Employee Events (June 30, 2014)

FEMA Weekly Employee News Bulletin Masthead

NOTE: You may submit your articles and announcements to the FEMA-Weekly by noon on Thursday. Please allow 24-48 hours for your article or announcement to be posted.

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FEMA Workforce Management Initiative (WMI)

David Robinson, Tony Robinson, and Joshua Batkin will be hosting a third Town Hall via webinar to introduce the Workforce Management Initiative (WMI) to all employees.

Building on previous survey results, workforce programs and strategic initiatives such as the Federal Employee Viewpoint Survey, the Build, Engage, Strengthen and Talent (BEST) Initiative, and the Clean Slate Project, FEMA recently launched the Workforce Management Initiative (WMI).  You have spoken and we hear you.

The WMI is an employee led; leadership-supported effort to ensure FEMA has a well-prepared, efficiently managed, and engaged workforce. All employees are welcome to attend.

Learn how this initiative impacts you. Details on how to log on to the webinar will be provided on the FEMA intranet later this week.

The Town Hall meeting will be a conversation to answer your questions and solicit your feedback about how to improve  employee management processes through the WMI. Please submit questions before and during the event to workforcemanagement@fema.dhs.gov. We will not be taking questions via phone so please send them via email.

For a preview of the information that will be shared on July 9, the presentations slides from the first Town Hall are online here. There is also a factsheet available for a quick overview of the Initiative.


  • Wednesday, July 9, 2014
    2:00 – 3:00 p.m. Eastern Standard Time (EST)


  • Adobe Connect Web Link: https://icpd.adobeconnect.com/workforce/
  • Please sign in as a “Guest.” 
  • Turn up the volume on your computer speakers to hear the audio.
  • If you wish to access conference captioning during this webinar, please click here.
  • Be sure to test your Adobe Connect connection prior to the meeting by clicking here.

Webinar Wednesdays

LLIS.gov is continuing “Webinar Wednesdays,” with a presentation by Regina Marotto and Daniel Thayer from Nevada’s Inter-Tribal Emergency Response Commission (ITERC)! This webinar will be taking place July 2nd at 1pm (ET).  Log on here: https://share.dhs.gov/iterc070213/.

This webinar includes:

  • An introduction to the Inter-Tribal Emergency Response Commission (ITERC) and activities in Indian Country
  • ITERC’s departmental successes and challenges
  • ITERC’s approach and programmatic best practices
  • A question and answer session

For more information on “Webinar Wednesdays,” or to find out how to host your own webinar, please visit LLIS.gov, follow @LLIS on twitter, or contact Jen Sokatch at Jenny.Sokatch@fema.dhs.gov.

LLIS.gov is the national, online network of lessons learned, best practices, and innovative ideas for the emergency management and homeland security communities.  Through FEMA, this free resource is open to all emergency managers and provides a platform for knowledge sharing and collaboration. 

eCAPS Expansion Rollout

eCAPS provides electronic coordination and approval of Mission Assignments (MA) and will provide the same for Requisitions and Commitments for Services and Supplies utilizing ( FEMA form 146-0-2). This electronic processing has been built as a web-based service and currently supports all disaster-related 40-1s and MA. Data is entered directly into screen forms.

Why is it being modified to include the creation, routing and approval of expenditures beyond mission assignments?

The purpose of the modification is to upgrade and stabilize the processing for disaster requisitions and modified system capabilities to include the routing and approval of non-disaster expenditures.

Video Message from Sandy Geiselman, Enterprise Business Unit - Mission Support

The Quick Reference Guide  is a very comprehensive guide and includes screen prints for step-by-step instructions.   

Attached is the template to be used for the roster of users.  It includes instructions and the steps outlined below:

  • List your current staff involved with the creation, routing and approval of 40-1s (now known as 146)
  • Obtain and list their unique identifier staff ID (not social security numbers)
  • Assign the level of access/position needed in eCAPS
  • Roster users directly or Return the roster/list via email

The tabs on the worksheet contain the information that can help in mapping the current list of staff to the correct access levels and positions in eCAPS.   In addition, the roster and position levels will be reviewed in the training sessions beginning next week.

Solomon Luke and Dereka Bowman will be assisting with entering the eCAPS roster into the system and are available to provide support.


Ten sessions, listed below, are scheduled to take place via adobe and conference dial-in and will cover the creation and routing of the forms as well as the roster process.       

(All times are ET);

  • Monday, June 30th 1-2 pm
  • Tues, July 1st: 10-11 am and 2-3 pm
  • Wed, July 2nd: 10-11 am


  • Mon, July 7th: 10-11 am
  • Tues, July 8th: 11 am-12 pm (advanced) and 2-3 pm (advanced)
  • Wed, July 9th: 2-3 pm
  • Thurs, July 10th: 9-10 am and 1-2 pm

Adobe link for sessions > Adobe Connect - https://fema.connectsolutions.com/ecapseut/

Dial in – 1 -800-320-4330 single passcode for all calls = 472938

NEW! Deployment Tracking System (DTS)

FEMA hosting a series of Responder Portal Orientations (RPO)

The FEMA deployment system, Automated Deployment Database (ADD), will be replaced by the Deployment Tracking System (DTS) by December 1, 2014.  The DTS will enhance FEMA’s ability to effectively manage and rapidly deploy resources to support Disaster incidents/events.

Using DTS, responders will be using a web based system to manage the deployment process.  To ensure responders understand not only what and how the change from ADD to DTS will impact the deployment process, but also to ensure that responders are trained and able to use DTS, FEMA will be hosting a series of Responder Portal Orientation (RPO) sessions.

The purpose of RPO is to ensure that users are oriented to the DTS.  The RPO is a 2 hour, web-based, orientation session. This web-based orientation can be accessed from any computer and is not restricted by the FEMA firewall. At the conclusion of the orientation session, participants will be able to do the following:

  • Manage their DTS account username and password;
  • Manage their individual availability;
  • Respond to a request for deployment; and
  • Manage their individual deployment process to include checking in and out of a deployment, lodging, requirements, and personal accountability. 

We invite you to participate in RPO being conducted every Tuesday and Thursday from 2-4 pm ET.

Pre-registration for the RPO is required a week prior to date of interest in participating in RPO.

Reservist participating in this training event will be compensated for two hours of training time to attend this orientation.


Last Updated: 
07/24/2014 - 16:00
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