Process for Requesting Public Assistance Arbitrations Related To Hurricanes Katrina and Rita

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Effective August 31, 2009, certain applicants for federal Public Assistance funding resulting from damages incurred from Hurricanes Katrina and Rita may participate in an arbitration process pursuant to the American Recovery and Reinvestment Act of 2009, P.L. 111-5.  The arbitration program is designed to further recovery efforts by providing final adjudication of particular PA disputes involving projects in excess of $500,000 by an independent panel of neutral arbitrators.  

For specific information on eligibility for this process, including filing deadlines, please see 44 C.F.R. § 206.209 (PDF 47KB) and Frequently Asked Questions.  The arbitration sponsor for the Hurricanes Katrina and Rita arbitrations is the Civilian Board of Contract Appeals (CBCA) who provides the arbitration services through three judge panels.

What to File:

When seeking arbitration, the Public Assistance applicant must simultaneously file a written request with the CBCA, FEMA, and the State.  See 44 C.F.R. § 206.209(e)(2).  The State may choose to file a recommendation in support of, or in opposition to, the applicant’s request for arbitration.  Such recommendation must be filed simultaneously with the CBCA, FEMA, and the applicant.  See 44 C.F.R. § 206.209(e)(3).  FEMA must simultaneously file its written response to the applicant’s request for arbitration with the CBCA, the applicant, and the State.  See 44 C.F.R. § 206.209(e)(4).  The parties must submit filings by either electronic mail, courier, or overnight delivery service (such as Federal Express, DHL, United Parcel Service, or the United States Postal Service overnight delivery).  See 44 C.F.R. § 206.209(e)(5).  All overnight deliveries, except by the United States Postal Service (USPS), should be addressed to CBCA’s street address.  USPS overnight deliveries must be addressed to the CBCA mailing address.  The CBCA requires that each party submit three (3) copies of all filings to the CBCA, and one (1) copy each to the other parties.

Where to File:

FEMA and State POCs

 

 

Louisiana Applicants

Texas Applicants

Mississippi  Applicants

Alabama Applicants

FEMA POC

ATTN: Tony Robinson
Regional Administrator
800 North Loop 288
Denton, Texas 76209
 

ATTN: Tony Robinson
Regional Administrator
800 North Loop 288
Denton, Texas 76209

ATTN: Valerie Rhoads, RM 230
FEMA Region IV
3003 Chamblee Tucker Road
Atlanta, GA 30341

ATTN: Valerie Rhoads, RM 230
FEMA Region IV
3003 Chamblee Tucker Road
Atlanta, GA 30341

State POC

ATTN: Mark Riley, Deputy Director Governor's Office of Homeland Security and Emergency Preparedness (GOHSEP)
7667 Independence Blvd
Baton Rouge, LA 70806

ATTN: Ben Patterson
State Coordinating Officer
P.O. Box 4087
Austin, TX 78777-0220

ATTN: Robert R. Latham, Jr.
Executive Director
Mississippi Emergency Management Agency
1 MEMA Drive
Pearl, MS 39288

ATTN: Art Faulkner, Director
Alabama Emergency Management Agency
Post Office Drawer 2160
Clanton, Alabama 35046-2160

Filings may be made in any of the following ways:

  • In person or by courier.  These filings should be made in the Clerk's office, which is located in room 6006 on the 6th floor of 1800 M Street, NW., Washington, DC 20036.
  • By United States Postal Service mail.  These filings should be sent to the Clerk at 1800 F Street, NW., Washington, DC 20405.  In FEMA arbitration cases, filings may be made to this address only by United States Postal Service overnight delivery.
  • By electronic mail (e-mail).  The CBCA accepts filings submitted by electronic mail (e-mail).  A filing may be made by e-mailing it to: cbca.efile@cbca.gov.
    • Any documents attached to an e-mail message must be in PDF format and may not exceed 18 MB total.  Any e-mail message, together with its attachments, that exceeds 18 MB will not be delivered to the Office of the Clerk and therefore will not be considered filed with the Board.   Attached documents that are not in PDF format will not be accepted; they will be deleted upon receipt.
    • The Board's normal business hours are 8 a.m. to 4:30 p.m., Eastern Daylight Time, on every day except Saturdays, Sundays and Federal holidays.  All e-mail filings received by 4:30 p.m., Eastern Daylight Time, on a day the Board is open for business will be considered to be filed on that day.  E-mail filings received after that time will be considered to be filed on the next business day.  All e-mail filings received and accepted by the Board will be acknowledged by e-mail message from the Office of the Clerk.  If you do not receive a confirmation e-mail message from the Office of the Clerk, then your documents have not been filed.

With rare exceptions, the Office of the Clerk is open from 8:00 a.m. to 4:30 p.m., Eastern Daylight Time, on every day other than Saturdays, Sundays, and Federal holidays.

If you have any administrative questions regarding the CBCA's process, you may contact the Clerk of the Board at:  Phone (202) 606-8800; and Fax (202) 606-0019.  See also the CBCA’s webpage at www.cbca.gsa.gov.

Last Updated: 
07/24/2014 - 16:00
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