Rotational opportunity within Protection and National Preparedness Division

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Protection and National Preparedness (PNP) is responsible for the coordination of preparedness and protection-related activities throughout FEMA, including grants, planning, training, exercises, individual and community preparedness, assessments, lessons learned, continuity, and national capital region coordination.

Responsibilities of the PNP Action Officer include: correspondence management, tasking divisions for response, coordinating documents with other FEMA offices for review and approval, and automating a historically manual action office process.  Documents that come through the PNP Action Office are reviewed and approved by high level officials, including but not limited to the President, Secretary of Homeland Security, FEMA Administrator and Deputy Administrators, White House staff, and Congress.

Additional information on PNP’s mission and scope can be obtained at http://on.fema.net/components/pnpd/Pages/Protection%20and%20National%20Preparedness.aspx

Description of Responsibilities:

Specific responsibilities of this assignment will include:

Coordination of documents for review and approval throughout PNP.

  • Review and ensure materials are properly packaged, appropriate for leadership review, grammatically correct, consistent with Government Printing Office and PNP writing style guidelines, and in the proper formats and templates.
  • Ensure templates and examples are made available for use.
  • Ensure all correspondence are entered into appropriate online folders daily and organized so that they can easily be retrieved for use in informing future, similar inquiries.
  • Maintain and disseminate the daily and executive summary Action Office Trackers that provide up-to-date status of external tasking and internal packages that are being reviewed by other FEMA and DHS components/offices.
  • Communicate with FEMA offices (e.g. Executive Secretariat, Office of Chief Counsel, Office of Policy and Program Analysis, etc.) to track status of packages.
  • Ensure compliance with existing Records Management policies, procedures and systems.
  • Interface with FEMA External Affairs (i.e., Legislative Affairs, Public Affairs, and Intergovernmental Affairs) to coordinate communication-related materials, press releases, fact sheets, etc.

Requirements/Experience:

Successful applicants are detail-oriented with an ability to complete tasks expediently within constrained time frames. Some familiarity with the work of an Action Office is preferred however not required.

Additional preferred skills and abilities include:

Ability to communicate effectively, both orally and in writing.

  • Knowledge of writing standards (e.g., Government Printing Office, Associated Press, etc.)
  • Ability to analyze administrative policy issues, evaluate programs and processes, and identify and propose solutions.

The individual will report to the PNP Action Office Lead.

Ideal candidate is from the DC Metro commuting area. No travel or per diem funding is available for candidates outside of the DC Area.

Application Process:

To apply for this position, please email the following items to ericka.jones@fema.dhs.gov no later than 5pm EST on Friday, January 10, 2014:

a copy of your current resume;

  1. a statement (not to exceed one page) on why you are interested in the position, the skills you bring to the position, as well as what you hope to accomplish by the end of the detail; and
  2. a letter of support from your current supervisor.

Successful applicants will be current permanent full-time GS-9, GS-11, GS-12 or CORE.

Applications will be accepted and reviewed on a rolling basis. This Rotational Assignment announcement will remain open through the closing date cited in the beginning of the announcement until the position has been filled.  If selected, you will be contacted directly via e-mail or phone. 

If you have any questions about the position, contact Ericka Jones at (202) 786-9755 or ericka.jones@fema.dhs.gov.

Last Updated: 
07/24/2014 - 16:00
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