Fire Prevention & Safety Grants - 2011 Frequently Asked Questions

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What is the purpose of the FY 2011 FP&S?

The purpose of the Fire Prevention and Safety Grants is to fund Fire Prevention and Safety Activities and Firefighter Safety Research and Development Activities. Fire Prevention and Safety Grant Activities are designed to reach high-risk target groups and mitigate incidences of deaths and injuries caused by fire and fire-related hazards. Firefighter Research and Development Grant Activities are aimed at improvements to firefighter health and safety. 

How do I apply for a FP&S grant? 
The automated FY 2011 FP&S Grant application is accessible from the AFG Web site (www.fema.gov/firegrants/), the U.S. Fire Administration (USFA) Web site (www.usfa.fema.gov), and the grants.gov Web site (www.grants.gov). The automated application has been designed with "help screens" and "drop-down menus" to assist you throughout the application process.

Note : If you are using any Web browser other than Internet Explorer, such as Firefox or Netscape, you may have problems with the drop-down menus in the application. You can either access our application through Internet Explorer (which is preferred) or you can use the up and down keys on your keyboard to make the selection; then click enter. 

Who is eligible to apply? 
Eligible applicants for the Fire Prevention and Safety Activity include fire departments, national, regional, state, and local organizations, Native American tribal organizations, and/or community organizations recognized for their experience and expertise in fire prevention and safety programs and activities. Private and public nonprofit organizations and Housing Authorities are eligible.

Eligible applicants for the Firefighter Safety Research and Development Activity include national, regional, state, local, or community organizations, such as academic institutions (i.e. universities), public health, occupational health, and injury prevention institutions, especially those recognized for experience and expertise in firefighter safety research and development programs or whose applications demonstrate strong research and development experience and expertise whose research has potential to improve firefighter safety. Private and public nonprofit organizations and non-Federal and non-governmental organizations are also eligible to apply for funding. Fire departments are not eligible to apply for funding under this activity.

For-profit organizations and other federal organizations are not eligible to apply for FP&S Grants. 

What can I apply for? 
Fire Prevention and Safety Grants are separated into two Activities. Projects that can be funded are:

  1. Fire Prevention and Safety: Applicants can apply for up to three projects. Examples of eligible projects include: Smoke Alarms, Sprinkler Awareness, Public Education campaigns, Code Enforcement/Awareness, Firefighter Safety, Training, Wildfire Prevention /Awareness, Arson Prevention/Awareness, Risk Assessments, and General Prevention/Awareness. Applicants requesting Risk Assessments are precluded from applying for additional projects. Fire departments are subject to the same cost-share requirements as under the AFG Grants.
  2. Firefighter Safety Research and Development: Applicants can apply for a grant with up to a three-year period of performance, but are limited to $1 million per application. For multi-year projects, they can divide the $1 million over the period of performance however they deem necessary. Projects must address injury outcomes or provide a strong justification the proposed outcomes can be linked to injury outcomes. Behavioral, Clinical, and Social Science studies, Database/Data Collection and analysis projects/systems, Technology and Product Development Studies, and research regarding dissemination and implementation of effective programs and projects are all examples of eligible projects.

Applicants must submit only one application during this application period and may include requests for either one or both activities.

How many projects can I apply for under FP&S?

Applicants may submit only one FP&S Grant application per FP&S application period, but may request financial assistance for as many as three projects for each activity.

Does my project have to address children, seniors or firefighters? You have to determine the target population that is at risk in your community. You do not have to conform to national statistics in order to be eligible for funding. You need to justify how you determined the target population, how your proposed project will address the community's vulnerability and benefit the target population. In addition, you need to ensure your solution is age-appropriate for that target population. 

Are sprinkler systems eligible for funding? A sprinkler system installed for demonstration purposes only can be eligible for funding, but it must be part of a sprinkler educational effort. 

How much funding is available for the FY 2011 FP&S? There is $35 million available for funding FP&S Grant Program Activities. Each applicant can submit a request for up to $1 million. 

What is the maximum amount of funding an applicant can be awarded? Each applicant can submit a request for up to $1 million and ultimately receive an award for that amount. However, if a single fire department receives a Fire Prevention and Safety Grant ($1 million limitation per FP&S Grant) and they also receive an AFG grant in the same fiscal year, the combined funding level of grant awards through the AFG and FP&S Grants to any single fire department is limited by the governing statute (i.e. Federal Fire Prevention and Control Act of 1974) to a specific amount of Federal dollars (shown below) for each year.

Population SizeMaximum Federal Share
More than 1 million:$2,750,000
500,000 to 1 million:$1,750,000
Less than 500,000:$1,000,000

I have a federally approved Indirect Cost Rate Agreement, but am unsure where to send a copy. 
You do not need to submit a copy of your Indirect Cost Rate Agreement at the time of application. If you are awarded a grant, we will request a copy at that time. However, please ensure the budget portion of your application includes information pertaining to your Indirect Cost Rate Agreement. 

I have not heard about the status of my 2011 AFG Grant and I am unsure about how much I can request for my FP&S application. You should apply for the amount you need to fund your FP&S application. If it is successful, the Program Office will review the status of the AFG Grant and confirm the Federal share amount will not be exceeded. 

I was recently awarded a FY 2010 FP&S Grant; can I still apply for a FY 2011 FP&S Grant? Yes. However, since the possibility exists that the Period of Performance on the FY 2010 and the FY 2011 grants will overlap, you need to ensure that if you are awarded a FY 2011 grant, the start of your FY 2011 grant does not depend on the completion of your FY 2010 grant. Additionally, you should determine whether receipt of a FY 2011 grant will not impact your ability to continue with and/or complete your FY 2010 grant. 

What changes were made to the FP&S since last year? There are several key changes to the FP&S Grant Program and application for FY 2011:

  • Stand alone; light-emitting diodes (LED) signs are now eligible. Applicants should explain in their narratives how these signs will be used primarily for fire prevention messaging.
  • Fire extinguisher training may only be used for individuals 14 and older.
  • Command center packages on fire safety trailers are not eligible. Further, applicants requesting trailers should include a plan to show how the trailers will be utilized in their communities.
  • Under the Research and Development (R&D) Activity, preliminary studies are an eligible category.
  • The Evaluation Criteria under R&D Activity has been modified.

How does an eligible applicant obtain help with the application? Call the Help Desk at 1-866-274-0960 with your questions. During the application period (April 2, 2012- April 27, 2012), the Help Desk will be staffed between the hours of 8:00 a.m. and 4:30 p.m. Eastern Time, Monday through Friday. However, the hours may change as the application period progresses. The toll-free number also accepts voice mail messages after hours or if the lines are busy. Questions may also be faxed to 1-866-274-0942 or e-mailed to FireGrants@dhs.gov.

An online tutorial is available to assist applicants with completing the automated application. This tutorial explains the Fire Prevention and Safety Grant's priorities and eligibility criteria and provides tips for navigating the application screens. There are two versions of the tutorial: enhanced and text. The enhanced version is designed for individuals with high-speed Internet connections and features a narrator. The text version is designed for individuals with dial-up modem Internet connections and has no sound. 

What is the deadline for FY 2011 FP&S applications to be submitted? All applications must be completed and submitted online by 5:00 p.m. Eastern Time on April 27, 2012. If you are submitting a paper application, it must be postmarked on or before April 27, 2012. 

How are the FP&S Grant applications reviewed? The evaluation criteria are listed in the FP&S Program Guidance. Review the Program Guidance and focus on these criteria in order to develop a competitive application for panel reviews. All eligible FP&S applications go to panel reviews.

When will the awards be announced? Award announcements will be made beginning June 2012 and on a continuous basis until all available funds have been awarded. 

Is there a cost share for fire departments? Yes. Fire departments are subject to the same cost-share requirements applied under the Assistance to Firefighters Grant Program. Fire departments may only apply in the Fire Prevention and Safety Activity. 15 U.S.C. 2229(b) (6). Fire departments serving populations of less than 20,000 must match the federal grant funds with an amount of nonfederal funds equal to five percent of the total project cost. Fire departments serving areas with a population between 20,000 and 50,000, inclusive, must match the federal grant funds with an amount of nonfederal funds equal to ten percent of the total project cost. Fire departments serving populations over 50,000 must match the federal grant funds with an amount of nonfederal funds equal to twenty percent of the total project cost. All nonfederal funds must be in cash, i.e., in-kind contributions are not eligible. No waivers of this requirement will be granted except for applicants located in Insular Areas as provided for in 48 U.S.C. 1469a. 

Will there be a cost share requirement for national, regional, state, local or community organizations this year? No. There is no cost share for grants under the Fire Prevention and Safety Activity nor the Firefighter Safety Research and Development Activity to eligible national, regional, state, local, or community organizations (other than fire departments as described above). Private and public nonprofit organizations, academic institutions, non-Federal governmental organizations, and nongovernmental organizations are eligible to apply for funding, and there is no cost share required for these organizations under either FP&S Grant Activity. The Federal share for FP&S Grants is limited to $1,000,000 per application. 

Are multi-year projects eligible under the Firefighter Safety Research and Development Activity? Yes. Applicants can propose projects (limited to $1 million) with up to three years of performance requirements. Greater detail should be given for the first year; and also describe specific goals and objectives for second (and third) year(s). With reference to the study's goals, objectives, and specific aims, provide a literature review that includes citations in the text and references at the end of the application. The review should make it clear that the proposed study is necessary, different from other current studies, offers a unique contribution or adds to an existing body of knowledge. Additional information provided should include:

  • <>A contingency plan with examples of what may be the key challenges and plans to address and overcome them
  • <>A monitoring plan that identifies progress toward achieving established goals and that ensures costs are monitored
  • <>A spending plan that corresponds with the overall project and specific-year goals and objectives

I am applying for the Firefighter Safety Research and Development Activity and the Curriculum Vitae (CV) will not fit into the narrative section. Can I attach this as a file? Yes, the system accepts attachments. Research and Development (R&D) Activity applicants should upload their narrative in the space provided on the narrative screen. Applicants for the Research and Development (R&D) activity must comply with the following guidelines:

  • The narrative for the Research and Development (R&D) activity will be limited to twenty pages per project.
  • The first page of the narrative must include an abstract (250 words maximum) that addresses Purpose and Aims, Relevance, Methods, (Projected) Results and Conclusions.
  • Additionally, R&D applicants may supply appendices which may include data collection instruments, data tables, illustrations and specifications for product designs.
  • Curriculum Vitae (CV's) for Project Investigators (PI) and lead scientists should also be included in the appendices, but are limited to a maximum of two pages per CV. Researchers are strongly encouraged to follow the biographical sketch sample (Appendix 2) in preparing CV's.
  • Applicants may supply one appendix for each project submitted.
  • The sum number of pages for each appendix is limited to 20 pages per project.
  • Any material that requires formatting can be submitted in the appendix.
  • Font: Times New Roman or other standard font.
  • Font Size: Minimum font size is 12 points (12 pt).
  • Margins, top, bottom, left, and right of at least 1" (2.54cm)
  • Header or footer on every page with:
    • University or Institution name
    • Project Title
    • Page Number
  • Under the Research and Development (R&D) Activity, preliminary studies are an eligible category.
  • The Evaluation Criteria under R&D Activity has been modified.
Last Updated: 
07/24/2014 - 16:00
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