December 14, 1999 

 

MEMORANDUM FOR: Doug Bellomo, Project Officer 

Eastern Studies Team 

 

Mike Grimm, Project Officer 

Western Studies Team 

 

[Original Signed] 

 

FROM: Matthew B. Miller, P.E., Chief 

 Hazards Study Branch 

 

SUBJECT: Procedure Memorandum No. 8 – Expansion of Fee Exemptions for 
Requests for Technical and Administrative Support Data 

 

Background: Under its current policy, FEMA exempts the following groups from paying the fees 
associated with Mapping Coordination Contractor (MCC) retrieval, reproduction, and distribution of 
technical and administrative support data under the Engineering Study Data Package program: 

 

• MCC and FEMA Regional and National Office staff; 



• Federal agencies that regularly participate in studies and restudies for FEMA (TVA, USACE, 
NRCS, USGS, and NOAA); 



• Private A&E firms involved in performing studies and restudies under contract with FEMA 
(contract number is required at time of request); 



• Communities that have supplied the Digital Line Graph (DLG) base to FEMA and request 
DLG data; 



• Communities that request data for an affected flooding source during the statutory 90- day 
appeal period for the map action involving that flooding source; and 



• State NFIP Coordinators if the data have not already been provided on microfiche or CD-ROM 
or if the State is actively involved in performing a study or restudy that will be used by FEMA 
to update flood hazard maps. 





Issue: Under the Cooperating Technical Communities program and similar new and ongoing 
initiatives, FEMA is considering ways to improve cooperation and coordination with its partners at 
the State and local level. To this end, the exemptions listed above will be expanded to include our 
State and local partners. 

 

 

 


Final Procedure: Effective December 15, 1999, State NFIP Coordinators and community officials 
are to be exempted from fees for requests for technical and administrative support data, regardless of 
when those data are requested, provided they do not request the data with the expressed intent of 
forwarding the data to a developer or other third-party user. These new exemptions are set forth in 
the attached copy of the Notice that will be published in the Federal Register. 

 

Because some concern has been raised about the intended destination and usage of the data, the 
MCCs must begin maintaining a listing of State and community requesters of technical and 
administrative support data. The MCCs will review this list regularly and notify the Project Officer 
when it appears, based on a number of repeat requests for the same data, that a State or community 
may be acting as a conduit for requests from developers or other third-party users. At the discretion 
of the Project Officer, the appropriate Project Engineer or MCC will call the State or community to 
discuss FEMA’s concern. Based on the information supplied by the requester, the Project Officer 
will determine whether the requester will be charged for future requests for data and, if so, will 
direct the Project Engineer or MCC to notify the requester in writing. 

 

Attachment 

 

cc: See Attached Distribution List 




 

Distribution List 

 

FEMA Technical Services Division (Electronic Distribution Only) 

 

• Mike Buckley 
• Matt Miller 
• Fred Sharrocks 
• Mary Jean Pajak 
• Doug Bellomo 
• Mike Grimm 
• Phil Myers 
• Bill Blanton 
• John Magnotti 
• Mark Crowell 
• Sally Magee 
• Max Yuan 
• Alan Johnson 
• John Gambel 
• Helen Cohn 
• Cynthia Croxdale 
• Agnes De Coca 
• Anne Flowers 
• Cecelia Lynch 
• Kathy Miller 
• Jay Scruggs 


 




Federal Insurance Administration 

 

• Joe Coughlin 





FEMA Program Assessment and Outreach Division 

 

• Don Bathhurst 





FEMA Program Support Division 

 

• Bob Shea 





Mapping Coordination Contractors 

 

• Zekrollah Momeni, D&D 
• Albert Romano, MBJ 
• Vince DiCamillo, PBS&J 





Map Service Center 

 

• Brenda Walguarnery 





Harvard Design and Mapping 

 

• Paul Rooney