The grant forms that are used in the US&R program are as follows:
- SF 424: This form is the application to apply for a federal grant and outlines how you plan on spending the funds if provided.
- FEMA Form 20-20: This form is the budget breakout of how you plan on spending the grant funding. If your spending deviates by 10% in any of the four categories, you must send in a request to: FEMA, Attn: Richard Goodman, Contracting Officer, Room 350, 500 C Street, SW , Washington , DC 20472 requesting his approval.
- Budget Narrative: The narrative provides a written explanation on how you will spend the grant funds if they are provided.
Once you have filled these out correctly and it is approved, then you will be sent the FEMA Form 40-21 .
- FEMA Form 40-21 Assistance Award Amendment - This is the actual contract which requires three copies signed with original signatures be sent back to FEMA.
At the same time that you send back the three signed copies of the FEMA Form 40-21, you should also send a completed SF 270 to FEMA, Attn: Wanda Casey, US&R program staff, Room 609, 500 C Street, SW., Washington, DC 20472.
- SF 270 This form is used to acquire the grant funds and provides the banking information to FEMA.
The above documents are required before funds can be issued. If this is a new grant, rather than a follow-on, you would be required to fill out a FEMA Form 20-16 Summary Sheet for Assurances and Certifications.
SF 269: This form is used to report on the grant funds that have been spent and provides the remaining balance of grant funding.* Two copies of this form are required: one copy to Arlene Ramsey, Room 350, FEMA and one copy to Wanda Casey, FEMA, Room 609. Interest earned on the grant funds, if in an interest bearing account, are the property of the Federal Government and you are required to provide the amount on the SF 269 along with a check to FEMA for that amount.
* There are two types of reports required for this agreement, which are a financial report and a performance report. The financial report (SF 269) is a breakout of expenditures by category, equipment, training, management, and storage. The Performance Report is a written report of the expenditures. Both reports are due every 6 months to the FEMA Office of Financial Management, Grants and Acquisition Support Division and to the Headquarters US&R Program office for the duration of this agreement. The Sponsoring Agency will deliver the first report 6 months after the award and the second, which will be final report that will be delivered on or before March 2002.
For FY 2001, we plan to provide an initial allocation of 50% of total grant, which will be issued for the first half of this agreement. Then after completing a new SF 270 for the balance and providing a financial report (written explanation of how the grants were spent categorically and a SF 269), which shows the expenditure of the initial funding, the Task Force will receive the remaining balance of funds.