Table of Contents 

 

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INTRODUCTION 

 

INT.1 Purpose and Scope of Document.........................................................................INTRO-1 

INT.2 Organization of Document...................................................................................INTRO-2 

INT.3 Authority..............................................................................................................INTRO-4 

INT.4 Document Control and Maintenance Plan...........................................................INTRO-4 

INT.5 Overview of Flood Hazard Mapping Program.....................................................INTRO-5 

INT.6 Overview of Flood Hazard Mapping Products....................................................INTRO-7 

INT.7 Overview of Flood Hazard Mapping Process.................................................. INTRO-12 

INT.8 Overview of Mapping Formats........................................................................ INTRO-19 

INT.8 Overview of Mapping Partners........................................................................ INTRO-20 

 

LIST OF ACRONYMS AND ABBREVIATIONS 

 

GLOSSARY OF TERMS 

 

SECTION 1—PROCEDURES FOR PROCESSING NEW AND REVISED FLOOD 
INSURANCE STUDY REPORTS AND FLOOD INSURANCE RATE MAPS 

 

1.1 Initial Processing of Draft Materials Resulting from FEMA-Contracted Flood Map 
Projects............................................................................................................................1-3 

1.2 Initial Processing of Physical Map Revisions..................................................................1-3 

1.3 Technical Review and Production...................................................................................1-6 

1.4 Preliminary Map and Report Processing.........................................................................1-7 

1.5 Summary of Map Action Preparation..............................................................................1-9 

1.6 Post-Preliminary Map and Report Processing...............................................................1-13 

1.7 Revised Preliminary Map and Report Processing.........................................................1-17 

1.8 Handling of Newspaper Publication Problems..............................................................1-17 

1.9 Appeal and Protest Processing.......................................................................................1-18 

1.10 Correction Notice Processing........................................................................................1-21 

1.11 Final Determination Processing.....................................................................................1-22 

1.12 Processing for U.S. Government Printing Office..........................................................1-24 

1.13 Cancellation of Final Determination..............................................................................1-24 

1.14 Suspension Notice Processing.......................................................................................1-25 

1.15 Revalidation Processing.................................................................................................1-26 

1.16 Reinstatement Letter Processing....................................................................................1-28 

1.17 Complete Countywide Map and Report Processing......................................................1-28 

1.18 Coastal Barrier Resources System Revisions................................................................1-29 

1.19 Notice To User Revisions..............................................................................................1-33 

1.20 Corporate Limit Change Requests.................................................................................1-35 

1.21 Distribution Requirements.............................................................................................1-40 

 


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SECTION 2—PROCESSING PROCEDURES FOR CONDITIONAL AND FINAL MAP 
REVISIONS BASED ON CONDITIONS OTHER THAN FILL 

 

2.1 Conditional Map Revisions Based on Conditions Other Than Fill.................................2-1 

2.2 Final Map Revisions Based on Conditions Other Than Fill............................................2-2 

2.3 Exemptions of Review and Processing Fees...................................................................2-2 

2.4 Initial Processing..............................................................................................................2-3 

2.5 Technical Review.............................................................................................................2-6 

2.6 Final Processing...............................................................................................................2-6 

2.7 Additional Processing Information for Conditional Letters of Map Revision ...............2-7 

2.8 Additional Processing Information for Letters of Map Revision....................................2-8 

2.9 Processing Information for Deferrals ............................................................................2-16 

2.10 Distribution Requirements.............................................................................................2-17 

 

SECTION 3—PROCESSING PROCEDURES FOR CONDITIONAL AND FINAL MAP 
REVISIONS BASED ON FILL, CONDITIONAL AND FINAL MAP AMENDMENTS, 
AND LETTERS OF DETERMINATION REVIEW 

 

3.1 Conditional and Final Map Revisions Based on Fill.......................................................3-1 

3.2 Conditional and Final Map Amendments........................................................................3-5 

3.3 Automated Letter Products............................................................................................3-10 

3.4 Letters of Determination Review...................................................................................3-11 

3.5 Distribution Requirements.............................................................................................3-14 

 

SECTION 4—PROCESSING PROCEDURES FOR SPECIAL CONVERSIONS 

 

4.1 Criteria for Special Conversions......................................................................................4-1 

4.2 Initiation of Special Conversions.....................................................................................4-2 

4.3 Initial Processing..............................................................................................................4-2 

4.4 Technical Review and Processing of Non-Floodprone Conversions..............................4-3 

4.5 Technical Review and Processing of Minimal Conversions by Letter............................4-6 

4.6 Technical Review and Processing of Minimal Conversions With Maps........................4-8 

4.7 Suspension Letter Processing........................................................................................4-16 

4.8 Reinstatement Letter Processing....................................................................................4-17 

4.9 Distribution Requirements.............................................................................................4-18 

 

SECTION 5—COST ACCOUNTING AND FEE PROCESSING PROCEDURES 

 

5.1 Cost Accounting...............................................................................................................5-1 

5.2 Requests Involving Structural Measures on Alluvial Fans..............................................5-2 

5.3 Fee Exemptions................................................................................................................5-2 

5.4 Case Reviewer Fee Processing Procedures......................................................................5-3 

5.5 Fee-Charge System Administrator Fee Processing Procedures.......................................5-4 

5.6 Purchase Order Processing Procedures............................................................................5-6 

5.7 Credit Card Payment Processing Procedures...................................................................5-6 

5.8 Refund Processing Procedures-.......................................................................................5-7 


 

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SECTION 6—PROCESSING PROCEDURES FOR CONVERSION/COMPLIANCE 
PROCESS AND FOR CORRESPONDENCE FOR NEWLY ELIGIBLE COMMUNITIES 

 

6.1 Conversion/Compliance Process.....................................................................................6-1 

6.2 Correspondence for Newly Eligible Communities..........................................................6-3 

6.3 Distribution Requirements...............................................................................................6-4 

 

TABLES 

 

Table 1-1 Distribution Requirements for Copies of Standard Documents Used in 

 Processing New and Revised Flood Insurance Study Report and 

 Flood Insurance Rate Maps ....................................................................................1-41 

Table 2-1 Guidelines for Establishing Effective Dates for Letters of Map Revision...............2-10 

Table 2-2 Distribution Requirements for Standard Conditional and Final Map Revision 

 Documents................................................................................................................2-19 

Table 3-1 Distribution Requirements for Standard Documents Used in Processing 

 Conditional and Final Map Revision Based on Fill, Conditional and Final 

 Map Amendments, and Letters of Determination Review......................................3-15 

Table 4-1 Distribution Requirements for Standard Special Conversion Documents...............4-19 

Table 6-1 Distribution Requirements for Documents Used for Standard Conversion/ 

 Compliance Process and for Newly Eligible Communities.....................................6-5 

 

FIGURES 

 

Figure 1-1 Processing Procedures for Processing Studies and Restudies...............................1-45 

Figure 1-2 Final Processing Procedures for PMRs..................................................................1-53 

Figure 1-3 Processing Procedures for Processing Part 67 Appeals and Protests.....................1-63 

Figure 1-4 Map Revision Decision-Making Flowchart for Corporate Limit Changes............1-39 

Figure 2-1 Initial Processing Procedures for Conditional and Final Map Revisions..............2-21 

Figure 2-2 Final Processing Procedures for LOMRs...............................................................2-27 

Figure 3-1 Processing Procedures for LOMR-Fs and CLOMR-Fs.........................................3-21 

Figure 3-2 Processing Procedures for LOMAs and CLOMAs................................................3-25 

Figure 3-3 Processing Procedures for Letters of Determination Review ...............................3-29 

Figure 4-1 Processing Procedures for Non-Floodprone Conversions.....................................4-21 

Figure 4-2 Processing Procedures for Minimal Floodprone Conversions by Letter...............4-25 

Figure 4-3 Processing Procedures for Minimal Floodprone Conversions with Maps; 

FHBM Published...............................................................................................4-31 

Figure 4-4 Processing Procedures for Minimal Floodprone Conversions with Maps; 

FHBM Not Published........................................................................................4-39 

 


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APPENDICES 

 

Appendix A Standard Documents Used in Processing Study Reports and Maps....................A-1 

 

 

Appendix B Standard Documents Used in Processing Conditional and Final Map 
Revisions Based on Conditions Other Than Fill..................................................B-1 

 

 

Appendix C Standard Documents Used in Processing Conditional and Final Map Revisions 
Based on Fill, Conditional and Final Map Amendments, and Letters of 
Determination Review.........................................................................................C-1 

 

Appendix D Standard Documents Used in Processing Special Conversions..........................D-1 

 

Appendix E Standard Documents Used in Conversion/Compliance Process and 

 for Newly Eligible Communities.........................................................................E-1