D/A 
MEFs and PMEFs


Unit 1 -Introduction 


Workshop Pre-test

..Please complete the MEF/PMEF Workshop Pre-test


Unit 1 -Introduction 



Summary and Transition

..This unit:
..Introductions
..Course materials
..Purpose
..Goals
..Workshop Pre-test
..Next Unit:
..MEF/PMEF Process


Unit 1 -Introduction 


Summary and Transition

Questions?

Unit 1 -Introduction 


MEF/PMEF Process

Name

Position

Office

Organization

Unit 2 –MEF/PMEF Process 


National Continuity Policy

..National Security and Homeland Security Presidential 
Directives
..National Security Presidential Directive –51 (NSPD-51)
..Homeland Security Presidential Directive–20 (HSPD-20) 
..SUBJECT: National Continuity Policy
..Released May 9, 2007
..Presidential Decision Directive 67 (PDD 67) dated October 21, 
1998, Enduring Constitutional Government and Continuity of 
Government Operations, including all Annexes thereto, is hereby 
revoked


Unit 2 –MEF/PMEF Process 


Key Continuity Documents

..National Continuity Policy (NSPD-51/HSPD-20) dated May 9, 
2007
..SupersedesPDD 67 dated October 21, 1998
..National Continuity Policy Implementation Plan dated 
September 27, 2007
..Federal Continuity Directive (FCD 1) dated November 2007
..SupersedesFPC 65 dated June 15, 2004
..Federal Continuity Directive (FCD 2) dated November 2007
..National Continuity Coordinator Memo dated September 27, 
2007


Unit 2 –MEF/PMEF Process 


NSPD-51/HSPD-20 Purpose

..This directive establishes a 
comprehensive national policy on the 
continuity of Federal Government 
structures and operations and a single 
National Continuity Coordinator 
responsible for coordinating the 
development and implementation of 
Federal continuity policies. 


Unit 2 –MEF/PMEF Process 



NSPD-51/HSPD-20 Purpose (cont.)

..This policy establishes “National Essential Functions,”
prescribes continuity requirements for all executive 
departments and agencies, and provides guidance for 
State, local, territorial, and tribal governments, and private 
sector organizations in order to ensure a comprehensive 
and integrated national continuity program that will 
enhance the credibility of our national security posture and 
enable a more rapid and effective response to and 
recovery from a national emergency.


Unit 2 –MEF/PMEF Process 


The Ultimate Goal of Continuity

..The ultimate goal of continuity in the Executive Branch is the 
continuation of the eight NEFs which are the critical 
responsibilities of the Federal Government needed to lead 
and sustain the Nation
..The Federal Government’s ability to successfully execute its 
NEFs at all times, and especially during a crisis, is not an 
independent capability. The Federal Government relies upon 
key partners at all levels of government and in the private 
sector


Unit 2 –MEF/PMEF Process 


Implementation Plan

..The NCPIP directs more 
than 75 critical actions, many 
of which have been initiated 
already, to ensure the 
effectiveness and 
survivability of our national 
continuity capability through 
any circumstance


Unit 2 –MEF/PMEF Process 



Unit 2 –MEF/PMEF Process 

Goals and Objectives•Goal #1 –To understand the transformation 
of continuity.
oObjective 1A–To understand the 
history of continuity and the President’s 
vision.
oObjective 1B–To understand our 
Nation’s continuity concept of 
operations and key considerations. 
oObjective 1C–To understand 
continuity roles and responsibilities. 

Unit 2 –MEF/PMEF Process 

Goals and Objectives 
•Goal #2 –To establish and ensure 
continuity of national priorities. 
oObjective 2A–To identify continuity 
partners and functions. 
oObjective 2B–To identify Mission 
Essential Functions. 
oObjective 2C–To identify Primary 
Mission Essential Functions. 
oObjective 2D–To establish roles, 
responsibilities, and actions for the 
Nation’s senior continuity officials.

Unit 2 –MEF/PMEF Process 

•Goal #3 –To ensure continuity readiness 
procedures and metrics. 
oObjective 3A–To establish a 
Continuity Program Management Cycle. 
oObjective 3B–To establish continuity 
requirements and metrics. 
oObjective 3C–To establish roles, 
responsibilities, and actions for 
continuity officials.
Goals and Objectives 

Unit 2 –MEF/PMEF Process 

Goals and Objectives•Goal #4 –To promote interoperability. 
oObjective 4A–To promote 
interoperability among the branches of 
the Federal Government. 
oObjective 4B–To promote 
interoperability among Federal, State, 
local, territorial, and tribal governments. 
oObjective 4C–To promote 
interoperability between the private 
sector critical infrastructure owners and 
operators and the government. 

National Continuity Policy

Unit 2 –MEF/PMEF Process 

Text Box: Sets forth a new vision to ensure the continuity of our government
Establishes:
A national policy on continuity of Federal Government structures and operations
A single National Continuity Coordinator 
The National Essential Functions
Provides g
..Sets forth a new vision to ensure the continuity of our 
government
..Establishes:
..A national policy on continuity of Federal Government 
structures and operations
..A single National Continuity Coordinator 
..The National Essential Functions
..Provides guidance for State, local, territorial, and tribal 
governments and private sector organizations 

..The old organizational framework has 
changed 
..Pursuant to NSPD-51/HSPD-20, and 
with this National Continuity Policy 
Implementation Plan, the President 
directs the Executive Branch to 
reorient itself and to utilize an 
integrated, overlapping national 
continuity conceptin order to 
ensure the preservation of our 
government and the continuing 
performance of essential functions


Unit 2 –MEF/PMEF Process 

Text Box: Transformation of Continuity
Transformation of Continuity
bush1
Image: Whitehouse

Unit 2 –MEF/PMEF Process 

Text Box: Fully Integrated Continuity Planning
Fully Integrated Continuity Planning
Text Box: This Implementation Plan directs that continuity planning occur simultaneously as functions are developed and executed
..Continuity responsibility and planning is no longer a 
separate, compartmented function of an independent cell of a 
few planners in each government D/A
..This Implementation Plan directs that continuity planning occur 
simultaneously as functions are developed and executed

Federal Continuity Directive 2 (FCD 2)

..FCD 2 provides D/As guidance on:
..Identification of their MEFs and 
potential PMEFs 
..Assessment of their essential 
functions through a risk 
management process 
..A formalized process for submission 
of D/As’potential PMEFs that are 
supportive of the NEFs 
..Processes for conducting a BPA and 
BIA for each of the potential PMEFs 


Unit 2 –MEF/PMEF Process 



MEF/PMEF Submission Requirements

..D/As will follow the process outlined in FCD 2 to identify theirMEFs and potential PMEFs 
..D/As will conduct a BPA for each of their MEFs to identify the 
inputs, outputs, resources, systems, facilities, expertise, 
authorities, and internal and external interdependencies 
..Materials must be submitted to the DHS within 90 days of 
receiving DHS submission guidance:
..Agency Memorandum
..PMEF Narrative Sheets
..MEF/PMEF Workbook consisting of Excel-format worksheets


Unit 2 –MEF/PMEF Process 


MEF/PMEF Submission Process

..Unclassified MEFs and potential PMEFs should be submitted in both a paper 
and electronic copy on a compact disc (CD) to:


US Department of Homeland Security

Federal Emergency Management Agency (FEMA)

National Continuity Programs

ATTN: Federal Branch (James Opaczewski)

500 C Street, SW, Room 515

Washington, DC 20472

..The Agency Memorandum should be submitted using a portable document 
format (pdf) file. The MEF/PMEF Workbook information will be submitted in 
the electronic spreadsheet format provided to facilitate the transfer of the 
information into the RRS.
..Classified MEFs and potential PMEFs should be submitted in classified paper 
and classified electronic copy on CD, and coordinated through FEMA 
Document Control at (202) 646-4629.
..There is the expectation that once the BIA is completed on PMEFs, the data 
would be classified. That level of classification should be determined by each 
department and agency submitting the information. 
..EMAIL questions to: FEMA-pmefsubmissions@dhs.gov.


Unit 2 –MEF/PMEF Process 


Unit 2 –MEF/PMEF Process 

Text Box: The NEFs will be the primary focus of the President and the national leadership during and following an emergency 
These are categories of functions performed by one or more departments and agencies 
They are not new authorities, requirements 
..The NEFs will be the primary focus of the 
President and the national leadership 
during and following an emergency 
..These are categories of functions 
performed by one or more departments 
and agencies 
..They are not new authorities, 
requirements or functions 
(These were included in the Memorandum issued in 
2005 from Frances Fragos Townsend, Assistant to 
the President for Homeland Security)
Text Box: National Essential Functions (NEF)
National Essential Functions (NEF)
cap_buyusa-gov_trans

Unit 2 –MEF/PMEF Process 

National Essential Functions1.Ensuring the continued functioning of our form 
of government under the Constitution, including 
the functioning of the three separate branches 
of government; 
2.Providing leadership visible to the Nation and 
the world and maintaining the trust and 
confidence of the American people; 
3.Defending the Constitution of the United States 
against all enemies, foreign and domestic, and 
preventing or interdicting attacks against the 
United States or its people, property, or 
interests; 
4.Maintaining and fostering effective relationships 
with foreign nations; 

Unit 2 –MEF/PMEF Process 

National Essential Functions5.Protecting against threats to the homeland 
and bringing to justice perpetrators of crimes 
or attacks against the United States or its 
people, property, or interests; 
6.Providing rapid and effective response to and 
recovery from the domestic consequences of 
an attack or other incident; 
7.Protecting and stabilizing the Nation’s 
economy and ensuring public confidence in its 
financial systems; and 
8.Providing for critical Federal Government 
services that address the national health, 
safety, and welfare needs of the United 
States.

PMEF Submission Package Workbook

..Organizational Information 
Worksheet
..MEF IdentificationWorksheet 1
..MEF IdentificationWorksheet 2
..MEF Business Process Analysis 
(BPA) Worksheet
..MEF Business Process Elements 
Worksheet
..Potential PMEF Screening 
Worksheet
..PMEF Candidate Worksheet
..PMEF Business Impact Analysis 
(BIA) Worksheet 
..Supporting Remarks Worksheet


Unit 2 –MEF/PMEF Process 



Workbook References & Definitions

..The last three tabs in the Excel Workbook provides 
information to assist in the preparation of the worksheets
..These tabs include the following:
..NEF & ESF Reference List
..Definitions
..Impact values and Hazard List


Unit 2 –MEF/PMEF Process 


Federal Government Partnerships 

Unit 2 –MEF/PMEF Process 

Text Box: While this Implementation Plan is primarily directed at the Executive Branch of the Federal Government, continuity cannot occur without the commitment and dedication of many others who play integral roles in ensuring our homeland security.
Thos
While this Implementation Plan is 
primarily directed at the Executive 
Branch of the Federal Government, 
continuity cannot occur without the 
commitment and dedication of many 
others who play integral roles in 
ensuring our homeland security.
Those partners include the following:
..Federal Government: Legislative 
Branch, Executive Branch (including 
all D/As), and Judicial Branch
..State, local, territorial and tribal 
governments
..Private Sector Critical Infrastructure 
Owners

Government Functions 

Unit 2 –MEF/PMEF Process 

Text Box: Government Functions are the collective functions of executive departments and agencies as defined by the Constitution, statute, regulation, presidential direction or other legal authority and the functions of the legislative and judicial branch
Government Functions are the 
collective functions of executive 
departments and agencies as defined 
by the Constitution, statute, 
regulation, presidential direction or 
other legal authority and the functions 
of the legislative and judicial 
branches. 
The activities of State, local, territorial, 
tribal governments, and private sector 
organizations often support Federal 
Government functions, particularly in 
the protection of critical infrastructure 
and key resources (CI/KR). 

Identify Government Functions 

Unit 2 –MEF/PMEF Process 

Text Box: Review documents such as statutes, regulations, presidential direction, other legal authorities, and mission statements
..Review documents such as statutes, regulations, 
presidential direction, other legal authorities, and mission 
statements
..Completion of this process results 
in the list of your Government 
Functions

Mission Essential Functions

MEFs are described as the 
limited set of department-and 
agency-level government 
functions that must be 
continued throughout or 
resumed rapidly after a 
disruption of normal activities. 

Unit 2 –MEF/PMEF Process 



Mission Essential Functions 

Unit 2 –MEF/PMEF Process 

Text Box: MEFs are those functions that enable an organization to provide vital services, exercise civil authority, maintain the safety of the general public, and sustain the industrial/economic base during disruption of normal operations
MEFs serve as ke
..MEFs are those functions that enable an organization to 
provide vital services, exercise civil authority, maintain the 
safety of the general public, and sustain the 
industrial/economic base during disruption of normal 
operations
..MEFs serve as key continuity planning factors for D/As to 
determine appropriate staffing, communications, information, 
facilities, training, and other requirements

Unit 2 –MEF/PMEF Process 

Process for MEF IdentificationIdentification of MEFs 
requires an objective 
review of D/A functions 
that delineates those 
time-sensitive and/or 
critical activities that must 
be sustained in an 
emergency.
Much of the process 
described in the NCP IP 
will build upon the 
previous effort to produce 
a more refined and 
synchronized set of MEFs 
and PMEFs.

MEF Initial Screening Aid

Unit 2 –MEF/PMEF Process 



BPA for Essential Functions

..As required per the Implementation Plan:
..Departments or agencies will conduct a Business Process 
Analysis (BPA)
..A successful BPA will identify gaps within a department or 
agency and areas where more than one department or agency 
has responsibilities
..Identifying gaps provides departments and agencies an 
opportunity to fill the gap and ensure successful execution of 
essential functions


Unit 2 –MEF/PMEF Process 


MEF Identification Worksheet 1

..Before a government function can be considered a MEF, it 
must meet the legal test as outlined in the National Continuity 
Policy Implementation Plan 
..MEF IdentificationWorksheet 1
..Screens each government function to confirm it is legally 
directed
..Addresses interdependency requirements
..Identifies partners required for each function by D/A name 


Unit 2 –MEF/PMEF Process 


Unit 2 –MEF/PMEF Process 

MEF Identification Worksheet 1Test for legal authorities, identify interdependencies and beginBPADetermine the legal 
authorities that 
support the missionIdentify all 
interdependencies 
that are related to the 
Government 
Function

Worksheet 1 Activity

..Using your Organizational Survey sheets complete the 
worksheet


Unit 2 –MEF/PMEF Process 


MEF Identification Worksheet 2

..Analyzes whether the function must be performed under all 
circumstances either uninterrupted, with minimal interruption, 
or will require immediate execution in an emergency
..Addresses specific time sensitivity considerations 
..Must be validated by the D/A Continuity Coordinator
..Upon completion of this worksheet: 
..D/As have identified the information required to establish theirMEFs
..May begin the BPA for each MEF to further assist in identifying 
potential PMEFs


Unit 2 –MEF/PMEF Process 


Unit 2 –MEF/PMEF Process 

MEF Identification Worksheet 2Test for mission criticality and time sensitivityDetermine 
criticality of 
Government 
FunctionsDetermine the 
time 
sensitivity for 
the mission to 
be completedD/A Continuity 
Coordinator 
Review Point

Worksheet 2 Activity

..Using your Organizational Survey sheets complete the 
worksheet


Unit 2 –MEF/PMEF Process 


MEF Identification and Analysis

..Conduct a MEF Business Process Analysis (BPA) to identify 
and map functional processes, workflows, activities, 
personnel expertise, systems, data, and facilities inherent to 
the execution of each identified MEF (i.e., define how each 
MEF is performed and executed with a business process flow 
map), which must be performed under all circumstances
..Identify those MEFs that provide vital interdependent support 
to a MEF performed by another Federal executive department 
or agency or an Emergency Support Function (ESF) under 
the National Response Framework (NRF)


Unit 2 –MEF/PMEF Process 


MEF BPA Worksheet

..Lists inputs required to perform the function and function 
outputs
..Identify key elements in the business process flow
..Analyze interagency MEF/PMEF support
..Identify internal and external interdependent partnerships
..Is reviewed by the D/A Continuity Coordinator for approval 
and validation 


Unit 2 –MEF/PMEF Process 


Unit 2 –MEF/PMEF Process 

MEF BPA WorksheetAnalyze BPA to include four pillars and interdependenciesAnalyze the 
Business Process 
Flow for the MEF 
and the linkage for 
identified 
interdependenciesAfter Business 
Process Analysis and 
Interdependencies 
have been considered, 
map process flowsD/A 
Continuity 
Coordinator 
Review 
Point

Key Elements for Components of the BPA

..After conducting the MEF BPA each MEF will require further 
analysis to indentify key supporting elements
..MEF Business Process Flow: 
..Should be inserted and mapped into the proper location within 
the MEF business process flow
..Should include all elements that will ensure execution of their 
associated MEF


Unit 2 –MEF/PMEF Process 

RequiredOutputsCommsCapabilitiesFacilities 
AnalysisStaffing 
ProcessLeadership 
AnalysisIdentify 
InputsContinuity 
PartnersContinuity 
PartnersContinuity 
PartnersContinuity 
PartnersRequiredOutputsCommsCapabilitiesFacilities 
AnalysisStaffing 
ProcessLeadership 
AnalysisIdentify 
InputsContinuity 
PartnersContinuity 
PartnersContinuity 
PartnersContinuity 
PartnersInclude allinternal and externalinterdependencies 

Analyze BPA to include four pillars and interdependencies

Unit 2 –MEF/PMEF Process 

MEF Business Process ElementsAnalyze the 
Business Process 
Flow for the MEF 
and list the Key 
elements 
supporting each 
component of the 
BPA based on the 
internal or external 
interdependencyFor each identified 
MEF list the Key 
Elements supporting 
each component of 
the BPA by 
interdependency

Worksheet 3 and 4 Activity

..Using your Organizational Survey sheets complete the 
worksheets


Unit 2 –MEF/PMEF Process 


MEF Support to NEFs

..Once the MEFs have been identified with the key elements 
mapped, the process for selecting PMEFs can begin
..Linking PMEFs to a NEF requires D/As to identify the most 
critical functions that must continue during an emergency
..PMEFs are identified by D/A MEFs which must be performed in 
order to support the performance of the NEFs before, during, 
and in the aftermath of an emergency
..PMEFs need to be continuous or resumed within 12 hours after 
an event and maintained for up to 30 days or until normal 
operations can be resumed


Unit 2 –MEF/PMEF Process 


Primary Mission Essential Functions

PMEFs are those D/A MEFs, 
validated by the National Continuity 
Coordinator, which must be 
performed in order to support the 
performance of the NEFs before, 
during, and in the aftermath of an 
emergency. 

PMEFs are those functions that 
need to be continuous or 
resumed within 12 hours after an 
event and maintained for up to 
30 days or until normal 
operations can be resumed.

Unit 2 –MEF/PMEF Process 



PMEF Initial Screening Aid

Unit 2 –MEF/PMEF Process 



Potential PMEF Screening Worksheet

..Provides a screening test to identify whether a MEF is a 
candidate for PMEF consideration
..Analyzes which NEFs are supported by each potential PMEF 
and if the function must be continued within 12 hours of an 
interruption 
..Upon completion of the worksheet, D/A’s will have identified 
the required information to establish PMEFs


Unit 2 –MEF/PMEF Process 


Unit 2 –MEF/PMEF Process 

Potential PMEF Screening WorksheetMark appropriate 
block(s)
(MEFs and PMEFs 
can support 
multiple NEFs)
Determine the 
time period 
for which it 
must be 
performedCan be Federal or 
non-Federal entities, 
and Identify all 
interdependenciesDetermine NEF linkage and validate time required to accomplish MEF.
D/A Continuity 
Coordinator Review 
Point

Worksheet 5 Activity

..Using your Organizational Survey sheets complete the 
worksheet


Unit 2 –MEF/PMEF Process 


Identify PMEF Candidates

..Upon MEF approval by each D/A head, potential PMEFs must be 
developed
..Each Continuity Coordinator will prepare a preliminary identification 
of potential PMEFs that support NEFs
..To achieve this result, the D/A clearly and succinctly articulates a 
PMEF statement that embodies the specificity of the organizational 
mission and consists of one or more MEFs that are linked to NEF 
execution


Unit 2 –MEF/PMEF Process 


Identify Candidate PMEF Statements

..The PMEF statement should identify the following:
..The organizational action or role required
..The conditions under which the function would be performed
..The scope of operations
..The standard of performance
..With the statement identify those MEFs that are linked to the 
NEFsand support the candidate PMEF statement
..This is the worksheet that clearly identifies the specific 
Maximum Tolerable Downtime (MTD) for each PMEF


Unit 2 –MEF/PMEF Process 


Determine NEF linkage and identify PMEF candidates.

Unit 2 –MEF/PMEF Process 

PMEF Candidate WorksheetPrepare your PMEF 
Statement based on D/A 
organizational mission 
and relating to the MEFS 
linked to NEFsfrom the 
previous worksheetDetermine the 
Maximum 
Tolerable 
DowntimeCan be Federal or 
non-Federal entities, 
and Identify all 
interdependenciesD/A Continuity 
Coordinator Review 
Point

Worksheet 6 Activity

..Using your Organizational Survey sheets complete the 
worksheet


Unit 2 –MEF/PMEF Process 


Candidate PMEF Narrative Sheet

..Supporting your Excel workbook with your PMEF candidates, 
each D/A will prepare a Candidate PMEF Narrative Sheet 
which will include the following:
..Organization and Point of Contact
..PMEF Statement
..PMEF Description
..Implications if not performed
..Supporting MEF(s) linked to this PMEF and the NEFs
..Identify supported NEFs
..Identify Maximum Tolerable Downtime (MTD)
..Identify interdependent partnerships


Unit 2 –MEF/PMEF Process 


Unit 2 –MEF/PMEF Process 

IAB Process for BPA and BIA
..IAB conducts a BPA for 
interagency PMEF processes
..IAB maps and analyzes 
interagency 
interdependencies
..IAB conducts NEF-specific 
BIA to include identifying 
alternatives and work-arounds
..IAB submits NEF BPA and 
BIA to NCC
..NCC uses findings to manage 
and lead continuity program

The IAB conducts BPA and BIA

..The IAB will conduct a BPA to identify and map interagency 
PMEF processes, workflows, activities, expertise, systems, 
data, and facilities inherent to the interagency execution of 
each NEF
..The IAB will conduct NEF-specific BIAs to:
..identify single points of failure(s) 
..define the impact of downtime 
..define potential work-around(s)


Unit 2 –MEF/PMEF Process 



PMEF Identification and BIA

..An interagency board (IAB), established by the NCC, conducts a 
review of submitted potential PMEFs and validates their 
relationship to the NEFs. A risk management methodology (i.e., 
BIA or BPA) will be used to ensure that the PMEFs are appropriate 
and relevant
..The immediacy of maintaining or recovering essential functions 
capability is driven by the results of the MEF and NEF BPA and the 
NEF BIA
..Subsequently, the described risk management approach requires 
an emphasis on the geographic dispersion, redundancies, and 
survivability of leadership, staff, and infrastructure


Unit 2 –MEF/PMEF Process 


PMEF Business Impact Analysis (BIA)

..Once the IAB and the D/A has completed a joint review of the 
potential PMEFs and the NCC has approved the PMEFs, a 
BIA will be conducted by the D/A to support the IAB process
..D/As consider the following during the BIA:
..Potential threats and hazards
..Consider vulnerabilities and identify potential points of failure
..Assess the likelihood of the hazard or threat occurring
..Consider the impact, potential downtime, and mandated 
recovery times
..Provide a stoplight analysis (red, yellow, green)
..Develop a mitigation strategy to minimize risk to the NEF
..Continuity Coordinator reviews and validates the BIA


Unit 2 –MEF/PMEF Process 


Perform impact analysis and develop risk mitigation strategies.

Unit 2 –MEF/PMEF Process 

PMEF Impact Analysis WorksheetConsider 
potential threats 
and hazardsAssess 
vulnerability and 
determine 
potential points 
of failureConsider 
likelihood of 
occurrenceAnalyze the 
impact of the 
PMEF failure on 
the supported 
NEFPrepare a 
mitigation 
strategy for 
identified 
risks to 
supported 
NEFsProvide a 
‘stoplight 
assessment’
(Red, Yellow, 
Green) of the 
impact 
analysisD/A Continuity 
Coordinator 
Review Point

Worksheet 7 Activity

..Using your Organizational Survey sheets complete the 
worksheet


Unit 2 –MEF/PMEF Process 


National Essential Functions

In accordance with NSPD-51 / 
HSPD-20, the eight NEFs 
represent the overarching 
responsibilities of the Federal 
Government to lead and 
sustain the Nation and shall be 
the primary focus of the 
Federal Government 
leadership during and in the 
aftermath of an emergency.

Unit 2 –MEF/PMEF Process 



Ensuring Continuation of EFs

The interdependencies of 
the key partners and the 
functions of continuity.

Independent government 
entities at all levels and 
individual private sector 
companies are intimately 
connected and work 
together in critical 
partnership to ensure 
continuation of essential 
functions.

Unit 2 –MEF/PMEF Process 



Continuity Program Management Cycle

Unit 2 –MEF/PMEF Process 

Plans and 
ProceduresEvaluations, After 
Action Reports, and 
Lessons LearnedTest, Training, 
and ExerciseDevelop 
Corrective 
Action Plans

Unit 2 –MEF/PMEF Process 

D/A Roles, Responsibilities, and Actions1.On an ongoing basis, ensure performance of 
department or agency Primary Mission 
Essential Functions.
2.On an ongoing basis, incorporate continuity 
requirements into daily department and 
agency operations.
3.On an ongoing basis, ensure the department 
or agency has continuity plans for dealing 
with a national or localized emergency 
situation and ensuring the continued 
performance of all PMEFs in support of the 
NEFs, as well as continued performance of 
MEFs and other essential functions.

Unit 2 –MEF/PMEF Process 

4.Within 30 days, appoint a senior accountable 
official, at the Assistant Secretary or 
equivalent level, as the Continuity 
Coordinator for the department or agency.
5.Within 30 days and annually thereafter, 
submit a report to the NCC certifying that the 
department or agency has a continuity 
capability plan that includes the items in 
Paragraph 11 of NSPD-51/ HSPD-20 (see 
Box 12).
6.On an ongoing basis, consistent with 
sections 11(e) and 19(c) of NSPD-51/HSPD-
20, plan, program, and budget for secure 
continuity communications capabilities.
D/A Roles, Responsibilities, and Actions

Unit 2 –MEF/PMEF Process 

7.Within 90 days after DHS’guidance, 
review and revise MEFs and identify and 
submit potential PMEFs.
8.Within 30 days after validation of 
department and agency PMEFs and 
annually thereafter, ensure key leaders 
and support staff are provided 
familiarization training of department or 
agency PMEFs and MEFs.
9.Within 180 days after validation of 
department and agency PMEFs, ensure 
PMEF and MEF interdependencies are 
coordinated internally, at the interagency 
level.
D/A Roles, Responsibilities, and Actions

Unit 2 –MEF/PMEF Process 

10.On an ongoing basis, participate in DHS’s 
National Exercise Program.
11.On an ongoing basis, incorporate OMB 
Circular A-11 guidance, or other OMB 
guidance on continuity as provided, when 
developing continuity budgets. 
12.As required, submit Continuity Readiness 
Reports, and other reports as requested, 
through the Readiness Reporting System.
D/A Roles, Responsibilities, and Actions

Summary and Transition

..This unit:
..Introduction to the NCPIP
..Introduction to FCD 2
..Over view of MEF/PMEF Process
..Introduction to electronic worksheets
..Activities on MEF/PMEF development
..Roles, responsibilities, and actions
..Next Unit:
..Continuity Communications Architecture (CCA)


Unit 2 –MEF/PMEF Process 


Summary and Transition

Questions?

Unit 2 –MEF/PMEF Process 


Continuity Communications 
Architecture (CCA) and PMEF 
Analysis

Name

Position

Office

Organization

Unit 3 –Continuity Communications Architecture (CCA) 


Collaboration with NCS

..NCPIP calls for DHS to produce a FCD within 60 days of 
issuance
..DHS/FEMA must provide guidance to D/As on MEF/PMEF 
identification process
..NSPD-51/HSPD-20 directs NCS to develop a CCA
..The CCA must be directly linked to the MEF/PMEFs that it is 
designed to support
..NCPIP calls for DHS to measure and report D/A capabilities 
to support PMEFs
..NCS CCA, if directly linked to PMEFs, will enable DHS to 
accomplish this task by providing assessments of continuity 
communications capabilities


Unit 3 –Continuity Communications Architecture (CCA) 


Introduction to CCA

..Overall Objective
..Ensure communications among D/As to support the NEFs under 
all types of national emergency situations
..Requirement
..Identify communications capability gaps that prevent successful 
execution of the D/A PMEFs that support the NEFs
..Planned Three-Phased Approach
..Document the as-is CCA
..Assess the as-is CCA for gaps in capabilities
..Propose a to-be CCA to close the gaps


Unit 3 –Continuity Communications Architecture (CCA) 


The CCA Model

Unit 3 –Continuity Communications Architecture (CCA) 

Infrastructure•Communications•Computing/Storage Platforms•System Applications•Communications Types•Security•FacilitiesOperations/Business•Types of Information•D/As•MEFs•Automation Needs•PMEFs•NEFs•Partner Organizations-what the D/As must do in any given Scenario-the capabilities possessed by the D/AsEnvironment/Situation-the situations under which the D/As must operate•Geographic Locations•Scenarios•Effects

CCA Data Collection Toolset

..CCA data collection toolset considers common methods for 
capturing D/A PMEF data using menus and drop-down lists
..Common format for capturing PMEFs and PMEF descriptions
..Direct association of PMEFs to the NEFs they support
..Standardized D/A organizational names and hierarchical 
relationships
..Unambiguous association of partner D/As for each PMEF
..Standardized list of types of required information exchanges


Unit 3 –Continuity Communications Architecture (CCA) 


Unit 3 –Continuity Communications Architecture (CCA) 

Framework for CCA AnalysisComms DevicesTypes of 
InformationD/AsMEFs/PMEFsNEFsCommunications 
TypesScenariosEffectsSecurityComms DevicesSecurityTypes of 
InformationD/AsMEFs/PMEFsNEFsCommunications 
TypesGeographic 
LocationsEnvironment/SituationOps/BusinessInfrastructureOps/BusinessInfrastructureResponsible 
D/APartner 
OrganizationAssessments ofConnectivity, Interoperability, 
& CompatibilityComms ApplicationsComms Applications

Analytical Interdependencies

..CCA-PMEF data needs considerations in PMEF data 
collection
..CCA methodology requires standardized set of PMEF data to 
establish continuity communications needs
..CCA-PMEF analytical tools facilitate cross-D/A analysis
..What D/As need information from which other D/As to enable 
execution of their PMEFs
..What information needed by one D/A is or is not being provided 
by another D/A
..With which organizations can a D/A exchange information and 
with which D/As can they not


Unit 3 –Continuity Communications Architecture (CCA) 


PMEF Documentation Process

..Specific steps to be followed
..Each D/A should identify all of its MEFs
..For each MEF, each D/A should identify which NEFs that MEF 
supports (supporting candidate PMEFs)
..For each MEF (not just the PMEFs), each D/A should identify
..Its partner D/As (or other organizations) from whom it needsinformation to accomplish the MEF
..And, in what form(s) (e.g., voice, video, email, etc.) that 
information is needed
..Its partner D/As (or other organizations) to whom it providesinformation as a result of its MEF
..And, in what form(s) (e.g., voice, video, email, etc.) that 
information is provided


Unit 3 –Continuity Communications Architecture (CCA) 


Notional Conventions –PMEF Model

Unit 3 –Continuity Communications Architecture (CCA) 

Department / AgencyTwo D/As have both 
identified an identical 
partner relationshipA provides information to B; 
B requires information from AABTwo D/As have identified an 
inconsistentpartner 
relationshipA provides information to B; 
B makes no reference to 
needing information from AABA provides information to B; 
B provides information to AABB requires information from A; 
A does not provide information to BABNo relationship between 
D/As identified by either D/AABA made no mention of B; 
B made no mention of A

Summary and Transition

..This unit:
..CCA and PMEF Analysis
..Identification of interdependent communication requirements
..Next Unit:
..Readiness Reporting System (RRS)


Unit 3 –Continuity Communications Architecture (CCA) 


Summary and Transition

Questions?

Unit 3 –Continuity Communications Architecture (CCA) 


Readiness Reporting System (RRS) 
and PMEF Analysis

Name

Position

Office

Organization

Unit 4 –Readiness Reporting System (RRS) 


PMEF Long Term Vision Timeline

Unit 4 –Readiness Reporting System (RRS) 

IAB provides D/A 
with shortcomings 
and validated 
PMEF(s)
IAB provides D/A 
with shortcomings 
and validated 
PMEF(s)
D/A ensure 
coordination of 
resources, PMEF 
interdependenciesD/A ensure 
coordination of 
resources, PMEF 
interdependencies180 days
180 daysDHS submits 
candidate 
PMEFs to IABDHS submits 
candidate 
PMEFs to IABNCP 
Implementation 
Plan issued27 Sep 07NCP 
Implementation 
Plan issued27 Sep 07IAB analyzes 
PMEF 
candidate 
packagesIAB analyzes 
PMEF 
candidate 
packages
2nd Qtr/FY08DHS transfers data 
from candidate PMEFs 
submission process 
into RRS Spiral 1 
fields/reportsDHS transfers data 
from candidate PMEFs 
submission process 
into RRS Spiral 1 
fields/reportsRRS Spiral 2 
developmentRRS Spiral 2 
development
Text Box: Phase I
Phase I
Text Box: Phase II
Phase II
Text Box: Phase III
Phase III

Phase I 

..Distribution of National Continuity Policy Implementation Plan
..NCP creates and distributes Federal Continuity Directive -1 & 2 
(FCD 1 & 2)
..NCP provides training to Department/Agencies (D/A) on 
Mission Essential Function (MEF) and PMEF identification/ 
development process and FCD –1 & 2
..NCP provides guidance and training to D/A on candidate 
PMEFs submission process
..D/A submits candidate PMEFs to Department of Homeland 
Security and Interagency Board (IAB)


Unit 4 –Readiness Reporting System (RRS) 


Phase I (Continued)

..IAB compiles and analyzes PMEF candidate packages
..IAB provides National Essential Function (NEF) Business 
Process Analysis (BPA) Mapping and Business Impact 
Analysis (BIA) Reports to the National Continuity Coordinator 
(NCC) with findings and recommendations for mitigation, risk 
reduction, and risk management actions for each NEF
..NCC reviews and approves BPA/BIA findings to manage and 
lead the Federal Government Continuity Program efforts
..IAB provides D/A with shortcomings and approved/validated 
PMEF(s)


Unit 4 –Readiness Reporting System (RRS) 


Phase II 

..D/As address shortcomings, findings, and recommendations 
provided by IAB
..Within 180 days after validation of PMEFs, D/As ensure 
PMEF and MEF interdependencies are coordinated internally, 
at the interagency level, and with private sector partners
..D/As coordinate and obtain needed resources to perform 
PMEFs


Unit 4 –Readiness Reporting System (RRS) 


Phase III 

..Readiness Reporting System (RRS) Spiral 1:
..A multi level stand-alone MS Access database that uses CDs to 
record updates:
..Serves as a repository of continuity data in accordance with 
the National Continuity Policy Implementation Plan 
..Reports current individual D/A continuity status
..Shows continuity element to PMEF relationships
..Shows PMEF to National Essential Function (NEF) 
relationships 
..Depicts order of succession information
..Depicts D/A facility information
..Assists with validation through the collection and analysis of 
exercise and inspection data
..Will be replaced by a web-based system (Spiral 2) in 2009


Unit 4 –Readiness Reporting System (RRS) 


Phase III (Continued)

..RRS Spiral 2:
..Being developed as a fully integrated web-based tool that will:
..Provide Federal Executive Boards (FEB), Federal Executive 
Associations (FEA), and D/As a means for defining and 
measuring continuity of operations current readiness status 
to the National Command Authority (NCA)
..Provide D/As a means to associate PMEF with NEF
..Provide a means to assess a D/As capability to perform their 
PMEFs in support of NEFs in case of COOP activation
..Provide gap analysis and assist D/As in prioritizing resource 
requirements
..Identify trends in continuity status and 
linkages/interdependencies of D/As
..Provide a mechanism to track key officials and orders of 
succession


Unit 4 –Readiness Reporting System (RRS) 


May 
07

Jun 
08

June 
07

July 
07

Aug07

Sept 
07

Oct 
07

Nov07

Dec 
07

Jan 
08

Feb 
08

Mar 
08

Apr 
08

May 
08

Jul 
08

Aug08

Sep08

Oct 
08

Nov 
08

Dec08

Jan 
09

Feb09

Mar09

Apr 
09

May 
09Jun 
09Jul 
09RRS Spiral 1Spiral 1 Delivered (August 31, 2007)
Spiral 1 Develop Test Scripts (September 5 –September 28, 2007)
Spiral 1 OGAT (October 1–November 30, 2007)
Spiral 1 Phased Release (December 2007 –March 31, 2008)
RRS Spiral 1 OperationalArchitecture Decision 
(October 31, 2007)
Spiral 2 Delivered (July 16, 2008)
Spiral 2 OGAT (August 14 –November 5, 2008)
Security Testing 1-8 (November 6 –
December 17, 2008)
NSA Testing 
December 18, 
08 –May 6, 
2009Sprint 1Sprint 2Sprint 3Sprint 4Sprint 5Sprint 6Sprint 7Spiral 2 Deployment 
(May 7 –July 1, 2009)
Spiral 2 Operational (July 1, 2009)
User InterfaceBuild PMEFQuestionnaireOrganizational 
ManagementReadiness 
AssessmentEssential FunctionsSmart ClientReportsOracle ConversionWorking Group 6 –COOP Questionnaire(December 12)
Working Group 1 -Intro to RRS(July 26)
Working Group 3 –Performance Metrics(September 20)
Working Group 4 –Performance Metrics (October 25)
Working Group 5 –Essential Functions(November 20)
Working Group 2 –Organization Mgt.(August 16)
Working Group 7 –COOP Questionnaire(January 24)
Working Group 8 –TT&E(February 21)
Working Group 9 –Trend Analysis(March 20)
Working Group 10 –Current Readiness(April 24)
Working Group 11 –Operational View(May 22)
Working Group 12 –Reports(June 19)
RRS Spiral 2RRS TimelineUnit 4 –Readiness Reporting System (RRS) 

Summary and Transition

..This unit:
..Phased approach for RRS and PMEF data capture
..Discussion on RRS Spiral 1 and RRS Spiral 2
..Next Unit:
..Briefing for Continuity Coordinators


Unit 4 –Readiness Reporting System (RRS) 


Summary and Transition

Questions?

Unit 4 –Readiness Reporting System (RRS) 


Briefing for Continuity Coordinators

Name

Position

Office

Organization

Unit 5 –Briefing for Continuity Coordinators


Unit 5 –Briefing for Continuity Coordinators

What is Needed?
..A program to maintain a 
comprehensive and effective 
continuity capability composed of 
Continuity of Operations and 
Continuity of Government 
programs in order to ensure the 
preservation of our form of 
government under the 
Constitution and the continuing 
performance of National Essential 
Functions under all conditions

Purpose of this Workshop

..Provide training on the formalized process for D/A (D/A) 
submission of potential Primary Mission Essential Functions 
(PMEF) that support the National Essential Functions (NEF), 
which includes a review of:
..Interdependencies 
..Government Functions
..Mission Essential Functions
..Interagency Board (IAB) submission requirements


Unit 5 –Briefing for Continuity Coordinators


Lessons Learned

..The lessons we now have 
from such catastrophic events 
as the attacks of September 
11, 2001, and Hurricane 
Katrina in 2005, demonstrate 
the need to reemphasize 
continuity as a “good business 
practice”to be incorporated 
into day-to-day planning in 
order to reduce vulnerability 
and ensure continuity


Unit 5 –Briefing for Continuity Coordinators



A Katrina Success Story

..National Finance Center paid half a million Federal workers 
on time during Hurricane Katrina without delays:
..Surged work force before landfall allowing them to complete 
payroll processing for federal employees 
..Shut down operations and deployed to backup locations 
..Backup data was trucked out of the New Orleans facility
..Advance deployment team moved to backup sites
..Within a 50-hour period, they began catch-up processing


Unit 5 –Briefing for Continuity Coordinators


What is Continuity Planning?

..Continuity planning is simply the good business practice of 
ensuring the execution of essential functions through all 
circumstances
..Establish and ensure continuity of national priorities
..Identify those services that must be continued during an 
emergency
..Planning for the execution of essential functions must be 
integrated into daily operations, functions, plans, and mission 
areas
..Utilize Continuity Program Management Cycle to ensure 
continuity


Unit 5 –Briefing for Continuity Coordinators


Why is Continuity Planning Critical?

..The ultimate goal of continuity in the 
Executive Branch is the continuation of the 
eight National Essential Functions (NEF) 
which are the critical responsibilities of the 
Federal Government needed to lead and 
sustain the Nation


..The Federal Government’s ability to 
successfully execute its NEFs at all times, and 
especially during a crisis, is not an 
independent capability. The Federal 
Government relies upon key partners at all 
levels of government and in the private sector


Unit 5 –Briefing for Continuity Coordinators

SofL

Roles and Responsibilities

..President
..Leads the activities of the Federal 
Government for Enduring Constitutional 
Government
..The National Continuity Coordinator 
(NCC)
..The Assistant to the President for 
Homeland Security and 
Counterterrorism (APHS/CT) is the 
NCC
..Responsible for overseeing the 
Continuity Policy Coordination 
Committee (CPCC)


Unit 5 –Briefing for Continuity Coordinators



Departments and Agencies Actions

..On a ongoing basis, ensure performance of D/A PMEFs
..Within 90 days after Department of Homeland Security’s (DHS) 
guidance, review/revise MEFs and submit potential PMEFs to 
the Interagency Board (IAB)
..Within 30 days after validation of D/A PMEFs and annually 
thereafter, ensure key leaders and support staff are provided 
familiarization training on PMEFs and MEFs
..Within 180 days after validation of D/A PMEFs, ensure PMEF 
and MEF interdependencies are coordinated


Unit 5 –Briefing for Continuity Coordinators


MEF/PMEF Identification Timeline

DHS/FEMA briefings on MEFs/PMEFs & FCD

Unit 5 –Briefing for Continuity Coordinators

NCP IP 
issued27 Sep 07NCP IP 
issued27 Sep 07D/A 
Continuity 
Coordinatorappointed26 Oct 07D/A 
Continuity 
Coordinatorappointed26 Oct 07Certify D/A 
has Continuity 
Capability 
Plan 
26 Oct 07Certify D/A 
has Continuity 
Capability 
Plan 
26 Oct 0730 days30 daysMEF/PMEFBriefing for 
D/A Continuity 
Coordinatorsby 25 Nov 07MEF/PMEFBriefing for 
D/A Continuity 
Coordinatorsby 25 Nov 0730 days30 daysFCD issued on 
Continuity 
Requirements 
including MEFs25 Nov 07FCD issued on 
Continuity 
Requirements 
including MEFs25 Nov 07FCD issued on 
D/A PMEF 
assessment and 
submission25 Nov 07FCD issued on 
D/A PMEF 
assessment and 
submission25 Nov 0790 daysWithin 90 days after 
DHS guidance, 
D/As review, revise 
MEFs and identify 
and submit 
potential PMEFs to 
DHSWithin 90 days after 
DHS guidance, 
D/As review, revise 
MEFs and identify 
and submit 
potential PMEFs to 
DHSCAG and 
IAB created26 Oct 07CAG and 
IAB created26 Oct 0730 days30 daysDHS submits 
compiled 
MEFs and 
potential 
PMEFs to 
IABDHS submits 
compiled 
MEFs and 
potential 
PMEFs to 
IAB

Implementation Plan

Unit 5 –Briefing for Continuity Coordinators

..The means by which the National 
Continuity Policy is translated into 
action and is intended to be a 
comprehensive and integrated list of 
directives for the Federal Executive 
Branch in order to ensure the 
effectiveness and survivability of our 
national continuity capability
..Describes how the Executive Branch 
will utilize thorough preparation and a 
continuous Continuity Program 
Management cycle to analyze and 
execute programs, policies and 
procedures to ensure continuity

Essential Functions

..The critical activities that are 
performed by organizations, 
especially after a disruption of 
normal activities
..There are three categories of 
essential functions:
..National Essential Functions (NEF)
..Primary Mission Essential Functions 
(PMEF)
..Mission Essential Functions (MEF)


Unit 5 –Briefing for Continuity Coordinators



Unit 5 –Briefing for Continuity Coordinators

Implementation Plan Goals
..Goal #1 –To understand the transformation 
of continuity
..Goal #2 –To establish and ensure 
continuity of national priorities
..Goal #3 –To ensure continuity readiness 
procedures and metrics
..Goal #4 –To promote interoperability

Unit 5 –Briefing for Continuity Coordinators

Goals and Objectives 
..Goal #2 –To establish and ensure 
continuity of national priorities 
..Objective 2A–To identify continuity 
partners and functions 
..Objective 2B–To identify Mission Essential 
Functions 
..Objective 2C–To identify Primary Mission 
Essential Functions 
..Objective 2D–To establish roles, 
responsibilities, and actions for the Nation’s 
senior continuity officials 

Continuity Capability

..An organization’s 
continuity capability –its 
ability to perform its 
essential functions 
continuously –rests upon 
key components or pillars, 
which are in turn built on 
the foundation of continuity 
planning and continuity 
program management 


Unit 5 –Briefing for Continuity Coordinators

An organization’s resiliency 
is directly related to its 
continuity capability

Continuity Partners

..Continuity cannot occur 
without the commitment and 
dedication of many others 
who play integral roles in 
ensuring our homeland 
security. Those partners 
include the following:
..Federal Government
..State, local, territorial and 
tribal governments
..Private Sector Critical 
Infrastructure Owners


Unit 5 –Briefing for Continuity Coordinators



Government Functions

..Government Functions are 
the collective functions of 
executive departments and 
agencies as defined by the 
Constitution, statute, 
regulation, presidential 
direction or other legal 
authority and the functions 
of the legislative and judicial 
branches


Unit 5 –Briefing for Continuity Coordinators



Mission Essential Functions

..MEFs are described as the 
limited set of department-
and agency-level 
government functions that 
must be continued 
throughout or resumed 
rapidly after a disruption of 
normal activities


Unit 5 –Briefing for Continuity Coordinators



MEF Initial Screening Aid

Unit 5 –Briefing for Continuity Coordinators



Unit 5 –Briefing for Continuity Coordinators

Primary Mission Essential Functions
..PMEFs are those D/A MEFs, 
validated by the National 
Continuity Coordinator, which 
must be performed in order to 
support the performance of 
the NEFs before, during, and 
in the aftermath of an 
emergency 
..PMEFs are those functions that need to be continuous or resumed 
within 12 hours after an event and maintained for up to 30 days or 
until normal operations can be resumed

PMEF Initial Screening Aid

Unit 5 –Briefing for Continuity Coordinators



National Essential Functions

..In accordance with NSPD-51 / 
HSPD-20, the eight NEFs 
represent the overarching 
responsibilities of the Federal 
Government to lead and 
sustain the Nation and shall 
be the primary focus of the 
Federal Government 
leadership during and in the 
aftermath of an emergency


Unit 5 –Briefing for Continuity Coordinators



Unit 5 –Briefing for Continuity Coordinators

National Essential Functions1.Ensuring the continued functioning of our form 
of government under the Constitution, including 
the functioning of the three separate branches 
of government; 
2.Providing leadership visible to the Nation and 
the world and maintaining the trust and 
confidence of the American people; 
3.Defending the Constitution of the United States 
against all enemies, foreign and domestic, and 
preventing or interdicting attacks against the 
United States or its people, property, or 
interests; 
4.Maintaining and fostering effective relationships 
with foreign nations; 

Unit 5 –Briefing for Continuity Coordinators

National Essential Functions5.Protecting against threats to the homeland 
and bringing to justice perpetrators of crimes 
or attacks against the United States or its 
people, property, or interests; 
6.Providing rapid and effective response to and 
recovery from the domestic consequences of 
an attack or other incident; 
7.Protecting and stabilizing the Nation’s 
economy and ensuring public confidence in its 
financial systems; and 
8.Providing for critical Federal Government 
services that address the national health, 
safety, and welfare needs of the United 
States.

Continuation of Essential Functions

..The interdependencies of the 
key partners and the 
functions of continuity
..Independent government 
entities at all levels and 
individual private sector 
companies are intimately 
connected and work together 
in critical partnership to 
ensure continuation of 
essential functions


Unit 5 –Briefing for Continuity Coordinators



Methodology

Unit 5 –Briefing for Continuity Coordinators

Review organizational functions to determine MEFs (consider legal 
authorities, survey lines of business, determine time criticality andidentify partners)
•D/A Continuity Coordinator confirms identified MEF with D/AheadReview organizational functions to determine MEFs (consider legal 
authorities, survey lines of business, determine time criticality andidentify partners)
•D/A Continuity Coordinator confirms identified MEF with D/AheadConduct a Business Process Analysis (BPA) for each identified MEF:
1.Outline key processes that impact the ability to complete the MEF2.Identify internal and external interdependencies3.Ensure the MEF interdependencies are inserted into the flow map4.D/A Continuity Coordinator approves BPA package with D/A headConduct a Business Process Analysis (BPA) for each identified MEF:
1.Outline key processes that impact the ability to complete the MEF2.Identify internal and external interdependencies3.Ensure the MEF interdependencies are inserted into the flow map4.D/A Continuity Coordinator approves BPA package with D/A headJoint effort between NCC and D/A Continuity Coordinator to identifyand confirm MEF(s) that must serve as PMEF(s)
Joint effort between NCC and D/A Continuity Coordinator to identifyand confirm MEF(s) that must serve as PMEF(s)

Business Process Analysis (BPA)

..The method of examining, identifying, and mapping the 
functional processes, workflows, activities, personnel 
expertise, systems, data, and facilities inherent to the 
execution of a function or requirement
..When preparing the BPA for your organization consider the 
following:
..The four pillars of continuity capability (leadership, staff, facilities 
and communications)
..Necessary resources
..External interdependencies
..Internal interdependencies


Unit 5 –Briefing for Continuity Coordinators


Business Impact Analysis (BIA)

..The method of identifying the affects of failing to perform a 
function or requirement
..BIAs prepared for PMEF should consider the following:
..Potential single points of failure(s) that may adversely affect the 
execution of the interagency PMEF support to the NEFs
..The impact of delayed PMEF recovery on NEF execution
..Potential PMEF process alternatives/work-around solutions
..Risk management options shall include policy development, 
business process reengineering, asset dispersion, continuity 
systems design redundancy, and other relevant options


Unit 5 –Briefing for Continuity Coordinators


Continuity Program Management Cycle

Plans and 
ProceduresEvaluations, After 
Action Reports, and 
Lessons LearnedTest, Training, 
and ExerciseDevelop 
Corrective 
Action Plans

Deliverables

..D/As will provide the IAB the following in their PMEF 
candidate package:
..D/A Memorandum
..PMEF Narrative Sheet
..Completed Excel Workbook template outlining Business Process 
Analysis (paper and electronic)
..D/A approved PMEFs and supporting worksheets will be loaded intoRRS for processing, it is critical that the format of the spreadsheets 
not be modified
..Other supporting documents as needed


Unit 5 –Briefing for Continuity Coordinators


Process for PMEF Identification

Unit 5 –Briefing for Continuity Coordinators

IAB conducts BPA to identify and map interagency PMEF processesto the interagency execution of the NEFIAB conducts BPA to identify and map interagency PMEF processesto the interagency execution of the NEFIAB conducts further detailed PMEF BPA to identify and map 
interagency PMEF interdependencies required to support the NEFIAB conducts further detailed PMEF BPA to identify and map 
interagency PMEF interdependencies required to support the NEFIAB conducts a detailed BIA to identify single points of failure, impactof PMEF downtime, mandated recovery times and mitigation strategyIAB conducts a detailed BIA to identify single points of failure, impactof PMEF downtime, mandated recovery times and mitigation strategyIAB submits final NEF BPA Mapping and BIA Reports to the NCC with 
findings and recommendationsIAB submits final NEF BPA Mapping and BIA Reports to the NCC with 
findings and recommendationsNCC reviews BPA/BIA findings to manage and lead the FederalGovernment Continuity program efforts as the NCC 
NCC reviews BPA/BIA findings to manage and lead the FederalGovernment Continuity program efforts as the NCC 

Next Steps

..D/As will identify MEFs and potential PMEFs to DHS
..DHS submits compiled MEFs and potential PMEFs to IAB
..IAB submits MEFs and potential PMEFs to NCC for approval
..NCC approves PMEFs
..D/As complete BIA based on approved PMEFs
..D/As ensure key leaders are trained on MEFs and PMEFs
..D/As ensure PMEF and MEF interdependencies are 
coordinated


Unit 5 –Briefing for Continuity Coordinators


Summary and Transition

..This unit:
..Briefing that was provided to D/A Continuity Coordinators
..Next Unit:
..Course evaluation


Unit 5 –Briefing for D/A Continuity Coordinators 


Summary and Transition

Questions?

Unit 5 –Briefing for D/A Continuity Coordinators 


Course Evaluation

Name

Position

Office

Organization

Unit 6 –Course Evaluation 


Workshop Post-test

..Please complete the MEF/PMEF Workshop Post-test


Unit 6 –Course Evaluation 



Participant Observation Form

..Please complete and submit the Observation Form to assist 
course developers in planning future course enhancements
..Names are optional


Unit 6 –Course Evaluation 



Summary and Transition

Questions?

Unit 6 –Course Evaluation 


NCP Point of Contacts

Unit 6 –Course Evaluation