FEMA has developed a web-based, electronic grants (eGrants) management system to allow States, Federally-recognized Indian Tribal governments, territories, and local governments to apply for and manage their mitigation grant application processes electronically. The eGrants system is an intuitive, user-friendly system that follows the paper application requirements and processes.
The Mitigation eGrants System Internet site, portal.fema.gov, has available the electronic grant applications for:
FEMA developed the eGrants system to meet the intent of the eGovernment initiative, authorized by Public Law 106-107, the Federal Financial Assistance Management Improvement Act, passed on November 20, 1999. This initiative requires that all government agencies both streamline grant application processes and provide the means to electronically create, review, and submit a grant application via the Internet.
As a part of the eGovernment initiative, FEMA's Mitigation eGrants system reduces the time and paperwork involved in the application process and at full development will manage the grant process through the entire grant life cycle from submission of an application to grant closeout.
Eligible applicants (states, Federally-recognized Indian tribal governments that wish to apply directly to FEMA, and territories) may:
- Enter paper planning and project sub-applications, if any, on behalf of their local/tribal sub-applicants using the Paper Intake function under the Sub-grant Applications section of the Grantee Homepage in eGrants;
- Review and approve their paper and electronic sub-applicants' planning and project sub-applications using the Review Submitted Sub-applications link under the Sub-grant Applications section of the Grantee Homepage in eGrants;
- Create planning, project, and management costs sub-applications, if any, on behalf of the grant applicant's agency under the Grant Applicant Acting As Subgrant Applicant section of the Grantee Homepage in eGrants;
- Create grant applications using the Create New Grant Application link under the Grant Applications section of the Grantee Homepage in eGrants and attach approved planning, project, and management costs sub-applications;
- Submit grant applications to FEMA.
Eligible sub-applicants (Federally-recognized Indian tribal governments that choose to apply to their state, state-recognized Indian tribes, authorized Indian tribal organizations, Alaska Native villages, and local governments) may submit planning and/or project sub-application(s) to their state/Tribe/territory for review and consideration for inclusion in a grant application to FEMA. Sub-applicants should consult the State Hazard Mitigation Officer in their state/Tribe/territory for more information regarding the application process.
Blank planning, project, and management costs sub-applications as well as grant applications for Flood Mitigation Assistance (FMA), Pre-Disaster Mitigation (PDM), Severe Repetitive Loss (SRL), and Repetitive Flood Claims (RFC) that follow the eGrants format are available from the Print Blank Applications link on the eGrants Homepage: https://portal.fema.gov as well as from the FEMA Library:
- Planning sub-application (for applicants and sub-applicants)
- Project pre-application (for sub-applicants only, if required by applicant)
- Project sub-application (for applicants and sub-applicants)
- Management Costs sub-application (for applicants only)
- FMA Grant Application (for applicants only)
- PDM Grant Application (for applicants only)
- SRL Grant Application (for applicants only)
- RFC Grant Application (for applicants only)
In order improve the application process for the Hazard Mitigation Assistance grant programs in MT eGrants, FEMA reviewed and revised the planning, project and management Costs subgrant applications to:
- Streamline the process
- Order the application fields to make the process more efficient
- Reduce redundancy
- Consolidate content
- Improve usability
These changes were made to the application formats in the system on August 25, 2011. The specific changes to the online applications are outlined in the MT eGrants System Release Notes available from the FEMA Library.
A few points regarding the impact of these changes to the FY 2012 application cycle:
- FY 2012 grant applications may include subgrants in both the old and new formats.
- FY 2012 grant applications may include 2010, 2011 and 2012 subgrant applications because subgrants can be up to 2 years older than the FY of the grant application.
- The date of a subgrant application is determined by the FY in which it is created.
- Older subgrant applications may be copied in their entirety into a new subgrant application to reflect the current year and latest version of the application (see Copying an Application job aid below under Technical Assistance).
For specific eGrants system technical assistance, you may contact the FEMA Enterprise Service Desk at 1-877-611-4700.
FEMA has developed Frequently Asked Questions on the External eGrants system for Applicants and Subapplicants as well as Grant Applicant Quick Reference Guide and Subgrant Applicant Quick Reference Guide, available from the FEMA Library, to provide information to Applicants and Subapplicants on how to create and submit applications using the Mitigation eGrants system. Internal eGrants FAQs for FEMA users are also available in the library.
FEMA has also developed Job Aids for Applicants and Subapplicants to more fully explain specific topics in the Quick Reference Guides. These are currently available from the FEMA Library:
- Registering for eGrants Accounts
- Registering for eGrants Accounts Video
- Copying an Application - Subgrant Applicants One Pager
- Copying an Application - Subgrant Applicants Multi-page
- Copying an Application - Grant Applicants One Pager
- Copying an Application - Grant Applicants Multi-page
- Copying an Application Video
- Authorizing Access to Applications - Subgrant Applicants One pager
- Authorizing Access to Applications - Subgrant Applicants Multi-page
- Authoring Access to Applications - Grant Applicant One Pager
- Authoring Access to Applications - Grant Applicant Multi-page
- Authoring Access to Applications - Grant Applicant Video
- Authorizing Permission to ALL Subgrant Applications by Grant Applicants
- Grant Applicant Revision of Grant Applications Multi-page
- Grant Applicant Revision of Grant Applications Video
- Grant Applicant Revision of Subgrant Applications Multi-page
- Grant Applicant Revision of Subgrant Applications Video
- Great Applicant Release of Subgrant Application to Subgrant Applicant for Revision Multi-page
- Great Applicant Release of Subgrant Application to Subgrant Applicant for Revision Video
FEMA has also designed an interactive web-based independent study course to provide state/tribal eGrants users (Grant Applicants/Grantees) basic knowledge about using the web-based Mitigation eGrants System. This course examines registering for access to the eGrants System; reviewing sub-applications submitted by locals; creating, completing and submitting grant applications to FEMA; and managing submitted grant applications. IS-31, eGrants System for Grant Applicants is available on the Emergency Management Institute’s Independent Study Program website: http://training.fema.gov/EMIWeb/IS/is31a.asp.
FEMA has developed an interactive web-based independent study course to provide local eGrants users (Sub-applicants/Sub-grantees) basic knowledge about using the web-based Mitigation eGrants System. The course examines registering for eGrants system access; creating, completing and submitting sub- applications to Grant Applicants; and managing submitted sub-applications. IS-30, eGrants System for Subgrant Applicants is available from the Emergency Management Institute’s Independent Study Program website: http://training.fema.gov/EMIWeb/IS/is30a.asp.
The mpst recent courses developed is for FEMA users of the Mitigation eGrants system. IS-32, Mitigation eGrants for FEMA is availbale on the Emergency Management Institute’s Independent Study Program website: http://training.fema.gov/EMIWeb/IS/is32.asp