Employee Events (July 14, 2014)

FEMA Weekly Employee News Bulletin Masthead

NOTE: You may submit your articles and announcements to the FEMA-Weekly by noon on Thursday. Please allow 24-48 hours for your article or announcement to be posted.

Main Content

Orientation Sessions for the FEMA Deployment Tracking System

The FEMA deployment system, Automated Deployment Database (ADD), will be replaced by the Deployment Tracking System (DTS) by December 1, 2014.  The DTS will enhance FEMA’s ability to effectively manage and rapidly deploy resources to support Disaster incidents/events.

Using DTS, responders will be using a web based system to manage the deployment process.  To ensure responders understand not only what and how the change from ADD to DTS will impact the deployment process, but also to ensure that responders are trained and able to use DTS, FEMA will be hosting a series of Responder Portal Orientation (RPO).

The purpose of RPO is to ensure that users are oriented to the DTS.  The RPO is a 2 hour, web-based, orientation session. This web-based orientation can be accessed from any computer and is not restricted by the FEMA firewall. At the conclusion of the orientation session, participants will be able to do the following:

  • Manage their DTS account username and password;
  • Manage their individual availability;
  • Respond to a request for deployment; and
  • Manage their individual deployment process to include checking in and out of a deployment, lodging, requirements, and personal accountability. 

We invite you to participate in RPO being conducted every Tuesday and Thursday from 2-4 pm Eastern time. 

Pre-registration for the RPO is required a week prior to date of interest in participating in RPO.

Reservist participating in this training event will be compensated for two hours of training time to attend this orientation.

Concur Government Edition (CGE) Training Sessions are Available

The Office of the Chief Financial Officer (OCFO) is offering training on the travel system, Concur Government Edition (CGE).  Sign up for CGE Basic User/Alternate Preparer Training – Non-Disaster.  Build your profile and receive training on how to book your reservations. Learn to create, submit, and sign your travel authorizations and travel vouchers and prepare travel documents for other FEMA employees.  Two sessions are currently scheduled, seats will be filled on a first come first serve basis, sign up today!

Session 1

  • Where: MD-NPSC
  • When: July 24, 2014
  • Time: 9:00am – 1:00pm
  • Computers provided, laptops are not required 

Session 2

  • Where: DHS Training Center
  • When: August 4, 2014
  • Time: 9:00am – 1:00pm 
  • Bring your Laptops to training

Submit your request for training, along with supervisor approval, via email to FEMA-TravelPolicy@fema.dhs.gov in the following format by COB Monday, July 21, 2014:  

Name:Program Office:Email:
Course Title:
Training Date(s):

*Supervisor Approval:

Yes or No

Please ensure you receive your supervisor’s approval prior to submitting your name to attend training.   Your enrollment will be confirmed once you accept the calendar invitation sent by the OCFO Financial Policy Office. Please be sure to immediately respond to the calendar invitation to confirm attendance. Government PIV badge necessary to access facilities.  All employees should bring their FEMA issued laptops to training as needed.  Transportation will not be provided. 

Questions regarding CGE training should be directed to the FEMA Travel Policy mailbox at FEMA-TravelPolicy@fema.dhs.gov

Do You Telework? Participate in IT Enabler Training

IT Enabler Toolbox Graphic

Personal Productivity Services are emerging from the Workplace Transformation Project in the form of IT Enablers.  As a result of the Administrator’s October 1, 2012 Memorandum, FEMA is in the midst of workplace transformation and is adopting a culture of mission-centric mobility; the Agency requires solutions that support that vision by providing capabilities for employees to move seamlessly beyond a traditional office environment into a range of flexible work settings.   These services encompass a myriad of needed functionality, which fall under the IT ENABLER Umbrella in one of three Tiers; Hardware, Software and Capability Admiration.

IT Enabler Training Agenda:

  • AgilQuest Seat Management system usage
  • Avaya 9611 Phone
  • Avaya One-X Communicator
  • MS Lync
  • Adobe Connect
  • Telework & VPN

When:

Instructor Lead Sessions Every First Wednesday of the Month (Beginning August 6, 2014)

Remote sessions via Adobe Connect every Third Wednesday of the Month (Beginning August 20, 2014)

Where:

  • FEMA HQ: Conference Room 8NW 0308

Capacity:

  • Can accommodate up to 20 students per class

Requirements:

  • Bring your laptop and any other FEMA issued electronic device you desire  training on to the class. 

Time:

  • 9:00 a.m. to 11:00 a.m. 

eCAPS Expansion Rollout

eCAPS provides electronic coordination and approval of Mission Assignments (MA) and will provide the same for Requisitions and Commitments for Services and Supplies utilizing ( FEMA form 146-0-2). This electronic processing has been built as a web-based service and currently supports all disaster-related 40-1s and MA. Data is entered directly into screen forms.

Why is it being modified to include the creation, routing and approval of expenditures beyond mission assignments?

The purpose of the modification is to upgrade and stabilize the processing for disaster requisitions and modified system capabilities to include the routing and approval of non-disaster expenditures.

Video Message from Sandy Geiselman, Enterprise Business Unit - Mission Support

The Quick Reference Guide  is a very comprehensive guide and includes screen prints for step-by-step instructions.   

Attached is the template to be used for the roster of users.  It includes instructions and the steps outlined below:

  • List your current staff involved with the creation, routing and approval of 40-1s (now known as 146)
  • Obtain and list their unique identifier staff ID (not social security numbers)
  • Assign the level of access/position needed in eCAPS
  • Roster users directly or Return the roster/list via email

The tabs on the worksheet contain the information that can help in mapping the current list of staff to the correct access levels and positions in eCAPS.   In addition, the roster and position levels will be reviewed in the training sessions beginning next week.

Solomon Luke and Dereka Bowman will be assisting with entering the eCAPS roster into the system and are available to provide support.

Last Updated: 
07/24/2014 - 16:00
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