Unit 6 – Manage the HMGP Project Application

Contents:
Overview
Information Requirements
Information Available for Review
Task 1: Create a New Project Application
Task 2: Enter Applicant Information
Task 2A: Enter Grantee Information
Task 2B: Enter Sub-grantee Information
Task 2C: Enter Sub-grantee Mitigation Plan Information
Task 2D: Enter Sub-grantee Application Preparer Information
Task 3: Attach Problem and Risk Data
Task 4: Enter Project Information
Task 5: Enter Work Schedule
Task 6: Enter Cost Estimate
Task 7: Enter Match Sources Funds
Task 8: Enter Cost Effectiveness Information
Task 9: Attach Maintenance Assurance Information
Task 10: Enter Public Notice Information
Task 11: Attach Documents
Task 12: Enter Eligibility Review Information
Task 13: Enter Property Site Inventory Information
Task 14: Enter Latitude and Longitude Information
Task 15: Enter Authorization Information
Task 16: Edit an Existing Project Application
Task 17: Verify and Submit a Project Application
Task 18: Zero Out a Project





 Overview
The Manage the HMGP Project Application process allows Grantee Mitigation staff to create a record for each HMGP project application after a disaster declaration. 
Each project application record contains information about the project and the applicant. Table 6-1 provides an overview of the Manage the HMGP Project Application process.
NOTE: In NEMIS-MT, the terms "Application," "Project," and "Project Application" are used interchangeably. Generally however, the term "Project" is used after the application has been approved.
Table 6-1: Manage the HMGP Project Application
DESCRIPTION
Purpose	To manage information about each project application and applicant
When does it start?	After disaster information has been entered by FEMA Regional Staff
Who does it?	Grantee Mitigation Staff
NOTE: If the Grantee does not have access to NEMIS-MT, the Grantee must contact the Regional Mitigation Staff to request access. Although the Grantees are responsible for entering the project application information into the system, FEMA Regional Mitigation staff may also enter the information.
How is it done?	Execute the following tasks:
Task 1: Create a New Project Application
Task 2: Enter Applicant Information
Task 2A: Enter Grantee Information
Task 2B: Enter Sub-grantee Information
Task 2C: Enter Sub-grantee Mitigation Plan Information
Task 2D: Enter Sub-grantee Application Preparer Information
Task 3: Attach Problem and Risk Data
Task 4: Enter Project Information
Task 5: Enter Work Schedule
Task 6: Enter Cost Estimate
Task 7: Enter Match Sources Funds
Task 8: Enter Cost Effectiveness Information
Task 9: Attach Maintenance Assurance Information
Task 10: Enter Public Notice Information
Task 11: Attach Documents
Task 12: Enter Eligibility Review Information
Task 13: Enter Property Site Inventory Information
Task 14: Enter Latitude and Longitude Information
Task 15: Enter Authorization Information
Task 16: Edit an Existing Project Application
Task 17: Verify and Submit a Project Application
Task 18: Zero Out a Project

There is no limit to the number of project applications you can enter in the system. In fact, this is a good way to compare projects before setting priorities among the different projects.
CAUTION: Once a project application record has been created in NEMIS-MT, the record is permanently stored in the database. There is no "delete" feature. 
HINT: Create a new record for each new project - do not attempt to edit an existing project record to create a new one.
The project application can be edited until it has been approved or denied by FEMA. After denial or approval, the Grantee can only attach documents to the project application. To make other changes to an approved or denied project application, follow the instructions in Unit 8: Manage Amendments.

 Information Requirements
Some project application information will be entered directly into the system's data fields. Other information is entered into the system by attaching or scanning documents that are linked to the project application record. Before you begin the tasks in this unit, ensure that the following documents contain all the required information or are ready to be attached or scanned.
Overall project information, including Federal Information Processing Standards (FIPS) code (FEMA will assign one if not included);
Sub-grantee and contact name;
Location and description of project;
Cost estimate spreadsheets and documents;
Cost-effectiveness of the project comparing the cost to the anticipated value of reductions in future damage;
Work schedule;
Alternative projects considered and justification for selection of the final project;
Environmental considerations, which may be documented using the HMGP’s Environmental Considerations Questionnaire;
Report describing the environmental impact of the proposed action with supporting documentation, such as maps and technical reports;
Compliance assurances, including National Flood Insurance Program (NFIP) participation and last CAV date;
Decision-making process, including alternatives considered, selection made, and reasons for the decision; 
Project description (you may also type this directly into the Project Description field, if less than 4,000 characters);
Benefit-Cost Analysis (BCA);
NOTE: The following problem and risk analysis documents may be contained in the local Multihazard Mitigation Plan.
Problem description, including 25 years of damage history; and
Risk and cost-effectiveness data.
HINT: In addition to the above documents, other supporting documentation (e.g., maps, blueprints, photographs, plats and reports) can be attached or scanned.
 Information Available for Review
FEMA Regional Mitigation staff can access HMGP Project Application information entered by Grantee Mitigation staff. Takble 6-2 lists where project application information can be found in the system.

Table 6-2: Manage the HMGP Project Application
INFORMATION AVAILABLE FOR REVIEW	LOCATION IN NEMIS
Project applicant information     	Mitigation --Projects--Application Development--Applicant Information tab

Problem and risk data information	Mitigation--Projects-- Application Development --Problem and Risk Data tab

Project information	Mitigation --Projects--Application Development --Project Info tab

Work schedule	Mitigation --Project-- Application Development --Work Schedule tab

Cost estimate information	Mitigation --Projects-- Application Development --Cost Estimate tab

Sources and details of non-Federal funding	Mitigation --Projects-- Application Development --Match Sources tab

Cost effectiveness information	Mitigation --Projects-- Application Development --Cost Effectiveness tab

Maintenance assurance	Mitigation--Projects-- Application Development --Maintenance Assurance tab

Public notice	Mitigation--Projects-- Application Development --Public Notice tab

Supporting project documentation	Mitigation--Projects-- Application Development --Attachments tab

Reviewer’s name and reviews conducted	Mitigation--Projects-- Application Development --Eligibility Review tab

Property owners and details	Mitigation --Projects-- Application Development --Property Site Inventory tab


Property latitude and longitude	Mitigation--Projects-- Application Development --Lat/Lon tab

Preparer information and authorized Grantee’s name; Authorized Applicant Agent and Authorized Grantee Official	Mitigation--Projects-- Application Development --Authorization tab

Review application for deficiencies and to ensure eligibility	Mitigation--Projects--Application Development -- Verify Button

Submission date and authorization information	Mitigation--Projects-- Application Development --Authorization tab
 Task 1: Create a New Project Application
1. On the MITIGATION menu, click Projects -- Application Development.  When the Application development screen appears, then select New. 
2. The Create Application dialog box is displayed.
3. Enter the information listed in Table 6-3.
Table 6-3: Create Application Dialog Box Data Fields
DATA FIELD	INFORMATION TO BE REVIEWED/ENTERED
Disaster Number:  Read-only Disaster Number auto-filled by the system
Application ID:  Auto-filled sequential number assigned by the system. You can change the number if you use your own numbering system to track applications.
CAUTION: This data field accepts numerals only. The system will not accept any number higher than 9999.
Once you click the OK button in the Create Application Dialog Box, you can no longer edit the number.
Project Amendment Number:  Read-only Project Amendment Number auto-filled by the system
4. Click the OK button. Fourteen tabs for managing HMGP Application Development Information are displayed at the top of the page. By default, the Applicant Information tab is displayed.

HINT: Saving Project Application Information
As you enter information in the different tabs, save frequently so you do not lose the data. You can save your work by doing one of the steps below:
On the bottom left part of the screen, click the SAVE button.
Click on another tab.
On the bottom right part of the page, click the CLOSE button. You will be prompted to save changes.


 Task 2: Enter Applicant Information
On the Applicant Information tab you can perform the following sub-tasks:
Task 2A: Enter Grantee Information
Task 2B: Enter Sub-grantee Information
Task 2C: Enter Sub-grantee Mitigation Plan Information
Task 2D: Enter Sub-grantee Application Preparer Information


 Task 2A: Enter Grantee Information
1. On the Applicant Information tab, click the MORE GRANTEE INFO button. The Assign Grantee screen is displayed. 
2. Information about the first Grantee is displayed. Scroll down to see the information on the other Grantees.

HINT: The Grantees that are available for selection are those to which your User ID is linked. If the desired Grantee is not displayed, complete the steps in Unit 3, Task 8: Enter User to Grantee Link Information.

3. Make sure that the Grantee you wish to select is displayed on the screen. Click the OK button to select that Grantee. Select the Save button.
4. The Grantee section of the Applicant Information tab now displays the Grantee information.

5. On the bottom left part of the Applicant Information tab, click the SAVE button.
 Task 2B: Enter Sub-grantee Information
1. On the Applicant Information tab, click the MORE SUB-GRANTEE INFO button. The Assign Sub-grantee screen is displayed.

2.  Click the SEARCH button. Information about the first Sub-grantee is displayed. Scroll down to see the information on the other Sub-grantees.


3. If the desired Sub-grantee is already listed, make sure that the Sub-grantee you wish to select is displayed on the screen. Click the OK button to select that Sub-grantee. Proceed to Step 5.
4. If the desired Sub-grantee is not listed, complete the following steps to add a new Sub-grantee.
a. On the Assign Sub-grantee screen, click the ADD button. The County/Place Code List is displayed.

b. If the new Sub-grantee is associated with a place (e.g., a town within a county), click the County Code radio button. A list of Federal Information Processing Standards (FIPS) County/Place Codes and Names is displayed.
HINT: Click the County Name or the Place Name column heading to sort the contents alphabetically. It may take the system a few minutes to complete this process.

CAUTION: When searching for a county in the list, be sure to select the record identified with the county in the Place Name column. Since the table repeats the county name and the list under Place Name is alphabetical, this is seldom the first row when you scroll down to the records for that county. 

c. If the new Sub-grantee is a public entity (e.g., a building within a town within a county), click the Public Entity radio button. A list of Public Entity Names, with their corresponding ID, County/Place Code and Name is displayed.

d. Select the row in the list that applies to the new Sub-grantee. Click the OK button.
e. The Assign Sub-grantee screen now displays the following read-only information about the selected Sub-grantee:
County/Place or Public Entity Information
Sub-grantee's Name
Sub-grantee's Tax Id

f. In the Private Non-Profit field, click the Yes or No radio button.
g. In the CID Number field, select the Sub-grantee's Community Identification Number from the drop-down list.
h. In the Applicant Description field, enter a brief description of the Sub-grantee.
i. To add a contact for the Sub-grantee, click the ADD CONTACT button. The Look Up a Contact window is displayed.
j. Follow the personnel database instructions in Appendix B. You will be returned to the Assign Sub-grantee screen.
k. Click the OK button to finish adding the new Sub-grantee.
5. The Sub-grantee section of the Applicant Information tab now displays the Sub-grantee information. The County/Place Code that you selected is displayed in the Fips Place Code field.

6. In the NFIP Participation field, select Yes or No.
7. In the Last CAV Date field of the Sub-grantee section, enter the date of the last Community Assistance Visit.
8. On the bottom left part of the Applicant Information tab, click the SAVE button.

 Task 2C: Enter Sub-grantee Mitigation Plan Information
1. If there is an approved plan, the Plan Type, Approval Date and Expire Date information of the plan are displayed in the Sub-grantee Mitigation Plan section of the Applicant Information tab.
2. If there is no approved plan, the Plan Type, Approval Date and Expire Date fields are empty. A warning message that there is no approved plan is displayed in red.

3. To enter Sub-grantee Mitigation Plan information complete the following steps:

a. Click the EDIT SUBGR LINK button on the right part of the screen. The MT Sub-grantee Mitigation Plan screen displays all approved plans for the Sub-grantee.

b. Highlight the Mitigation Plan that you wish to link to this project application.
c. Click the APPEND button. The Comment Editor is displayed.

d. In the text area, add comments relative to the selected plan, or add a justification if you are changing the plan currently linked to the Sub-grantee.
e. Click the OK button. The comments are now displayed on the MT Sub-grantee Mitigation Plan screen. The system appends your User Name, the date and time to the end of the text.




f. Click the OK button. The Sub-grantee Mitigation Plan section of the Applicant Information tab now displays the mitigation plan information. 
g. Close and reopen the application.  Notice that the red warning message stating that there is no approved plan is no longer displayed.

4. On the bottom left part of the Applicant Information tab, click the SAVE button.

 Task 2D: Enter Sub-grantee Application Preparer Information
1. On the Applicant Information tab, click the MORE PREPARER INFO button. The Look Up a Contact screen is displayed.

HINT: To speed up the search process, enter information in as many fields as possible before clicking the SEARCH button. Appendix B provides instructions for selecting a name from the personnel databases.
2. Scroll down the search results, making sure that the preparer name for this project application is displayed.
3. Click the OK button. The Sub-grantee Application Preparer section of the Applicant Information tab now displays the preparer information.


4. On the bottom left part of the Applicant Information tab, click the SAVE button.
 Task 3: Attach Problem and Risk Data
1. Click the Problem & Risk Data tab.

2.  Click the ATTACH/SCAN DOCUMENTS button for each of the three sections:
Problem Description
Decision Making Process
Risk and Cost Effectiveness Data
CAUTION: Attachments cannot be deleted once they have been added to NEMIS-MT. Please make every effort to limit the file attachment size to less than 1 GB.
All three documents must be included with the project application before it can be approved by FEMA. The documents may be attached after you submit the project application. 
3.  You are strongly urged to read and follow the instructions in Appendix A: Attach/Scan Documents.
4. In the Decision Making Process section, the Alternative Names box will not display any alternative solutions until they have been entered in the Env Checklist sub-tab under the Eligibility Review Tab (Task12B: Enter Eligibility Review Information). If alternative solutions have been entered, the Alternative Names box will display the names of the alternative solutions.
 Task 4: Enter Project Information
1. Click the Project Info tab.

2. In the Project Title field, enter a descriptive title for the project. If applicable, include the town name and activity in the title.
3.   Double-click inside the Project Description field. The Comment Editor is displayed. In the text area, enter the Project Description text.
4. Click the OK button. The project description text is now displayed on the Project Info tab. The system appends your User Name, the date and time to the end of the text.

5. Click the ATTACH DOC button. The Attach/Scan Document dialog box is displayed (Figure 6-23). Note that the Document Type defaults to "PROJECT DESCRIPTION."


6. You are strongly urged to read and follow the instructions in Appendix A: Attach/Scan Documents.
CAUTION: The Project Description document must be included with the project application before it can be approved by FEMA. The document may also be attached after you submit the project application.
CAUTION: Attachments cannot be deleted once they have been added to NEMIS-MT. Please make every effort to limit the file attachment size to less than 1 GB.
7. If State Legislative Districts are identified in the project application, add them to the Project Information screen by completing the following steps:

a. On the bottom part of the State Legislative District box, click the NEW button. A new row with the two-letter State abbreviation is displayed.


b. In the District Id column, enter a district name or number. The new State Legislative District is now displayed.

8. On the bottom half of the Project Info tab, five sub-tabs are available for adding project information. 
9. The Project Type sub-tab is displayed by default.

To add Project Types, complete the following steps.
a. On the left side where the Project Codes and Descriptions are listed, highlight the row(s) you wish to select.
CAUTION: State Management Cost Codes (700.1-700.4) cannot be selected with any other project types.
b. Click the ADD or ADD ALL (if you highlighted more than one row) button. The Project Code(s) and Description(s) you selected are now displayed on the right side.

10. Click the County Code sub-tab.

To add County Codes, complete the following steps.
a. On the left side where the County Codes and Names are listed, highlight the row(s) you wish to select.
b. Click the ADD or ADD ALL (if you highlighted more than one row) button. The County Code(s) and Name(s) you selected are now displayed on the right side.

11. Click the Congressional District sub-tab.

To add Congressional Districts, complete the following steps.
a. On the left side where the States and District IDs are listed, highlight the row(s) you wish to select.
b. Click the ADD or ADD ALL (if you highlighted more than one row) button. The State(s) and District Id(s) you selected are now displayed on the right side.


12. Click the Community Names/Codes*sub-tab.

To add Community Names/Codes, complete the following steps.
a. On the left side where the CID Numbers and Community Names are listed, highlight the row(s) you wish to select.
NOTE: For Project Types that require Property Site Inventory (PSI), only the Community Names/Codes you select here will be displayed in the Application Development -- Property Site Inventory tab.
HINT: When a project is not easily associated with a designated area (i.e., a city, a county, or statewide), the user should assess what area is best or most served by the project and make a judgment call accordingly as to what CID number should be selected from the list.
b. Click the ADD or ADD ALL (if you highlighted more than one row) button. The CID Number(s) and Community Name(s) you selected are now displayed on the right side.

NOTE: The CID Number in the Project Info tab identifies the community where the proposed project activity will occur; the CID Number in the Assign Grantee and Assign Sub-grantee screens identifies the community of the Project Applicant.
13. Click the Hazard Type sub-tab.

To add Hazard Types, complete the following steps.
a. On the left side where the Hazard Descriptions are listed, highlight the row(s) you wish to select.
b. Click the ADD or ADD ALL (if you highlighted more than one row) button. The Hazard Description(s) you selected is (are) now displayed on the right side.

NOTE: For Project Types that require Property Site Inventory (PSI), only the Hazard Types you select here will be displayed in the Application Development - Property Site Inventory tab.
CAUTION:  If you are working on a disaster declared before 11/13/1999 and you get errors when reviewing planning projects, contact the NEMIS-MT Help Desk.
14. On the bottom left part of the Project Info tab, click the SAVE button.
 Task 5: Enter Work Schedule
1. Click the Work Schedule tab.

2. On the bottom left part of the tab, click the NEW button. A new row for entering work schedule information is displayed.

3. In the Description box, enter a description of the phase in the work schedule.
4. In the Time Frame box, enter the time frame for that phase.


5. Repeat Steps 2 - 4 for each phase of the work schedule.

HINT: If you need to re-order the items in the work schedule, highlight and retype the numbers in the first column of the table. Click another tab (e.g., Public Notice) and then click back on the Work Schedule tab. The items in the table will be re-ordered and automatically saved. Clicking the SAVE button will NOT reorder the table.
6. On the bottom left part of the Work Schedule tab, click the SAVE button.

 Task 6: Enter Cost Estimate
1. Click the Cost Estimate tab. A warning message about making changes to Cost Estimate or Match Sources is displayed.

CAUTION: If you are revising or amending your cost estimate, It is imperative that the instructions in the above warning be followed.  Failure to do so may prevent project approval, or allocation/obligation.  
Once the Cost Review portion of an application has been completed and cost approval is marked as Y it will be necessary to change the Y to an N to edit the Cost Estimate screen.
If the Cost Review work step has been completed it will no longer be possible to edit the Cost Estimate screen.  Once the application is approved it will be necessary to amend the application to revise the Cost Estimate.  
Individual line items cannot be modified for quantity, unit of measure, or unit cost.  Each line item that is to be revised must be deleted in its entirety and reentered using the new desired values.     
2. Click the OK button. The empty Cost Estimate table is displayed.

3. On the bottom left part of the tab, click the NEW button. A new row for entering cost items is displayed.
4. Enter the information listed in Table 6-4.
Table 6-4: Cost Estimate Data Fields
DATA FIELD	INFORMATION TO BE ENTERED
Item Name:  (Required Field)	Descriptive name of cost item
Unit Qty:  (Required Field)	Number of units
Unit of Measure:  Standard measure for each unit
Unit Cost:  (Required Field)	Cost per unit.
CAUTION: Value must never be $0.

Cost Estimate Calculation:
Cost Estimate equals  Unit Qty x Unit Cost. 
Auto-filled by the system when you press the Enter key after completing the Unit Cost data field. 
Total Project Cost Estimate:  System-generated running total of the Cost Estimate column
5. Repeat Steps 3-4 for each cost item you need to add.
6. Figure 6-42 shows Cost Estimate rows added to the project.

7. Answer the question, “Is this project part of the Initiative?” by clicking inside the Yes or No radio button.
8. On the bottom left part of the Cost Estimate tab, click the SAVE button.
9. After saving Cost Estimate information, you may edit the information by completing Steps 9a - 9d.
CAUTION: Steps 9a - 9d are needed to ensure that the old Cost Estimate information is deleted from the NEMIS database and that the new information is saved. The steps assume that no entries in the Match Sources tab have been saved. If Match Sources information has been saved, complete Task 7, Step 7 a-e.
It may not be possible to edit the Cost Estimate if the application has been submitted for FEMA approval.  If the application has passed the Cost Review step in the Eligibility Determination process and the Y option has been selected for Cost Approval the Cost Estimate can no longer be edited.  It will be necessary to amend the project and update the Cost Estimate tab by deleting the Match Sources information, saving, and then deleting the Cost Estimate line items in need of revision and reentering the line item as part of the amendment process.
a. Delete all Cost Estimate line items.
b. On the bottom left part of the Cost Estimate tab, click the SAVE button.
c. Re-enter the new Cost Estimate information.
d. On the bottom left part of the tab, click the SAVE button.

 Task 7: Enter Match Sources Funds
NOTE: Be sure to enter information in the Cost Estimate tab before entering information in the Match Sources tab.
1. Click the Match Sources tab. A warning message about making changes to Cost Estimate or Match Sources is displayed.

2. Click the OK Button. The Match Sources tab is displayed.

3. The top part of the Match Sources tab displays information described in Table 6-5.
Table 6-5: Data Fields in Top Part of Match Sources Tab
DATA FIELD	DESCRIPTION
Total Project Cost Estimate:  Dollar amount of the total cost estimate of the project. Auto-filled by the system with the same value found in the Cost Estimate tab - Total Project Cost Estimate field.
Federal Share Percentage:  ((Required Field)) Percentage of the Total Project Cost Estimate that will be federally funded. The default percentage displayed is 75 percent. Edit the percentage if necessary.
Proposed Federal Share:  Proposed Federal Share = Total Project Cost Estimate x Federal Share Percentage. Auto-calculated by the system.
Proposed Non-Federal Share:  Proposed Non-Federal Share = Total Project Cost Estimate - Proposed Federal Share. Auto-calculated by the system.
4. The lower part of the Match Sources tab is the Non-Federal Funding section, which is designed to display Non-Federal Funding sources for this project. To add a Non-Federal Funding source, complete Steps 4a - 4c.
 a. On the bottom left part of the screen, click the NEW button. A set of data fields for entering information about a Non-Federal funding source is displayed.



b. On the bottom right part of the Match Sources tab, select the Public Assistance (PA) or the Human Services (HS) Reference Cost Code List that you will need as a reference. Click the DISPLAY button to display the reference list.
c. To complete the data fields for each Non-Federal funding source, enter the information listed in Table 6-6.
Table 6-6: Non-Federal Funding Source Data Fields
DATA FIELD	INFORMATION TO BE ENTERED
Source Agency:  Category of the agency that will provide the non-Federal funds. Select one of the following:
Local
Other
Private Non-Profit
State
Source Name:  Name of the agency that will provide the non-Federal funds
Funding Type:  Type of funding that will be provided by the source. Select one of the following:
Administration
Cash
Consulting Fees
Engineering Fees
Equipment Operation/Rental
Labor
Other
Program Income
            Supplies
Other Funding Type Description:  If "Other" is selected for Funding Type, enter the description.
Funds Availability Date:  ((Required Field))	Date the non-Federal funds will be available.
NOTE: This date must always be entered for any project to indicate that the matching non-Federal funds are available before FEMA approves the project. No project should be obligated without this entry and the accompanying documentation in the project file.
Funds Commitment Letter Date:  ((Required Field))	Date the funds will be committed
NOTE: This date must always be entered for any project to indicate that the matching non-Federal funds are committed before FEMA approves the project. No project should be obligated without this entry and the accompanying documentation in the project file.
Item Name:  Descriptive name of item to be used for non federal share.
Unit Qty:  Number of units
Unit of Measure:  Standard measure for each unit
Unit Cost:  Cost per unit
CAUTION: Value must never be $0.

Total Cost:  Total Cost = Unit Qty x Unit Cost. Auto-calculated by the system when you press the Enter key after completing the Unit Cost data field. 
 Percent of Non-Fed":  percent of Non-Fed = Total Cost/Proposed Non-Federal Share Percentage. Auto-calculated by the system.
d. For each additional source of non-Federal funding, repeat steps 4a - 4c.

5. Non-Federal funding sources that are added to the Match Sources tab.



NOTE: The Total Cost dollar amounts under each funding source are added up. The sum dollar amount is displayed in the read-only Grand Total Cost data field on the bottom right part of the Match Sources tab.
The percents of Non-Fed under each funding source are also added up. The sum percentage is displayed next to the Grand Total Cost.

CAUTION: When all the non-Federal funding information has been entered, the Grand Total Cost dollar amount must match the Proposed Non-Federal Share dollar amount displayed on the top part of the Match Sources tab.
6. On the bottom left part of the Match Sources tab, click the SAVE button.

7. After saving Match Sources information, you may edit the information by completing Steps 7a - 7k.
CAUTION: Steps 7a - 7k are needed to ensure that the old Match Sources information is deleted from the NEMIS database and that the new information is saved. 
a. Select an item by clicking inside any of the Non-Federal Funding fields. On the bottom left part of the tab, click the DELETE button.
b. Repeat Step 2 for additional items that you wish to delete.
c. On the bottom left part of the tab, click the SAVE button.
d. Click the Cost Estimate tab and delete all line items. 
e. On the bottom left part of the tab, click the SAVE button.
f. Still in the Cost Estimate tab, select the NEW button and re-enter the new Cost Estimate line items.
g. On the bottom left part of the tab, click the SAVE button.
h. Click the Match Sources tab.
i. Click the NEW button and enter the new Non-Federal Funding item information.
j. Repeat Step 8i for each new Non-Federal Funding item.
k. On the bottom left part of the tab, click the SAVE button.

 Task 8: Enter Cost Effectiveness Information
1. Click the Cost Effectiveness tab.
NOTE: The warning message in red is a reminder that Cost-Effectiveness information is required even for exempt projects.

2. On the bottom left part of the Cost Effectiveness tab, click the NEW button. A new row for adding cost Effectiveness information is displayed.

3. Scroll the horizontal bar to the right to view the right-hand part of the new row.

4. Enter the information listed in Table 6-7.
Table 6-7: Cost Effectiveness Data Fields
DATA FIELD	INFORMATION TO BE ENTERED
Amend # is Auto-filled by the system
Community:  Community name where project is located. Select from the places available in the drop-down list.
HINT: If there are no places listed in the drop-down list, click the Project Info tab. Add Community Names/Codes by completing Task 4 - Step 12: Add Community Names/Codes.
Net Present Value of Project Benefits (A)	
Project Benefits dollar amount as obtained from the Benefit-Cost Analysis (BCA) documentation

Total Project Cost Estimate (B)	
Project Cost dollar amount as obtained from the Benefit-Cost Analysis documentation

Benefit-Cost Ratio (A/B)	
Benefit-Cost Ratio = Net Present Value of Project Benefits/ Total Project Cost Estimate. Auto-calculated by the system.

Analysis Type -- Type of BCA. Select one of the following:
Upper Bound
Lower Bound
Best Data
Not Applicable
Exempt
              Narrative Summary
Exempt Type -- Type of exemption if the selected Analysis Type is "Exempt."  Select one of the following:
Initiative Projects (5 percent and 10 percent)
Other
Plans (7 percent)
Substantially Damaged Acquisition
            State Management Costs

Reviewer's Name -- Name of person who conducted the BCA

BCA Performed By -- Organization of the reviewer. Select one of the following:
FEMA
State
Contractor

Analysis Date -- Date the BCA was conducted

Comments -- Comments or notes about the BCA

5. Figures 6-50 and 6-51 shows the Cost Effectiveness tab with completed information.


6. On the bottom left part of the Cost Effectiveness tab, click the SAVE button.
NOTE: BCA documentation is attached to the project using the Attachments tab.  Complete the steps in Task 11: Attach Documents.


 Task 9: Attach Maintenance Assurance Information
CAUTION: Attachments cannot be deleted once they have been added to NEMIS-MT. Please make every effort to limit the file attachment size to less than 1 GB.
1. Click the Maintenance Assurance tab.


2. Click the ATTACH/SCAN DOCUMENTS button. The Attach/Scan Document dialog box is displayed. Notice that the Document Type defaults to "MAINTENANCE ASSURANCE."

3. You are strongly urged to read and follow the instructions in Appendix A: Attach/Scan Documents.
4. On the bottom left part of the Maintenance Assurance tab, click the SAVE button.
 Task 10: Enter Public Notice Information
1. Click the Public Notice tab. The default answer to the question about the Project Applicant being required to provide Public Notice of the project is "No".

2. If the project requires a Public Notice, click inside the Yes radio button. The NEW button on the bottom left part of the tab becomes available.
3. Click the NEW button. The Public Notice data fields are displayed.

4. Enter the information listed in Table 6-8.
Table 6-8: Public Notice Data Fields
DATA FIELD	INFORMATION TO BE ENTERED
Appearance Date	Date the Public Notice was posted
Document of Record	Name of publication that printed the notice
Point of Contact	Name of the contact person in the publication
Telephone Number	Telephone number of the contact person
5. For each Public Notice you wish to add, repeat Steps 3 and 4.
6. On the bottom left part of the Public Notice tab, click the SAVE button.

 Task 11: Attach Documents
CAUTION: Attachments cannot be deleted once they have been added to NEMIS-MT. Please make every effort to limit the file attachment size to less than 1 GB.
1. Click the Attachments tab.

2. On the right side of the Attachments tab, click the ATTACH/SCAN DOCUMENTS button. The Attach/Scan Document dialog box is displayed.
3. On the Document Type data field, click the drop-down arrow to display the different document types. Select the correct type.

4. You are strongly urged to read and follow the instructions in Appendix A: Attach/Scan Documents.
5. On the bottom left part of the Attachments tab, click the SAVE button.
 Task 12: Enter Eligibility Review Information
1. Click the Eligibility Review tab.  Seven sub-tabs are displayed, of which only five are available for entering Eligibility Review information. The Overview sub-tab is displayed by default. 

2. In the Eligibility Determination Criteria section, enter the information required by the system. In the Other Reviews section, enter the information required by the system.
3. Click the General Comments sub-tab. To enter General Comments, complete Steps a - c.

a. On the bottom left part of the General Comments sub-tab, click the NEW button. A new row is displayed with the Comment Date/Time, User and Amendment Number fields already filled in by the system. 


b. Double click inside the Comments field. The Comment Editor is displayed. 

c. Enter your comments and click the OK button. The comments you entered are displayed on the General Comments sub-tab.

                  4. Click the Cost Comments sub-tab. To enter Cost Comments, complete Steps a- c.

a. On the bottom left part of the Cost Comments sub-tab, click the NEW button. A new row is displayed with the Comment Date/Time, User and Amendment Number fields already filled in by the system.

b. Double-click inside the Comments field. The Comment Editor is displayed.
c. Enter your comments and click the OK button. The comments you entered are displayed on the Cost Comments sub-tab.




5. Click the Environmental Comments sub-tab.To enter Environmental Comments, complete Steps 5a - 5c.

d. On the bottom left part of the Environmental Comments sub-tab, click the NEW button. A new row is displayed with the Comment Date/Time, User and Amendment Number fields already filled in by the system. 

e. Double click in the Comments field. The Comment Editor is displayed.
f. Enter your comments and click the OK button. The comments you entered are now displayed on the Environmental Comments sub-tab.
6. Click the Env Checklist sub-tab. To add Environmental Checklist information, complete Steps 6a - 6e.

a. Click the NEW button. The New Alternative Name dialog box is displayed.

b. Enter a name for the alternative solution. Click the OK button. The Standard Issues section is displayed. This section is a table that lists the standard environmental and historical issues in Table 6-11. 


Table 6-11: Standard Environmental and Historical Issues
ISSUE	EXPLANATION
Aquatic and Terrestrial Biotic Resources	If the project occurs in an area that has resources designated as aquatic or terrestrial, the impact must be documented 
Designated Floodplain/ Floodway	If the project occurs in an area designated by the NFIP as a floodplain or floodway, the impact must be documented
Hazardous Materials	If hazardous materials (as designated by EPA’s hazardous materials regulations) are present at the project site, the impact of managing the materials must be documented
Historic Structures	If historic structures (as designated by the National Historic Preservation Act) are present, the impact on those structures must be documented
Hydrology/ Hydraulics	If the hydrology or hydraulics of the area might be impacted, the impact must be documented 
Land Use/Development Patterns	If land use or development patterns might be impacted, the impact must be documented. A document to demonstrate consultation with the local government should be attached, following the instructions in Task 11: Attach Documents.
Local Economy/ Community/ Services	If a local economy, community, or services might be affected, the impact must be documented. A document to demonstrate consultation with the local government should be attached, following the instructions in Task 11: Attach Documents.
Low-Income or Minority Populations	If low-income or minority populations are present, the impact must be documented
Prime Farmland	If a prime farmland is present, the impact must be documented
Slopes and Soils	If slopes or special soils are present, the impact must be documented
Special Status Natural Areas	If a natural area is present, the impact must be documented
Threatened/ Endangered Species	If a species designated as threatened or endangered is present, the impact on the species must be documented
Water Quality	Water impacts should be documented to meet the Clean Water Act requirements
Wetlands	If any wetlands are present, the impact must be documented


c. For each Standard Issue in the list, complete the following steps. You will need to scroll down to display the rest of the Standard issues.

i. Select the Status of the issue from the drop-down list. Select one of the following:
Not in project area
In project area with no effect
Presence in area undetermined
In project area - effect unknown
Adverse effect
ii. In the State Agency Consulted checkbox, click inside if the appropriate State Agency was consulted.
iii. In the Fed Agency Consulted checkbox, click inside if the appropriate Federal Agency was consulted.
iv. In the Documentation Attached checkbox, click inside if documentation about the issues is attached.

d. If additional environmental or historical issues were addressed by this alternative, click the NEW ISSUE button. A new row under the Other Issues section is displayed.


e. For each new issue, complete the following steps.
i. Enter a short description of the new issue.
ii. Select the Status of the issue from the drop-down list.
iii. In the State Agency Consulted checkbox, click inside if the appropriate State Agency was consulted.
iv. In the Fed Agency Consulted checkbox, click inside if the appropriate Federal Agency was consulted.
v. In the Documentation Attached checkbox, click inside if documentation about the issues is attached.
8. To add another alternative solution, repeat steps 6a - 6e.
9. After entering three alternative solutions and completing the checklists for each one, the Alternative Names are displayed in the top part of the Env Checklist sub-tab.

10. Select the proposed action from the Alternative Names by clicking inside the checkbox to the left of the Alternative Name.
11. On the bottom left part of the tab, click the SAVE button.
12. Click the FEMA Laws/EOs sub-tab. Read-only Status and Comments information are displayed .


13. Click the FEMA NEPA sub-tab. NEPA review information is displayed.
 Task 13: Enter Property Site Inventory Information
NOTE: If the Property Site Inventory tab is grayed out, it means that the project type selected on the Project Information tab does not require a Property Site Inventory (PSI).
1. Click the Property Site Inventory tab.

2. Enter the number of properties included in the project in the Number of Properties in Project field.
3. Click the ADD button. The Look up a Property window is displayed.

4. Enter information in the fields that you have data for.

HINT: Providing more information speeds up the search for the property.
5. Click the Search button. Information for the first property found is displayed.
6. Scroll down through the search results until you find the property you wish to select.

7. Click the OK button. The selected property information is now displayed on the Property Site Inventory tab.

8. Below the property information, nine sub-tabs are provided for adding Property Site Inventory information. The Owner Info sub-tab is displayed by default.
NOTE: Fields in Purple text are required before a project closeout. Fields in Navy or blue text, are property attributes, which means that they will be carried over from project to project for a particular property site. If you update a blue field in one project, the field will be updated in all projects where this property appears. Fields in Red are both.  Fields with a green background are required at application submission. 
9. To add Owner Information, enter the information listed in Table 6-12.
          Table 6-12: Owner Information Data Fields
DATA FIELD	INFORMATION TO BE ENTERED
Is this property included as part of the final project?	Is the property included in the final project?  Select one of the following:
* Yes
* No - If No is selected, no further property information is required.
Co-owner	Name of the person or organization who jointly owns the property. 
County	County location of the property. Select from the drop-down list.
Title Holder – Post Mitigation
(Required Field)	Name of the organization, community, or person who will own the title to this property following the mitigation measures.

MT Property Site –Funds Paid?
(Required Field):  Were funds paid to the owner for the mitigation of the property? Select Yes or No
10. Click the MT Property Site sub-tab. To add MT Property Site information, complete Steps 10a - 10c.

a. On the left side where the Property Actions are listed, highlight the row(s) you wish to select. 
b. Click the ADD or ADD ALL (if you highlighted more than one row) button. The Property Action(s) you selected is (are) now displayed on the right side. 

c. Click inside the checkbox to indicate the one primary action. This is a (Required Field) for a Property Site Inventory.
11. Click the Property Info sub-tab. To add Property Information, enter the information listed in Table 6-13.

NOTE: Fields in Purple are required before a project closeout. Fields in Navy or blue, are property attributes, which means that they will be carried over from project to project for a particular property site. If you update a blue field in one project, the field will be updated in all projects where this property appears. Fields in Red are both.  Fields with a green background are required at application submission. 

Table 6-13: Property Information Data Fields
DATA FIELD	INFORMATION TO BE ENTERED
Age of Structure (Required Field) is the Year the structure was built
Pre-Event Fair Market Value is the Dollar amount of the fair market value before the event
Parcel Number (Required Field) is the Parcel identification number
Property Tax Id (Required Field) is the Property tax identification number
Latitude and Longitude (Required Field) is the Latitude and Longitude readings in decimal degrees 

HINT: Click the SAMPLE button to see latitude and longitude entries. 
SHPO Cleared
Has the State Historic Preservation Officer (SHPO) approved the property action?  Select one of the following:
Yes
No
Not Applicable
Unknown 
SHPO Cleared Date is the Date that the SHPO approved the action.
Benefit-Cost Analysis Performed	
Has a Benefit-Cost Analysis (BCA) been performed?  Select one of the following:
Yes,
No
Not Applicable
Unknown
Benefit-Cost Ratio is the Ratio resulting from the BCA if a BCA was performed
Type of Residence (Required Field)	 is the Type of residence. Select one of the following:
Not Applicable
Owner Occupied - Principal Residence
Owner Occupied - Secondary Residence
Rental
Other (specify in comments)
Structure Type (Required Field) is the Type of structure. Select one of the following: 
Single Family
2-4 Family
Multi-Family Dwelling (5 or more units) 
Manufactured Home 
Non-residential – private
Non-residential – public
Vacant Land
Other (specify in comments)
Foundation Type (Required Field) is the Type of foundation. Select one of the following:
Basement
Crawl Space
Elevated on Piers, Piles, Posts, Columns
Slab on grade
Vacant Land
Other (specify in comments)
Basement (Required Field)	
Is the structure a basement?  Select one of the following:
Yes
No
Base Flood Elevation	Computed elevation to which floodwater is anticipated to rise during the base flood
First Floor Elevation	Elevation, in feet, of the property. 
HINT: Click the DIAGRAM button to see what is meant by the first floor (Figure 6-84).
Number of Feet is the Number of feet the lowest floor elevation of the structure is being raised above Base Flood Elevation (only applicable when Property Action is Elevation)
Damage Category is the Percent of Property Damage. Select one of the following:
0–49 percent
50–99 percent
100 percent
N/A
Post-Mitigation Property Use:  While not required here, it is required before project closeout. Proposed property use. Select one of the following:
Agricultural
Park
Recreation
Vacant Land
Wetlands
Other (specify in comments)

NOTE: Once you enter data in one field on a PSI sub-tab, all fields in green (required) on that sub-tab must be entered before you can SAVE that data and move to another sub-tab. Otherwise, you will have to cancel your changes, and your data will be lost.
a. To see a sample of Latitude and Longitude entries in decimal degrees, click the SAMPLE button.



b. To see an illustration of First Floor Elevation, click the DIAGRAM button.

12. Click the Flood Zone Designation sub-tab. To add Flood Zone Designation information, complete Steps 11a - 11b.

a. On the left side where the Flood Zone Descriptions are listed, highlight the row(s) you wish to select. (There is a table on Page 6-87 in the Reference section with a list of all the flood zone codes.)  If you choose Other, you must specify a comment.
b. Click the ADD or ADD ALL (if you highlighted more than one row) button. The Flood Zone Description(s) you selected is (are) now displayed on the right side.

13. Click the NFIP Info sub-tab.

To add National Flood Insurance Program (NFIP) Information, enter the information listed in Table 6-14.
Table 6-14: NFIP Information Data Fields
DATA FIELD	INFORMATION TO BE ENTERED
Flood Source
(Required Field)	Source of the flood hazard. Select one of the following:
Coastal Basin
Closed Basin
Riverine Flooding
Storm water Runoff
Other (comment required)
Structure Located In	Geographical location of structure. Select one of the following:
Floodway
Floodplain
Other High Hazard Area
Not Applicable
Repetitive Loss Structure
(Required Field)	Does this structure experience repetitive loss?  Select one of the following:
Yes
No
Unknown
Repetitive Loss Number	Also known as property locator number this is a unique 7 digit number assigned by the NFIP to repetitive loss properties
NFIP Policy Number	Flood insurance policy number
Insurance Policy Provider	Name of flood insurance company
FIRM Available?	Is there a Flood Insurance Rate Map (FIRM) available?  Select one of the following:
Yes
No
Unknown 
Is the property site marked on the map?  Click inside one of the following radio buttons:
Yes, map is attached
No, hard copy of map will be provided in hard copy
Not applicable
14. Click the Hazard Type sub-tab. To add Hazard Type information, complete the following steps.


NOTE: The left side will display only hazards that were added in the Project Info tab ?? Hazard Types sub-tab.


a. On the left side where the Hazard Descriptions are listed, highlight the row(s) you wish to select.
b. Click the ADD or ADD ALL (if you highlighted more than one row) button. The Hazard Description(s) you selected is (are) now displayed on the right side.

15. Click the FIRM Info sub-tab. To enter Flood Insurance Rate Map (FIRM) information, complete Steps 14a - 14k.











a. In the Community Information section, click the ADD button. A new row for adding community information is displayed.
b. Click the drop-down button to display the communities available for selection.

NOTE: The communities in the selection list are those that you added in the Project Information tab ?? Community Names/Codes sub-tab.
c. Select the community you wish to add. The community name is now displayed and a blank row is displayed under the section Map Specific Information For Selected Community.
d. Under the Panel Number column, click the drop-down button. The Community Panel Numbers and their corresponding date are displayed.

e. If the Panel Number you wish to add is not in the selection list, click the ADD button in the Map Specific Information section. Click Edit Panels. A Panels dialog box is displayed.
f. Click the NEW button. A blank row is displayed.

h. Enter a FIRM Panel Number and the date from the actual FIRM map. 

i. Click the OK button. The newly-added FIRM Panel Number is now available for selection.
j. Complete your Panel Number selections.
k. On the bottom left part of the tab, click the SAVE button.

16. Click the Property Site Funding sub-tab. Enter the information required by the system.
17. Click the Narrative sub-tab. To add Property Site Inventory Narrative information, complete the following steps.

a. Click the radio button to select either Legal Description or Comment.
b. Double-click inside the text area. The Comment Editor is displayed.
c. Enter your text in the Comment Editor.
d. Click the OK button. The text you entered is displayed on the Narrative tab. The system appends your User Name, the date and time to the end of the text.
e. On the bottom left part of the tab, click the SAVE button.


 Task 14: Enter Latitude and Longitude Information
1. Click the Lat/Lon tab.

2. Click the SAMPLE button in the upper part of the tab. A diagram explaining Latitude and Longitude entries and a sample entry is displayed.

3. On the bottom left part of the Lat/Lon tab, click the NEW button. A new row for adding Lat/Lon information is displayed.
4. Enter the Latitude and Longitude information in decimal degrees.
CAUTION: The latitude and longitude fields in HMGP - Application Development are decimal degrees. These fields will NOT accept latitude and longitude values in the form of degrees, minutes, and seconds, nor will it automatically convert them to decimal degrees. The user must convert the degrees, minutes and seconds to decimals for entry into these fields (see Table 6-16). The latitude and longitude fields also will not accept State Plan Coordinates. See your GIS specialist for assistance.

HINT: The graphic below provides the general rule for using the (+) and (-) signs to signify the quadrant location on the globe.

5. The Lat/Lon Verification field is a drop-down list of likely sources of the data. Select the source of the Lat/Lon data.
6. Double-click inside the Comment field. The Comment Editor is displayed.
NOTE: Some examples of comments are:
Coordinate system used (NAD 83, WGS 84, etc.)
Accuracy level (very low, low, moderate, accurate, very accurate 
Accuracy value in feet or meters)
Source (especially if the Lat/Lon Verification selected is “Other”)
7. On the bottom left part of the Lat/Lon tab, click the SAVE button.



 Task 15: Enter Authorization Information
1. Click the Authorization tab. The Plan Information sub-tab is displayed by default.

NOTE:All of the fields are auto-filled under the Plan Information sub-tab.  If one of the required plans has not been entered into NEMIS-MT under Unit 4: (Manage the Mitigation Plans Repository), you will get a warning message on the screen.
2. Click the Preparation Information sub-tab. Preparer and Title are auto-filled from information on the Applicant Information screen. To enter additional Preparation Information, complete Steps 2a - 2e.

a. Enter the Authorized Applicant Agent’s Last Name, First Name, and Title in the designated boxes. These are (Required Field)s.
b. Use the drop-down list to choose Yes or No for Applicant Signature on File.
c. Enter the Authorized Grantee Official’s Last Name and First Name in the designated boxes. These are (Required Field)s.
d. Use the drop-down list to choose Yes or No for Grantee Official Signature on File. 
e. NEMIS-MT enters the current date, but you can edit the date if necessary.
CAUTION: If NO is selected in the Signature on File question, you will not be allowed to submit the application. 
3. Click the Managing Grantee Review sub-tab if it is not grayed out. To add Managing Grantee Review information, complete Steps 3a - 3c.

a. For each Review Type, enter the Preparer and Reviewer names.
b. Click on the icon to the right of the Preparer and Reviewer box to have the system automatically enter your User Name. 
c. Enter the Review Date.

4. Click the FEMA Review sub-tab.
        

NOTE:The fields will auto-fill as information is entered by FEMA personnel in Unit 7: Manage Eligibility Determination.
 Task 16: Edit an Existing Project Application
NOTE: A project application can be edited up until FEMA has completed the Eligibility Determination (Unit 7: Manage Eligibility Determination Information). 

Once the project application has been approved or denied, the only task permitted is to attach documents, as described in Task 11: Attach Documents. To make other changes to an approved, denied, or withdrawn project application, follow the instructions in Unit 8: Manage Amendments.
1. On the MITIGATION menu bar, click Projects -- Application Development.     A list of all projects (regardless of status) associated with the disaster number is displayed.

2. Table 6-17 describes the information displayed on the Select Project screen.
Table 6-17: Select Project Data Fields
DATA FIELD	INFORMATION DISPLAYED
Disaster Nr	Official number assigned to the disaster by FEMA
FEMA Proj Nr	Project application ID number assigned sequentially when the application is submitted to FEMA.
Amendment Nr	Sequential number assigned by the system. 0 is the number assigned to the initial application, 1 is assigned to the first amendment, etc.
Applic ID	Number assigned by NEMIS-MT or by the Grantee when a new record is created
Suffix	Type of funding requested. Codes include:
R (Regular Project Funding)
M (Grantee State Management Costs)
F (Initiative Projects)
P (Planning Projects)
Auto-filled by the system after FEMA Mitigation staff complete Task 3 in Unit 7: Manage Eligibility Determination.
ST	Two-letter State code
Region	FEMA Region Number
Project Title	Description of the project application
3. Highlight the project that you wish to edit. Click the OK button.
4. The twelve tabs of Application Development are displayed. The Applicant Information tab is displayed by default.
5. Click the tab of the application information that you wish to edit.
NOTE: To edit Cost Estimate and Match Sources information, follow the instructions in Task 7, Step 7.
CAUTION: If you are editing a project application that has been submitted, you need to alert FEMA to these changes because the project may be in the review process. 
HINT: To identify the Mitigation Analyst assigned to this project application, go to Mitigation??Projects??Eligibility Determination ??In Process. Scroll to the right to view the FEMA Reviewer for the applicable project application. Contact that person via phone or email about the changes you entered in the system.

 Task 17: Verify and Submit a Project Application
1.   Click the Authorization tab. On the bottom left part of the tab, click the VERIFY button.

2. If any (Required Field)s are empty, error messages will be displayed indicating the missing field and the Application Development tab where you can enter the missing information.

3. Make the necessary corrections and click the VERIFY button again.
4. Table 6-18 provides a list of Required Fields and their location in Mitigation --Projects-- Application Development.
Table 6-18: (Required Field)s and System Location
REQUIRED INFORMATION	APPLICATION DEVELOPMENT TAB
Grantee/Sub-grantee	Applicant Information
Project Type	Project Info 
Project Title	Project Info 
Counties	Project Info 
Congressional Districts	Project Info 
Community Name	Project Info 
Hazard Type	Project Info 
At least one Work Schedule Item	Work Schedule 
At least one Cost Estimate Item	Cost Estimate 
At least one non-Federal share Line Item	Match Sources
Cost Effectiveness Information  for each Community	Cost Effectiveness 
At least one Property Inventory:
Owner, Structure Type, Property Damage Category, Foundation Type	Property Site Inventory 
NFIP Info:
Flood Source, Repetitive Loss Flag, Flood Zone Code, Repetitive Loss Category	Property Site Inventory  -- NFIP Info Sub-tab
Environmental Checklist for at least one Alternative	Eligibility Review --Env Checklist Sub-tab
Authorized Applicant Agent and Authorized Grantee Official Names, Titles and  signatures on file 	Authorization
Project Reviewer	Eligibility Review -- OverviewSub-tab
Eligibility Determination Criteria - Applicant, Project type, Project Criteria	Eligibility Review-- OverviewSub-tab
Other Reviews - C/E Review, Code Compliance, Mt Plan Conformance	Eligibility Review -- OverviewSub-tab
Approval Recommendation	Eligibility Review --OverviewSub-tab
5. Table 6-19 lists attachments that are required for the project application. Project applications may be submitted in NEMIS-MT without these items but these documents must be attached before FEMA’s final approval in the eligibility determination process (Unit 7: Manage Eligibility Determination).
Table 6-19: Required Project Application Attachments
DOCUMENTS	TASK
History, Alternatives, Proposed Actions	Task 3: Attach Problem & Risk Data
Project Description	Task 4: Enter Project Information
Maintenance Assurance 	Task 9: Attach Maintenance Assurance Information
For any missing attachment, you will get the following warning message when you click the VERIFY button:

6. Click the OK button. A message that all checks were completed successfully is displayed.

7. Click the OK button.
8. On the bottom left part of the tab, click the SUBMIT button. The Final Submission dialog box is displayed (Figure 6-106).
NOTE: When you click the SUBMIT button, NEMIS-MT will automatically verify the application before displaying the Final Submission dialog box.
9. Click the YES button. The project application is submitted to FEMA. A message is displayed that the work packet for the Receipt and Delegate task in the Eligibility Determination process was created.

10. On the bottom right part of the tab, click the CLOSE button.
 Task 18: Zero Out a Project
1. Click the Match Sources tab.
2. Select an item by clicking inside any of the Non-Federal funding fields. On the bottom left part of the tab, click the DELETE button.
3. Repeat Step 2 for additional items that you wish to delete.
4. Click the Cost Estimate tab and delete all line items. 
5. On the bottom left part of the Cost Estimate tab, click the SAVE button.
6. Still in the Cost Estimate tab, click the NEW button. A new row for Cost Estimate information is displayed.
7. Enter a line item with a Unit Quantity of "1" and a Unit Cost of "0."
8. On the bottom left part of the tab, click the SAVE button.
9. The message "Data has been saved" is displayed. Click the OK button on the message box.

10. Click the Match Sources tab.
11. On the bottom left part of the tab, click the NEW button. A set of data fields for Non-Federal Funding information is displayed.
12. Enter the information in the required data fields (boxes are shaded green). In the Unit Cost column, you must enter "0."
13. On the bottom left part of the tab, click the SAVE button. The message "Data has been saved" is displayed. 
14. Click the OK button on the message box.
15. On the bottom right part of the tab, click the CLOSE button.
16. Verify that the task has been done correctly by completing the following steps.
a. On the MITIGATION menu bar, click on Projects--Eligibility Determination -- View All. The project list is displayed.
b. Select the project that has just been zeroed out. Click the OK button.
c. Click the Cost Review tab. The project dollar amounts should now be "$0."