Workforce Management Initiative - Employee “Webinar” Town Hall – July 9, 2:00 ET
FEMA Workforce Management Initiative (WMI)
It’s your chance to contribute to the final introductory Workforce Management Initiative (WMI) Town Hall on Wednesday, July 9, 2014, from 2:00 p.m. to 3:00 p.m. EDT! We hope you will participate, particularly those who have not been able to join one of the previous video teleconference (VTC) events.
Building off of previous survey results, workforce programs and strategic initiatives such as the Federal Employee Viewpoint Survey, the Build, Engage, Strengthen and Talent (BEST) Initiative, and the Clean Slate Project, FEMA recently launched the Workforce Management Initiative (WMI). The WMI is an employee led, leadership-supported effort to ensure FEMA has a well-prepared, efficiently managed, and engaged workforce. You have spoken and we are listening.
This time Tony Robinson, Regional Administrator for Region VI and co-Accountable Executive for this Initiative, will discuss improvements to workforce management as one of the Administrator’s four strategic focus areas. The Town Hall session will be a conversation with employees, answering your questions and soliciting your feedback. At the end of the presentation, we will take questions online via Adobe Connect.
WHEN IS THE WEBINAR?
- Wednesday, July 9, 2014
- 2:00 – 3:00 p.m. Eastern Standard Time (EST)
HOW DO I JOIN THE WEBINAR?
- Adobe Connect Web Link: https://icpd.adobeconnect.com/workforce/
- Please sign in as a “Guest.”
- Turn up the volume on your computer speakers to hear the audio.
- If you wish to access conference captioning during this webinar, please click here.
- Be sure to test your Adobe Connect connection prior to the meeting by clicking here
eCAPS Expansion Rollout
eCAPS provides electronic coordination and approval of Mission Assignments (MA) and will provide the same for Requisitions and Commitments for Services and Supplies utilizing ( FEMA form 146-0-2). This electronic processing has been built as a web-based service and currently supports all disaster-related 40-1s and MA. Data is entered directly into screen forms.
Why is it being modified to include the creation, routing and approval of expenditures beyond mission assignments?
The purpose of the modification is to upgrade and stabilize the processing for disaster requisitions and modified system capabilities to include the routing and approval of non-disaster expenditures.
The Quick Reference Guide is a very comprehensive guide and includes screen prints for step-by-step instructions.
Attached is the template to be used for the roster of users. It includes instructions and the steps outlined below:
- List your current staff involved with the creation, routing and approval of 40-1s (now known as 146)
- Obtain and list their unique identifier staff ID (not social security numbers)
- Assign the level of access/position needed in eCAPS
- Roster users directly or Return the roster/list via email
The tabs on the worksheet contain the information that can help in mapping the current list of staff to the correct access levels and positions in eCAPS. In addition, the roster and position levels will be reviewed in the training sessions beginning next week.
Solomon Luke and Dereka Bowman will be assisting with entering the eCAPS roster into the system and are available to provide support.
Ten sessions, listed below, are scheduled to take place via adobe and conference dial-in and will cover the creation and routing of the forms as well as the roster process.(All times are ET);
- Tues, July 8th: 11 am-12 pm (advanced) and 2-3 pm (advanced)
- Wed, July 9th: 2-3 pm
- Thurs, July 10th: 9-10 am and 1-2 pm
Adobe link for sessions > Adobe Connect - https://fema.connectsolutions.com/ecapseut/
Dial in – 1 -800-320-4330 single passcode for all calls = 472938
NEW! Deployment Tracking System (DTS)
The FEMA deployment system, Automated Deployment Database (ADD), will be replaced by the Deployment Tracking System (DTS) by December 1, 2014. The DTS will enhance FEMA’s ability to effectively manage and rapidly deploy resources to support Disaster incidents/events.
Using DTS, responders will be using a web based system to manage the deployment process. To ensure responders understand not only what and how the change from ADD to DTS will impact the deployment process, but also to ensure that responders are trained and able to use DTS, FEMA will be hosting a series of Responder Portal Orientation (RPO) sessions.
The purpose of RPO is to ensure that users are oriented to the DTS. The RPO is a 2 hour, web-based, orientation session. This web-based orientation can be accessed from any computer and is not restricted by the FEMA firewall. At the conclusion of the orientation session, participants will be able to do the following:
- Manage their DTS account username and password;
- Manage their individual availability;
- Respond to a request for deployment; and
- Manage their individual deployment process to include checking in and out of a deployment, lodging, requirements, and personal accountability.
FEMA hosting a series of Responder Portal Orientations (RPO)
We invite you to participate in RPO being conducted every Tuesday and Thursday from 2-4 pm ET.
Pre-registration for the RPO is required a week prior to date of interest in participating in RPO.
- Please email FEMA-DTS@fema.dhs.gov to register.
- For additional information please log onto https://www.FEMAResponder.net
- Responder videos https://www.FEMAResponder.net
Reservist participating in this training event will be compensated for two hours of training time to attend this orientation.